6.5. SR 11-07-1994
rei -\)
( )j
!11l
ITEM 6.5.
MEMORANDUM
TO:
MAYOR & CITY COUNCIL
FROM:
PAT KLAERS, CITY
DATE:
NOVEMBER 3, 1994
SUBJECT: ICE ARENA UPDATE
The construction manager for the ice arena project, Brad Lemberg, will be
present at this Council meeting to provide an update on the status of the ice
arena proposal. Also, it is anticipated that Task Force members Dietz,
Farber, Gongoll, Johnson, and I will be present to help answer questions
from the Council on the status of this project. Attached for your review is the
draft Task Force minutes from its 10/27 meeting and a preliminary project
schedule. To everyone's acknowledgment, this schedule is very tight and
everything must "fall into place" and run very smoothly in order for an ice
arena to be open later next fall.
e
It should be noted that Requests for Proposals to architectural firms are
being sent out. This does not commit any expenditure of City funds at this
time. The proposals are to be received before November 15 and the Task
Force is anticipating some interviews to be held before Thanksgiving. A
recommendation on an architectural firm to be hired for this project is
scheduled to be before the City Council on 11/28/94.
Concurrent with this architectural selection will be a detailed analysis of the
finances for this project. Mr. Lemberg is going to more closely identify what
can be accomplished with the budget that has been established. Also, we
have been in contact with Marquette Partners and they are agreeable to
completing an addendum to their initial feasibility study. This addendum to
the financial feasibility study, which should closely correspond to the 7/25
Council action when the $230,000 annual funding level was established, is
important to the City for issuing bonds for this project. Later in the month
we hope to present the Council with more information on the project budget
and bond proposal along with what the Task Force believes can be
accomplished within the financial framework that has been established.
e
P.O. Box 490 · 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425
I
I
,
MEETING OF THE ELK RIVER ICE ARENA TASK FORCE
HELD AT ELK RIVER CITY HALL
THURSDAY, OCTOBER 27,1994
12:00 P.M.
DRAfT
Attendees:
Jeff Gongoll, Marly Glines, John Dietz, Larrfarber, Dale Martin, Lori Johnson, Pat Klaers
Construction Manager: Brad Lemberg, ICE
1. Brad Lemberg addressed the group to establish what he feels will be the course of action for the
group. Such actions will include:
Defming Scope of Work.
Establishing responsibilities for task force members.
Setting goals & milestones.
Setting a regular meeting schedule.
Marly agreed to send the plans of the current arena to Brad.
2.
Jeff will call Steve Sherf of Marquette Partners to arrange a meeting to discusshe revised Revenues
& Expenses documents. Marquette's review and concurrence is needed beforwe approach the bond
counsel and set up the bond issue requirements in order to successfully sell the bonds. Lori
suggested that it usually takes 90 days for the bonds to be sold.
3.
Brad will help determine the RFP criteria for selection of a qualified Architect. The group would
determine the cost factors and design }llfameters of the arena project. It would then be the group's
decision, with approval by the Council, to hire the Architect.
4.
Preliminary plans are:
Determine arena costs and design criteria = mid-December.
Establish Architect RFP criteria = mid-November.
Hire Architect = mid-December.
Complete design specs & bid project = mid-February 1995.
Begin construction = mid-March.
Open arena = October 15, 1995.
'"Jc.C/K-re1~N\
a. Need to have Peter Beck contact the School Attorney, aen Black, to complete the land
acquisition. Other issues relating tothis action will include cross-easements for parking and
general operating procedures of the facility during'school hours.
5.
b. Fund raising will need to begin and will be initiated by the ERYHA.
c. Further information will be obtained from Lakeville and other hockey associations.
6. Next meeting: Wednesday, November 2, 1994; at noon at City Hall.
.
Oltipt
ELK RIVER ICE ARENA EXPANSION
preliminary Project Schedule
November 2, 1994
Item
1. Set up arena financing
2. RFP to architects
3. Receive arch proposals &
Short list architects
4. Interview & select architect
5. Council approval of architect
6.
prepare construction documents
(P & S)
-7.
Plan review (Bldg insp. etc.)
8. Plan review & authorize bids
by Council
9. Advertise for bids
10. Receive construction bids
11. Bids accepted & approved
by Council
12. Contracts out for contractors
13. Building construction
14. Start rink floor
15. Pour rink floor
16. Start-up & test equipment
17. Open Arena - starting skating
_
Dates
Interval
Nov 4 - Nov 28, 1994
Nov 7, 1994
Nov ]$, 1994
Nov 22-23, 1994
Nov 28, 1994
Dec 5, '94 - Jan 27, 1995
(8 weeks)
Jan 30 - Feb 6, 1995
(1 week)
Feb 6, 1995
Feb 8 - Mar 1, 1995
Mar 2, 1995
(21 days)
Mar 6, 1995
Mar 6 - Mar 20, 1995
Mar 27 - Sept 25, 1995
Aug 14, 1995
Aug 28, 1995
Sept 25, 1995
Oct 1, 1995
(6 months)