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3.4. SR 11-28-1994 r I -\j ( )! ffil ITEM 3.4. MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: PHIL HALS ~ DATE: NOVEMBER 17, 1994 SUBJECT: ANNUAL REVIEW OF THE SNOW PLOWING POLICY November is traditionally the month for snow awareness. Members of the StreetIPark Department have readied the equipment, individually made visual inspections of their plow routes and made salt/sand supplies ready. We will have six truck routes, one loader route and one sidewalk route. The ski grooming and the snow hauling from the downtown area will be done on the day following the route plowing. I will have maps available at the Council meeting. e Some minor changes will probably be made after the new laborer is hired. The Snow and Ice Control Policy, originally adopted on 1-7-91, has been modified slightly to reflect some legal technicalities and has been sent to Peter Beck for review. Enclosed is a copy for your information. I will be on hand Monday evening to answer any questions. e s:phplownnn P.O. Box 490 · 13065 Orono Parkway · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425 e RESOLUTION 94 - A RESOLUTION FOR THE CITY OF ELK RIVER A RESOLUTION APPROVING THE 1994-95 CITY OF ELK RIVER SNOW AND ICE CONTROL POLICY WHEREAS, the Elk River City Council formally adopted the City Snow and Ice Control Policy on 1/7/91 and plans to annually review and adopt the policy; and, WHEREAS, the Elk River City Council has reviewed the City of Elk River Snow and Ice Control Policy most recently in November, 1994. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River that the City Snow and Ice Control Policy dated 11/28/94 is hereby adopted and approved as the appropriate City procedures for snow and ice control. e Passed and adopted by the City Council of the City of Elk River this 28th day of November, 1994. Henry A. Duitsman, Mayor ATTEST: Sandra A. Thackeray, City Clerk e e REVISED 11/28/94 SNOW AND ICE CONTROL POLICY Dvenini! Statement Snow and ice are natural occurring elements in Elk River and this policy is a guideline as to how the City of Elk River deals with these natural elements. SNOW PLOWING Guidelines for Commencement of Dverations e Snow plowing and/or ice control operations will be initiated by the Street Superintendent or his designated representative. Operation will begin when two or more inches of snow has fallen. Plowing will begin as close as practicable to the time when the snowfall ceases, however, every effort will be made to have all priority routes plowed by morning rush hour. For storms of an unusually long duration, priority routes will be plowed when accumulation become hazardous for driving. Based on different storm situations and severity levels, the starting times are flexible. During an extremely heavy snowfall, priority routes will be plowed and all residential routes will be plowed with at least one pass to allow emergency travel. Following the storm, all streets will be replowed and widened to allow normal vehicle usage. Street Plowini! Priorities Each of the six truck plows has a priority route that is plowed first (see map Attachment "A") followed by a residential route. Sand and salt are applied during the plowing operation and after plowing is completed. Sidewalks Sidewalks on the unmotorized pathway system are plowed concurrently with the street plowing (see map Attachment "B") using City equipment. Sidewalks are cleared of snow, but the City cannot remove packed snow and ice build up. Sidewalks that are not plowed by the City must be cleared by the property owners. e e Cul-de-Sacs While some isolated cul-de-sacs are plowed immediately with the streets, most are just "circled" by the truck plow and plowed completely at a later time. When "circling", the truck makes one pass, usually in the clockwise rotation, leaving the bulk of the snow in the center of the cul-de-sac and opening all driveways. The cul-de-sac is plowed out completely by another machine at a later time. Snow Removal The downtown area and several other locations must have the snow loaded and trucked away because of lack of snow storage (see Attachment "C"). The snow removal is normally accomplished within 48 hours of the completion of snow plowing operations. Ice Control & Sand/Salt Avvlication First