5.4. SR 10-08-2007ITEM # 5.4.
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MEMORANDUM
TO: Mayor and Council
FROM: Lori Johnson, City Administrator
DATE: October 8, 2007
SUBJECT: Capital Improvement Plan
At Monday's work session we will finish the presentation of the 2008-2012 Capital
Improvement Plan (CIP) with discussion on buildings and equipment. Attached is a memo
from Finance Director Tim Simon that includes detail fox all of the building and equipment
requests. Also attached is a memo from Public Works Director Terry Maurer addressing the
Council's questions about the loader requested in 2008 by the street division. One other
item that relates to the building CIP that should be discussed by the Council is the allocation
of the landfill host fee.
The landfill host fee is being used to fund the hbxary building project both through the 10
percent of the fee that goes to the Library fund and the 25 percent that goes to the Capital
Outlay Reserve. The Council approved this funding structure when the library project was
approved. Since the l.ibxary funding has been approved and no additional building funds
will be needed far the Library fox a long time, staff recommends that the allocation to the
Library be rolled into the Government Buildings fund. The library debt would then be paid
from the Government Buildings fund with the host fees previously allocated to the Library
fund. The Capital Outlay Reserve allocation would also be transferred to the Government
Buildings fund. The allocation to the Capital Outlay Reserve was temporary and was always
uitended to be changed; however, official action to do that has not happened.
Curxendy 50 percent of the host fee goes to the Government Buildings fund fox future
building projects. With the two changes recommended, the host fee allocation to the
Government Buildings fund would be 85 percent. The 15 percent allocated to the Street
Reserve fund would not change. This would make more money available to fund future
building projects. As I stated earlier, the library debt will be funded first leaving the balance
in the Government Buildings fund available for other building projects including the public
works expansion. Funding this project is a high priority and accumulating funds through the
Government Buildings fund will move this ahead with possible construction in 2010.
Staff will be prepared to discuss this in more detail along with the government buildings CIP
at the work session. If the Council agrees with recommended reallocation, the Council may
either make a motion to reallocate the funds ox request that this be placed on a future
consent agenda for approval.
S:\Co~ncil\Lo~i\2007\Capital improvement plan 10 OS 07.doc
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MEMORANDUM
TO: Mayor and City Council
FROM: Tim Simon, Finance Director
DATE: October 3, 2007
SUBJECT: Capital Improvement Plan -Buildings and Equipment
The purpose of Monday's meeting is to continue discussions for approving the 2008-2012
five-year capital improvement plan (CIP). We will be reviewing and discussing the
govemment buildings and the equipment (mainly vehicles and heavy equipment) portion of
the CIP. In November, a completed draft will be available for the Council to review. While
the CIP is a great tool for long-term planning, approval of the CIP by Council does not
authorize spending ox initiation of a given project. In general, the CIP fox year 2008 is set,
but the remaining years are re-evaluated on an annual basis.
Govemment Building Pr%ects:
Many of the governmental building projects axe funded by the government reserve capital
project fund. The majority of the projects listed have previously been discussed in the
Council budget work sessions and many of the expenses axe repairs/replacements to existing
equipment. The public works building has been included in year 2010. In your packets, you
can see the proposed financing of that building.
Equipment:
The majority of the equipment anticipated over the next five-years includes vehicles and
heavy equipment. The equipment has been funded by the general fund, equipment
certificates, and the capital outlay reserve fund. The City's fleet committee is working
towards along-term plan Fox funding future equipment purchases. The capital costs included
are projected as estimates at this time and will be updated annually as the replacement year
becomes closer. Pending future budgets, some of the equipment may have to be delayed or
postponed.
I have attached copies of the proposed 2008-2012 CIP for the government buildings and
equipment. Various department heads and division managers will be at the meeting to help
answer any questions the Council may have.
6~«tlhwr B+I;Id~~ I
City of Elk River, Minnesota
Capital Improvement Plan
2008 thru 2012
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Department Project# Priority 2008 2009 2010 2011 2012 Total
Activity Center
Cooling System Condenser 6 Controls AC-01 nla 26,000 26,000
Activity Center Total 26,000 25,000
City Ha11
Chiller Replacement CH-01 nla 70,000 70,000
Boiler Replacement CH-02 nla 25,000 25,000
Water Heaters CH-05 nla 8,500 8,500
City Hall Total 7esoo 25,000 loasoo
Ice Arena
Ice Arena Major Building Repair IA-02 Na 100,000 100,000
