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7.0. SR 08-29-1994 r! ~'\( ( )! !fl< River ITEM 7. MEMORANDUM TO: MAYOR & CITY COUNCIL FROM: PAT KLAERS, CITY~~NISTRATOR DATE: AUGUST 26, 1994 \ \~ SUBJECT: BUDGET WORKSESSION . August 29 and 30 were set up for City Council budget worksession meetings. The first part of Monday, August 29, is now scheduled to be taken up with regular City business items. The balance of the evening that is available for discussion on the 1995 budget may be somewhat short due to these regular business items plus the need to review old (1994) budget and financial issues. Before staff can present and discuss the 1995 budget, it needs to get City Council direction on three topics that were discussed at the 1994 budget meetings. These three items are a surface water management levy, City contribution to public improvement assessment projects, and personnel. Regarding surface water management and the City budget, staff is recommending a city-wide levy to help finance part of this program. Please see my attached 7/27/94 budget meeting memo which includes a discussion on this topic. Regarding City participation in public improvement assessment projects, the City Council needs to review its assessment policy. Of importance to the general fund budget is the use of City capital projects reserves for the City participation in these projects. Using these funds for public improvement projects limits their availability for the general fund and other City projects. Regarding the 1995 budget and this issue, we may need to have some discussion on the City participation in the Western Area II project. The final issue to review before discussing the 1995 budget are some left over 1994 personnel budget issues. Please see the attached minutes for background on these topics. . P.O. Box 490 . 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425 . Mter receiving City Council input on these three topics, staff will be prepared to present and discuss the 1995 budget. This budget process begins with an overview of the 1994 budget status and looks something like the following: . 1994 budget overview . 1995 proposed expenditures . 1995 proposed revenues . Outline the 1995 budget "gap" . Overview of the status of the City levy . Options for closing the 1995 budget gap and review of City financial issues and priorities . City Council action (9/6/94) The City Council should note that we may not actually get into much of a 1995 budget discussion until Tuesday evening. Staff needs to present all of the data to the Council the week of August 29 in order to have a productive discussion at the Tuesday, 9/6/94 budget worksession. . The Council should also note that the budget process and gap will be similar to previous years. Even with no additional emDlovees and a modest tax rate increase. a budg:et g:aD will still exist. The City has exhausted all of its non- tax revenues, and in plain and simple terms, increased services now means increased personnel and this means increased tax revenues. Hopefully these increased tax revenues can be offset by an increase in the tax base, but this is not always the case. The City tax rate has been very reasonable for the past years and has actually gone down a few times and if we are to increase employees and services in 1995, we may need to evaluate a tax increase for these services. This will certainly be one of the focuses of our discussions on 8/30/94 and 9/6/94. . ! ~\( ( II -Eli( River TO: MEMORANDUM MAYOR & CITY COUNCIL FROM: PAT KLAERS, CITY ADMINISTRATOR DATE: JULY 27,1994 SUBJECT: BUDGET WORKSESSION . The City Council should consider calling a budget worksession for sometime during the week of August 8. Considering the discussion on 7/25 regarding Surface Water Management (SWM) fees, I think this will also be Pi. topic at the budget worksession as we may need to levy some funds for this program. The Utilities Commission is meeting with the EDA on Monday, August 8, and this meeting could be lengthy, so we should consider Tuesday, Wednesday, or Thursday of that week for the budget worksession. (The City Council and the Utilities Commission also have to meet, but we will not be ready to adequately address all the topics on 8/8 and will have to hold this joint meeting in September.) Everyone should bring their calendars to the 8/1 Council meeting in order to try and find a date so that all 5 members can attend the budget worksession. (The week of August 8 may not work as the Mayor is out of town this week). Budget items that need to be reviewed and discussed by the City Council include the 1995 employee insurance program(s), 1995 increases in employee wages, priorities for new employees, and capital outlay projections. We also need to review the remaining 1994 budget staffing issues that were tabled in January and February. Finally, as noted above, the budget may also include SWM revenues and expenditures. Regarding the SWM meeting on 7/25, it is appropriate to review in a worksession, all the possible revenue sources to finance storm sewer improvements. The four known potential sources of funds include assessments, impact fees on developments, user fees (utility bill), and the general tax levy. We may end up using just one revenue source - the tax levy; this is the easiest for the City to ailminister - or we may end up using all four revenue sources to generate the total that is needed for projects. . Information is very preliminary at this point, but having Elk River take over the County ditch system is difficult at best and the City may have to follow the exact same ditch laws as the County. If this is true, there appears to be little benefit for the City to take over this County ditch system. The City can 13065 Orono Parkway' P.O. Box 490. Elk River, MN 55330' (612) 441-7420' Fax: (612) 441-7425 . . . just work with the County on necessary ditch projects in rural areas plus petition (and pay) for a Ditch 10 project in our urban area. We have already paid some funds for Ditch 10 with the 169/10 MnDOT project. Accordingly, a large area (mainly the vacant area) of the City could be removed from the proposed user fee that goes on the utility bill and have the rural surface water managed by the County with ditches. This would certainly make the crowd that attended the 7/25 meeting happy. Fees for mainly urban, developed areas still could generate approximately $150,000 annually for SWM projects. The City could then supplement this user fee amount with an increase in its tax levy ($100,OOO?). Regarding developer impact fees and assessments, the City needs to get more revenues from these sources. If preferable to the Council, we could eliminate large residential projects, commercial projects, and industrial projects, from the "impact fee" program and assess these areas actual amounts for storm drainage projects. Then the only areas that would be paying the impact fee will be the ailministrative subdivisions and maybe some other smaller projects where assessment would be more difficult. Impact fees are not a major source of revenue for the SWM Program. For example, $600 per acre for a 25 acre commercial plat would only generate $15,000. Also, an 80 acre plat for 150 homes only generates $15,000 at $lOO/lot. You can't buy much by way of a SWM project for this amount of money when considering the costs (about $200,000 each) for MainlEvans and Deerfield 3rd this spring. Overall, I think everybody heard the message presented by the citizens at the 7/25 SWM meeting. The above SWM comments are just some initial thoughts on the program and are not recommendations. A review of this topic and its implications on the 1995 budget plus a review of the previously listed budget topics would seem to necessitate some type of Council worksession in the near future. The worksession doesn't need to be too long, but staff needs direction from the Council on how to proceed in preparing material for your consideration later in August. As outlined in the July Info Memo, Council budget meetings are scheduled for 8/26 and 9/6. council:bdgtw:rks Elk River City council Meeting January 3, 1994 Page 5 --------------------- . 8.6. Consider Appointments for Boards and Commissions A & B.EDA/HRA MAYOR DUITSMAN MOVED THE FOLLOWING APPOINTMENTS: 1. JEFF GONGOLL TO THE EDA FOR A SIX-YEAR TERM ENDING 12-31-99. 2. GENE SCHULDT TO THE HRA FOR A FIVE-YEAR TERM ENDING 12-31-98. