5.2. SR 08-13-2007
5, ~ .
MEMORANDUM
TO:
Mayor and City Council
FROM:
Lori Johnson, City Administrator
DATE:
August 13, 2007
SUBJECT:
Street Capital Improvement Plan
At Monday's meeting, we will begin discussions for approving the 2008 - 2012 five year
capital improvement plan (CIP) with review of the streets projects. The parks CIP will be
reviewed in September with others to follow in preparation of approval of the entire CIP
before the end of the year. The biggest challenge with capital improvements is that there are
always more needs and wants than there is money available. Staffs goal is to help the
Council prioritize and fit projects into the funds that are available and then complete the
projects approved by the Council. Of course, there are projects that will need to be delayed
or maybe even not be done because others take priority. The CIP is approved with the
understanding that the first year of the plan, in this case 2008, is generally set, but the rest of
the plan is fluid; every year after that will be re-evaluated annually to take into consideration
emergency projects, projects that may not have been considered earlier, and changes in
priorities and funding.
As we review funds available for future street projects, we need to keep in mind the two big
projects currendy underway. In 2007, the third street rehabilitation project was approved. It
was a large project, essentially taking on two rehabilitation projects in one year. This was
done because of the condition of those streets and the desire to fix both of those areas now
before additional deterioration occurred and rehabilitation became even more cosdy.
However, that means we will likely not be able to do another large rehabilitation project until
2011 because of the impact of the city's share on the tax levy. In addition, the 193rd
extension is proceeding and that project will use all the city's MSA funds for the next five
years. That essentially means that there are very limited funds available for projects of any
size until additional MSA money becomes available in 2012 or 2013 (depending on the actual
costs of 193rd and the repayment schedule for funds borrowed).
Even though MSA funds are not currendy available, there are reserve funds set aside for
street projects. The City currendy has three street reserves that we are requesting be
combined into one for easier administration. Additional information on that is provided in
the attached memo from Finance Director Tim Simon. In 2005 I worked with Ehlers and
Associates to review the tax impact of street rehabilitation projects so the projects could be
timed and sized to keep the tax rate constant. When that Financial Management Plan was
presented to the Council, it included a recommendation that the city maintain a $1,000,000
street improvement reserve. The reserve is necessary to fund emergency street projects,
offer a cushion for the tax levy for street rehabilitation projects, and maintain adequate cash
flow until MSA or bond funds are received. Weare carrying this recommendation through
in the proposed CIP.
As I said earlier, the 2007 street rehabilitation and 193rd projects have utilized most of the
available street funds for the next several years. There is money available on an on-going
basis each year for some projects depending upon the Council's priorities. For example, the
proposed CIP includes funds for improvements to railroad crossings to decrease the whisde
noise. If the Council decides not to do those improvements, more funds are available for
other projects. The proposal also includes funding the Highway 10 geometric study in 2007
and purchasing rights-of-way for Highway 169 and County Road 33. The Council will need
to decide how to proceed with acquiring the rights of way that will be needed for both of
these projects.
Along with discussing the 2008 - 2012 CIP, there is one 2007 project that staff wants to
discuss, Main Street and Jackson Avenue. With construction nearing completing on the four
projects in that area, consideration of a project to improve the streets should take place. The
developers were required to restore the street; however, there are other improvements that
could be made to improve pedestrian movement and improve the appearance of the streets.
A memo on this project from Public Works Director Terry Maurer is attached.
Next, we will go into discussion about the projects that are programmed from 2008 through
2012, focusing mainly on 2008. Priorities may change and projects may come to the surface
that we cannot anticipate now so those will be adjusted each year as we annually approve the
CIP. The attached summary sheet tided Project & Funding Sources by Department
provides a listing of all the projects for the next five years, the funding source, and the
estimated project cost. A description of each project is also attached. Terry Maurer will be
present to discuss the projects in more detail at the meeting.
In conclusion, Council approval is not expected at the worksession; this is a time for
discussion and input from the Council so that we can prepare a final CIP. However, staff
would like direction on the Main Street and J ackson Avenue project so that can proceed this
fall.