Ice Arena Non-Major Building Repair&Maintenance IA-03 nla 55,000 55,000
Ice Arena Total 100,000 55,000 155,000
2008 CIP Drafr Reporf
Liquor Fund ~
Nonhbound Building Maintenance LS-01 nla 15,000 20,000 67,000 102,000
Liquor Fund Total 15,000 20,000 s7,ooo 1oz,ooo
Department Projecl# Priority 2008 2009 2010 2011 2012 Total
Grand Total tsnsoo 190,000 T,o75,00o sT,ooo Tstosgo
2008 CIP Drafi Report
Public Buildings
Concrete Boor in cold storage building BL-08 Na 20,000 20,000
Public Buildings Total zo,ogo zo,ooo
Streets ~
Public Works Complex ST-09 nla 50,000 50,000 7,000,000 7,100,000
Streets Total 50,000 so,aoo T,oos,ooo T,tgo,oo0
2008 CAPITAL OUTLAY
Ftntlinp Source
Re4uestetl General Dtlrcr Gpbl DUtlay IOCfi 11yur Govt abp DepxbnerR
D p R 1 lam Mwwl Funtl FuW Reserve Detipmrtl FB Find FW Total
In(ortnation Tech Miuosoft Licensing 30,000 30,000
HP Storega Area Network 15,000 15,000
eartewtla SparNVrua Frewall Replacem ent 5000 5000
50,W0 50000
City HalllBuilding Maintenanm vehicle with plow 32,000 32,000
filer 70,000 70,000
2 water heaters 6,500 8,500
110,500 710,500
Finance Financtal Software 70,000 70.000 '
70,000 70,000
Building
Scanning Equipment 30000 10000 20.000
30,000 30,000
Police 3-Mobile vitleD Cameras 19,000 3,000 16,000
Squatl Cara (3) 99,000 99,000
Upgretlas to 800 MHZ ratlio 10,000 10,000
Mobile Squad computers (3) 16,000 18,000
Police eogware-LETG repayment 57,600 57,600
2nd Floor for lT 6,000 6,000
CSO Vehicle 25 000 25,000
234,600 234,600
Equipment Services Floor hoist 30,000 30,000
Fleet Management Software 35000 35000
65,000 65,OD0
Emergency Mgmt S'ren (M'ss ss'ppi Rd antl Rewl ns St NW ) 14 700 14 700 -
14,700 14,700
Streets Front Entl LOatler (replaces 305) 175,000 175,000
Small Equipment 35,000 35,000
1 Single Agile with Plow (replaces 223) 160,000 160,000
Floor in wltl storage builtlilg 20,000 20,000
Roof repair -Street garage 10 000 10,000
400,000 400,000
Sr. Citizens g system contlenser 14,000 14,000
ontrols 72 OOO 72,000
Subtotal General Fund Dep aitmente t 000800 311 300 125 000 424000 140,500 1.000.800
Pinewootl Pond Liner 18,000 16000
16
000 16.000
,
Library rSuubber 5,400 5400
5,400 5,400
Ice Arena Electric Resurfacaz 100,000 100,000
Replace battery in ElecVic Resurtacer 9500 8,500
108,500 109,500
Wastewater
New control panel -lilt 15,000 15,000
new confined space entry tri-poNlifeline 5000 51100
20,000 20,000
Total $1.157.700 $311.300 541.400 $125,000 $424,000 $109,500 $140,500 $1,151,700
• SIp,p00 was Uetiprratetl a lewyem ago in Ne Lapilal0utlay Reaerrc fuM in enEr®a4on at fwrw'ml ayarom upgrade
Capital Improvement Plan 2008 rhru 2012
City of Elk River, Minnesota
_ -. ..
_ _ _.
Project# 11C-(]1
Project Namc COOhng .SyStettl COnden3er a~G COntrO~S
Type Equipment Priority n/a
Useful Life IS years Coo[ac[ Gary Lore
Category Buildings Department Activity Center
Description
The old library building is in need of a new cooling system condenser and controls.
Justification 1
The current controls are outdated and in-operatable.
I
Expenditures 2008 2009 2010 2011 2012 Totat
Equipment 26,000 26,000
TOt81 26,000 26,000
Funding Sources 2008 2009 2010 2011 2012 Totat
Government Buildings Reserve 26,000 26,000
Total zs,6oo 26,000
3
Capital Improvement Plan
City of Elk River, Minnesota
Project p CH-Ol
Project name Chiller Replacement
Type Building
Useful Life 15 years
Category Building Maintenance
2008 thru 2012
Priority n/a
Contact Building Maintenance Supv.
Department Ciry Hall
or TBD - Replace roof top liquor chiller
Justification
l5 year life expectancy will end in 2009
_-J
Expenditures 2008 2009 2010 2011 2012 Total
Building Maintenance 70,000 70,000
Total 70,000 70,000
Funding Sources 2008 2009 2010 2011 2012 Total
Government Buildings Reserve 70,000 70,000
Total 70,000 70,000
7
Capital Improvement Plan
City of Elk River, Minnesota
Projeetk CH 02
Prnjeet xame Boiler Replacement
Type Building
Useful Life Unassigned
Category Building Maintenance
2008 thru 2012
Priority n/a
Contact Gary Lore
Department CiTy Hall
4 hot water boilers used for heating.
Justification
I"hese were not replaced during remodeling.
Expenditures 2008 2009 2010 2011 2012 Total
Building Maintenance 25,000 25,000
Total 2s,o0o 25,000
Funding Sources 2008 2009 2010 2011 2012 Total
Government Buildings Reserve 25,000 25,000
Total 25,000 25,000
S
Capital Improvement Plan
City of Elk River, Minnesota
_.
ProjectN CH-05
Project name Water Heaters
Type Building
Useful I:i[e 10 years
Category Buildings
2008 ahru 2012
Priority n/a
Contact Gary Lore
Department City Hall
City hall domestic water heaters
Justification
life expectancy which is between 10 & 15 years.
Expenditures 2008 2009 2010 2011 2012 Total
Equipment 8,500 8,500
Total e,soo e,sae
Funding Sources 2008 2009 2010 2011 2012 Total
Government Buildings Reserve 8,500 8,500
Tpygj 8,500 0,500
Capital Improvement Plan
City of Elk River, Minnesota
Project# IA-02
2008 thru 2012
Project Name Ice Arena Major Building Repair
Type Building Priority n/a
Useful Life 20 years Coo[ect Ice Arena Manager
Category Building Maintenance Department Ice Arena
Replace Barn roof;
Justification
Barn's roof was installed in the early 70's and is well past its life expectancy. The arena is starting to experience
ral leaks on the south end.