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. C. PARK AND RECREATION COMMISSION COUNCILMEMBER DIETZ MOVED THE FOLLOWING APPOINTMENTS: 1. DAVE ANDERSON TO THE PARK AND RECREATION COMMISSION FOR A THREE-YEAR TERM ENDING 12-31-96. 2. CLAIR OLSON TO THE PARK AND RECREATION COMMISSION FOR A THREE-YEAR TERM ENDING 12-31-96. 3. SUE DALEIDEN TO THE PARK AND RECREATION COMMISSION FOR A THREE-YEAR TERM ENDING 12-31-96. . COUNCILMEMBER FARBER SECONDED THE MOTION. 4-1. COUNCILMEMBER SCHEEL OPPOSED. THE MOTION CARRIED Councilmember Scheel stated she voted against the motion because she is opposed to having a person living outside of the city on the commission and also because she felt that applicant John weicht would offer a new point of view on park issues. 8.7. 1994 Budqet Discussion 8.8. Consideration of 1994 Salary Resolution Mayor Duitsman stated that he would like the Administrative Assistant removed from the budget. councilmember Scheel questioned what role an Administrative Assistant would take. In answer to Councilmember Scheel's question, Pat Klaers indicated that this position would focus mainly on personnel duties and the position would more appropriately be titled Human Resources Director or Personnel Director. Some of the duties are outlined in the city Administrator's 12/15/93 memo to the City Council on this topic. . Councilmember Holmgren indicated he would not want to pull this item from the budget, but would like to keep it in the budget and study the issue. He further indicated he would like to study all of the positions at the City. Mayor Duitsman stated that if the Administrative Assistant position is authorized at a later date, the money could be taken out of reserve. Pat Klaers indicated that if the position is authorized at a later date, council approval would be necessary to advertise for the position. Elk River city council Meeting January 3, 1994 Page 6 --------------------- . COUNCILMEMBER HOLMGREN MOVED TO KEEP THE POSITION OF "ADMINISTRATIVE ) ASSISTANT" IN THE BUDGET CONTINGENT UPON HAVING A WORKSESSION WITH THE CITY COUNCIL AND CITY STAFF TO REVIEW PERSONNEL ISSUES AND THAT THE WORKSESSION INCLUDE AN EXPLANATION OF THE COMPARABLE WORTH LAW. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. The City Administrator stated that the 1994 budget is balanced and has been approved by the City Council. It was the consensus of the Council to leave the $43,500 transfer-in from the cash flow reserve in the budget and to address this throughout the year in the form of budget amendments. MAYOR DUITSMAN MOVED TO AUTHORIZE A 3% SALARY INCREASE TO ALL CITY EMPLOYEES WITH THE EXCEPTION OF STEVEN ACH WHO WILL RECEIVE AN INCREASED TO $42,000 AND THE FIRE CHIEF WHO WILL RECEIVE NO INCREASE UNTIL A FIRE INSPECTION PROGRAM IS STARTED. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. council discussion was held regarding the status of a fire inspection program. Councilmember Farber stated that police Chief zerwas is underpaid and) feels he deserves an increase in merit pay. Councilmember Holmgren indicated that this issue could be discussed at the Worksession and that any pay authorized could be retroactive. . M.'1YOR DUITSMAN WITHDREW HIS MOTION. COUNCILMEMBER HOLMGREN WITHDREW HIS SECOND. The City Council recessed at 8:15 and reconvened at 8:30 p.m. COUNCILMEMBER EMPLOYEES. CARRIED 5-0. HOLMGREN MOVED TO APPROVE A 3% PAY INCREASE TO COUNCILMEMBER FARBER SECONDED THE MOTION. ALL CITY THE MOTION COUNCILMEMBER DIETZ MOVED TO DIRECT IMPLEMENT A WRITTEN COMMERCIAL FIRE FOR REVIEW WITHIN THIRTY (30) DAYS. MOTION. THE MOTION CARRIED 5-0. THE FIRE CHIEF TO INSPECTION PLAN TO THE COUNCILMEMBER SCHEEL PROVIDE AND CITY COUNCIL SECONDED THE The numbers below will coincide with the Resolution memo from the City Administrator Council dated December 16, 1993. numbers to the in the 1994 Pay Mayor and city 1. Title Change for Gary Schmitz COUNCILMEMBER DIETZ MOVED FROM RECYCLING COORDINATOR HOLMGREN SECONDED THE MOTION. TO APPROVE A TITLE CHANGE FOR GARY SCHMITZ TO PLANNING ASSISTANT. COUNCILMEMBER THE MOTION CARRIED 5-0. . 2. TAC Officer Assianment Police Chief Tom Zerwas requested, in writing, an increase in salary of $.52 per hour to TAC Officer Kathy Anderson for the added Elk River city Council Meeting January 3, 1994 Page 7 --------------------- . responsibility of supervising all of the clerical and receptionist employees. Mayor Duitsman indicated that he is not in favor of granting a raise in salary for the TAC Officer as he felt it was the police Chief's responsibility to supervise the employees. Councilmember Holmgren stated that he would not vote in favor of this request at this time due to the lack of proper channels the request has gone through. He indicated that this request should be considered at the Personnel Worksession. Chief Zerwas explained that his Administrative secretary had the responsibility of supervising the clerical staff. When she retired, Kathy Anderson was promoted to TAC Officer but the position of Administrative Secretary was never filled. He indicated that he felt Kathy Anderson should be compensated for the added responsibility of supervising the clerical employees. It was the consensus of the Council to discuss this issue during the Personnel Worksession. 3. Accountinq Clerk and Secretary . Request to change titles Heinecke and to increase the July 1, 1993. of positions hourly wage by for Brenda $1.25 per Ebner and Alice hour effective Mayor Duitsman questioned the reasoning of jumping both employees from step 3 to step 5. COUNCILMEMBER DIETZ MOVED TO AUTHORIZE A PAY INCREASE FOR BRENDA EBNER AND ALICE HEINECKE TO 30% ABOVE STEP 4 EFFECTIVE JANUARY 1, 1994, AND FURTHER AUTHORIZED THE TITLE CHANGES FOR BOTH EMPLOYEES; BRENDA EBNER AS ACCOUNTING CLERK AND ALICE HEINECKE AS SECRETARY. COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE MOTION CARRIED 4-1. COUNCILMEMBER HOLMGREN OPPOSED. Councilmember Holmgren indicated that he was opposed because he is questioning the process that staff is using to recommend pay increases. 4. Clerk/Typist Job Description Request pay range adjustment for Clerk/Typist to level of receptionist to more accurately reflect the duties being performed. Mayor Duitsman indicated because the employee was hired was as clerk/typist to act as a rover and back-up position for the clerical staff, he would not be in favor of an increase. councilmember Holmgren stated that he is opposed to an increase at this time as the City has no formal process for reclassifying job titles. . COUNCILMEMBER DUITSMAN PAY RANGE NOT BE CHANGED. THE MOTION CARRIED 5-0. MOVED THAT THE CLERK/TYPIST JOB DESCRIPTION AND COUNCILMEMBER SCHEEL SECONDED THE MOTION. . . . Elk River City Council Meeting January 3, 1994 Page 8 It was the consensus of the Council that this item be discussed at the Personnel worksession. 5. Out-of-classification pay Request for increase in pay for Laborer employee when performing Maintenance I work (snowplowing). Mayor Duitsman indicated that he supports this request. Councilmember Farber indicated that this request is the same as the TAC Officer request and stated that the City must be consistent. It was the consensus of the Council to discuss this item at the > Personnel Worksession. 6. Double-time pay for employees perfcrminq snow removal on holidays Request to receive double-time pay plow snow on holidays and Sundays. payment of regular wages per day are on call. for street maintenance employees who Also, a request for one hour that the street department employees COUNCILMEMBER DIETZ MOVED TO AUTHORIZE DOUBLE-TIME PAY FOR STREET MAINTENANCE EMPLOYEES PLOWING SNOW ON HOLIDAYS AND PAYMENT OF ONE HOUR OF REGULAR WAGES PER DAY THAT STREET DEPARTMENT EMPLOYEES ARE ON CALL. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7. EDA Executive Director Request to recommend to the EDA that the title of Executive Director of EDA be given to Economic Development Coordinator and to increase the salary to $45,000 to reflect the increased responsibility. Also, request to increase vacation to the three week level. Councilmember Dietz indicated he is opposed to increasing the vacation level for the Economic Development Coordinator. The Council discussed the fact that Bill Rubin performs most of the duties of the EDA Executive Director and, therefore, it would be appropriate to give him the title. It was the consensus of the Council to discuss the pay increase at the personnel worksession. COUNCILMEMBER DIETZ MOVED TO RECOMMEND TO THE EDA THE REMOVAL OF THE TITLE OF EXECUTIVE DIRECTOR FROM PAT KLAERS AND TO GIVE THE TITLE TO BILL RUBIN. COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE MOTION CA.