Loading...
09-04-2007 CC MIN MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL TUESDAY, SEPTEMBER 4, 2007 Members Present Mayor Klnizing, Councilmembers Zetwas, Farber, Gumphrey, and Morin Members Absent None Staff Present. City Administrator Lori Johnson, Finance Director Tim Simon, Accountant Lori Stich, Planning Manager Jeremy Barnhart, Police Chief Jeff Beahen, and Recording Secretary Jennifer Johnson 2. 3. 4. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk Rivet City Council was called to order at 6:34 p.m. by Mayor Klinzing. Consider 09/04/2007 Agenda MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER GUMPHREY TO APPROVE THE AGENDA. MOTION CARRIED 5-0. Consider Consent Agenda MOVED BY COUNCII.MEMBER FARBER AND SECONDED BY COUNCILMEMBER GUMPHREY TO APPROVE THE FOLLOWING CONSENT AGENDA EXCEPT FOR ITEM 3.5.: 3.1. COUNCIL MINUTES • 08/13/07 • 08/20/07 3.2. CHECK REGISTER 3.3. CONSIDER REQUEST BY MCCOY'S PUB FOR TEMPORARY ON- SALE INTOXICATING LIQUOR OFF PREMISES FOR COMMUNITY EVENT- FIRE DEPARTMENT DANCE 3.4. NOTICES OF QUORUM • YMCA GROUNDBREAffiNG • HOMECOMING PARADE 3.6. APPROVAL TO PURCHASE OF CODE ENFORCEMENT SOFTWARE 3.7. HIRE CUSTODIAN FOR NEW LIBRARY MOTION CARRIED 5-0. Open Mike No one appeared fox Open Mike. City Council Minutes page 2 September 4, 2007 3.5. Land Swap Between Fire Station No 1 Q3tckaon Avenue) And Sherburne Counter • Highway Department Ms. Johnson presented the staff report on item 3.5. Councilmembet Morin asked if the property should be sold in the future if the easement that was being groen as an ingress/egress would also go with the property. Ms. Johnson stated she believed the easement would go with the other parcel of land, as is typical of other such transactions similar to this; she would report back to the council if that information was incorrect MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER MOTIN TO APPROVE THE LAND SWAP BETWEEN FIRE STATION NO.1 QACgSON AVENUE) AND SHERBURNE COUNTY HIGHWAY DEPARTMENT. MOTION CARRIED 5-0. 5.1. Swear in Andrew Zabee as Police Officer Police Chief Jeff Beahea introduced Andrew Zabee as a newly hired police officer for the City. Mayor Klinzing swore in Offices Zabee. 5.2. Mr. Barnhart presented the staff report After some discussion, council and staff agreed to postpone the item until September 10, 2007, so that representatives firm both John Weicht & Associates and the church could be in attendance to do further research on the request and to answer pertinent questions. 5.3. Discuss Council Worksession Avendas Ms. Johnson presented the staff report. She added the fire relief plan under the September 10 Worksession, as well as the Holy Trinity Episcopal Church item from this meeting. She stated that Councilmember Morin had also requested some of the community development framework questions be added Cotmcilmember Gumphxey also requested the community development framework questions be added to the October 8 Worksession agenda. Ms. Johnson handed out additional information perta;n;ng to the community development framework questions, noting that this list had already been handed out. She stated some items on this list have already been addressed but if there were specific items that should be added, they could be added to the October 8 Worksession agenda if there was time for discussion. • Councilmember Gumphrey requested the following topics be added to the October 8 Worksession: garbage removal and their hours of work, ice arena and the goals of the ice • commission, and information on black dirt that was brought up at the utilities commission meeting. • City Couaal Miautes September 4, 2007 6. Other Business None Cotmcil Updates None 8. Staff Updates Page 3 Ms. Johnson discussed the closing of the 171n Avenue crossing during the week of September 17, 2007, and stated staff had informed the bus company of this so bus routes could be adjusted. She also provided information regazding the new code enforcemart hotline number and e-mail address, and stated staff will publicize these additional ways fox residents to report their concerns regarding code violations. The hotline number is 763.635.1036 and the e-mail address is codeconcems(uZd.elk-river.mn.us u Mayor Klinzing recessed the meeting at 6:56 p.m. and reconvened the meeting in the Uppertown Conference Room at 7:00 p.m. 9. Recess to Upper Town Conference Room fox Budget Discussion Ms. Johnson presented the staff report and began by answering the questions that were raised at the August 24 budget meeting. The first question was the request by the street department fox a front end loader, at a cost of $175,000. Ms. Johnson stated that a copy of last year's Capital Improvement Plan including the loader was attached to the staff memo. Councilmember Farber asked about details including maintenance costs, purchase information, and hours of use for the front end loaders. Ms. Johnson provided information from a memo prepazed by the Public Works Director that stated there were two loaders that were scheduled fox replacement soon; one was a 1985 model with 12,700 hours and the other was a 1994 model with 10,198 hours. Typical replacement is about 6,000 hours. Ms. Johnson was not sure which was purchased in 2003 and that it may have been a used loader. She stated a goal of the Fleet Committee is to develop a policy to base purchases on the cost for the useful life of the piece of equipment so used equipment is not purchased if it is not the most cost effective in the long term. She stated she did not have all of the details on the equipment and requested tune to gather further information from both Street Superintendent Phil Hall and Public Works Dtreaor Terry Maurer. Council decided to re-address this item on when the equipment capital improvement plan is discussed so information could be gathered and staff would be present to answer these questions. • Ms. Johnson continued with the questions on the Energy Expo and the additional staff person that was requested, which was pulled from the budget at the last meeting. She stated that Environmental Administrator Rebecca Haug is scheduled to be at the September 10 Worksession to present the Energy City Commission's three year plan and to present a summary of the 2007 Energy Expo. Ms Haug did indicate the budget fox the Energy Expo could be reduced by $15,000 based on the final analysis of the 2007 Expo. Ms. Johnson suggested the Council continue discussion on this item on September 10 when Ms. Haug and Energy City Commissioners would be present to address questions. Gty Council Minutes September 4, 2007 Page 4 Ms. Johnson addressed the question regazding the training budget for the Re«eation • division. She stated the $3,000 proposed is for Tonga Love to attend schooling to receive a project management certificate as recommended by Parks and Re«eation Director Bill Maertz. Mr. Maertz provided a memo indicating that the program has been revised and the price is now $1,890. Therefore, the re«eation training budget could be reduced by $1,100. Council agreed to keep the training in the budget at $1,900. Ms. Johnson continued discussion on the tax levy and tax rate. She handed out the prelitninary.2007 Tax Values from the Sherburne County Auditor/Treasurer. Since the County Assessor's estimated net tax capadty (NTC) in«ease exceeded the original estimate, the proposed budget can be funded well within the estimated NTC assuming the same tax rate as last yeaz. She explained that based on the budget as proposed and the current NTC estimate, the tax rate would de«ease from last peaz's rate of 43.056 to approximately 42.517. Afret tonight's changes aze made to the budget, the tax rate would change slightly. She asked for further direction from the Council on the tax levy so the levy resolution can be prepared for adoption on September 11. The Council agreed to proceed with the preliminary tax levy as discussed with the minor changes approved tonight. Counahnembet Morin asked the couacil to think about projects or azeas the HRA can be focusing on now that the downtown study has been put on hold. 10. Adjournment There being no further business, Mayor i:l'n>' a adjourned the meeting of the Elk River • City Council at 7:20 p.m Minutes prepazed by J ' er ohnson. Tina Allan City Clerk •