Expenditures
2008 2009 2010 2011 2012 Total
Buildings 100,000 100,000
Total +DO,ooo +oo,ooD
Funding Sources 2008 2009 2010 2011 2012 Total
Liquor Fund 100,000 100,OD0
Totat mD,DDD +oo,ooD
7
Capital Improvement Plan 2008 rhru 2012
City of Elk River, Minnesota
_____
Project# IA 03
Project Name Ice Arena Non-Major Building Repair & Maintenance
Type Improvement Priority n/a
Useful Life Unassigned Contact Park & Rec. Director
Category Building Maintenance Department Ice Arena
Description
2010 - Re-skin low pressure receivers on ice plants
2010 -Replace Co Ray Vac pipes in Barn
Justification
Barn' condenser will be at the end of its life expectancy and should be replaced before any major problems arise.
Co Ray Vac system that is used in the Barn to heat the bleacher area is rusting and needs to be replaced. The
;m is a radiant system that is a series of heaters that are connected by a tube.
Expenditures 2008 2009 2010 2011 2012 Total
Construction/Maintenance 55,000 55,000
Total 55,000 55,000
Sources 2008 2009 2010 2011 2012 Total
Total 55,000 55,000
D
Capital Improvement Plan
City of Elk River, Minnesota
2008 thru 2012
Project tk LS-Ol
Project Name Northbound Building Maintenance
Type Maintenance Priority n/a
Userul Lite 10 years Contact Liquor Store Manager
Category Building Maintenance Department Liquor Fund
Description
:1 Restrooms (flooring, fixtures, tile, and paint) - 2009
:1 checkout/cashwrap/flooring - 2010
r I-IVAC - 2012
•ation - 2012
Cooler display doors - 2012
Justification
remodel and repairs are the original items from when the store opened in 1997. Due to normal course of use and
of the equipment it is critical to replace and remodel in a timely manner.
Expenditures 2008 2009 2010 2011 2012 Total
Equipment 67,000 67,000
Building Maintenance 15,000 20,000 35,000
Total 15,000 20,000 67,000 102,000
Funding Sources 2008 2009 2010 2011 2012 Total
Liquor Fund 15,000 20,000 67,000 102,000
Total 15,000 20,000 67,000 102,000
Capital Improvement Plan
City of Elk River, Minnesota
Project# pD-06
Project Name police Public Safety Building
Type Improvement Priority n/a
Useful Life 20 years Coatac[ Police Chief
Category Buildings Department Police
2008 rhru 2012
1 of completion of 2nd story of the public safety building.
Justification
,Need 2-additional offices and work counter for IT staff. They prefer to stay in the public safety building where the
'network is located. Adding two officers on the 2nd floor will free up two officers on the main floor.
currently stores equipment upstairs -having offices nearby increases their efficiency.
Expenditures 2008 2009 2010 2011 2012 Total
Buildings 10,000 70,000
Total 10,000 10,000
Sources 2008 2009 2010 2011 2012 Total
Total 9a,ooo 90,000
l0
Capital Improvement Plan 2008 rizYU 2012
City of Elk River, Minnesota
__ _ _- - -_
Project# BL-D8 ',,
Project Name Concrete floor in cold storage building
Type Building Priority Na
Useful Life 20 years Contact Engineer
Category Buildings Department Public Buildings
the concrete floor in the cold storage building.
Justification
to budget overruns in the initial budget of the cold storage building the concrete floor in the building was not
pleted with the original construction.
Expenditures 2008 2009 2010 2011 2012 Total
Buildings 20,000 20,000
Total 20,000 20,000
Funding Sources 2008 2009 2010 2D11 2012 Total
Government Buildings Reserve 20,000 20,000
Total 20,000 20,000
Capital Improvement Plan
City of Elk River, Minnesota
2008 thru 2012
Project # ST-09
Prajec[Name public Works Complex
Type Building
Useful Life 50 years
Category Buildings
Priority n/a
Contact Street Sup[.