~IED 5-0. 8. Employee Vacation Schedule Request to study the City employee vacation schedule to consider increasing the vacation level after 20 years of service. It was the consensus of the Council to discuss this item at the > personnel worksession. . . . Elk River City Council Meeting January 3, 1994 Page 9 MOVED TO INCREASE THE CITY PLANNERS SALARY FROM for 1994. COUNCILMEMBER FARBER SECONDED THE CARRIED 3-2. COUNCILMEMBERS SCHEEL AND HOLMGREN COUNCILMEMBER DIETZ $41,200 TO $42,000 MOTION. THE MOTION OPPOSED. TO ADOPT RESOLUTION 94-4, FOR NONORGANIZED EMPLOYEES. THE MOTION CARRIED 5-0. A RESOLUTION COUNCILMEMBER COUNCILMEMBER DIETZ MOVED ADOPTING THE 1994 PAY PLAN HOLMGREN SECONDED THE MOTION. 10.1 City Flaq Contest This item was continued to a later date. 11. Other Business The City Administrator updated the Council on upcoming special city council meetings on January 8 and January 17. COUNCILMEMBER HOLMGREN MOVED TO CHANGE THE MEETING TIME OF THE SPECIAL JANUARY 8, CITY COUNCIL MEETING TO 8:00 A.M. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 10. Adjournment There being no further business, COUNCILMEMBER ADJOURN THE MEETING. COUNCILMEMBER FARBER SECONDED MOTION CARRIED 5-0. HOLMGREN MOVED THE MOTION. TO THE The meeting of the Elk River City Council adjourned at 9:30 p.m. Respectfully submitted, ~ ~ san~~;~f!.~~d~y City Clerk Elk River City Council Minutes February 14, 1994 Page 3 . consider purchasing 3 new scanners and software from Total Register systems. Inc., detailed on the second page of the memo on this topic. Mayor Duitsmon questioned the need for training all personnel on the software and suggested that staff consider training only part of the liquor store personnel and have those people train the remaining clerks. COUNCILMEMBER FARBER MOVED TO AUTHORIZE THE PURCHASE OF 3 SCANNERS, SOFTWARE AND NECESSARY TRAINING FROM TOTAL REGISTER SYSTEMS, INC., AT A COST OF $6,829.00 FOR NORTHBOUND LIQUOR STORE, SUBJECT TO STAFF APPROVAL OF THE COST AND EXTENT OF TRAINING NECESSARY FOR OPERATION OF THE NEW SYSTEM. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4- O. 5.2. Reauest to Purchase Seif-Contained Breathina Apparatus (Fire Departmentl COUNCILMEMBER HOLMGREN MOVED TO AUTHORIZE THE PURCHASE OF 12 SCOTT SELF-CONTAINED BREATHING APPARATUS (S.C.B.A.) FROM CLAREY'S SAFETY CO.. AT A COST OF $23,291.55. COUNCILMEMBER FARBER SECONDED THE MOTION, THE MOTION CARRIED 4-0. 6. Council Updates . COUNCILMEMBER HOLMGREN MOVED TO AUTHORIZE THE CITY COUNCIL TO MEET AT 7:00 P.M. ON THURSDAY, FEBRUARY 17, 1994, INSTEAD OF 6:00 P.M., AS PREVIOUSLY SCHEDULED. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. The City Administrator stated that the Building and Zoning Administrator has requested that the Gravel Mining Environmental Impact Statement (E.I.S.) public hearing be held at 6:00 p.m. , on March 21, 1994. rather than 7:00 p.m. The Council had no problems with this public hearing being held before 7:00 p.m. The City Administrator advised the City Council that an article will be appearing Wednesday in the Star News. stating that the bid award date for the Highway 101 project has been changed but should not affect the scheduled completion time. He stated that the reason for the change is due to the delay in obtaining right-of- way from certain property owners. The City Council called a recess at this time (6:50 p.m.) The Elk River Economic Development Authority meeting was called to order at 7:00 p.m. The City Council reconvened at 8:50 p.m. 4. COUNCILMEMBER HOLMGREN MOVED TO TABLE THE FOLLOWING ITEMS UNTIL THE NEXT CITY COUNCIL MEETING WHEN A FULL COUNCIL IS PRESENT. 4.1. COMPARABLE WORTH LAW UPDATE; 4.2. REVIEW OF JOB DESCRIPTIONS: AND, 4.3. REVIEW OF PERSONNEL ORDINANCE, . COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. Elk River City Council Minutes February 14, 1994 Page 4 . 4.4. Review Personnel Issues from January 3. 1994 Meetina Item #2 - Police Chief Reauest for Temoorary Assianment and Pav Increase For TAC. Emolovee COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE POLICE CHIEF'S REQUEST FOR THE TEMPORARY ASSIGNMENT AND PAY INCREASE FOR THE TAC. EMPLOYEE. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. Council member Dietz requested that the Police Chief report back to him in 60 days to advise whether or not the problems have been resolved in his department. The pay increase was $.52 per hour and retroactive to 1/1/94. Item #3 - Accountina Clerk and Secretary Retroactive Pay The City Administrator explained that the salaries for the accounting clerk and secretary positions were previously set by the Council and that the purpose of this discussion is to address retroactive pay. Councilmember Dietz noted tha! stat! is authorized to have the accounting clerk work up to forty (40) hours a week if necessary. The City Administrator indicated that he is awa.e of that and that funds for the additional hours will come from the Council Contingency fund. . COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE RETROACTIVE PAY ADJUSTMENT FOR ACCOUNTING CLERK BRENDA EBNER AND ADMINISTRATIVE SECRETARY ALICE HEINECKE OF SEVENTY CENTS ($.70) PER HOUR. BEGINNING JULY 1, 1993, TO DECEMBER 31, 1993. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 3-1. MAYOR DUITSMAN OPPOSED. Item #4 - Clerk Tvo'st and Receotionist COUNCILMEMBER HOLMGREN MOVED TO AUTHORIZE A CLERK-TYPIST II POSITION AT A MID-POINT WAGE BETWEEN THE CLERK-TYPIST I POSITION AND THE RECEPTIONIST POSITION AND THAT GERYl ROGERS SERVE THE CITY IN THIS CAPACITY; AND. THAT THE RECEPTIONIST POSITION BE RETITLED TO RECEPTIONISTICLERK TO MORE ACCURATELY REFLECT THE DUTIES OF THIS POSITION. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. Item #7 - EDA Executive Director The City Administrator explained that he is recommending that Economic Development Coordinator William Rubin be appointed as EDA Executive Director. The City Administrator further recommended that Mr. Rubin's salary be increased to $45,000 for 1994 for this added responsibility. . Bill Rubin explained his request for an additional week of vacation time. He stated that he did not understand that vacation time was a negotiable issue of employment with the City. but became aware of the fact when the City Planner, Steve Ach, was hired with three weeks of vacation. Elk River City Council Minutes February 14, 1994 Page 5 . COUNCILMEMBER HOLMGREN MOVED TO TABLE WILLIAM RUBIN'S VACATION REQUEST UNTIL CITY COUNCIL REVIEW OF THE CITY'S VACATION POLICY. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 3-l. MAYOR DUITSMAN OPPOSED. COUNCILMEMBER HOLMGREN MOVED TO RECOMMEND TO THE EDA THE APPOINTMENT OF THE ECONOMIC DEVELOPMENT COORDINATOR AS THE EDA EXECUTIVE DIRECTOR. WITH AN INCREASE IN SALARY TO $44.750 FOR 1994. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. Item #8 - Emolovee Vacation Schedule COUNCILMEMBER DIETZ MOVED TO TABLE THIS ITEM UNTIL DISCUSSION OF THE POLICE UNION CONTRACT WHICH EXPIRES DECEMBER 31.1994. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. COUNCILMEMBER HOLMGREN MOVED TO AMEND HIS MOTION UNDER ITEM NO.7 - EDA EXECUTIVE DIRECTOR, AS FOLLOWS: TO TABLE BILL RUBIN'S VACATION REQUEST UNTIL DISCUSSION OF THE POLICE UNION CONTRACT WHICH EXPIRES DECEMBER 31, 1994. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4- O. 7. Staff Uodates There were no items for discussion. . 8. Adiournment There being no further business, COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE MEETING. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. The meeting adjourned at 9:41 p.m. Respectfully submitted. C'it~ ~ (QkJ Debbie Kleckner <- Recording Secretary . City Council minutes June 6. 