5.8. SR 08-29-1994
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1ft< River
ITEM 5.8.
MEMORANDUM
TO:
MAYOR & CITY COUNCIL
PAT KLAERS, CITY ADMINISTRATOR
AUGUST 25,1994 1r
SUBJECT: ICE ARENA CONSTRUCTION
MANAGER
FROM:
DATE:
The Ice Arena Task Force has met twice since City Council action on 7/25/94.
Action by the Council at that meeting related to the financial framework for
the project and authorization to proceed in the hiring of a construction
manager for the project.
.
At the Task Force meeting on 8/4/94, a discussion took place regarding the
process to hire a construction manager, the amount of funds actually
available for a construction project, and other issues associated with the
project such as the building site legal description, ADA requirements and
handicap accessibility, building codes, the structure of an oversite committee,
and local fundraising efforts.
At the 8/22/94 Task Force meeting, the City [mancial consultant from
Springsted was present as was Mr. Brad Lemberg of ICE, Inc. The City
financial consultant provided more information on the amount of funds that
could be available for the construction of a new arena, but indicated that
more analysis needs to be done in order to determine the exact amount of
funds that would be available. Mr. Lemberg (ICE, Inc.) described his
expertise in the ice arena construction profession and an extensive discussion
took place regarding the role of a construction manager in this project.
.
Initially the Task Force felt that it was important to interview a number of
construction managers before making a recommendation to the City Council
on which firm or individual to hire for the ice arena project. However, three
committee members have had more than one conversation with construction
management firms in the Twin City area and none of these firms have
experience in the ice arena area that comes close to matching the expertise of
Mr. Lemberg. Since ice arena construction is a very specialized area of
construction management, the Task Force is comfortable recommending that
the City hire Mr. Lemberg for the Elk River ice arena project without going
through additional interviews. Again, Task Force members have had
conversations with other management firms and it is believed that the
P.O. Box 490 . 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425
.
expertise in this specialized area from other firms is not sufficient to guide us
through this process. The Task Force is unanimous in its support for Mr.
Lemberg on this project.
Once the actual amount of monies available for the improvements are known,
and if Mr. Lemberg is hired, then Mr. Lemberg will be able to greatly assist
us in analyzing what can be constructed with the dollars available. It seems
very likely at this point that some type of ice arena project is going to take
place in 1995. Therefore, I don't believe that any type of youth hockey
reimbursement to the City for Mr. Lemberg's fees is necessary if no project
ever takes place. This type of security was required this spring for the ice
arena feasibility study. The cost of the feasibility study and the construction
manager fees (along with the architect fees) all will become part of the project
expenses that will be financed by City gross revenue bonds.
The goal of the Task Force is still to have a facility open in the fall of 1995.
This means that construction would have to start in the spring of 1995, the
project bid during the winter of 1994-95, and an architect would need to be
hired in the fall of 1994.
.
Please review the attached material regarding the hiring of a construction
manager. The Task Force is recommending the hiring of Mr. Brad Lemberg
at $80.00 per hour with a not to exceed amount of $50,000 for the entire
project.
.
.
.
.
ICE ARENA TASK FORCE
DATE:
August 29, 1994
TO: Elk River City Council
FROM: Jeff Gongoll, Chair
SUBJECT: RECOMMENDATION TO HIRE CONSTRUCTION MANAGER
At its last meeting on August 22nd, the Task Force participated in a presentation from
Mr. Brad Lemberg of Independent Consulting Engineers, Inc. (I.C.E.l.
Mr. Lemberg has a wealth of experience with specific expertise (more than 65
projects) in the business of designing and constructing ice arenas. A similar project
currently under construction where Mr. Lemberg is the Construction Manager is in
Lakeville, MN, and consists of a $1.7 million ice arena with an Olympic sized ice
sheet.
Attached for your information is Mr. Lemberg's statement of qualifications and his
financial proposal.
Members of the Task Force have been in previous contact with other companies that
have expressed an interest in the construction management process for this project.
However, the primary focus of these companies is general construction, with limited
or no specific expertise in the financing, designing and development of ice arenas at
the same magnitude as Mr. Lemberg.
As the Construction Manager, Mr. Lemberg would lend his expertise to the planning
and design of a facility that fits our budget. This would include the energy
requirements for the ice plant, insulation and roofing materials; and then assist in the
interviewing and hiring of an Architect who would finalize the specifications of the
facility. Follow-on duties would include the coordination of all bid packaging, reviewal
of the bids, plus supervision of the actual on-site construction performed by the
general and subcontractors.