DeparMent Streets
Works Expansion Project
Justaricatton
Expenditures 2008 2009 2010 2011 2012 Total
Planning/Design 50,000 50,000 700,000
Buildings 7,000,000 7,000,000
Toil 50,000 s0,0o0 7,000,000 7,100,000
Funding Sources 2008 2009 2010 2011 2012 Total
Capital Improvement Bands 3,i 00,000 3,100,000
Government Buildings Reserve 50,000 50,000 1,900,000 2,000,000
Liquor Fund 2,000,000 2,000,000
Total 50,000 SO,000 7,000,000 7,100,000
~a
C~v~ptaa.~-
City of Elk River, Minnesota
Capital Improvement Plan
2008 thru 2012
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Department Project# Priority 2008 2009 2010 2011 2012 Total
Building & Environmental
Vehicle Replacement BZ-01 n/a 52,000 26,000 18,000
Building & Environmental Total 52,000 26,000 76,000
Equipment Services
Large vehicle floor hoist EO-02 nla 30,000
Fleet Software EQ-03 nla 35,000
Equipment Services Total 65,000
30,000
35,000
65,000
2008 CIP Draft Report
13
y Hall
Vehicle addition CH-04 nla 32,000 32,000
City Hall Total 32,000 32,000
Emergency Management
Outdoor Warning Sirens EP-01 nla 14,700 14,900 15,100 15,300 15,500 75,500
Emergency Management Total 14,700 ta,900 15,100 75,300 15,500 75,500
Department Project# Priority 2008 2009 2010 2011 2012 Total
Fire
Vehicle Replacement FD-01 rJa
Fire Truck Replacement-Gmss Rigs FD-02 nla
F've Truck Replacement-Tankers FD-04 nla
Fire Truck Replacement-Other FD-05 nla
Fire Total
40,000 40,000
50,000 50,000
26,000 26,000
240,000 240,000
26,000 240,000 50,000 40,000 356,000
66,675 66,675
148,470 748,470
59,400 59,400
43,450 43,450
66,675 148,470 59,400 43,450 317,995
Park Maintenance
2009 Park Maintenance Equipment PK-09 n!a
2010 Park Maintenance Equipment PK-10 nla
2011 Park Maintenance Equipment PK-11 nla
2012 Park Maintenance Equipment PK-12 n/a
Park Maintenance Total
Police
Marked Squad Replacement & Additions PD-01
2008 CIP Draft Repor(
nla 99,000 132,000 132,000 99,000 140,000 602,000
ry
Ice Arena
Ice Arena Equipment IA-01 nla 100,000 100,000
Ice Arena Total 100,000 1ao,ooo
Library
Floor Scrubber LB-02 n/a 5,400 5,400
Library Total 5,400 5,400
Department Projectti Priority 2008 2009 2010 2011 2012 Total
Unmarked Squad Replacement 8 Additions
CSO Vehicle Replacement & Additions
Police Department -Other Equipment
Incarvideo equipment
iSewer Department
84,000
123,000
50,000
66,000
925,000
Vehicle Replacement WW-06 nla
Upgrade Boiler WW-14 nla
Replace Generators WW-15 Na
Sewer Department Total
Streets
30,000 30,000 60,000
125,000 125,000
110,000 110,000
755,000 110,000 30,000 295,000
Vehicle Replacement-pickup WCks ST-0t nla 65,000 90,000 30,000 205,000
Dump Track Replacement ST-02 nla 160,000 165,000 195,000 175,000 210,000 925,000
Heavy Equipment Replacement ST-03 nla 175,000 200,000 45,000 200,000 620,000
Other Equipment Replacement ST-04 nla 35,650 25,000 50,000 110,650
Streets Total 370,650 295,000 485,000 300,000 410,000 7,860,650
PD-02 nla 21,000 21,000 21,000 21,000
PD-03 n/a 25,000 64,000 34,000
PD-04 nla 19,000 13,000 6,000 6,000 6,000
PD-05 nla 18,000 6,000 18,000 24,000
Police Total 161,000 166,000 229,000 144,000 225,000
Grand Total 748,750 568,575 1,324,570 678,700 789,950 4,710,545
2008 CIP Drq(t Report _
~S
Capital Improvement Plan
City of Elk River, Minnesota
Project t! $Z-Ol
Project Name Vehicle Replacement
Type Vehicle
Useful Life 10 years
Category Vehicles
Description
2008 thru 2012
Priority n/a
Con[ac[ Building & Env. Admin.
Department Building & Environmental
placement trucks for building inspectors based on 10 year useful life. Depending upon mileage, vehicles may need to
replaced in less than 10 years.
10 - 1999 Ford Pickup & 2000 Chevy pickup
12 - 2001 Chevy pickup
14 - 2004 Dodge pickup
Justification
Expenditures
2008 2009 2010 2011 2012 Total
Vehicles 52,000 26,000 78,000
Total 52,000 26,000 78,000
Funding Sources 2008 2009 2010 2011 2012 Total
Capital Outlay Reserve 52,000 26,000 78,000
Total 52,000 28,008 76,000
l~
Capital Improvement Plan
City of Elk River, Minnesota
2008 thru 2012
Project# CH 04
Project Name Vehicle addition
Type Vehicle Priority n/a
Useful Life ]0 years Con[ac[ Building Maintenance Supv.
Ca[egorp Vehicles Department City Hall
new truck wim a plow would be usetl for various routine egmpment Hawing, supplies and general maintenance
td the City. In addition, the plow attachment would be used far moving snow at City Hall.
Justification
City's 1993 Chevy Blazer was sold in 2007.
Expenditures 2008 2009 2010 2011 2012 Total
Vehicles 32,000 32,000
TOtal 32,000 32,000
Funding Sources 2008 2009 2010 2011 2012 Total
General Fund Operating 32,000 32,000
Total 32,000 32,000
~7
Capital Improvement Plan
City of Elk River, Minnesota
Project # EP-Ol
Project Name Outdoor Warning Sirens
Type Equipment
Useful Life IS years
Category Equipment
2008 thru 2012
- __ ,
Priority n/a
Contact Fire Chief
nepartment Emergency Management
mual Siren Replacement -Old Thrmderbeam Sirens
D8 Mississippi Road & Rawlins
D9 - 181st and Fillmore
10-2014 -Location to be determined
Justification
old Thunderbeam sirens are now becoming a maintenance problem. They are planned to be replaced one per year
they are all replaced.
Expenditures 2008 2009 2010 2011 2012 Total
Equipment 14,700 14,900 75,100 15,300 15,500 75,500.
Total 14,700 14,900 75,700 15,300 15,500 75,5D0
Funding Sources 2008 2009 2010 2011 2012 Total
Emergency Management Fund 14,700 14,900 15,100 15,300 15,500 75,500
Total 74,700 14,90D 15,100 75,300 15,500 75,500
!Y
Capital Improvement Plan
City of Elk River, Minnesota
Project# EQ-02
Project Name Large vehicle floor hoist
Typc Improvement
llsefnl Life 20 years
Category Shop Equipment
2008 thru 2012
Priority n/a
Contact Engineer
Depar[meo[ Equipmen[Services
Description
door hoist for larger vehicles in the City's fleet.