1994 Page 3 5.5. Personnel Reauest - humon resources coordinator . City Administrator Pat Klaers indicated that the position of a human resources coordinator was discussed during the 1994 budget process. He stated that the hiring of this position was delayed by the Council to allow for Council discussion of the matter. The City Administrator explained that due to the growth of the City and growth in personnel with 62 full time employees, stoff supports the position of 0 human resources coordinafor. Councilmember Holmgren indicated thot he has been on advocate of this position tor a couple of years. He indicated there are many personnel issues which the City has been dealing with including comparable worth and insurance. Councilmember Holmgren indicated that he is in favor of the position. Council member Scheel indicated she would like to see the salary for the position at $35.000. Councilmember Farber indicated he is in favor of hiring 0 human resources coordinator. He indicated that Pat Kloers and Lori Johnson do not have the time to deal with 011 personnel issues. Councilmember Farber olsa indicated that he would like to see the salary kept at about $35.000. He further stated that it is important that this position review the health insurance issue in order to lower the premiums. . Mayor Duitsman indicated that although the City has experienced growth. he does not feel this is the time to hire 0 human resources coordinator. He indicated that the City should rely on the League of Minnesota Cities for its personnel needs. He indicated that the hiring of a human resources coordinator is one expense that the city does not need and stated he will not support the issue at this time. Councilmember Dietz indicated that he would like time to review this issue more > thoroughly. He stated that he may be willing to authorize the hiring of this position following the 1995 budget review. COUNCILMEMBER HOLMGREN MOVED TO PROCEED WITH THE HIRING OF A HUMAN RESOURCES COORDINATOR WITH A SALARY RANGE OF S35,000 - $43.500 AND THAT THE EMPLOYEE BEGIN EMPLOYMENT ON SEPTEMBER 1, 1994. THE MOTION FAILED 2- 2-1. COUNCILMEMBERS FARBER AND HOLMGREN VOTED IN FAVOR OF THE MOTION. COUNCILMEMBER Dim AND MAYOR DUITSMAN VOTED AGAINST THE MOTION. COUNCILMEMBER SCHEEL ABSTAINED. 5.4. Northbound Liauor 1993 Annual Reoort . Liquor Store Manager Fritz Dolejs presented the Northbound Liquor 1993 Annual Report. Fritz Dolejs explained that total sales for 1993 increased by $2.468 over 1992. He indicated that liquor sales were down due to several factors including a decrease in consummation, cooler summer temperatures and increased price competition. He further stated that Northbound will continue to be profitable due to increased population. and an expansion of business trade. Discussion was held regarding the possibility of a second liquor store. Discussion was also held regarding the wages paid to the liquor store employees. Fritz Dolejs indicated he CITY OF ELK RIVER PRELIMINARY 1995 TAX RATE INFORMATION . Levy Yeer 1994 1993 1992 1991 1990 Tax Payable Year 1995 1994 1993 1992 1991 Total Levy 2,837.744 2,359.297 2.217,797 2,134,349 2.068.852 .; . HACA & Equalization Aid 614.397 614.399 660.427 592,775 511,677 Net Levy Percent Incrsase(Decrease) 2,223,347 27.42% 1.744,898 11.33% 1,567.370 1.67% 1,641,674 .1.10% 1,557,176 11.22% / I Market Value 439.686,403 418.748,956 401.100.782 381.819.248 354.466,943 Net Tax Capacity TIF Tax Capacity Total Tax Capacity 8.623,983 482,829 9,106,812 8,051.412 821,742 8,673,154 7,928,363 600,641 8,629.004 7,961,316 696,612 8,657.927 7,663,019 662,270 8,215,289 Tex Rates CITY' Urban 25.885 21.902 20.560 19.472 20.690 Rural 24.648 19.769 13.122 17.102 18.276 TOTAL Urban 108.217 '. 103.026 104.612 94.845 Rural 106.184 ., 96.587 101.972 92.431 CITY' SHARE OF TOTAL TAX RATE Urban 20.24% ... 19.96% 18.61% 21.81% .City fate does not include HRA and EDA Special Taxing Dieotrict levies. ..1994 Total Tax Rates do not include School Excess levy Referendum tax rate; actuel pay 1994 rate will be higher. .. "The City percentage will decrease when excess School levy is added. ALL 1995 INFORMATION IS VERY PRELIMINARY: IT ASSUMES A FIVE PERCENT INCREASE IN NET TAX CAPACITY AND A 170,000 NTC INCREASE DUE TO THE TERMINIATION OF TIF DISTRICT #1 Finance Dept. 6:16 PM 8/30/94 . . . TAX RATE URBAN RURAL % INCREASE IN TAX RATE URBAN RURAL T AXRA TE.XLS 8/30/94 3:26 PM ... +ESTIMA TED.... URBAN - RURAL TAX RATES 19941995-0% 1995-3% 21.902 19.769 27.178 25.879 24.09% 30.91% Page 1 1995 - 5% 1995 -7% 26.387 25.126 25.885 24.648 25.401 24.186 20.48% 18.19% 15.98% 27.10% 24.68% 22.34% . mendatlons. Committees may not make decisions on behalf of the councll. Com- mittees are .ubject to the .ame rules IUI the full caUDell UDder the open meetint law. In many cities. Ills routine for the councll to automatically approve a commlllee's recommendations If the committee has done a thorough and competent job. But. the councll's final decision. not the committee's recommen- dation, binds the city. To 1llustrate. committees may not enter Into a contract or employ workers even If a speclflc motion of the council delegates such power to them. Y' t Salaries of mayor and council members The council. by ordinance. fixes the salarles of the mayor and council mem- bers. The ordInance takes elTect on the date set In the ordinance but not unUl after the next succeeding regular City election. There Is no referendum on the .. CHAPTER 6 ordinance. by petition or otherwise. 69 Until the council adopts an ordinance flx1ng salaries. previous salaries remain In e1Tecl. &llar1es may be 011 nil allllllnl or mOlllhly lump sum or a per diem basis. The per diem may be payable for each regular meeting. for each regular and special meeting. or for each day's servJce. Unless the ordinance provldes otherwise. a lump sum salary covers special meetings. 70 An employer must allow a city council member to take Ume off from regular employment to attend council meetings. 71 When the council member takes time off Without pay. the employer must make an effort to allow the employee to make up the time With other hours when the employee Is available. Iron Range cities have the authOr1ty to make per diem payments to council members of $25 per day. not to exceed $250 per year. for absences from the city while on olTlclal business. r.z Citizen Involvement . One way to Increase positive feelings about government Is to Increase citizen Involvement. Cltyw:lde or neighborhood Committees. specJal project review committees. and even block organizations are some of the committees cropping up In many cities. In many cases. the council has formed or encouraged these citizen committees. They have saved time for public olTiclals and have made contributions which could only occur through citizen participation. Council members have found that IgnOr1ng citizen concerns can result In their removal from office at the next election or In the defeat of a program or actlvlty through citizen opposition. Although city officials cannot. In most cases. delegate decision-making authority to Citizen groups. they can use citizens in advlsOIY roles. ThIs technique works. however. only If the counclll1stens to the advlce. If the councll doesn't follow the advlce of the committee. it ~hould give Lf t2,UII understandable reasons for taking other action. When a councll forms a citizens' advl- sory body. It should layout the ground rules for its actlvltles and point out that In the absence of clear statutory authority to delegate responslb1l1ty. the council must, by law. make the final decisions. State law allows. and In some cases requires. cIty councils to delegate deci- sion-making power to certain Independent boards and commissions. Independent citizen boards and commissions Independent citizen boards and com- missions can help a1levlate the councIl's workload. The amount of dIscretionary power the council can give to such bodies varies. In some Instances. such as a utilities com- mlsslon.the statutes give the commission all discretionary authOr1ty necessary to 415 1/ 91 415.11 GOVERNING BODIES 510 415.11 CITIES OF SECOND, THIRD AND FOURTH CLASS, SALARIES OF GOVERNING BODY. . Subdivision 1. Notwithstanding the provisions of any general or special law, char- ter, or ordinance, the governing body of any statutory or home rule charter city of the second, third or fourth class may by ordinance fix their own salaries as members of such governing body, and the salary of the chief elected executive officer of such city, in such amount as they deem reasonable. Subd. 2. No change in salary shall take effect until after the next succeeding munic- ipal election. " ' History: Ex1967 c 42 s 1,2; 1976 c 44 s 34 415.15 CITY COUNCIL RESIGNATIONS, VOTING ON SUCCESSOR. No resigning member of a city council shall participate in a vote of the council to choose a person to replace the resigning member. History: 1974 c 36 s 1 :1 415.16 'EMPLOYMENT; RESIDENCE REQUIREMENT. " Subdivision 1. Notwithstanding any contrary provision of other law, home rule charter, ordinance or resolution, no statutory or home rule charter city or county shall require that a person be a resident of the city or county as a condition of employment by the city or county except for positions which by their duties require the employee to live on the premises of the person's place of employment., ' - -, " Subd. 2. A statutory or home rule charter city_or county, except if it is located in the area defined in section 473F.02, subdivision 2, may impose a reasonable area or response time residency requirement if there is a demonstrated, job-related necessity. Subd. 3. A statutory or home rule charter city or county may impose a reasonable residency requirement on persons employed asvolunte'ers or as members of a nonprofit firefighting corporation if there is a demonstrated, job-related necessity. The residency requirement must be related to response time and established without regard to politi- cal'subdivision boundaries. History: 1981 c 181 s 1; 1984 c 585 s 1; 1985 c 197 s 1 " ~~.. __i.l, '. .'