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5.3. SR 06-04-2007 REQUEST FOR ACTION To Ci 'Council Agenda Section Consent Item Description Consider Motion of Support for Healthy Lakes and Rivers Partnership Grant Application Meeting Date une 4, 2007 Item Number 5.3.* Prepared by Rebecca Hau , Environmental Admin Reviewed by Lori ohnson, Ci Administrator Reviewed by Action Requested Staff is recommending the City Council approve the application to the Initiative Foundation for a Healthy Lakes and Rivers Partnership Grant in the amount of $5,000. Background/Discussion The Lake Orono Improvement Association developed a Lake Management Plan through the Initiative Foundation in 2002. By working with the Initiative Foundation, the Lake Association is eligible for grant funding to improve the quality of the lake. The grant funding will be used for various lake tests (phosphorus, cWorophyll A, etc), implementation and monitoring of best management practices, educational materials, and a survey to residents regarding water quality. The match for the grant will be the city's budgeted amount and in-kind support from the Sherburne County Soil & Water Conservation District, volunteer time, Sherburne County Sentence to Serve Crew, and possibly other community groups. As part of the grant application process, the City Council is required to make a motion of support showing their commitment to improving the water quality of Lake Orono. Financial Impact Budgeted amount of $2,000 and staff time. Attachments . Grant application Action Motion by _ Second by _ Vote Follow Up C\Documcnts and Scttings\jmillcr\Local Settings\ Temporary Internet File::;\OLK3E\Action Reguested (3).doc INITIATIVE FOUNDATION Healthy Lakes and Rivers Implementation Grant Application Cover Sheet You may reproduce this form on your computer Date of application: 3/23/07 ORGANIZATION INFORMATION Name of organization Lake Orono Improvement Association Address c/o City of Elk River 13065 Orono Parkway Phone 763-635-1068 Legal name, if different City, State, Zip Elk River MN 55330 Employer Identification Number (EIN) Name of top paid staff Title Web site www.ci.elk- river.mn.us Phone E-mail Fax 763-635-1090 Name of contact person regarding this application Rebecca Haug Title Environmental Admin Phone 763-635-1068 E-mail rhaug@ci.elk- river.mn.us Yes X No Yes X No City of Elk River will be the Is your organization an IRS 501(c)3 not-Cor-profit? If no, is your organization a public agency/unit of government? If no, check with the Initiative Foundation for details on using fiscal agents. fiscal Agent PROPOSAL INFORMATION Project Title: Lake Orono Water Quality Improvement Projects Please give a 2-3 sentence summary of request: The Lake Orono Management Plan identified a number of actions that require financial assistance in implementing them. Specifically, the money would be used to: (I) Implement a control strategy for Curly LeafPondweed. A GPS unit will be purchased to map Curly LeafPondweed beds in the lake; (2) phosphorus/chlorophyll-A testing; (3) fertilizer information to residents; (4) innovative storm water management practices; (5) stencils for storm drains and other educational information regarding water quality to residents. Population served: Lake property owners and lake HLP RoundlDates: 2002 users, as well as the greater watershed community. Project dates (if applicable): Jan 07-Dec 08 Fiscal year end: BUDGET Dollar amount requested: Total annual organization budget: $ 5,000.00 $ 2,000.00 I Name and title of top paid staff or board chair: Signature AUTHORIZATION Rebecca Haug, Environmental Administrator INITIATIVE FOUNDATION PROPOSAL NARRATIVE );> ORGANIZATIONAL INFORMATION 1. Brief summary of organization history, including the date your orgauization was established. The Lake Orono Improvement Association, Inc. was formed in 1971 in response to water quality and management issues. 2. Brief summary of organization mission and goals. The mission of the LOlA is to improve the water quality, fish habitat and aquatic vegetation. The goals to accomplish the mission include educational efforts to the residents on the lake as well as in the greater community, yearly monitoring of the lake for fecal coliform, and phosphorus/chlorophyll-A, fish stocking, goose trapping and eradication of invasive non-native aquatic vegetation such as curly leaf pondweed. 