Justification
~ity currently has no hoist in the mechanics service area capable of lifting the larger vehicles in the fleet while servicing
yr making a repair.
Expenditures
2008 2009 2010 2011 2012 Total
Equipment 30,000 30,000
To~j 30,000 30,000
Sources 2008 2009 2010 2011 2012 Total
Total 3s,ooo 3o,oao
19
Capital Improvement Plan
City of Elk River, Minnesota
__ _ _.
Project# EQ-03
Projec[Name Fleet Software
Type Technology
Useful Lite 20 years
Category Shop Equipment
2008 thru 2012
Priority n!a
Contact Engineer
Department Equipment Services
and training to computerize fleet management including repairs, service, parts inventory and scheduling.
Justification
system is all paper with no good way to track the repair cost history of a vehicle or manage inventory and
ng. The City's fleet committee has made a recommendation that fleet management software be purchased.
Expenditures 2008 2009 2010 2011 2012 Total
Soflware 35.000 35,000
Total 35,000 35,000
Funding Sources 2008 2009 2010 2011 2012 Total
Capital Outlay Reserve 35,000 35,000
TOtal 35,000 35,000
~0
Capital Improvement Plan 2008 rhru 2012
City of Elk River, Minnesota
__ _---
ProjectN FD-Ol
Project Name Vehicle Replacement
Type Vehicle Priority n/a
Useful Life 9 years Contact Fire Chief
Category Vehicles Department Fire
(Replace fire chief and inspector vehicles as follows:
~~i2O12 - SLIV -Inspector 1
12017 - SiIV -Inspector 2
2013 - SiIV -Chief
Justification
['he fire chief and fire inspector's vehicles are used for everyday general use along with response to emergency
ncidents. After a period of 7-9 years, safety for emergency response becomes an issue with the vehicles.
Expenditures 2008 2009 2010 2011 2012 Total
Vehicles 40,000 40,000
Total ao,aoo 40,000
Sources 2008 2009 2010 2011 2012 Total
Total 40,000 40,000
7tl
Capital Improvement Plan
City of Elk River, Minnesota
Project# FD-02
Project Name Fire Truck Replacement -Grass Rigs
Type Equipment
Usefnl Life IS years
Category Vehicles
Priority n/a
Concoct Fire Chief
Department Fire
ass Rig replacements as follows:
11 -Grass Rig 3
18 -Grass Rig 2 (repl. 2003)
ZO -Grass Rig 1 (rep. 2006)
Justification
2008 thru 2012
grass rigs are 4X4 1-ton vehicles that are used during emergency response for various responses besides grass fires.
emergency response and safety become a factor during the expected life of the vehicles.
Expenditures 2008 2009 2010 2011 2012 Total
Vehicles 50.000 50,000
Total 50,000 50,000
Funding Sources 2008 2009 2010 2011 2012 Total
Capital Outlay Reserve 50,000 50,000
Total so,ooo 50,000
a~
Capital Improvement Plan 2008 fhru 2012
City of Elk River, Minnesota
Project# FD-U4 l
Project Name Fire Truck Replacement - Tankers
Type Vehicle Priority n/a
Useful Life 20 years Contact Fire Chief
Category Vehicles Department Fire
Tanker replacement as follows:
9 -Tanker 1 -Refurbish (tank only)
5 -Tanker 2
Justification
f possible, tanker 1 will be refurbished (tank only) instead of purchasing a new tanker.
Expenditures
2008 2009 2010 2011 2012 Total
Vehicles
Funding Sources
26,000 26,000
Total 26,000 26,006
2008 2009 2010 2011 2012 Total
Capital Outlay Reserve 26,000 26,000
Total 26,006 zs,sss
Capital Improvement Plan 2008 rhru 2012
City of Elk River, Minnesota
Proje~tN FD_~5
Project Name Fire Truck Replacement -Other
Type Vehicle Priority n/a
Useful Life 25 years Contact Fire Chief
Category Vehicles Department Fire
her Fire Truck replacement as follows:
10 -Rescue I
14 -Aerial Ladder
Justification
1 may be moved to station 2 as part of a change in the department's response with pumpers also serving as
units. This enables the designated rescue trucks to become more of an equipment unit.
Expenditures 2008 2009 2010 2011 2012 Total
Vehicles 240,000 240,000
Total 240,000 240,000
Funding Sources 2008 2009 2010 2011 2012 Total
Equipment Certificates 240,000 240,000
Total 2ao,ooo z4o,oo0
apt
Capital Improvement Plan
2008 thru 2012
City of Elk River, Minnesota
I
__ _ -
Project# IA-Ol
Project name Ice Areua Egmpmeut
Type Equipment Priority n/a
Oseful Life Unassigned Can[act Park & Aec. Director
Category Equipment Department lce Arena
- Electric Ice Resurfacer
justification
fhe existing Electric Machine will have over 5,000 hours of use on it, and the back up machine (old blue) will need a
najor over haul. By establishing an Ice Resurfacing purchasing plan the Arena will operate smoothly without
problems arising.
Expenditures 2008 2009 2010 2011 2012 Total
Vehicles 100,000 100,000
Total ~oo,oo0 100,000
Funding Sources 2008 2009 2010 2011 2012 Total
Liquor Fund 100,000 100,000
Total too,ooo too,ooo
as
Capital Improvement Plan
City of Elk River, Minnesota
Project# LB-02
Project Name Floor Scrubber
Type Equipment
Useful Life 10 years
Category Equipment
Description
Floor Scrubber
Priority n/a
Con[ac[ Gary Lore
Department Library
2008 thru 2012
Justification
__ ____ _ -
To meet cleaning demands in new library and other locations as needed.