~: ." . ", . "25'~~'<'c<, . . AUGUST 1993 . WEDNESDAY I i I , I I i I .ji :...f\ BEN CHANCO .STAFF WRllER.. . . government spending, 'it's ~;good ide~;:',-:: . . '.'~:'" '.'., '''!, . . ,.MaY9rJim Chalmers sa!q of~e decisio!l~ ! S .,: . ..... .,;. ,.......not to go fora'pay raISe. But some....... .. horevlew el~cted officials UnanlID?US-i' residents have told nlidhey. were' sur::" I ly refused to give .themselves pay raises .... . pril?ed at 'our.low salaries.: Some. thougbt~:' '.~.' . last week'~ even If a study showed they' . . I make $40000 a' year as 'mayor." , . :'::. could have justified getting more ;noney: . .:.' ._' , . ". '" ,.' .': l':':': ".! '. The.decision followed a staff review of '. Chalmers IS paid $6,492 a year mthe:~:' salaries. of elected officials ildhe'metrO:- . '.part-time job. City Council members C<is--,' politan ar~a that Showed Shoi:eview'~sig'-;":: '. . sandra Holmstrom; Sandy ~artin;" Mar-} . , ...'~j.' nificantly below". the average and medi~'. . . sha Soucheray and Ben WI~h~art mak~::' :::L an'salary levels of. cities of similar size. .$4,872, a year as elected offiCials :of the- . '. : , .' : '~"In light of public pressu~e to watch.. community o~ 24,912 resid.,e~ts. ",' .~';~:.' :::'; ..~ ....~ ,:-.' . '. . .........~~.., ..~...~ ._'-:'.~' .: ...' .;. ~t. - '. o' r . j/-:'- ". 1;'.... . 'f.~ ~~:, .t~: ~-~"': ,. .~. - "~' . , '" l :.( .1. I ~j " ,'~ ;~: ~t .~r1~;t~.:t:~i~~f~:~t11~~.~~j_.~.;:~:;. ~"'-:.' . . ~~\#:i....~ ,;:-'~ ::j:'~~~::14t?~~~~:L@:~~rs~-~::,?..::~t;~~~:~~~~.~~~~.~"'' ._",. :~,,{.. . ...' -'. .-' ~,..-, "h ',..';'. ....,....':.'..".... ',.. ~' ,.,' - .......-..-.;. ~.. .~, -. .. . . . . ,. , '.' .....'....SHOREVIEW '. . .,:'.:.:"." ~."""/:.-." ..,.-.... . .~.' .'".".' -. ,. .. :~'~~l~';;fi- '; ......v. .'. ..-: '=i~ ..:.:--~, . . ,." "" ,. ,.. ..'. ',' Councifrefuses Pay "a~~~ .... /. ..' Council saJcirie~.in c0l11para~lesuqurb~,~~2...; .-.', ". . .' '. .' .,'.;;':' ., '.:. :' '='."'. . {;.::...'.... .' .<.- :. ". ,",.>';. '... ..' . .' . A Shoreview staff survey,from information provided. by the Association of Metropoli-..~: ..: . tan Municipalities. shows the followinginayor ario'.cQuncilsaI<3ries in cities with'i- . ";.sin:i~~r pOPulati~ns~;;..:~.:';:'::~~.~:~:'-';~'-":"'."':' ...:.' ..... '},;;,~ ::;:.: :.;...:,.~::'~:, " ." City" .... ., '. ...... . "~.;"~".~opulation' . ;,Mayor';"". Council; ~. .... <I' :Maplewoo(J':..;... ;......: ..'.... ;:. ;'.. "'31:365 :$8,458 .- $7,443'..:-:' .',. . Brooklyn Center.... ...:;......;.;.. .'.::..28,741 $7.150 .$5,150.,,, ;' > l Fridley';'.. .~'. "'" ......... ..';......;. :,........28,313 $8,400.' '.. ...$6.100::.'. '.': r Lakeville ,........... '.:'. .' . .: ".:' . '. . ;; ;.: 26.408 . $8,400 . .. : $7.200'..;' ;. . ,! Shoreview ....... ::...... ..... ,........ ..24,912$6,492 ..$4,872"~" :1 'WhiteBearLake ...;................24,450 $4,800' $3,600:. .( Crystal........................ ....:...23,771$7,421. $5.626.... I Cottage Grove.. .. . . . . . . . . . '.' . . .;. . : . 23.715 . $6,600$4.800:-:" ;: Inver Grove Heights.. : : . . . . . . : . . . . . . : . 23.370 $7,000 $6,000~:': ..'1' I NewBrighton......................'...22,253 $7,200: $5,580"~ ~. New Hope . .. . . . . . . . . . . . . . . . . . . . . . . . 21,715 $8,280.'. $5.860'; · Woodbury. . . .. . . . .. . . . . . .. . . . . . . . . . 21,392 $4.920 $3.600 '.:. . I Golden Valley. . . . . . . . . .' ; . . ., . . . . . . . . . 20.889 $9,105 . $6,815: , '. .i South 51. Paul ................ .,:.....20,264$7,200 .$4.200.... 1"1 r!i'J1f\ll;m;rJ~tR:EfjJ0'WIrslr{;:.frT:\TI\Gl\~2i;;iY:'~mG$'~.mxffi~]rl::rrg$g~fli$j~1i%1(:&m~El~t!ii\it!~1~!i''I~~i ; I . . . '" i'S w ... ... c ~ ~ u ~ ~ ~ c " 0 8 ... =>... Ii!" .. IU ~ g t:.:J ::z: Cl'1I\ Z Z C . - ...,I N ::z :E '"' " '" .. w ts '4" ~ ~ w g: 0 C!1 15 '"' w ~ '" w ... u N o o o o '" w 8 u .. " ~ m u - - o 1l ~ u .. w w " o ~ ~ ! ~ l- i- 0 ~ c... u '" z w ... ! :: ~ u " u u '" " w " ~ ... ~ ! 8 ~ ... '"' '" w ... " " " u '"' ... " w ~ :: I- ~ u 8 ~ ~ ~ ~ ~ ~ :E " w u ~ ... w '"' '" " ... " '"' " u .. ... ~ ~ ... u ... '" w u 8 w ~ ~ ~ ... ... .. '" :E :E " w w u '" " z ~ !Ii ... '"' ~ w ~ r; ~ ... w -' o ~ :5 ~ ~ ~ ... 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PERSONAL SERVICES SUPPLIES AND CHARGES CONTRACTUAL SERVICES OTHER CHARGES CAPITAL OUTLAY TOTAL PERSONAL SERVICES Regular Pay Part Time Pay Employee Pensions Employee Insurance SUPPLIES AND CHARGES Office Supplies CONTRACTUAL SERVICES Other Professional Services Printing & Publishing Postage Insurance OTHER CHARGES Conferences & Schools Dues & Subscriptions Arts Council Contribution Miscellaneous Programs CAPITAL OUTLAY MA YOR & COUNCIL 1992 ACTUAL $ 28,080 $ 286 13.492 8,235 $ 50,093 $ EXPENDITURE ANALYSIS 1993 ACTUAL 28,080 $ 286 13.492 8,235 50,093 $ ....................................... $ .......................................... .......................................... ..............u.......................... .......................................... .......................................... .......................................... ................. .................... .......................................... .......................................... .......................................... .......................................... .......................................... 3,500 25,800 2,850 900 $ 350 1,750 11,150 500 4.500 1,850 7,000 6,000 1,200 DRAFT 1995 PROPOSED 33,050 350 17,900 16,050 o 67,350 33,050 350 17,900 16,050 o $ 67,350 . . . AWf,UIII ADMINISTRA TION & FINANCE PERSONAL SERVICES SUPPLIES AND CHARGES CONTRACTUAL SERVICES OTHER CHARGES CAPITAL OUTLAY TOTAL 1992 ACTUAL 231,286 $ 5,057 35,273 10,165 o 281,781 $ $ $ 1993 ACTUAL 272,577 $ 6,822 54,090 o 3,588 337,077 $ 1994 ADOPTED 322,700 $ 6,300 45,300 13,800 7,000 395,100 $ DRAFT 1995 PROPOSED 343,450 7,950 46,350 13,800 12,000 423,550 EXPENDITURE ANALYSIS PERSONAL SERVICES Regular Pay Overtime Pay Employee Pensions Employee Insurance ....:.................................. $ ....................................... ....................................... SUPPLIES AND CHARGES ....................................... Office Supplies Motor Fuels & Lubricants Uniform Allowance ....................................... CONTRACTUAL SERViCES Audit Other Professional Services Telephone Postage Printing & Publishing Equipment/Other Repair & Maintenance Insurance ....................................... ....................................... ....................................... ....................................... OTHER CHARGES ....................................... Conferences & Schools Dues & Subscriptions Miscellaneous ....................................... ....................................... CAP IT AL OUTLAY ....................................... Equipment ....................................... 