7.2. SR 06-04-2007
REQUEST FOR ACTION
To
Ci 'Council
Agenda Section
Administration
Item Description
Consider Allocation of Fire Department Funds from the Ham
Lake Gunflint Trail Fire.
Meeting Date
une 4, 2007
Item Number
7.2.
Prepared by
Bruce A. West, Fire Chief
Reviewed by
Tiru Siruon, Finance Director
Reviewed by
Lori ohnson, Ci Administrator
Action Requested
Council approval for allocation of the Fire Department funds received from the Ham Lake Gunflint Trail
fire.
Background/Discussion
As part of our Minnesota Department of Natural Resources cooperative me protection agreement, the
Elk River Fire Department unit, assisting at the Ham Lake me, received reirubursable funds for hours
worked from May 9" to May 16, 2007. Under the cooperative me protection agreement, the Fire
Department grass unitreceived a rate of $150 per hour for the 111.5 hours of deployment time during
the eight day period. The City of Elk River invoiced the Minnesota Department of Natural Resources
under our cooperative me protection agreement for $16,504.90, which is an amount after expenses are
subtracted for gas consumed during the eight day deployment along the Gunflint Trail. I have discussed
with City Administrator Lori Johnson and Finance Director Tiru Siruon the allocation of excess funds for
the Fire Department's use in two projects at Fire Station #1, located at 415 Jackson Avenue.
The Fire Department would like to upgrade existing service doors with panic hardware and purchase and
install three new flag poles on the east side, or Jackson Avenue side, of Fire Station #1. Currently, at Fire
Station #1, we have one flag pole with the United States flag only and we would like to have three flag
poles with the United States, State of Minnesota, and City of Elk River flags.
The existing rock will be removed from along the east side of the building, new flag poles, electrical
illumination and concrete will be added to complete the project. Asphalt will be replaced on the north
side of the building. All labor and materials are included in the requested allocation of use of the excess
funds. There will be no 2007 budgeted funds needed for this project.
The net amount of the excess funds would be as follows:
$16,504.90 Minnesota Department of Natural Resources reirubursement amount
$( 6,181.69) Firefighter wages
$( 170.70) Deduction for fuel used to and from the Gunflint Trail
$ 10,152.51 Net amount of excess funds
The Fire Department is requesting Council approval to use the excess funds from the Ham Lake
Gunflint Trail me for building iruprovements at Fire Station #1.
C\Documents and Settings\jmiUer\Local Settings\Tempornry Internet Files\OLK3E\HamLake fire allocation of funds.doc
I
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Financial Impact
$10,152.51 Minnesota Department of Natural Resources net reimbursement amount
$( 3,096.71) Exterior doors panic hardware
$( 7 055.80) Flag: Pole replacement. Repair/replace asphalt north side Station #1
$ 0 2007 Budget funds needed for projects
Attachments
.
Invoice
Deductions for fuel used while on assignment
.
Action
Motion by_
Second by _
Vote
Follow Up
C:\Documents and Settings\jmiller\Local Settings\ Temporary Internet Files\OLK3E\Ham Lake fIre allocation of funds.doc
DRAFT ONL Y - NOT FOR PA YMENT
--- (5/9/2007 - 5/16/2007)
Emergency Equipment - Use Invoice Invoice#:AssignedWhenOriginalisPrinled