Expenditures
2008 2009 2010 2011 2012 Total
5,400 5,400
Total 5,400 5,400
Sources 2008 2009 2010 2011 2012 Total
uorary a,auu ~,»uu
Total 5A00 5,400
a6
Capital Improvement Plan
City of Elk River, Minnesota
2008 thru 2012
ProjectN pK-D9
Project Name 2009 Park Maintenance Equipment
Type Equipment
Useful Life Unassigned
Category Equipment
Description
1994 7D 5200 Tractor $51,450
?002 Ski-doo $8,400
1995 John Deere Gator $6,825
Priority n/a
Contact Park & Rec. Director
Department Park Maintenance
Justification
1994 JD Tractor, has 2,838 hours and 52 Horse power which doesn't have the power needed to run some of the
e 2002 Ski-doo is starting to show its age and is not as reliable as it was. Last year, the park department was not able
use it at times because of breakdowns.
the 1995 John Deere Gator is showing its age (1358 hours). The park department uses it for paint striping athletic
fields. When it has maintenance problems we have no backup.
Expenditures 2008 2009 2010 2011 2012 Total
Equipment 66,675 66,675
TOtel 66,675 66,675
Funding Sources 2008 2009 2010 2011 2012 Total
Capital Outlay Reserve 66,675 66,675
'j'ots] 66,675 66,675
a~
Capital Improvement Plan
City of Elk River, Minnesota
2008 thru 2012
Projects PK-10
Project Name 2010 Park Maintenance Equipment
001 Jacobsen 5111 Mower $47,250
998 Tora GM 328 Mower $18,900
OD6 Mower Trailer $4,620
993 Trackless Sidewalk $68,250
Justification
Contact Park & Rec, Director
Department Park Maintenance
Type Equipment
Useful Life Unassigned
Category Equipment
Priority n/a
991 4 Wheel Cushman -Showing its age, needs repairs every summer.
001 Jacobsen 5111 Mower - 2592 hours
998 Toro GM 328 Mower -Currently has 167D hours and will be 12 years old, which is high for a mower.
993 Trackless Sidewalk - If Eastern Developments are added in the next couple of years we would need to use this machine fora 2nd side walk
note, where we use [his machine for sweeping ice rinks and trails.
Expenditures 2008 2009 2010 2011 2012 Total
Equipment 148,470 148,470
Total tas,a7a taa,a7o
Sources 2008 2009 2010 2011 2012 Total
TOtal 148,470 148,470
Operational ImpacU00ter
2008 C!P Drafi Report
Capital Improvement Plan 2008 rRru 2012
City of Elk River, Minnesota
Project# PK-11
Project rvame 2011 Park Maintenance Equipment
Type Equipment Priority n/a
Useful Life Unassigned Coohct Park & Rec. DirecWr
Category Equipment Department Park Maintenance
Description
1991 Chevy C2500 3/4T Pickup $22,000
1994 Ford F250 Pickup $22,000
1998 4 Wheel Cushman Jr. $15,400
Expenditures
2008 2009 2010 2011 2012 Total
Equipment 59,400 59,400
Total s9,4oo s9,aoo
Sources
Reserve
2008 2009 2010 2011 2012 Total
59,400 59,4D0
Total 5s,4oo ss,4ao
a9
Justification
1991 Chevy C2500 -Over 15 year old
1994 Ford F250 Pickup -Over 15 years old
1998 4 Wheel Cushman Jr. -Over 13 years old
Capital Improvement Plan
City of Elk River, Minnesota
Project# pK-12
', Projeet rvame 2012 Park Maintenance Equipment
type Equipment
Useful Life Unassigned
Category Equipment
2008 thru 2012
Priority n/a
Contact Park & Rec. Director
Dcpartmeat Park Maintenance
Dodge Ram 2500 $27,500
Ski-doo $8,800
Cub Cadet Utility $7,150
Justification
Expenditures 2008 2009 2010 2011 2012 Total
Equipment 43,450 43,450
Total 43,450 43,450
Funding Sources 2008 2009 2010 2011 2012 Total
Capital Outlay Reserve 43,450 43,450
Total a3,aso 43,450
~0
Capital Improvement Plan
City of Elk River, Minnesota
Project# pD-O1
Project Name Marked Squad Replacement & Additions
Type Vehicle
Usefal Life 3 years
Category Vehicles
Description
Priority n/a
Conact Police Chief
Department Police
2008 thru 2012
utine replacement of vehicles at or near 100,000 miles. Includes all equipment and setup.
J8 - 3 replacement
B9 - 4 replacement;
10 - 3 replacement; 1 new
11 - 3 replacement
12 - 4 replacement
Justification
replacement of vehicles with over 100,000 miles or high miles and excessive main. cost.
10 addition is to accommodate additional officers/Admin sgt.