S: \Council\Lori\2007\CIP Streets 08 13 07.doc
MEMORANDUM
TO: Mayor and City Council
FROM: Tim Simon, Finance Director
DATE: August 13, 2007
SUBJECT: 2008-2012 Street Capital Improvement Program
The purpose of this meeting is to provide information regarding projects proposed for
funding in the 2008-2012 Capital Improvement Program (CIP) which will be adopted later
this fall. City Engineer Terry Maurer would like to discuss a 2007 project which will be
discussed in conjunction with the 2008-2012 CIP. There are a number of projects being
proposed in which we identified the resources available to fund these projects. To meet the
number of projects being proposed, the Council is asked to consider combining capital
project fund 401 (Capital Projects Fund), 403 (Street Improvement Reserve), and 408
(permanent Improvement Revolving Fund) into one capital project fund designated for
street improvements/ capital projects. While all three funds are treated in a similar fashion
today, one or two funds would make reporting and tracking the reserve balances easier for
the Council. Once all three funds are combined into one street/capital project fund, I would
propose to establish a minimum cash reserve amount for unexpected expenditures/projects.
That amount would be at a minimum of $1,000,000. With that in mind, the 2008-2012 street
CIP has been formulated to maintain the minimum cash level.
Part of the challenges and timing of these proposed projects are the projects committed to in
2007, which are the 2007 street improvement reconstruction project and the 193rd Avenue
project. With the 193rd project the City Council committed over 5 years of Municipal State
Aid to the project. The 2007 reconstruction project added over $100,000 to the tax levy for
the next 10 years. With that in mind, the 2008-2012 CIP is constructed to maintain the
reserve requirement and priority of the projects being proposed.
There are always projects that will come up as being unfunded with the long-term planning
that takes place with as-year CIP, the Council can re-prioritize the proposed projects on a
yearly basis and adjust the CIP.
I have attached copies of the 2008-2012 CIP being proposed and the additional 2007 CIP
request form for the Jackson/Main Street overlay project. While this is a great tool for long-
term planning of the street projects, we will again review the proposed projects in the 2009-
2013 CIP next year.
Capital Improvement Plan
City of Elk River, Minnesota
2007 thru 2011
Project # OV-04
Project Name MainSt/Jackson Ave Overlay
Type Maintenance
Useful Life 15 years
Category Street Maintenance
Priority 3 Important
Contact Engineer
Department Infrastructure Improvements
Description
Milling and overlay of Main St. from THIO to Lowell Avenue and Jackson Avenue from THlOto Main Street. The project will also include
decorative cross walks and bump outs at Main Street and Jackson Avenue.
Justification
After the construction activities of two new buildings, a remodeled expanded building and a city park the condition of the streets is poor due to
open cuts for utility connects and construction activities.
Expenditures
Construction/Maintenance
2007
350,000
350,000
2008
2009
2010
2011
Total
350,000
350,000
Total
Funding Sources
Street lTT)provement Reserve
Total
2007
350,000
350,000
2008
2009
2010
2011
Total
350,000
350,000
I Operational Impact/Other
2006 elP Draft 05/30/06
Page 1
MEMORANDUM
TO: Mayor and City Council
FROM: Terry Maurer, Public Works Director
DATE: August 13, 2007
SUBJECT: Downtown Overlay and Intersection Geometric Improvements
Bill Maertz, Park and Recreation Director, Jeff Beahen, Police Chief, Scott Clark,
Community Development Director, Phil Hals, Street Superintendent, and I have been
discussing the potential need for improvements to Main Street and Jackson Avenue in the
downtown area, along with potential improvements that could be made to the geometrics at
the intersection of Main Street and Jackson Avenue to make the area much more pedestrian-
friendly.
As the Council is aware, we are nearing the end of three major building projects, which will
in total add several million dollars of investment to our downtown area. Main Street and
Jackson Avenue were last reconstructed in 1988. Through the building projects and other
instances, they have been open cut and patched, and are generally showing their 20-year age.
The staff mentioned above feels it is appropriate to discuss whether or not the city should
invest in an overlay and re-striping of Main Street from TH 10 to Lowell Avenue and
Jackson Avenue from Main Street to TH 10. In addition, we have been looking at potential
improvements to the intersection of Main Street and J ackson Avenue, which would make
the entire area much more pedestrian-friendly, along with extending the park features into
the intersection, tying in the north side.
I will have a brief PowerPoint presentation showing the various types of improvements that
could be made. I will have a recommendation from the staff mentioned above along with a
cost estimate and timing for an implementation strategy.