Therefore, the Task Force highly recommends the hiring of Mr. Lemberg and I.C.E.,
Inc., to perform as the Construction Manager to assist with the planning and
development of the ice arena project.
REQUESTED ACTION
To accept the fee proposal of Mr. Bradford Lemberg of Independent Consulting
Engineers, Inc., of $80 per hour Not- To-Exceed $50,000, to perform as the City's
Construction Manager for the planning, design and development of the ice arena
project.
a:lca-CM.1
.
4.8. Update an ice arena proiect
Jeff Gongoll, Chair of the Ice Arena Task Force, indicated that the Task Force has
completed its responsibilities of determining the projected revenues and
expenses to build and operate the proposed ice arena. He indicated that the
committee felt very comfortable with the projections. The staff memo doted
7/2 J 194 was received by the Council.
COUNCILMEMBER FARBER MOVED TO APPROVE THE FOLLOWING:
)
.../
--FINANCIAL FRAMEWORK OF $230,000 ANNUALLY TO BE AVAILABLE FOR DEBT
SERVICE
uTO FORMAllY APPOINTTHE ICE HOCKEY ARENA TASK FORCE
--TO AUTHORIZE THE HIRING OF A CONSTRUCTION MANAGER.
.
City Council I\~
- ,
July 25, 1994 /
--
------------------------~-~
COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 3-1.
COUNCILMEMBER SCHEEL OPPOSED.
Councilmember Scheel slated that she is opposed because she believes the
project serves a special inlerest group.
Page 4
L
.' I
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.
Wednesday, August 3, .1994 I Elk River Star News r 3..
.
:1 ArenajJroject manager approved
I by Don Heinzman.. .,... construction manager be hired
! Editor . .. to determine the design and
. A . construction manager. to . . scope of the project, how it can
build a new ice arena in Elk .. proceed with bid alternates and
River will be hired. . in phases. \
TheElkRiverCityCouncillast. Once the scope is determined,
week authorized the hiring and. the council will be asked to hire
agreed the financial framework , an architect.
of $230,000 a year should be Once this is done, the city at-
available for debt service. torneywill work with represen-
The arena will be built next to tatives of Elk River Youth
the present ice arena near the Hockey and the legal counsel of
. high school. ., the school district to workon
While a study by Marquette. land transactions.
Partners showed that $181,000 ,.. ,The task force asked the coun-
would be available for debt ser- . . cil to fonnally appoint the mem-
vice; the' task force headed by' bers since the. task force has
Jeff Gongoll believes $230,000 . been working as an advisory
will be available to pay debt.' group to the council.
The task force recommended a ' .
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PROJECTS BY l.e.E., INC.
Location
Owner
Scottsdale, AZ
Ice Capades
Flagstaff, AZ AZ University
San Francisco, CA City of San Franc
San Jose, CA Private Owner
Danbury, CT Private Owner
Pensacola, FL Pensacola Chr College
St. Charles, IL Private Owner
Winnetka, IL City of Winnetka
Ft. Wayne, IN City of Ft. Wayne
Annapolis, MD Anne Arundel County
Barnstable, MA Town of Barnstable
Vineyard Haven, MA Martha's Vineyard
Waldorf, MD Private Owner
6owie, MD City of Bowie
Detroit, MI Detroit Skating Club
Ann Arbor, MI university of MI
Detroit, MI
Private Owner
Ann Arbor, M1
Ann Arbor, M1
Ann Arbor, M1
Muskegon, M1
Duluth, MN
Lakeville, MN
City of Ann Arbor
City of Ann Arbor
City of Ann Arbor
City of Muskegon
Duluth Ent/Conv Ctr
City of Lakeville
.Roseville, MN
City of Roseville
City of Shakopee
City of Apple Valley
Shakopee, MN
Apple Valley, MN
Eagan, MN
Private Developer
Warroad, MN
City of Wan"oad
Minneapolis, MN
Augsburg College
Mankato, MN
City of Mankato
St. Paul, MN
Ramsey County
Moose Lake, MN
Private
Forest Lake, MN
School District
Description
Facility Condition Study for Ice Capades Chalet in
Clackamus Town Center - Portland, OR
(Dorothy Hamill International Group)
Consultant/ice arena system failure.
New Yerba Buena Gardens Children's Center Ice Rink
Design New Training Facility for San Jose Sharks.
Study for proposed new sportsplex.
Design ice skating facility for new sports oomplex.
Feasibility study and design new ice rink floor.
Feasibility study for new facility.
Feasibility study for retrofit of city ice arena.
Retrofit fountain/ice rink - Quiet Waters Park
StUdy-and design for renovation and expansion of
the Joseph P. Kennedy Memorial Ice Rink.