275,550 6,000 30,050 31,850 $ 6,000 200 .L1.2.Q 14,500 16,000 3,900 2,700 1,800 4,650 2,800 8,500 1,700 3.600 12.000 $ 343,450 7,950 46,350 13,800 12,000 423,550 AUG 2 9 19!IIt DRAFT . ECONOMIC DEVELOPMENT 1992 1993 1994 1995 ACTUAL ACTUAL ADOPTED PROPOSED PERSONAL SERVICES $ 48,200 $ o $ 34,900 $ 36,450 SUPPLIES AND CHARGES 769 0 0 0 CONTRACTUAL SERVICES 10,086 0 0 0 OTHER CHARGES 1,406 0 4,000 4,000 CAPITAL OUTLAY 0 0 0 TOTAL $ 60,461 $ o $ 38,900 $ 40,450 EXPENDITURE ANALYSIS PERSONAL SERVICES Regular Salaries 160%1 Employee Pensions 160%1 Employee Insurance 160%) ....................................... $ 30,750 3,300 2.400 $ 36,450 SUPPLIES AND CHARGES Q o CONTRACTUAL SERVICES Q o . OTHER CHARGES Conferences & Schools Dues & Subscriptions 3,600 400 4,000 CAPIT AL OUTLAY Q $ o 40,450 . . . . PERSONAL SERVICES SUPPLIES AND CHARGES CONTRACTUAL SERVICES OTHER CHARGES CAPITAL OUTLAY TOTAL AUG l~. . ELECTIONS $ 1992 ACTUAL , 1,660 $ 1,691 3,401 o 1,587 18,339 $ 1993 ACTUAL o $ o o o o o $ DRAFT 1994 ADOPTED 8,000 $ 1,900 2,700 100 o 12,700 $ 1995 PROPOSED o o o o 8,000 8,000 PERSONAL SERVICES Part Time Pay Employee Pensions Employee Insurance SUPPLIES AND CHARGES Operating Supplies CONTRACTUAL SERVICES Other Professional Services Postage Printing & Publishing OTHER CHARGES Conferences & Schools CAPITAL OUTLAY Reserve for Future $ EXPENDITURE ANALYSIS ....................................... $ o o Q $ Q o o Q Q 8,000 $ o o o o 8,000 8,000 ADS 2 9 _ DRAFT . LEGAL 1992 1993 1994 1995 ACTUAL ACTUAL ADOPTED PROPOSED PERSONAL SERVICES $ o $ o $ o $ 0 SUPPLIES AND CHARGES 0 0 0 0 CONTRACTUAL SERVICES 33,672 0 35,000 40,000 OTHER CHARGES 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 TOTAL $ 33,672 $ o $ 35,000 $ 40,000 EXPENDITURE ANALYSIS PERSONAL SERVICES ....................................... $ Q $ 0 SUPPLIES AND CHARGES ....................................... Q 0 CONTRACTUAL SERVICES Other Professional Services ....................................... 40.000 40,000 OTHER CHARGES . ....................................... Q 0 CAPITAL OUTLAY ....................................... Q 0 $ 40,000 . . . . i:S. DRAfT ENGINEERING $ 1992 1993 1994 1995 ACTUAL ACTUAL ADOPTED PROPOSED o $ o $ o $ 0 0 0 0 0 28,074 28,827 28,000 30,000 0 0 0 0 0 0 0 0 28,074 $ 28,827 $ 28,000 $ 30,000 PERSONAL SERVICES SUPPLIES AND CHARGES CONTRACTUAL SERVICES OTHER CHARGES CAPITAL OUTLAY TOTAL $ PERSONAL SERVICES SUPPLIES AND CHARGES CONTRACTUAL SERVICES Other Professional Services OTHER CHARGES CAPITAL OUTLAY EXPENDITURE ANALYSIS ....................................... $ Q $ o ....................................... Q o ....................................... 30.000 30,000 ....................................... Q o ....................................... Q $ o 30,000 . . . PERSONAL SERVICES SUPPLIES AND CHARGES CONTRACTUAL SERVICES OTHER CHARGES CAPITAL OUTLAY TOTAL , 'l(ul1 H _. , BUILDING & ZONING $ 1992 ACTUAL 213,334 $ 5,080 9,643 3,332 o 231,389 $ 1993 ACTUAL 214,960 $ 7,499 15,909 o 744 239,112$ DRm 1994 ADOPTED 186,250 $ 3,650 4,100 4,900 o 198.900 $ 1995 PROPOSED 226,850 5,650 5,900 6,150 30,000 274,550 PERSONAL SERVICES Regular Pay Overtime Pay Employee Pensions Employee Insurance SUPPLIES AND CHARGES Office Supplies Motor Fuels & Lubricants Auto Repair Supplies Uniform Allowance CONTRACTUAL SERVICES Telephone Postage Printing & Publishing Repair & Maintenance Insurance OTHER CHARGES Conferences & Schools Dues & Subscriptions CAPITAL OUTLAY Equipment & Vehicles $ EXPENDITURE ANALYSIS ....................................... $ ....................................... ....................................... ....................................... ....................................... ....................................... ....................................... ....................................... ........................................ ....................................... ....................................... ....................................... ....................................... ....................................... ....................................... ....................................... 182,000 1,400 19,450 24.000 $ 2,300 1,400 800 1.150 3,000 800 600 600 900 5,250 900 30.000 $ 226,850 5,650 5,900 6,150 30,000 274,550 . . . AUG 29 1994 PLANNING DRAFT PERSONAL SERVICES SUPPLIES AND CHARGES CONTRACTUAL SERVICES OTHER CHARGES CAPITAL OUTLAY TOTAL 1992 1993 1994 1995 ACTUAL ACTUAL ADOPTED PROPOSED o $ o $ 88,850 $ 115,300 0 0 3,100 1,750 226 0 13,500 7,950 0 0 4,250 3,950 0 0 0 6,000 226 $ o $ 109,700 $ 134.950 $ $ EXPENDITURE ANALYSIS PERSONAL SERVICES Regular Pay Overtime Pay Part Time Pay Employee Pensions Employee Insurance ..............,~...... .................. $ ....................................... ....................................... SUPPLIES AND CHARGES Operating Supplies Motor Fuels & Lubricants Auto Repair Supplies Uniform Allowance ....................................... ....................................... CONTRACTUAL SERVICES Other Professional Services Telephone Postage Printing & Publishing Repair & Maintenance Insurance ....................................... ....................................... ....................................... ....................................... OTHER CHARGES Conferences & Schools Dues & Subscriptions ....................................... ....................................... CAPITAL OUTLAY Equipment 82,650 3,950 8,350 9,700 10.650 $ 115,300 700 500 200 350 1,750 2,000 900 1,500 2,500 300 750 7,950 3,600 350 3,950 6.000 $ 6,000 134,950 . . . AUG ? 0 f"~f .... . DRAfT PLANNING COMMISSION PERSONAL SERVICES SUPPLIES AND CHARGES CONTRACTUAL SERVICES OTHER CHARGES CAPITAL OUTLAY TOTAL 1992 1993 1994 1995 ACTUAL ACTUAL ADOPTED PROPOSED o $ o $ o $ 0 0 0 0 0 427 7,763 100 600 1,037 0 4,850 4,350 0 0 0 0 1.464 $ 7,763 $ 4,950 $ 4,950 $ $ EXPENDITURE ANALYSIS PERSONAL SERVICES ....................................... $ Q$ o SUPPLIES AND CHARGES ....................................... Q o CONTRACTUAL SERVICES Postage Insurance ....................................... 100 500 600 ....................................... OTHER CHARGES Conferences & Schools Dues & Subscriptions ....................................... 4,050 300 4,350 ....................................... CAPITAL OUTLAY ....................................... Q $ o 4,950 . . . Mi:.U 19~ DRAfT DA TA PROCESSING 1992 1993 1994 1995 ACTUAL ACTUAL ADOPTED PROPOSED PERSONAL SERVICES $ o $ o $ o $ 0 SUPPLIES AND CHARGES 1,860 3,147 2,200 2,000 CONTRACTUAL SERVICES 11,663 13,027 13,450 18,950 OTHER CHARGES 0 0 900 1,200 CAPITAL OUTLAY 0 0 6.000 0 TOTAL $ 13,523 $ 16,174 $ 22,550 $ 22,150 EXPENDITURE ANALYSIS PERSONAL SERVICES ....................................... $ Q$ o SUPPLIES AND CHARGES Olfice Supplies 2.000 2,000 ....................................... CONTRACTUAL SERVICES Other Professional Services Equipment Repair & Maintenance Insurance ....................................... 5,000 13,150 800 18,950 ........................................ ....................................... OTHER CHARGES Conferences & Schools 1.200 1,200 ....................................... CAPITAL OUTLAY Equipment Q $ ....................................... o 22,150 . . . /lUG Z 9 1994 DRAFT GOVERNMENT BUILDINGS $ 1992 1993 1994 1995 ACTUAL ACTUAL ADOPTED PROPOSED o $ o $ o $ 0 1,388 7,384 4,900 4,900 15,402 38,851 36,500 52,100 0 0 0 0 37,200 13,734 37,200 37,200 53,990 $ 59,969 $ 78,600 $ 94,200 PERSONAL SERVICES SUPPLIES AND CHARGES CONTRACTUAL SERVICES OTHER CHARGES CAPITAL OUTLAY TOTAL $ PERSONAL SERVICES SUPPLIES AND CHARGES Operating Supplies Rug Service CONTRACTUAL SERVICES Cleaning Contracts Equip Repair & Maint Contract Utilities Building Repair & Maintenance Insurance OTHER CHARGES CAP IT Al OUTLAY Building EXPENDITURE ANALYSIS .....................1................. "$ Q $ o ....................................... 4,000 900 4,900 ....................................... ....................................... 27,000 6,500 13,000 1,100 4.500 52,100 ....................................... ....................................... .................... .................... ....................................... Q o ....................................... 37.200 $ 37,200 94,200 . . ~ PERSONAL SERVICES SUPPLIES AND CHARGES CONTRACTUAL SERVICES OTHER CHARGES CAPITAL OUTLAY TOTAL A\lllh\~ POLICE 1992 ACTUAL $ 910,326 $ 67,981 56,735 15,545 3,742 $ 1,054,329 $ 1993 ACTUAL 1,004,794 $ 67,803 75,043 o 12.226 1.159.866 $ 1994 ADOPTED 1,091.500$ 71.000 56,750 18,950 22,000 1,260.200 $ DRAFT 1995 PROPOSED 1,137,450 74,350 68,250 19.050 47,500 1,346.600 PERSONAL SERVICES Regular Pay Overtime Pay Employee Pensions Employee Insurance SUPPLIES AND CHARGES Office Supplies Operating Supplies Motor Fuels & Lubricants Auto Repair Supplies Uniform Allowance CONTRACTUAL SERVICES Animal Control Other Professional Services Telephone Postage Printing & Publishing Auto Repair & Maintenance Equipment/Other Repair & Maintenance Vehicle Rent Insurance OTHER CHARGES Conferences & Schools Dues & Subscriptions Licenses & Taxes Miscellaneous CAPITAL OUTLAY Equipment* 'See Equipment Certificate Budget EXPENDITURE ANALYSIS ...................................... $ ......................................... ........................................ ........................................ ........................................ ........................................ ........................................ ........................................ ........................................ ........................................ ........................................ ........................................ ........................................ ........................................... ........................................ ........................................ ........................................ ........................................ ........................................ ........................................ 871,050 28.000 101.100 137300$ 1,137,450 5,000 26,000 26,300 5,850 11.200 4,000 3,000 12,000 1,200 500 9,500 19,550 3,000 15.500 14,500 600 950 3.000 74,350 68,250 19,050 47.500 47,500 $ 1.346,600 AUli 2 9 19" . POLICE RESERVE PERSONAL SERVICES SUPPLIES AND CHARGES CONTRACTUAL SERVICES OTHER CHARGES CAPITAL OUTLAY TOTAL 1992 ACTUAL 3,510 $ 2,986 374 232 o 7,102 $ 1993 ACTUAL o $ o o o o o $ $ $ 1994 ADOPTED 5,300 $ 7,500 o 2,000 2,400 17,200 $ [) RA FT 1995 PROPOSED 8,450 8,000 2,200 2,050 4,300 25,000 EXPENDITURE ANALYSIS PERSONAL SERVICES Part Time Pay Employee Pensions Employee Insurance ........................................$ ....................................... ....................................... SUPPLIES AND CHARGES Operating Supplies Uniform Allowance ....................................... ....................................... . CONTRACTUAL SERVICES Other Professional Services ....................................... OTHER CHARGES Conferences & Schools ....................................... CAPITAL OUTLAY Equipment ....................................... ~ 4,500 350 3,600 $ 1,700 6.300 2,200 2,050 4,300 $ 8,450 8,000 2,200 2,050 4,300 25,000 . . . (,.I\; :':;l ~jJ~4 FIRE PERSONAL SERVICES SUPPLIES AND CHARGES CONTRACTUAL SERVICES OTHER CHARGES CAPITAL OUTLAY TOTAL 1992 ACTUAL 121,020 $ 11,978 26.069 5,417 33,288 197,772 $ $ $ 1993 ACTUAL 125,381 $ 17,558 54,219 o 4,648 201.806 $ 1994 ADOPTED 113.700 $ 19.650 24,250 6,050 66,400 230.050 $ DIlAt:r 1995 PROPOSED 136.250 22,900 28,350 6,100 137.500 331,100 EXPENDITURE ANALYSIS PERSONAL SERVICES Regular Pay (90%1 Part Time Pay Employee Pensions 190%1 Relief Assn Pension Employee Insurance (90%) ........................................ $ .....................u................. ........................................ ........................................ SUPPLIES AND CHARGES ........................................ Office Supplies Operating Supplies Motor Fuels & Lubricants Chemicals Uniform Allowance ........................................ ........................................ ........................................ ........................................ CONTRACTUAL SERVICES ........................................ Other Professional Services Telephone Postage Printing & Publishing Building Repair & Maintenance Equipment Repair & Maintenance Utilities Insurance ........................................ ........................................ ........................................ ........................................ ........................................ ........................................ ........................................ OTHER CHARGES ........................................ Conferences & Schools Dues & Subscriptions ........................................ ........................................ CAPITAL OUTLAY Building Reserve for Future Equipment ........................................ ........................................ ........................................ 38,700 55,000 7,800 19,000 15.750 $ 200 19,000 2,100 1,200 400 2,900 650 400 900 1,000 5,000 7,500 10.000 4,750 U2Q 28,400 70.000 39.100 $ 136,250 22,900 28,350 6,100 137,500 331,100 FIRE FIGHTING APPARATUS RESERVE FUND . BACKGROUND The ERFD second line pumper, 4615, was built in 1971 and put in service in 1972. The pumper is soon at the end of its service life. The purchase of a replacement pumper must be planned for within the next three years. The cost of an up-to-date pumper would cost $300,000 in 1995. The new pumper would be similar to the existing first line pumper, 4610, which was put into service in 1979. It would be diesel powered, have pumping capacity of 1500 GPM and have enclosed seating space for three or four fire fighters. ECONOMIC JUSTIFICATION . One of the principal criteria for insurance underwriters ratings for frre protection is pumping capacity. With the increased population and property in the Elk River service area, greater capacity is required but the reliability of a twenty-four year old pumper is suspect. The Elk River service area has presently the best possible rating for a paid-on-call department. By maintaining our good fire protection ratings, insurance rates within the Elk River area will remain low. OPERATING AND SAFETY JUSTIFICATION The current pumper configuration does not include space for frre fighters, in other words it needs the support of a second vehicle to transport fire fighters to the fire scene. OSHA requirements state that fire fighters must be transported within enclosed compartments of frre apparatus. The mechanical condition of the pumper has required more attention the last three years. The engine was replaced three years ago but replacement did not appreciably increase reliability. RECOMMEND A TION It will take six months to a year to draft specifications and another year to manufacture a new pumper after the council gives approval to proceed. We recommend that 25 % of replacement cost be set aside in each of 1995 and 1996 budgets and that drafting of specifications begin in . 1996. f-l7xF"O /R: f~ ~"''''' __/>1/'>>10 _I -=>.-~-4~~sm" . .. _u . ~.~~812- 9/,( . i ,,(~ (/~: tll.Y.rC~4 ..,', J1 ..' . l I" . I' i :;2e' ,,:'i!%#!'~":"-16~i.i.~Y"""~r'" ..... ...._. , . r ! i . j : :....1 ; !... ./ ! ! ; I".. . . i .: _ . ., I 1 77!(? I A'bc.c: !)A./ i Y,f/E b.co€S" Ii . ,t/CJl2ll'lJ,.,/ ; , t .: ;', . . . - j t .. . N' .. ~ ~. . ., ;... I, ,.,.... .. -.... ,. '1' _ ~ .." : ._. ., .' ., . :{)F ??h:f tf~cl S?1-f?otl' . "&v"/?-15 1-tf;A:K../;'/~. (/oJ i I9-r ' ) L 1" ': ! ~;... I '..1 ~ ~ ,. I .., I ; . . ! . L "i"-,~~. i f~~ j '-Oc-+.--r,7""~:J. ,/)t,.f4Z,.vd '7?-I..4., : " " I I! I .; i .,: i I., i57D~~'! "'ov. ~i-' EiJ-':J;~~' .t~i' .ht;.; 2:~~'" I , : . 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CkV €.~u.,("'. i ie.; ; I : ! j'f' r . j' 'T"jl ..:._..;.._,~._" ..,,'. ,t.. 'i'-J . ;..:. ... : f'f ,'" "'; 1 1...1'-'''' ,..... ----I" .,.. u;.___" ...., u,,~._;u.. -..-' j...:..-- ...'), tj---,-__ "n'---~...,.. .__~_.+ ...,.. _"'" ",,_ i .:. ; :... ..,. .L..L!_ n~... :._u ...~~.~/l, t', 1.{j)r.i7l?O.~;.':: . .. i " ,"'. I . ; '0 0 -.........-"""'.....,.-..-.-.-.....-... ...................-..... ..--- "-"-"-"- "'..' ........"....-..-........... c_.. ..._ ,,_ .,,;... _, ."........~ IO'd 9~9Llvv~I9 'ON X~j X313~O 51:6 NOW v6-6G-Dn~ I I l...... . _... , i . 0, i 1 '; . , , .. ..4... . i . i ; . . I". ; . .. '" . . , , .. , I J . . THE CRETEX COMPANIES, INC. 1- tf-I 74 311 LOWELL AVENUE, ELK RIVER, MINN. 55330 (612) 44'-2121 . - c. s- . . . AUB 2 9 1~ DRAFT EMERGENCY PREPAREDNESS PERSONAL SERVICES SUPPLIES AND CHARGES CONTRACTUAL SERVICES OTHER CHARGES CAPIT Al OUTLAY TOTAL 1992 1993 1994 1995 ACTUAL ACTUAL ADOPTED PROPOSED 10,840 $ 11,377 $ 6,050 $ 5,150 111 390 100 100 555 2,425 4,100 1,700 205 3,480 500 500 0 0 0 0 11,711 $ 17,672 $ 10,750 $ 7,450 $ $ EXPENDITURE ANALYSIS PERSONAL SERVICES Regular Pay (10%) Employee Pensions (10%) Employee Insurance (10%) ....................................... $ 4.300 . 500 350 $ 5,150 ....................................... ....................................... SUPPLIES AND CHARGES Operating Supplies 100 100 ....................................... CONTRACTUAL SERVICES Printing & Publishing Equipment Repair & Maintenance Utilities ....................................... 100 900 700 ....................................... 1,700 ....................................... OTHER CHARGES Conferences & Schools 500 500 ....................................... CAPIT Al OUTLAY Equipment. Q $ ....................................... o 7,450 .See Equipment Certificate Budget . . . .