The City Council is requested to discuss and determine if there is a need for a downtown
overlay and intersection geometric improvement. If the Council feels that this entire
improvement or portions of it are appropriate, staff would request further action to
authorize bidding and preparations for implementation.
MEMORANDUM
TO: Mayor and City Council
FROM: Bill Maertz, Parks and Recreation Director
DATE: August 13, 2007
SUBJECT: Downtown Crosswalk Improvements
Staff has reviewed the proposed crosswalk improvements included as an option in the
overlay project for downtown streets. These improvements would provide for a safer
pedestrian environment. In light of the number of people visiting River's Edge Commons,
many of whom are young children, any improvement in pedestrian safety is highly desirable.
In addition the look of the pavers used in the crosswalk improvements will compliment and
enhance the new park
As Parks and Recreation staff continues to develop more events at River's Edge Commons
there will likely be large crowds on a regular basis. Staff believes that the crosswalk
improvements will be a positive both from an aesthetic and safety standpoint and will aid in
creating a positive image of downtown Elk River.
City of Elk River, Minnesota [Q) ~ffi\~u
Capital Improvement Plan
2008 thru 2012
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Department Project# Priority 2008 2009 2010 2011 2012 Total
iInfrastructure Improvements I
193rd Avenue Extension to CR13 11-18 2 3,556,500 3,556,500
Trott Brook Road Crossing 11-20 3 250,000 250,000
Rail Road Crossing Quiet Zones 11-21 3 500,000 500,000 1,000,000
Jackson Rd/School St. Intersection Modifications 11-22 3 350,000 350,000
Main Street Right Tum Lane 11-23 3 175,000 175,000
Right tum lane on North Bound Proctor Avenue 11-24 3 150,000 150,000
Detached Trail on 197/198th Avenue 11-25 3 225,000 225,000
TH 169 Land Acqu isition LA-01 5 250,000 250,000 500,000
Land Acquisition for CSAH 33 LA-02 3 600,000 600,000
Assessable Street Overlay Projects OV-03 3 500,000 550,000 600,000 1,650,000
Pavement Management Program PM-01 2 1,250,000 1,250,000
Annual Street Sealcoat Program SC-02 3 120,000 125,000 130,000 135,000 140,000 650,000
Street Light Replacement HWY 10 (Downtown Area) SL-04 3 100,000 100,000
Signal Light Painting SL-09 3 20,000 20,000 40,000
Highway 10 Geometric/Environmental Study TP-02 3 500,000 500,000
. Infrastructure Improvements Total 5,726,500 820,000 1,180,000 1,805,000 1,465,000 10,996,500
Grand Total
5,726,500
820,000 1,180,000 1,805,000 1,465,000
10,996,500
2006 CIP Draft 05/30/06
Page 1
Capital Improvement Plan
City of Elk River, Minnesota
2008 thru 2012
Contact Engineer
Department Infrastructure Improvements
Project # 11-18
Project Name 193rd Avenue Extension to CR13
Type Infrastructure
Useful Life 25 years
Category Street Construction
PriOl"ity 2 High Priority
Description I
Extend 193rd Avenue to connect to CSAH 13 to create East/West corridor including land acquisition.
Justification I
Needed connection according to Transportation Plan Aug 2004
Expenditures 2008 2009 2010 2011 2012 Total
Planning/Design 75,000 75,000
Land Acquisition 1,250,000 1,250,000
Construction/Maintenance 2,200,000 2,200,000
Other 31,500 31,500
Total 3,556,500 3,556,500
Funding Sources 2008 2009 2010 2011 2012 Total
Federal Grants 996,000 996,000
Municipal State Aid 600,000 600,000 600,000 600,000 285,500 2,685,500
Total 600,000 600,000 1,596,000 600,000 285,500 3,681,500
2006 CIP Draft 05/30/06
Page 2
Capital Improvement Plan
City of Elk River, Minnesota
2008 thru 2012
Contact Engineer
Department Infrastructure Improvements
Project # II-20
Project Name Trott Brook Road Crossing
.
Type Infrastructure
Useful Life 25 years
Category Street Construction
Priority 3 Important
Description I
Construct road crossing (bridge) of Trott Brook between River Park Addition and Twin Lake Estates.