Consultant on renovations to Marthas Vineyard Arena.
Feasibility Study for new Olympic size arena
in conjunction with SFRL/Oniv of MI.
Feasibility study for retrofit and expansion of city
Arena.
Feasibility study for retrofit of club facilities.
Consultant on retrofit of Yost Arena.
Design ice floor and refrigeration system for the
Palaoe of Auburn Hills facility.
(Detroit Pistons' Home Arena)
Feasibility study for retrofit of two city ice
rinks -- Buhr Park and Veterans Arena.
Design of retrofit of Buhr Park Ice Rink.
(refrigerated outdoor rink)
Design of retrofit of Veterans Park Arena.
Retrofit study.
Feasibility study for retrofit.
Feasibility study & design of refrigeration system,
ice floor/dasherboards and consulting for new indoor
arena.
Feasibility study for new John Rase Speedskating Oval.
Feasibility study for new ice skating facility.
Feasibility study fnr new ice arena facility.
Feasibility study fnr proposed new facility.
Consultant fnr new ice facility.
vesiyn of new lighting in in~oo~ arena.
Design ice rink in new civic center.
Retrofit of county arenas.
Feasibility study for new facility.
Feasibility study for retrofit.
PROJECT LIST - Page 2
Location
Owner
Description
Webster Groves, MO
Private
Kansas City, MO
City of Kansas City
Kansas. City, MO
City of Kansas City
City of "Kansas City
Kansas City, MO
Minot, ND
State Fairgrounds
Lawrenceville, NJ
Lawrenceville School
Princeton, NJ
Princeton University
New Jersey
NJ
Private Owner
Englewood, NJ
Englewood Field Club
Princeton, NJ
Princeton Day School
Santa Fe, NM
Private Owner
Syracuse, NY
Hamilton College
White Plains, NY City of White Plains
Kettering, DB City of Kettering
Columbus. DE Private Owner
Portland, OR NW Skating Association
Kennett Sq, PA Upland Country Day School
Lancaster, PA Franklin/Marshall College
Warminster, FA Private Owner
waynesboro, PA Private Owner
York, FA City of York
Pittsburgh, PA Private OWner
Dallas, TX Private Owner
Reston, VA Private Owner
Fairfax County, VA County of Fairfax
Tacoma, WA Pierce County
Newport, WA Private Owner
Somerset, WI Private Owner
Manitowoc, WI Private Owner
Stevens Point, WI City of Stevens Point
Madison, WI Dane County
Middleton, WI Private Owner
waukesha, WI Waukesha County
Neenah, WI Private Owner
Jackson, WY Private Owner
washington, DC National Art Gallery
Korea Private Owner
Feasibility study and design of new facility.
Feasibility study for portable ice system in city
auditorium.
Design ice rink in American Royal Arena.
FeaSibility study for retrofit of Kemper Arena.
Feasibility study and design of new ice rink floor.
Feasibility study & design of private school indoor
ice arena.
Feasibility study .& design retrofit of Baker Ice Rink.
Feasibility study for retrofit of The Coliseum.
Practice home of the Philadelphia Flyers
Retrofit design of outdoor rink.
Retrofit Study of private school ice arena.
Feasibility study for outdoor ice rink in large
development.
Feasibility study & design for retrofit of college
ice arena.
Feasibility study and design for retrofit of Ebersole
Park Ice Rink (refrigerated outdoor rink).
Consultant and design for retrofit of City rink.
Design of new two sheet ice skating facility.
Consulting and Design of new ice skating facility.
Feasibility study and retrofit design of school arena.
Feasibility study and design college arena.
Consultant on Rink Damage at Face-Off CirCle Arena.
Feasibility Study & design of new ice skating facility.
Feasibility study & design retrofit of city ice rink.
Feasibility study for proposed new ice arena facility.
Feasibility study/design new two-sheet facility
Design of new two sheet ice arena.
Design of new ice arena.
Consultant on dasherboard system.
Feasibility Study and design of new sports complex.
Feasibility Study for new civic center arena.
Feasibility Study and design of new ice arena.
Feasibility Study for retrofit of willett Arena.
Feasibility Study for new two sheet ice arena for
County and Ow hockey team and convention center.
Feasibility Study for new indoor ice arena.
Construction Management Team for new facility.
Consultant/new two-sheet facility - Tri-County Arena.
Feasibility Study for new indoor ice arena.
Design for new ice rink for National Sculpture Garden
on the Capital Mall.
Design of three ice arenas, including new arena at the
Kwangwoon University in Seoul; and the Armed Services
Sports Camp in Seoul.