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5.2. SR 08-06-2007 REQUEST FOR ACTION To Ci Council Agenda Section Administration Item Description Resolution Accepting Bid and Authorizing Execution of Contract in the Matter of the Seal Coating Improvement of 2007 Meeting Date A st 6, 2007 Administrator Action Requested Adoption of the resolution accepting the bid and authorizing execution of the contract in the matter of the seal coating improvement of 2007. Backzround/Discussion The City annually undertakes a seal coating improvement. These projects are typically made up of streets determined to be in need of seal coating and relatively new developments that are being seal coated for the first time, utilizing fees collected at the time of the development. The City's Street division purchases the seal coat aggregate and provides the sweeping of the streets before and after, in attempt to extend the seal coating dollars even further. Therefore, the bid is for the placement of the seal coat aggregate and the furnishing and placement of the bituminous material. This year there were a total of three bids received. They are as follows: AlliedBlac~opCompany Astech Paving, Inc. Pearson Brothers, Inc. $122,994.25 $140,090.25 $140,496.50 Allied Blacktop Company has previously successfully completed seal coating projects in the City of Elk River. Their total bid falls within the scope of the budgeted amount in the 2007 budget. Therefore, we would recommend award to them as the lowest responsible bidder. Financial Impact This is a budgeted item in 2007. There was $167,000 budgeted for general street maintenance issues. Thus far, approximately $28,600 has been spent from this line item. This includes the purchasing of the seal coat aggregate. Of the remaining budget line item, approximately $123,000 will be used for this contract. (Ibere will also be an influx of approximately $30,000 to this budget line item for seal coat development fees being spent with this project.) Attachments . Resolution Accepting Bid and Authorizing Execution of the Contract in the Matter of the Seal Coating Improvement of 2007 . Area map showing the locations to be seal coated . Bid tabulation for the 2007 Seal Coat Improvement Action Follow Up Motion by _ Second by _ Vote S:\EngineerImprovProj\2007 Improvement Projects\2007 Seal Coating\08 06 07 CC memo.doc RESOLUTION 07- A RESOLUTION FOR THE CITY OF ELK RIVER A RESOLUTION ACCEPTING BID AND AUTHORIZING EXECUTION OF CONTRACT IN THE MATTER OF THE SEAL COATING IMPROVEMENT OF 2007 WHEREAS pursuant to a City Cormcil Resolution 07-65 passed at the July 16, 2007 meeting, competitive bids were solicited and received for the 2007 Seal Coating Improvement; and WHEREAS the City Cormcil has considered the amormt of the bids and the responsibility of the bidders and determined that Allied Blacktop Co. is the lowest responsible bidder; NOW, THEREFORE, BE IT RESOLVED by the City Cormcil of the City of Elk River, Minnesota: 1. The Mayor and City Administrator are authorized and directed to execute, on behalf of the City, such contract with Allied Blacktop Co., as is approved by the City Attorney, for the completion of the 2007 Seal Coating Improvement according to the approved plans and specifications designed by City Cormcil Resolution. 2. The City Administrator is authorized and directed to forthwith return to all bidders the deposits made with their bids upon execution of the contract specified above. Passed and adopted this 6th day of August, 2007. Stephanie A. 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