~ g-~, STREETS PERSONAL SERVICES SUPPLIES AND CHARGES CONTRACTUAL SERVICES OTHER CHARGES CAPITAL OUTLAY TOTAL 1992 ACTUAL 209,082 $ 51,892 148.472 1,730 1,314 412.490 $ 1993 ACTUAL o $ o o o o 0$ $ $ 1994 ADOPTED 201,600 $ 59,700 140,950 2.750 5.000 410,000 $ DRAFT 1995 PROPOSED 216,250 63,000 144,200 3,600 5,000 432,050 EXPENDITURE ANALYSIS PERSONAL SERVICES Regular Pay (58%1 Overtime Pay (58%1 Part Time Pay (58%). Employee Pensions (58%) Employee Insurance (58%1 ........................................ $ SUPPLIES AND CHARGES Operating Supplies Motor Fuels & Lubricants Street Signs Street Maintenance Supplies CONTRACTUAL SERVICES Cleaning Contract Telephone Postage Printing & Publishing Seal Coat Street Overlays Building Rent Equipment Rent Uniform Allowance Utilities Insurance ........................................ ........................................ ........................................ ........................................ ........................................ ........................................ ........................................ ........................................ OTHER CHARGES Conferences & Schools Dues & Subscriptions Licenses & Taxes ........................................ CAPITAL OUTLAY EQuipment. 'See Equipment Certificate Budget 157,300 4,500 5,150 18,550 30.750 $ 11,500 15.000 5,500 31.000 1,000 1,400 100 400 50,000 25,000 37,100 2,500 6,000 4,200 16.500 2,600 250 ill 5.000 $ 216,250 63,boo 144,200 3.600 5.000 432,050 . . . AUG 29 1994 DRAFT EQUIPMENT REPAIR & MAINTENANCE 1992 1993 1994 1995 ACTUAL ACTUAL ADOPTED PROPOSED PERSONAL SERVICES $ 29,816 $ 39,675 $ 34,250 $ 36,800 SUPPLIES AND CHARGES 22,650 30,745 21,900 23,600 CONTRACTUAL SERVICES 11,643 3,562 5,800 6,200 OTHER CHARGES 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 TOTAL $ 64,109 $ 73,982 $ 61,950 $ 66,600 EXPENDITURE ANALYSIS PERSONAL SERVICES Regular Pay (10%) Overtime Pay (10%) Employee Pensions (10%1 Employee Insurance (10%) ....................................... $ 27,100 1,200 3,200 5,300 $ 36,800 ....................................... ....................................... ....................................... SUPPLIES AND CHARGES Operating Supplies Small Tools Repair & Maintenance Supplies ....................................... 8,400 1.200 '14.000 23,600 ....................................... ....................................... CONTRACTUAL SERVICES Equipment Repair & Maintenance Equipment Rent ....................................... 6,000 200 6,200 ....................................... OTHER CHARGES ....................................... Q o CAPITAL OUTLAY ....................................... Q $ o 66,600 . . . AU:; .. !~, DRAFT SNOW REMOVAL PERSONAL SERVICES SUPPLIES AND CHARGES CONTRACTUAL SERVICES OTHER CHARGES CAPITAL OUTLAY TOTAL 1992 1993 1994 1995 ACTUAL ACTUAL ADOPTED PROPOSED 22,263 $ o $ 66,400 $ 74.950 14,944 0 12,500 13,300 1,000 0 1,900 1,900 0 0 0 0 0 0 0 0 38,207 $ o $ 80,800 $ 90,150 $ $ EXPENDITURE ANALYSIS PERSONAL SERVICES Regular Pay (15%) Overtime Pay 115%) Employee Pensions (15%) Employee Insurance (15%) ....................................... $ . 45,100 17,100 4.800 7.950 $ .......................................... 74,950 SUPPLIES AND CHARGES Street Maintenance Supplies Repair & Maintenance Supplies .......................................... 10,650 2.650 13,300 .......................................... CONTRACTUAL SERVICES Snow Removal Contract Insurance 800 1,100 1,900 OTHER CHARGES .......................................... Q o CAPIT AL OUTLAY ........................................... Q o $ 90,150 AIls:n., DRAFT . STREET LIGHTING 1992 1993 1994 1995 ACTUAL ACTUAL ADOPTED PROPOSED PERSONAL SERVICES $ o $ o $ o $ 0 SUPPLIES AND CHARGES 0 0 0 0 CONTRACTUAL SERVICES 1,015 0 1,500 1,500 OTHER CHARGES 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 TOTAL $ 1,015 $ o $ 1,500 $ 1,500 EXPENDITURE ANALYSIS CONTRACTUAL SERVICES Utilities ....................................... $ 1.500 $ 1,500 " $ 1.500 . . . . . ADS 2 9 1994 DICfFT SHADE TREE PERSONAL SERVICES SUPPLIES AND CHARGES CONTRACTUAL SERVICES OTHER CHARGES CAPITAL OUTLAY TOTAL 1992 1993 1994 1995 ACTUAL ACTUAL ADOPTED PROPOSED 3,441 $ o $ 3,350 $ 3,550 4.769 0 4,900 4,500 292 0 1,100 1,500 0 0 0 0 0 0 0 0 8.502 $ o $ 9,350 $ 9,550 $ $ EXPENDITURE ANALYSIS PERSONAL SERVICES Reg41ar Pay 11 %1. Employee Pensions 11 %1 Employee Insurance 11 %) ....................................... $ 2,700 300 550 $ 3,550 ....................................... ....................................... SUPPLIES AND CHARGES Operating Supplies 4.500 4,500 ....................................... CONTRACTUAL SERVICES Equipment Rent .L2QQ 1,500 ....................................... OTHER CHARGES ....................................... Q o CAPITAL OUTLAY ....................................... Q $ o 9,550 . . . 4115 ,~ ~ DRAfT PARKS 1992 1993 1994 1995 ACTUAL ACTUAL ADOPTED PROPOSED $ 44,517 $ 60,040 $ 37,100 $ 39,600 17,806 22,205 18,100 18,500 15,596 18,160 18,200 22,200 5 0 500 500 5,000 0 18,000 10.600 $ 82,924 $ 100.405 $ 91,900 $ 91 .400 EXPENDITURE ANALYSIS PERSONAL SERVICES SUPPLIES AND CHARGES CONTRACTUAL SERVICES OTHER CHARGES CAPITAL OUTLAY TOTAL PERSONAL SERVICES Regular Pay (10%) Part Time Pay (10%1 Employee Pensions (10%1 Employee Insurance (10%) SUPPLIES AND CHARGES Operating Supplies Motor Fueis & Lubricants CONTRACTUAL SERVICES Telephone Printing & Publishing Equipment Rent Other Rent Utilities Insurance OTHER CHARGES Conferences & Schools CAPITAL OUTLAY Reserve for Future Equipment ....................................... $ 27,100 4,000 3,200 5,300 $ 39,600 ....................................... ..................................H... ....................................... ....................................... 16,000 2,500 18,500 ....................................... ....................................... 1,600 100 3,000 7,500 7,000 3,000 22,200 ....................................... ....................................... ....................................... ....................................... ....................................... 500 500 ....................................... 3,000 7.600 $ ....................................... 10,600 91 .400 ,'.Illi! ~ P Ai DRAFT RECREA TION . 1992 1993 1994 1995 ACTUAL ACTUAL ADOPTED PROPOSED PERSONAL SERVICES $ 52,627 $ 0 $ 16,550 $ 17,800 SUPPLIES AND CHARGES 12,774 0 11,900 25,900 CONTRACTUAL SERVICES 32,620 0 96,500 95,150 OTHER CHARGES 619 0 700 700 CAPITAL OUTLAY 12,890 0 9,700 25,500 TOT AL $ , 11,530 $ 0 $ 135,350 $ 1 65,050 EXPENDITURE ANALYSIS PERSONAL SERVICES Regular Pay (5%1 , ....................................... $ 13,550 Employee Pensions (5%) ....................................... 1,600 Employee Insurance (5%1 ....................................... 2.650 $ 17,800 SUPPLIES AND CHARGES Field Maintenance & Supplies ....................................... 11,700 Softball Field Supplies ....................................... 7,800 Ice Rink ....................................... 6.400 25,900 . CONTRACTUAL SERVICES 728 Area Wide Rec Admin Fees ....................................... 32,000 Telephone ....................................... 1,000 Postage ....................................... 100 728 Area Wide Rec Programs ....................................... 57,050 Other Rent ....................................... 1,000 Pool Programs ....................................... 4.000 95,150 OTHER CHARGES Conferences & Schools ....................................... 700 700 CAPITAL OUTLAY Equipment-Field Groomer ....................................... 10,500 Ice Arena ....................................... 15.000 25,500 $ 165.050 . . .) . August 11, 1994 Mr. Pat Klaers City Administrator City of Elk River 13065 Orono Parkway Elk River, MN 55330 Dear Pat, Following the action taken by the City Council atits'July 25; 1994, meeting, the ice arena now has an estimated annual operating budget to meet its debt service obligations. It is now appropriate to request a contribution from the City in support of this proposed activity. Therefore, the Task Force respectfully requests a contribution of $15,000 for FY 1995, followed by annual increases of $1,000 thereafter. Thank you for your consideration. Jeffrey A. Gongoll Chair, Ice Arena Task Force