Justification I
The link will c;onnect three major residential areas, Trott Brook Farms, Twin Lake Estates, and River Park so
movements between them do not have to go out on the County road system. It will enhance emergency vehicle access
and maintenance activities.
Expenditures 2008
Construction/Maintenance
2009
2010
2011
2012
250,000
250,000
Total
250,000
250,000
Total
Funding Sources 2008
Street Improvement Reserve
2009
2010
2011
2012
250,000
250,000
Total
250,000
250,000
Total
2006 elP Draft 05/30/06
Page 3
Capital Improvement Plan
City of Elk River, Minnesota
2008 thru 2012
Contact Engineer
Department Infrastructure Improvements
Project # 11-21
Project Name Rail Road Crossing Quiet Zones
Type Infrastructure
Useful Life 25 years
Category Street Construction
Priority 3 Important
Description I
Construct quiet zones @ 10 railroad crossings (6 city, 3 county and 1 private) within city.
Justification I
This may reduce the train whistles through the City.
Expenditures 2008
Construction/Maintenance
Total
2009
500,000
500,000
2010
500,000
500,000
2011
2012
Total
1,000,000
1,000,000
Funding Sources 2008
Street Improvement Reserve
Total
2009
500,000
500,000
2010
500,000
500,000
2011
2012
Total
1,000,000
1,000,000
2006 CIP Draft 05/30/06
Page 4
Capital Improvement Plan
City of Elk River, Minnesota
2008 thru 2012
Contact Engineer
Department Infrastructure Improvements
Project # 11-22
Project Name Jackson Rd/School St. Intersection Modifications
Type Maintenance
Useful Life 20 years
Category Street Maintenance
Priority 3 Important
I>escription I
Add a.southbound right turn lane from Jackson Road to Westbound School St. Also, add turn arrows to the existing
signal system for south bound Jackson Road and west bound School Street
Justification I .
With increased traffic through the intersection the proposed improvements will help the intersection operate more
efficiently.
Expenditures
Construction/Maintenance
2008
350,000
350,000
2009
2010
2011
2012
Total
350,000
350,000
Total
Funding Sources
Street Improvement Reserve
2008
350,000
350,000
2009
2010
2011
2012
Total
350,000
350,000
Total
2006 CIP Draft 05/30/06
Page 5
Capital Improvement Plan
City of Elk River, Minnesota
2008 thru 2012
Project # 11-23
Project Name Main Street Right Turn Lane
Description
Extend the length of existing right turn lanes on Main St at TH 169
Contact Engineer
Department Infrastructure Improvements
Type Infrastructure
Useful Life 20 years
Category Street Maintenance
Priority 3 Important
Justification
At times, the queue of traffic moving through the intersection prohibits right turning vehicles from entering the turn
lane. By lengthening the right turn lane this situation will be improved.
Expenditures 2008
Construction/Maintenance
2010
2011
Total
2009
175,000
175,000
Funding Sources 2008
Street Improvement Reserve
2010
2011
Total
2009
175,000
175,000
2006 C/P Draft 05/30/06
Page 6
2012
Total
175,000
175,000
2012
Total
175.000
175,000
Capital Improvement Plan
City of Elk River, Minnesota
2008 thru 2012
Project # 11-24
Project Name Right turn lane on North Bound Proctor Avenue
Description
Widen North bound Proctor Ave at THl 0 to allow right turn lane
Contact Engineer
Department Infrastructure Improvements
Type Infrastructure
Useful Life 20 years
Category Street Maintenance
Priority 3 Important
Justification
Widen the road and establishing a right turn lane will allow vehicles to make a right turn on "red" after stopping.
Expenditures 2008
Construction/Maintenance
2009
2010
Total
Funding Sources 2008
Street Improvement Reserve
2009
2010
Total
2006 CfP Draft 05/30/06
Page 7
2011
150,000
150,000
2011
150,000
150,000
2012
Total
150,000
150,000
2012
Total
150,000
150,000
Capital Improvement Plan
City of Elk River, Minnesota
2008 thru 2012
Contact Engineer
Department Infrastructure Improvements
Project # 11-25
Project Name Detached Trail on 197/198th Avenue
Type Infrastructure
Useful Life 20 years
Category Street Maintenance
Priority 3 Important
Description I
Construct a 10ft wide detached bituminous trail along 197/198th Avenue from TH 169 to Tyler St.