Expenditures
2008 2009 2010 2011 2012 Total
Vehicles 99,000 132,000 132,000 99,000 740,000 602,000
'j'pyg] 99,000 132,000 132,000 99,000 140,000 602,000
Funding Sources 2008 2009 2010 2011 2012 Total
Capital Outlay Reserve 132,000 132,000 99,000 140,000 503,000
General Fund Operating 99,000 99,000
'j'p(a] 99,000 132,000 132,000 99,000 140,000 602,000
3t
Capital Improvement Plan 2008 rhru 2012
City of Elk River, Minnesota
Project # PD-02
Project Name Unmarked Squad Replacement & Additions
Type Vehicle Priority n/s
Osefnl Life 3 years Contact Polioe Chief
Category Vehicles Department Police
Description
?009 -~l replacement
?010 - I replacement
X011 - 1 replacement
?012 - 1 replacement
Justirication
replacement of high mileage unmarked vehicles. (100,000 plus or over 7-years old)
Expenditures 2008 2009 2010 2011 2012 Total
Vehicles 21,000 21,000 21,000 21,000 84,000
Total 27,000 21,000 21,000 27,000 84,000
Funding Sources 2008 2009 2010 2011 2012 Total
Capital Equipment Reserve - U 21,000 21,000 21,000 21,000 84,000
Total 21,000 21,000 27,000 27,000 84,000
Z~
Capital Improvement Plan
City of Elk River, Minnesota
Pro}ecru pD-03
Project name CSO Vehicle Replacement & Additions
2008 thru 2012
Type Vehicle
Useful Lifc 3 years
Category Vehicles
Priority n/fl
Contact Police Chief
Department Police
.O vehicle replacement and additions as follows:
08 -truck
10 -truck replacement and new truck
12 -truck
Justification
replacement of vehicles with over 100,000 miles or over 7-years old.
Expenditures
2008 2009 2010 2011 2012 Total
Vehicles 25,000 64,000 34,000 123,000
Total 25,000 64,000 34,000 123,000
Funding Sources 2008 2009 2010 2011 2012 Total
Capital Equipment Reserve - U 25,000 64,000 34,000 123,D00
Total 25,000 64,000 34,000 123,000
~J
Capital Improvement Plan
City of Elk River, Minnesota
__ __
Project# PD-04
Project Name police Department -Other Equipment
Type Equipment
Useful Life 5 years
Category Equipment
8 - 3 Mobile Computers
9 - 2 Mobile Computers
0 - 1 Mobile Computer
1 - 1 Mobile Computer
2 - 1 Mobile Computer
Priority n/a
Contact Police Chief
Deparlmeot Police
2008 thru 2012
Justification
replacement of computers that are over 5-7 years old.
Expenditures 2008 2009 2010 2011 2012 Total
Equipment 1 19,000 73,000 6,000 6,000 6,000 50,000
Totgj 19,000 73,000 6,000 6,000 6,000 50,000
Funding Sources 2008 2009 2010 2011 2012 Total
Capital Outlay Reserve 19,000 13,000 6,000 fi,000 6,000 50,000
TOtel 19,000 13,000 6,000 8,000 6,000 50,000
J~
Capital Improvement Plan
City of Elk River, Minnesota
-- -
Projectn pD-OS
Project Name In-car video equipment
2008 rhru 2012
Type Equipment
Useful Life 5 years
Category Equipment
'. nee.......:,..,
iIn-car video equipment.
Priority n/a
Contact Police Chief
Department Police
Justification
'hase out of old VHS equipment - going to all digital systems. Systems have a useful life of 5-6 years.
Expenditures 2008 2009 2010 2011 2012 Total
Equipment 78,000 6,000 78,000 24,000 66,000
Total 78,000 6,000 18,000 24,000 66,000
Funding Sources 2008 2009 2010 2011 2012 Total
Capdal Outlay Reserve 18,000 6,000 18,000 24,000 66,000
Total 18,000 6,000 18,000 24,000 66,000
3S
Capital Improvement Plan 2008 taro 2012
City of Elk River, Minnesota
'', ProiectN WW-06
Prolectxame Vehicle Replacement
Description
?010 -pickup replace 2004 truck
?012 -pickup replace 2006 truck
replacement of vehicles after approximately 6 years.
Contact Chief Wastewater Operator
Department Sewer Department
Type Vehicle
Useful Life 6 years
Category Vehicles
Priority n/a
Expenditures 2008 2009 2010 2011 2012 Total
Vehicles 30,000 30,000 60,000
Total 30,000 30,000 60,000
Sources 2008 2009 2010 2011 2012 Total
Total 30,000 30,000 80,000
2008 C!P Oraf1 Report
34
Capital Improvement Plan 2008 rhrz< 2012
City of Elk River, Minnesota
Project# wW-14
Project Name Upgrade Boiler
current boiler
Justification
Contact ChiefWas[ewa[er Operator
Department Sewer Department
Type Equipment
Useful Life 15 years
Category Equipment
Priority n/a
Expenditures 2008 2009 2010 2011 2012 Total
Equipment 125,000 125,000
Total 125,000 12s,000
Sewer
Sources 2008 2009 2010 2011 2012 Total
Total 125,000 125,000
2008 C1P Dray Reporl
3~
Capital Improvement Plan 2008 fnru 2012
City of Elk River, Minnesota
ProjectN WW-1$
Project Name Replace Generators
5 mobile generators.
Justification
Contact Chief Wastewater Operator
Department Sewer Department
Type Equipment
Oseful Life ]0 years
Category Equipment
Priority n/a
Expenditures 2008 2009 2010 2011 2012 Total
Equipment 110,000 110,000
Funding Sources
Total 110,000 110,00
2008 2009 2010 2011 2012 Total
Sewer Fund 110,000 110,000
Total 110,000 110,000
2008 C!P Drafi Report
Capital Improvement Plan 2008 rt,.z< 2012
City of Elk River, Minnesota
ProjectN ST Ul
Project Vame Vehicle Replacement -pickup trucks
Type Vehicle Priority n/a
Userul Lite 10 years Contact Stree[ Supt.
