5.6. SR 08-06-2007
REQUEST FOR ACTION
To Item Number
City Council 5.6.
Agenda Section Meeting Date Prepared by
Administration A~st 6, 2007 Lori Johnson, City Administrator
Item Description Reviewed by
Consider YMCA Request for Temporary Office Space
Reviewed by
Action Requested
Authorize YMCA to temporarily utilize office space at City Hall for the Elk River YMCA's Community
Director until the YMCA is completed in the fall of 2008.
Backa:round/Discussion
Anita Lancello Bydlon, Vice President of New Development for the YMCA, has asked if the City would
consider providing office space for the first Elk River, YMCA employee beginning immediately and
ending when the new YMCA is open. Amanda Larson, a recendy appointed Parks and Recreation
commission member, has been hired by the YMCA to serve as the Elk River YMCA Community
Director. Space is available in City Hall to house Ms. Larson until the YMCA is completed next fall. If
approved, the City will be providing space and a phone connection; the YMCA will be covering all other
costs.
Financial Impact
There is no out of pocket cost to the City to provide office space for the Elk River YMCA Community
Director.
Attachments
· Letter from Anita Lancello Bydlon, Vice President of New Development, YMCA
Action
Motion by _
Second by _
Vote
Follow Up
S: \ Council\Lori\2007\ YMCA request for Office Space 08 06 07.doc
July 23, 2007
Lori Johnson
City Administrator
13065 Orono Parkway
Elk River, MN 55330
Dear Lori,
Thank you for your consideration of providing some space and tools for our first Elk
River YMCA employee to work from until the new facility is opened.
We were able to have an arrangement like this in Andover and I believe it proved to be
beneficial to the City as well as the YMCA. As the construction begins, there will be
more and more calls to the City about what is going on and what is the timeline and what
is the cost, etc. By having a YMCA employee available, a lot of this work can be taken
off of the City staff.
In a similar vein, by hiring a Community Director, the Y will have the ability to have a
presence in the Community and get more involved in things like Rotary and Lions, work
with the local paper, etc. so people can get to know what their YMCA will do for the
Community and have a real person who the can connect with.
The timeline we are working toward is to have the person out in Elk River August 6th,
2007. The things I anticipate they would need is a cube or some type of desk space, a
phone (although they will have a cell phone), a computer connection (they will have a lap
top) and perhaps occasional use of the copy machine, which we could reimburse for if
necessary. The space would need to be secured and the YMCA would need space until
the new Y is opened, which as you know is anticipated being in September of 2008.
Please let me know if this is something that could be accommodated by the City to the
YMCA. We would greatly appreciate it and believe it will be beneficial to both partners.
Thanks again for your consideration and please don't hesitate to call me with any
questions. I look forward to hearing from you at your earliest convenience.
Sincerely,
Anita M Lancello Bydlon
V.P. of New Development