3. Brief description of organization's current programs or activities, including any service statistics and strengths or accomplishments. Please highlight new or different activities, if any, for your organization. Survey sent out by city to determine knowledge of storm water issues Secchi disc measurements since 1994 Water quality monitoring (phosphorus/chlorophyll-A, fecal coliform) Fish stocking Lake shore restoration proj ects Communication programs (web site, newsletters, and directory) Social events (Progressive dinners, smelt fry, Luau on the Lake, Annual Dinner) Draw down of lake to eradicate curly leaf pondweed (fall 2003) Dredging of Lake (1998) Annual goose control Lake Orono Water Quality Committee 4. Number of board members, full-time paid staff, part-time paid staff and volunteers. LOlA has 4 officers and 7 representatives. A committee to address water quality issues, called the Lake Orono Water Quality Committee, has 7 members plus a SWCD employee and city staff employee 5. Description of any other funds or services leveraged for participants in this program. As a reminder, HLP Implementation grants are meant support actions that are proactive (rather than remedial), or - in cases where restoration is necessary -- that treat "causes not symptoms." The LOIA receives funding from the City of Elk River for specific projects such as goose trapping, fish stocking, and water quality monitoring. The LOIA is also eligible for funding from the Elk River Watershed Joint Powers Board for implementation ofBMPs and education. INITIATIVE FOUNDATION What additional grants, donations, or in-kind support will be leveraged if this application receives full support? List names of agencies, corporations, foundations and others from which you are requesting funds, with dollar amounts, indicating which sources are committed or pending. The LOlA will be receiving in-kind support from the SWCD, City of Elk River, volunteer time, the use of the Sherburne County Sentence to Serve Crew to pull curly leafpondweed, and possibly other groups to stencil storm drains. >- EVALUATION 1. Please describe your criteria for success. What do you want to happen as a result of your activities? You may find it helpful to describe both immediate and long-term effects. The overall measure of success is user satisfaction i.e. fewer complaints about impaired recreation on the lake due to algal blooms, Curly LeafPondweed mats and sediment build up. Educate the lake homeowners and general public regarding BMPs for water quality. Short-term/immediate effects: increase awareness of and educate as many people about the effects their actions are having on water quality. 95% oflake shore property owners will not use phosphorus lawn fertilizer, will practice BMPs for yard waste, will be aware that what goes down storm drains goes into the lake. Long-term effects: lower levels of phosphorus/chlorophyll a, fecal coliform counts, curly leaf pondweed, water clarity and sediment build up. Increase the average annual Secchi Disc Transparency from 2.3 feet to 3.0 feet. Fecal coliform levels will not exceed state health standards at the public beach. Curly LeafPondweed levels will be such that recreation will not be significantly impaired. The rate of sedimentation to the lake will be reduced by 50%. 2. How will you measure these changes? The changes will be measured by the number ofBMPs implemented and the monitoring and testing of the lake for phosphorus/chlorophyll a, fecal coliform, curly leaf pondweed, water clarity and sediment build up 3. Who will be involved in evaluating this work (staff, board, constituents, community, consultants)? City staff, SWCD staff, MPCA, DNR, LOlA, Elk River Watershed Association. 4. What will you do with your evaluation results? The results will be posted on the LOlA website, used for educational purposes, given to DNR and MPCA for their monitoring purposes, as well as increase possible funding sources. Curly LeafPondweed mapping data will be used to determine the appropriate control strategy. All water quality monitoring results will be forwarded to the MPCA to be entered into the STORET data base. Planning for future educational efforts and initiatives for establishing BMPs will be based on the results of the project. INITIATIVE FOUNDATION PLEASE NOTE: The Initiative Foundation recognizes varying levels of expertise in filling out grant applications. Please feel encouraged to call with questions pertaining to the application. PROPOSAL CHECKLIST o Cover sheet (attached) o Proposal narrative (see above) o Financials, including: I. Financial statement from most recently completed year, audited if available, showing actual expenses. This information should include a balance sheet, a statement of activities (or statement of income and expenses) and functional expenses. As an alternative for an audited statement you may submit a recent Form 990 tax return. 