Justification I
A detached trail will get pedestrians off of the roadway
.
Expenditures 2008
Construction/Maintenance
2009
2010
2011
2012
225,000
225,000
Total
225,000
225,000
Total
Funding Sources 2008
Street Improvement Reserve
2009
2010
2011
2012
225,000
225,000
Total
225,000
225,000
Total
2006 CIP Draft 05/30/06
Page 8
Capital Improvement Plan
City of Elk River, Minnesota
2008 thru 2012
Project # LA-Ol
Project Name TH 169 Land Acquisition
Contact Engineer
Department Infrastructure Improvements
Type Land
Useful Life Unassigned
Category Street Construction
Priority 5 Future Consideration
Description I
Acquire land, whenever possible, for use by MNDOT in the future for expansion of TH169 to a freeway standard.
Justification I
Utilize MNDOT approved (future) geometric layout for chosen alternative for TH169. Acquired land can be used
towards the City's future cost participation for improvements on TH 169.
2010
Expenditures
Land Acquisition
2008
2009
2011
250,000
250,000
Total
2012
250,000
250,0~0
Total
500,000
500,000
Funding Sources 2008
Street Improvement Reserve
2009
2010
2011
250,000
250,000
Total
2012
250,000
250,000
Total
500,000
500,000
2006 CIP Draft 05/30/06
Page 9
Capital Improvement Plan
City of Elk River, Minnesota
2008 thru 2012
Contact Engineer
Department Infrastructure Improvements
Project # LA-02
Project Name Land Acquisition for CSAH 33
Type Land
Useful Life Unassigned
Category Street Construction
Priority 3 Important
Description I
Land acquisition for Sherburne County reconstruction/realignment of CSAH 33 from TH169 to east City limits.
(assume .75 mile by 100ft @ $65,OOO/Ac)
Justification
I
As Sherburne County plans for a realignment of CSAH 33 to eliminate the sharp curves; their cost participation policy
requires the City to acquire the Right of Way.
Expenditures
Land Acquisition
2008
600,000
Total 600,000
2009
2010
2011
2012
Total
600,000
600,000
Funding Sources
Street Improvement Reserve
2008
600,000
600,000
2009
2010
2011
2012
Total
600,000
600,000
Total
2006 elP Draft 05/30/06
Page 10
Capital Improvement Plan
City of Elk River, Minnesota
2008 thru 2012
Project # OV-03
Project Name Assessable Street Overlay Projects
Type Improvement
Useful Life 15 years
Category Street Maintenance
Priority 3 Important
Contact Engineer
Department Infrastructure Improvements
Description I
Street overlay projects or other street rehabilitation procedures that are assessable to benefitting properties.
Justification
I
An overlay of streets starting to show surface wear will extend their useful life and postpone the need for a much more expensive reconstruction
project.
Expenditures
Construction/Maintenance
Total
Funding Sources
Capital Projects - Assessment
Total
I Op=tionW hnp~~
2008
500,000
500,000
2009
2010
550,000
550,000
2011
2012
600,000
600,000
Total
1,650,000
1 ;650,000
2008
500,000
500,000
2009
2010
550,000
550,000
2011
2012
600,000
600,000
Total
1,650,000
1,650,000
2006 CIP Draft 05/30/06
Page 1'1
Capital Improvement Plan
City of Elk River, Minnesota
2008 thru 2012
Project # PM-Ol
Project Name Pavement Management Program
.
Contact Engineer
Department Infrastructure Improvements
Type Improvement
Useful Life 25 years
Category Street & Utility Construction
Priority 2 High Priority
Description I
Replace aged and deteriorated streets, water mains, sewer mains, storm drainage, and pedestrian pathways.
Justification
I
Method of improvement for aging infrastructure that cannot be rehabilitated by other methods.
2010
2012
Total
1,250,000
1,250,000
Expenditures 2008
Construction/Maintenance
2009
2011
1,250,000
1,250,000
Total
Funding Sources 2008
Special Assessments
Street Improvement Reserve
Tax Supported Bond Issue
2009
2010
2011
416,666
416,667
416,667
1,250,000
Total
2012
Total
416,666
416,667
416,667
1,250,000
2006 elP Draft 05/30/06
Page 12
Capital Improvement Plan
City of Elk River, Minnesota
2008 thru 2012
Project # SC-02
Project Name Annual Street Seale oat Program
Description
Sealcoat streets as identified by Street Superintendent and City Engineer.