Priority - Priority routes, high volume intersections, hills, curves, and railroad tracks. e Second Priority - Stop intersections, moderate volume intersections. Third Priority - Residential intersections. Elk River, like most communities, does not have the equipment or resources to sand all streets end to end, and during extremely cold weather, chemicals are not responsive as ice melters. Drivers must use caution when operating a motor vehicle, especially during winter months. Roadside Mail Boxes The City shall not assume liability for mailboxes damaged during snowplowing operations unless the Street Department determines that a plowing unit has made direct contact with the box. Mailboxes that are damaged by contact with City equipment will be repaired by Street Department personnel as soon as possible after plowing operations are completed. Sod Damaee e Sod damaged by City plowing equipment will be repaired using one of two procedures the following spring: e 1. City Street Department will repair the damage using black dirt and seed. 2. The property owner may elect to do the repair work using commercial sod. The City will reimburse the property owner for the sod purchased, not the labor. Said reimbursement must be approved by the City prior to the property owner doing any corrective work or purchasing any sod. Lawn Svrinkler Damaee The City will not be responsible for damage to any underground lawn sprinklers that are located on boulevards within the street right-of-way. It shall be the responsibility of the homeowner to protect such systems from damage or to relocate sprinkler heads within the homeowner's property lines. Svecial Note It is unlawful for anyone to deposit snow on a public right-of-way per Minnesota Highway Traffic Regulations 160.27 Subd (5): e Misdemeanors: It shall be unlawful to obstruct any public street or highway or to deposit any snow or ice thereon; and, 169.42 Subd (1): Litterin~: No person shall throw, deposit, place, or dump upon any street or highway any snow, ice, etc. Trash Containers Since trash is collected five days per week, one or more routes encounter trash containers while plowing. Plow operators will slow down and swerve around trash containers, but often times just the snow windrow will knock the container over. Routes that are plowed on trash pickup day will have to be re-plowed after other snow operations are completed to avoid frozen mounds of snow in the road. Residents are encouraged to leave their trash containers behind the curb line on trash pickup day because plow operators will not stop to move containers or set containers upright that have overturned. e ATTACHMENT A j v ~I~ :::J<C ,.... ~ ~ (I)~ DTSEGD U:1") City of Iver e PRIORTY STREET ROUTES SEE ATTACHED DETAIL M~PS 199IH 19.BIH l..91IH 19fiIH 135lH 19.4IH 19.3RD 132M) l.9.lSI e ~~~~~~~~j~~~~~~~~i~~~~i~i~!~~i~~ii~!~~~i~ PRIDRTY ROUTES 19&t AVE.. .; I- '" d 9 888 0 ~ ~ 9! ~ o 0 8 0 000 ~ ~ ~ Ei o 0 0 0 800 o 000 0 ~ ~ ~ 8 ~ ~ 8 8 8 8 8 0 0 8 ~ In "'" C") @ 0 0 ~ ~ ~ ~ ~ ~ ~ o @ ~ e 199IH 19.BIH l.9lIH 195IH 195IH 19.4IH 193m) 132M) l.9.lSI 19.OIH 189IH l88IH lffZ.IH 1B6IH l85IH 18.4.D-I J.8EJ 182bJD 181SJ 180IH 119lli I- CI I- ~ W ZZ ~ Z ~ w ZrZW ~ ~W D ZHZ ~Z W >r W~C1DD~ DZ ~Z ~ tt I~~~~~~;~~~~~~~~~~~~~;~~~~~~~~~~~~~~ e e ST. @ N.II. 1BaID 1BlSI 1BO.IH 119IH d l1BIH ~~::: z~z 646 L15IH u~;= u ~ ~ L11SI 4 t;j 11.OIH o ~ ~ lfffiH lli8IH ~lfillH ~ lEiliIH N.V. W lb5IH gs <[ 1fi.4IH lXl ~ 1l:'JOn 0::::: 0 .I..I...1ULllJ W Z ll:')t,.ln I <I: l.[).CWJ V') ~ ~ 1filSI (.) lliOI.H ]5g]]-j l58IH 15lIH l56IH 155IH l5.4IH 153RD l5.2ND PRIORTY ROUTES o 888 880 080 0 000 000 ~:::: ~:::: ~:!::! In:::: ~:::: M::::@:::: 0 ~ ro g ~ ~ Q ~ ru ~ E :::: ~ ~ g ~ ~ g 9 ~ o 0 ~ ~ 12. 12100 11800 11700 11600 11500 11400 11300 11200 111 00 11000 1. 10800 10700 10500 10500 10400 10300 10200 10100 10000 9900 9800 9700 w ~~81;~~~~~~~ffi~~~~~~~ DAVIS ST. N.V. ~ <: c z < SHERBURNE -~,- ~,~ ,:" '" ~, '" ~ ~ ~'NeKA'\... ~ ~, ~~81;~~~~~~~ffi~~~~~~~ EROCTOR nXFnRD ~DLK t1ffiIDN I n\.iFLL I{llilG. . JArKSON IffiLING I:llJU riATFS FRFFPORT 8LfiliJS nnnriE CARSON RAI n\JIN Al JRIJRN 7ANF YAI F XAVTFR \.iT! ~nN ~E III Y~SES TYI FR st1IIH Rnn~EVELT ~Cy ~ nl ~nN NTXnN ~DE I TNrnLN ~EDY . JnHNSON TV ANHOE t:IDlli/ER GRANT E.ILLMORE ElliSON IJfffi.S CLO/ELAND BlJCI:jANEN aoot1S ~IS _2100 12000 11900 11800 11700 11600 11500 11400 11300 11200 11100 11000 10900 -10800 10700 10600 10500 10400 10300 10200 IGlOO 10000 9900 9800 9700 e 9600 ~~~~~im~~~~~~ ~~~~~ PROCTOR RD. ~ N w ... ;r J> ~: N o (II .. J N o -..J .. ::T J> < 1"1 N 0 z 0 .. ~ILSO ~ ST. N.II. /0 U ::r :;; co .. ;1 J> ::T 0 /0 < v. ST. < ,. IT1 C ~ < N.II. '" .r:? z -t 0 z < /0 c fTl (/) :1 z .