8.2. SR 01-09-1995
rll ---'\)
( )j
~l~
ITEM 8.2.
MEMORANDUM
TO:
Mayor & City Council
Pat Kla.rs, City Adflnftrator
January 9, 1995 ~
FROM:
DATE:
SUBJECT:
Assistant City Administrator Job Description
and Pay Range
Attached for your review is the proposed Assistant City Administrator job description.
This job description is very similar to the Finance Director job description, but has been
updated to reflect current and anticipated job responsibilities. This is especially true in
the personnel area. Essentially, the last sentence under number 1,3, and number 2 under
Qualifications has been added to this job description. Additionally, the experience
qualification has changed from three to five years to five years.
The pay range for this position is planned to be the same as what the pay range was
scheduled to be for the Finance Director position. The pay is $27.29 per hour for 1995.
.
council :acadpay
.
13065 Orono Parkway. P.O. Box 490. Elk River, MN 55330. (612) 441-7420. Fax: (612) 441-7425
.
Adopted Date:
Revised Date:
Position Title -- Assistant City Administrator
Department -- Finance/Administration
FLSA Status -- [x] Exempt [] Non-Exempt
Summary Description
The Assistant City Administrator plans and directs all City financial functions and
provides assistance to the City Administrator and City Council on financial planning and
related matters. The Assistant City Administrator's responsibilities include supervising
and accurately accounting financial transactions and funds; managing of financial assets;
and supervising and managing of all accounting functions including payroll, the
management of investments, and the purchase of insurance coverage. Ex-Officio member
of the Elk River Fire Relief Association.
Duties/Responsibilities
.
1.)
Financial Activities -- Develop financial plans, controls, and systems. Establish
short-term and long-range financial goals and objectives. Develop and evaluate
accounting systems. Establish and maintain internal controls over cash receipts
and disbursements. Review and audit the City's financial system. Develop and
provide accounting guidelines and information for budget preparation, compile
departmental budgets, and recommend the overall budget for approval. Monitor
and control overall budgets and expenses. This includes monitoring cash
handling activities, such as retail operations, program fees, license and permit
fees, etc. Conduct internal audits of City business records and arrange
independent audits. Provide financial recording and reporting services. Identify
and obtain funding sources. Authorize expenditures. Oversee and coordinate
special assessment procedures relating to finance. Evaluate and make
recommendations on debt management. Responsible for all accounting functions
of the EDA and HRA
2.) Investment Management -- Establish investment policy and recommend
investment advisors. Forecast investment fund levels. Work with outside money
managers for investment strategies. Review economic market trends and evaluate
investment results and alternatives. Invest funds to maintain optimum investment
level.
.
This Job Description Does Not Constitute a Contract of Employment
.
3.)
Employee Supervision -- Delegate work assignments, prepare work schedules,
and organize employee workloads. Evaluate employee performance on a formal
and informal basis, create job performance improvement plans as appropriate, and
administer disciplinary action as appropriate. Administer the City's compensation
plan to employees, recommend promotions, and other personnel duties. Assist in
the selection of employees and make hiring recommendations to the City Council.
Supervisors will be responsible for providing written and oral employee
evaluations of employees in their department. Make recommendations on the
implementation of the City Personnel Ordinance and on the enforcement of
State/Federallaws relating to personnel.
4.) Agreements -- Requisition equipment, services, and supplies. Assist in the
selection of vendors and contractors, assist in defining City's contracting needs
and consultants. Review proposals, participate in negotiations, and review pricing
for proposals, contracts, and leases. Administer and monitor the performance of
proposals, contracts, and leases.
5.) Communication -- Resolve complex problems/complaints from the public and
others. Deliver formal and informal presentations regarding the City as requested.
6.)
.
Management -- Recommend, clarify, or advocate proposed ordinances, policies,
regulations, capital improvement programs, etc., for approval. Prepare,
coordinate, and/or present special reports for the City Council.
7.) Risk Management -- Identify and categorize the City's risk exposure. Review, ,
analyze, and recommend risk-insurance carriers. Act as liaison between the City
and its insurance carrier.
8.) City Treasurer -- Performs duties of City Treasurer as specified by City Ordinance
and/or state law.
9.) Management ofInformation Systems -- Manages the City's various computer
systems.
10.) Other -- The duties and responsibilities enumerated above are not intended to be
all inclusive and may be expanded to include other duties or responsibilities that
the City of Elk River may deem necessary from time to time.
Qualifications
.
2.)
1.) Education -- Bachelor's degree in accounting, business administration, or public
administration with an emphasis in accounting and public finance.
Specific Skills -- Ability to plan, coordinate, direct, and review financial and
related work activities. Ability to analyze and interpret financial information and
accurately prepare financial statements and reports. Ability to effectively interact
2.
.
with other supervisors, employees, and City Council. Working knowledge and
understanding of the application of Minnesota Real Estate tax laws and other tax
laws regarding municipal finance. Ability to coordinate and direct personnel
plans and regulations.
3.)
Experience -- Five years of government accounting experience preferably in
municipal finance and accounting operations. Extensive knowledge of municipal
accounting, office methods, and municipal accounting software systems. Five
years of supervisory experience.
.
documentassadmjd
.
3.