2. Project Budget, including income, in-kind donations, and all expenses. Please note that our ability to support Healthy Lakes/Rivers Partnership Projects is limited to $5,000. (see below) o Completed Grantee Action Plan & Evaluation form (attached) o Board list with affiliations o Brief description of key staff, including qualifications relevant to the specific request o IRS Determination 501(c)3 Letter (not applicable for government) o Names and addresses of any consultants being used o Governing body minutes or letter authorizing application o Letters of support (not required) o An original and one copy of grant proposal (unbound) ----------- INITIATIVE FOUNDATION I PROJECT BUDGET I This format is optional and can serve as a guide to budgeting. If you already prepare project budgets that contain this information, please feel free to submit them in their original forms. Feel free to attach a budget narrative explaining your numbers if necessary. INCOME Source Amount Support Government grants $2,000 Foundations $5,000 Corporations $ United Way or other federated campaigns $ Individual contributions $ Fundraising events and products $ Membership income $ In-kind support $5,000 Investment income $ Revenue Government contracts $ Earned income $ Other (specify) $ LOIA $ Total Iucome $12,000 EXPENSES Item Amount %FT/PT Salaries and wages (breakdown by individual position and indicate full- or part-time.) $ $ $ SUBTOTAL $ Insurance, benefits and other related taxes $ Consultants and professional fees $ Travel $ Equipment $300 Supplies $ Printing and copying $3,000 Telephone and fax $ Postage and delivery $1,000 Rent and utilities $ In-kind expenses $5,000 Depreciation $ Other (specify) install BMPs, lake testing $2,000 Purchase educ. materials $500 Total Expense $11,800 Difference (Income less Expense) $200 INITIATIVE FOUNDATION Grantee Action Plan and Evaluation Form Grantee Lake Orono Improvement Association Organization: Project Rebecca Haug Coordinator: PhonelEmail: 763.635.1608/rhaug@ci.elk-river.nm.us Project Title: Lake Orono CLPW and Water Qualitv Initiative Summary of Project Purchase a GPS unit to identify Curly leafpondweed and monitor the amount (1 or 2 sentences) of the weed as well as apply for a permit to pull the weed and acquire help from STS crew and lake residents. Monitor water quality, install runoffBMPs and educate landowners on BMPs. 'Note: At least one objective should answer the question, "So What?" What difference will your project make in your conununity, in changed lives, in new skills, knowledge, behaviors, or attitudes? Can you measure that change? *Objective #1 Assess Curly LeafPondweed problem, plan control strategy. (must be measurable results, not just effort) Action Plan- Action By When Person What steps need to be ResDonsible done to achieve this 1. Apply for permit 4/1/07 Rebecca objective: H. 2. purchase GPS unit 6/1/07 Rebecca H 3. Monitor lake for curly leafpondweed 6/15/07 LOlA & and City 7/15/07 staff (approx) 4. If needed, have lake residents and STS June- STS crew pull weeds in public areas and along July 07 Crew and the shore of residents who are unable to lake pull it themselves residents Expected Result: Useable data to determine the amount of weeds in the lake and decrease the number of the weeds , ~ INITIATIVE FOUNDATION Grantee Action Plan and Evaluation Form By October 30, 2007 implement a minimum of 2 BMPs around the lake and distribute educational materials on the effects our actions are having on water quality and measures that may be taken to minimize our effects. * Objective #_2_(mustbe measurable results, not just effort) Action Plan-What Action steps need to be done to achieve this 1. Identify sites for BMPs objective: Expected Result: 2. Implementation and monitoring of BMP 3. Distribute a survey to all city residents on storm water 4. Obtain or produce and Distribute additional educational materials on water quality such as fertilizer ban, cleaning up after your pets, keeping leaves from going into the storm sewer, etc. By When June, 2007 August, 2008 June 2007 June, 2008 Person ReSDonsible Mark B, SWCD & LOlA Mark B, SWCD & LOlA City staff City staff and LOlA Implementation of at least 2 BMPs addressing water quality and awareness of effects the public has on water quality INITIATIVE FOUNDATION Grantee Action Plan and Evaluation Form * Objective Continue monitoring the lake for fecal coliform and phosphorus/chlorophyll #_3_(mustbe A as well as continue taking silting measurements and secchi disk readings measurable results, not just effort) Action Plan-What Action By When Person steps need to be done ResDonsible to achieve this 1. Continue working with the city WWTP to May 07- WWTP objective: test the lake for fecal coliform Sent 07 2. Continue Phosphorus/chlorophyll A testing May 07- SWCD Sept 07 LOlA 3.Silting measurements Bi- City annually Engineer Winter 2008 4. Secchi disk readings May 07- LOlA Sept 07 Expected Result: Useable, accurate and valid data with which to plan and further educate the community and address the problem areas.