This invoice has not received a final audit and is subject to change prior to payment Official #: 01 Page 1 of 1
I. :ON,:r~ACT?!&\~nd address) 2. INCIDENT OR PROJECT NAME
_.Llt l_- HAM LAKE MN-SUF-070072
FIRE DEPARTMENT
1710 COUNTY HWY 10 - 3. AGREEMENT NUMBER (From OF-294\
SPRING LAKE PARK MN 55432 000000004
4. EFFECTIVE DATES OF AGREiMENT
b.TINIEIN: 41-6038888 a. Begmmng: b. Ending:
5/8/2007 12131/2007
5. EQUIPMENT (List make, model, serial no" elc.) ENGINE, TYPE 6 6. POINT OF HIRE (Location when hired)
Unique 10: 2004 FORD F350 250 GAL ELK RIVER
Make: 250 GAL TYPE 6 ENG 7. DATE OF HIRE 8. TIME OF HIRE
Model: 05/912007 0000
9. ADMINISTRATIVE OFFICE FOR PAYMENT 10. THE WORK RATE IS BASED ON ALL OPERATING
. SUPPUES BEING FURNISHED BY
MINNESOTA DEPT. OF NATURAL RES IiZI CONTRACTOR(wel) -1'1 GOVERNMENT(d~\
402 SE 11TH ST I I. OPERATOR FURNISHED BY
IiZI CONTRACTOR 0 GOVERNMENT
GRAND RAPIDS MN 55420 12. RESOURCE ORDER NUMBER E-128
13. YEAR 14. WORK OR DAILY RATE 15. SPECIAL RATE 16.TOTAL AMOUNT 17. GUARANTEE 18. AMOUNT
2007 B. UNITS b. RATE c. AMOUNT a. UNITS b. RATE c. AMOUNT EARNED
MO WORKED WORKED (14c+15c)
DA (Ml'HMlA) (MIlHRJDA)
5 9 101lIl $150.00 $1,500.00 See Nexl Line See Nexl Line See Next Line
5 9 61lR $150.00 $900.00 $2,400.00 $2,400.00
5 10 15iiR $150.00 $2,325.00 $2,325.00 $2,325.00
5 11 131lR $150.00 $1,950.00 $1,950.00 $1,950.00
5 12 151lR $150.00 $2,250.00 $2,250.00 $2,250.00
5 13 141lR $150.00 $2,1 00.00 $2,100.00 $2,100.00
5 14 131lR $150.00 $1,950.00 $1,950.00 $1,950.00
5 15 13iiR $150.00 $2,025.00 $2,025.00 $2,025.00
5 16 lliiR $150.00 $1,725.00 $1,725.00 $1,725.00
19. CHARGE CODE 120 OBJECT CODE 23. GROSS AMOUNT DUE $16,725.00
P9DER5
21. EQUIPMENT WAS Ii'! RELEASED o WITHDRAWN 24. ITEM 23 FROM PREVIOUS PAGE
Dale: 5/16/2007 Time: 18:00 25. TOTAL AMOUNT DUE $16,725.00
22. REMARKS Prior Partial Payments 26. DEDUCTIONS (attach statement) $220.10
None
27. ADDITIONS (attach statement) $0.00
28. NET AMOUNT DUE $16,504.90
29. NOTE: CONTRACT RELEASE FOR AND IN CONSIDERATION OF RECEIPT OF PAYMENT IN TIlE AMOUNT SHOWN ON "NET AMOUNT DUE" LINE 28.
CONTRCTOR HEREBY RELEASES THE GOVERNMENT FROM ANY AND ALL CLAIMS ARJSING UNDER THIS AGREEMENT EXCEPT AS RESERVED IN
"REMARKS" BLOCK 22.
30. CONTRACTORS SIGNATURE I 3 t. DATE 32. RECEIVING OFFICER'S SIGNATURE .133. DATE
DRAFTONLY-NOTFORPAYMENT Slit },,7 DRAFT ONL Y - NOT FOR PA YMENT
34. PRINT NAME AND TITLE 35. PRINT NAME AND TITLE
r;A~L1 p, t. 0 (I: f' L-d_
Printed: 05/1.6/2007 09,31 / Date Form Modifled:513/02 OPTIONAL FORM 286
-
I' DRAFT ONL Y - NOT FOR PA YMENT
,
(519/2007 - 5/16/2007)
I
Emereencv Equipment Deductions and Additions Invoice #: Assigned When Original is Printed
(For use with OFM286 Blocks 26 and 27 - Deductions and Additions Statement) Official #: 0 I
1. CON1!t1!O~,(N? ??d EIN/SSN) 2. INCIDENT OR PROJECT NAME
i fY '" FIRE DEPARTMENT HAM LAKE
20. ACCOUNTING CODE
41-6038888 P9DER5
5. EQUIPMENT 3. AGREEMENT NUMBER
Unique ID: 2004 FORD F350 250 GAL Make: 250 GAL TYPE6 ENG 00000oo04
E-128 4. REPORT DATEffIME II
Request #: Model; 5/1612007 9:3 1:52AM
Activitv Date Description Deductions Additions
5/11/2007 REG 23.4 GAL @ 3.155 $73.82
5/1212007 GAS 11.6 GAL @ 3.005 $34.86
.. I 5/1412007 GAS 20.3 GAL @ 3.397 $67.94
,
5/15/2007 GAS 12.8 GAL @ 3.397 $43.48
, $220.10 $0.00
Totals
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