~ Trott :.:: .~ RD. J> < 1"1 > ~ < 1"1 ? '" ro w ro .. ::T z z , O~ ~ \^~_ COUNT Y TVIN PKlIl. N./,' ~ ::::.'\~ - DUNI :,.~ ~ ~ ~.~ ~ i m ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ < c nXFnRD NnRFOLK MnRTDN I n\.lFLL KTNr; . IAf.KSDN TRVTNG Clnl T GATFS FRFFPDRT FVANS nnnr;E rAR~ON RAt D\JIN AllRllRN 7ANF YAI F Xf0LIER \.ITI ~nN VANr.E III Y~SES TYI FR ~MTTH Rnn~EVELT III JTNCY pnl K nl ~nN NTXnN MnNROE I TNf.nLN KFNNEDY . JnHNSDN TVANHOE HnnVER GRANT FTI I MORE FnT~nN D.tiilS rI FVELAND Rl Jf.HANEN ADAMS . JARVIS J> < 1"1 z c tt t- I,;'l 1131\1l1 e LoJ :> <I: . < -' w >zz <co "" .... L.:J:>.("" zuu .....<<1: """'''' UJ'-:ai ~ W Q) I- > :::J D '1""""4 OL: ~ ~ <C ~ W 0===1 D :;:::>- H ~ W u [/] e r' ---- . ;-. HAULING ATTACHMENT C . -. .:- ': . ....~.... .: . ., " "'. .... . . '..: . .. . -'0 . . . SNOW PLOWING OPERATION PROCEDURE 1993-94 Season As a growing City, we have to make the best use of the resources that we have available to provide the best service possible for the residents of the City. This means that the Street Department personnel will be assisted by members of two other departments to help with snow removal on a regular basis. We expect that a common goal and a spirit of cooperation will be shared by the snow removal team. The Street Department will furnish seven operators for the six truck routes and one loader route; the Sewer Department will furnish one operator for the sidewalk route and one operator for the after hours sanding calls; the ski trail groomer will be operated during the final hours of the snow plowing by one of the Street Department operators. Each operator has a priority route to plow first, followed by the designated residential area. Route 1 Priority Routes 197th to Tyler, Tyler from County Road 13 to County Road 33 Residential Route Rural area east of Highway 169 Route 2 Priority Route School Street, Dodge Avenue, Freeport, East Main Street Residential Route Area east of Jackson, South of 193rd and west of Twin Lakes Road, north of 181st. Route 3 Priority Route West Main Street, Proctor Avenue Residential Route Residential area south of Highway 10 and west of Jackson. e SNOW PLOWING OPERATION PROCEDURE 1994-95 Season Each operator has a priority route to plow first, followed by the designated residential area. Route 1 Prioritv Route 197th Avenue from Highway 169 to Tyler Street, Tyler Street to County Road 13 to County Road 33; 165th from Highway 10 East; 173rd from Highway 10 East and Yale from Highway 10 West. Residential Route Rural area east of Highway 169 Route 2 e Priority Route School Street, Dodge Avenue, Freeport Avenue, East Main Street, 193rd from Highway 169 east. Residential Route Area east of Jackson Avenue, south of 193rd Avenue and west of Twin Lake Road, north of 181st Avenue Route 3 Priority Route West Main Street, Proctor Avenue Residential Route Residential area south of Highway 10 and west of Jackson Route 4 Priority Route West School Street, North Jackson Avenue, Highland Road Residential Route e Area north of Highway 10, west of Jackson Avenue, east of County Road 1 Page 2 e Route 5 Priority Route Industrial Park, Jackson Avenue south of School Street, Railroad Drive and 3rd Street Residential Route Area north of Highway 10, west of County Road 1 Route 6 Priority Route Gary Street, Orono Road, Orono Parkway Residential Route Moldenhauer Addition, Riverview Heights, Pinewood Addition, Heritage Landing, Mississippi Oaks, Country Crossings Route 7 (loader) e Priority Route Fire Hall, City Hall/Police Station, and Nursing Home Residential Route Eleven parking lots, two alleys and fifteen cul-de-sacs Route 8 (sidewalk) Designated nonmotorized pathways, one hockey rink and one skating rink The "early shift", where two operators start work at 6:00 a.m. each working day, will start November 30, 1994, and continue until March 25, 1995, with the operators starting early on a rotating schedule. It will be the responsibility