Justification
Method of maintaining the surface condition of the City street infrastructure.
Expenditures
Construction/Maintenance
2008
120,000
120,000
2009
125,000
125,000
2010
130,000
130,000
Total
2011
135,000
135,000
Contact Street Supt.
Department Infrastructure Improvements
Type Improvement
Useful Life 10 years
Category Street Maintenance
Priority 3 Important
2012
140,000
140,000
Total
650,000
650,000
Funding Sources 2008 2009 2010 2011 2012 Total
General Fund Operating 100,000 110,000 115,000 120,000 125,000 570,000
SealCoat Reserves 20,000 15,000 15,000 15,000 15,000 80,000
Total 120,000 125,000 130,000 135,000 140,000 650,000
2006 CIP Draft 05/30/06
Page 13
Capital Improvement Plan
City of Elk River, Minnesota
2008 thru 2012
Contact Engineer
Department Infrastructure Improvements
Project # SL-04
Project Name Street Light Replacement HWY 10 (Downtown Area)
Type Maintenance
Useful Life 25 years
Category Street Maintenance
Priority 3 Important
Description I
Replace Highway 10 lighting
Justification I
The highway lighting is deteriorating and by agreement with MNDOT is the responsibility of the City to replace.
Expenditures
Construction/Maintenance
2008
100,000
100,000
2009
2010
2011
2012
Total
100,000
100,000
Total
Funding Sources
MnDOT Cooperative Funds
Street Improvement Reserve
2008
25,000
75,000
100,000
2009
2010
2011
2012
Total
25,000
75,000
100,000
Total
2006 elP Draft 05/30/06
Page 14
Capital Improvement Plan
City of Elk River, Minnesota
2008 thru 2012
Project # SL-09
Project Name Signal Light Painting
Description
Paint signal systems
I
Contact Engineer
Department Infrastructure Improvements
Type Improvement
Useful Life 20 years
Category Street Maintenance
Priority 3 Important
Justification I
According to MNDOT/City signal agreements it is the responsibility of the City to repaint signal systems as needed.
With the age of the signal systems repainting will be required in the foreseeable future.
2010
2012
Total
40,000
40,000
Expenditures 2008
Construction/Maintenance
2009
20,000
20,000
2011
20,000
20,000
Total
Funding Sources 2008
Street Improvement Reserve
2009
20,000
20,000
2010
2011
20,000
20,000
Total
2012
Total
40,000
40,000
2006 elP Draft 05/30/06
Page 15
Capital Improvement Plan
City of Elk River, Minnesota
2008 thru 2012
Contact Engineer
Department Infrastructure Improvements
Project # TP-02
Project Name Highway 10 Geometric/Environmental Study
Type Study
UsefnlLife Unassigned
Category Street Construction
Priority 3 Important
Description I
Continue study ofTHlO between TH169/l01 and Proctor Avenue to obtain chosen alternative and environmental
clearances.
Justification I
Continuation ofMNDOT IRC study of2002 in downtown area of Elk River. The alternate highway configuration was
left unanswered in the IRe study.
Expenditures
Planning/Design
2008
500,000
Total 500,000
2009
2010
2011
2012
Total
500,000
500,000
Funding Sources
Street Improvement Reserve
2008
500,000
500,000
2009
2010
2011
2012
Total
500,000
500,000
Total
2006 CIP Draft 05/30/06
Page 16
Capital Improvement Plan
City of Elk River, Minnesota
2008 thru 2012
Contact Engineer
Department Infrastructure Improvements
Project # TP-03
Project Name Highway 169 Geometric/Environmental Study
Type Study
Useful Life Unassigned
Category Street Construction
Priority 3 Important
Description I
Continue ofMNDOT study ofHwy 169. Interest free loan being soughtfrom MNDOT.
Justification
I
Funding Sources
Municipal State Aid
2008
200,000
Total 200,000
2009
200,000
200,000
2010
200,000
200,000
2011
200,000
200,000
2012
200,000
200,000
Total
1,000,000
1,000,000
2006 CIP Draft 05/30/06
Page 17