of the early shift to check the priority routes, City Hall, Fire Station, the downtown parking lots, and with the Police Officer on duty for areas that may require sanding. The two persons scheduled for the early start on Monday will be responsible for the department call outs on the preceding weekend. That means that they will be responsible for taking the pager home with them on Friday e evening and responding to emergency requests throughout the weekend. Page 3 e Normal plowing operations will be set up by the Street Superintendent or his designee. Start times will vary according to the depth of the snow and the severity of the storm. Each operator will be responsible for his assigned route. As routes are completed, equipment will be assigned to help finish other routes. With an "average" snowfall of 4" to 6", it is our goal to have all streets and cul-de-sacs plowed in 8 to 12 hours. Sand/salt will be applied during and immediately following plowing operations with special attention given to priority routes, high volume intersections, hills, curves, and railroad crossings. We do not have the resources to sand every street curb to curb, end to end, so drivers must exercise caution during the winter season. In the early morning hours of the day following our plowing operation, the snow is hauled from the downtown area and several locations where nonmotorized pathways are immediately behind the curb. This operation requires the motor grader to windrow the snow, the loader mounted snow blower to load it, and four or more trucks to haul the snow away. The downtown clean up will be scheduled by the Street Superintendent or his designee and will be coordinated with the contractor in charge of cleaning the downtown sidewalks. e Nonmotorized Pathwavs The sidewalks that are designated as nonmotorized pathways will be plowed at the same time as the street plowing. A member of the Street Department will operate the sidewalk snowblower. When the pathway system has been plowed, the snowblower will then clear the skating and hockey rinks in Lion's Park. e Page 4 e The "call out" procedure for after hours shall be as follows: 1. A citizen calls the Sheriffs Office complaining of a slippery street. 2. The Sheriffs dispatcher takes the person's name and phone number and then notifies the police officer on duty. 3. The police officer on duty makes a visual inspection of the area in question in a timely manner (not emergency). 4. If the police officer feels that salt/sand is needed for the safety of the motoring public, the officer will have the Sheriffs dispatcher page the Street Department person who is on call. 5. The "on call" person will then respond with salt/sand to the area in question. Plow Overator Instructions To minimize damage to mailboxes, plowing speeds should not exceed 20 m.p.h. The City is responsible to repair or replace mailboxes that are damaged by ACTUAL CONTACT with our equipment. e Operators are not allowed to pull, push, or jump start private vehicles with City equipment. They may offer sand, use of shovels, or call for help on the two-way radio. Each operator is responsible for the daily maintenance checks of the vehicle he is operating. These checks include engine oil level, radiator level, fuel, transmission fluid, power steering fluid, brakes, lights, and tires. Plows, wings, and sanders should be checked after every use. Salt/sand should be dumped and trucks and boxes washed after sanding operations are completed. Fuel tanks should be at least 75 percent full when trucks are parked. Keep equipment clean inside and out. When Plowing DO . Obey traffic laws . Exercise care at intersections especially when plowing or sanding . Respect curbs, do not let wings ride on top of the curb . Report any damage to the Street Superintendent (mailboxes, signs, shrubs, fences, equipment, etc.) e When Plowing/Sanding DO NOT . Intentionally push or dump snow in driveways . Dump snow on fire hydrants . Push or dump snow against fences Page 5 e . Push or dump snow on shrubs . Push snow back on boulevards at intersections (this can cause visibility problems) . Drive on lawns IN CASE OF A VEHICLE ACCIDENT . Notify Police . Call the Street Superintendent . Remain at the scene to be of assistance until you are released by the police or your supervisor e e