Category Vehicles Department Streets
et department pickup truck replacements.
9 -Pickup $25K (replaces 1994 FordF150); I ton truck $60K
0 -Pickup $25K (replaces 1993 Dodge Dakota); 1 ton truck $65K
1 -Pick up $30K (replaces 1998 Ford F150)
Justification
2008 2009 2010 2011 2012 Total
TOt81 SS,OOD 90,000 3D,000 205,000
Funding Sources 2008 2009 2010 2011 2012 Total
Capital Outlay Reserve 85,000 90,000 30,000 205,000
Total BS,ODD 90,000 30,000 205,000
~t
Capital Improvement Plan
City of Elk River, Minnesota
PrajectN $T-~2 _.. _._ _..
i Project tvame Dump Truck Replacement
'Cype Equipment
Useful Life IS years
Category Heavy Equipment
2008 thru 2012
Priority n/a
Contact Street Supt.
Department S[ree[s
Dump truck replacement and additions. Includes all plow equipment.
2008 - 1 Single Axle with plow (replaces 223)
2009 - 1 Tandem Axle with plow (replaces 224)
2010 - 1 Tandem Axle with plow (replaces 207)
2011 - 1 One Ton Sign Truck (replaces 225)
2012 - 1 Tandem Axle with plow (addition)
Justification
Expenditures 2008 2009 2010 2011 2012 Total
Equipment 160,000 185,000 195,000 175,000 210,000 925,000
TOtal 160,000 185,000 195,000 175,000 210,000 925,000
Funding Sources 2008 2009 2010 2011 2012 Total
Capital Outlay Reserve 160,000 785,000 195,000 175,000 210,000 925,000
Total 160,000 785,000 195,000 175,000 210,000 925,000
~~
Capital Improvement Plan
City of Elk River, Minnesota
Project# ST-03
Project Name Heavy Equipment Replacement
Type Equipment Priority n/a
Useful Life 15 yeses Contact Street Supt.
Category Vehicles Depar[meut Streets
2008 thru 2012
avy Equipment replacements & additions as follows:
~8 -front end loader (replaces 305)
10 -sweeper (replaces 302)
11 -skid loader (replaces 056)
12 -front end loader (replaces 312)
Justification
Expenditures 2008 2009 2010 2011 2012 Total
Equipment 175,000 200,000 45,000 200,000 620,000
Total 775,000 200,000 45,000 200,000 620,000
Funding Sources 2008 2009 2010 2011 2012 Total
Capital Outlay Reserve 175,000 200,000 45,000 200,000 620,000
Total 175,000 200,000 45,000 200,000 620,000
41
Capital Improvement Plan
City of Elk River, Minnesota
Project# ST-~4
Project Name Other Equipment Replacement
2008 thru 2012
Type Equipment
Clseful Life 10 years
Category Equipment
PrioriTy n/a
Con[ac[ S[ree[ Supt.
Depar[meu[ Streets
lace other Street Department equipment as follows:
8 -steel roller l OK; skid loader trailer 15K; crack router l OK
9 -cold mill 25k
1 -air compressor SOk (replaces 055); split between parks and streets
Justification
2008 2009 2010 2011 2012 Total
nu,osu
Total 35,650 zs,ooo so,ooo tto,fiso
N~fnding Sources 2008 2009 2010 2011 2012 Total
Capital Outlay Reserve 25,000 50.000 75,000
General Fund Operating 35,650 35,650
Total 35,650 25,000 50,000 170,650
~a
ver
MEMORANDUM
TO: Lori Johnson, City Administrator
FROM: Terry Maurer, Public Works Director
DATE: September 18, 2007
SUBJECT: Street Department Request for New Loader
In response to the questions raised by the City Council regarding information concerning the
Street Department's current loader fleet, Phil Hals, Street Superintendent, has prepared the
attached information. I believe this information answers all of the questions that were asked.
In addition to the information Phil has prepared, we have considered the options of only
having two loaders in the Street Department's fleet. A third loader could be leased over the
winter months; however, that cost would be $6,000 per month with a minimum of a foux-
month lease. Obviously, at this rate, in six years we would pay the equivalent of the cost of a
new loader, but only have two years worth of use.
We have also looked at operating with only two loaders total in the fleet. This, however,
would leave a large gap in the snowplowing coverage at the most critical time. Either one
less loader would be on the street cleaning cul-de-sacs, intersections and parking lots, or
would need to be called to the shop when plow trucks needed to be loaded with asand/salt
mixture.
As background, I have asked Phil to gather some historical data on the miles of street
number of cul-de-sacs and parking lots maintained in snowfalls. The following table shows
the growth in the system:
1986 75 miles of streets 59 cul-de-sacs
1994 87 miles of streets 82 cul-de-sacs 14 axkin lots
2004 140 miles of streets 185 cul-de-sacs 17 arkin lots
As you can see from the growth of the system, the need fox loaders to clean parking lots,
cul-de-sacs and major intersections has increased dramatically as development has occurred
over the last 10 - 15 years.
Finally, as part of the City-wide Fleet Management Committee, we have worked up a draft
Fleet Management Policy fox the Street Department. In studying many other communities'
fleet management policy and also publications on the same topic, we have suggested that
front-end loaders be replaced on a 15-year/6,000 hoax rotation. Obviously, the loader that
is being asked to be replaced in 2008 is well beyond this rotation, being 23 years old and
over 12,700 hours of use.
If you need any additional information, please let me know.
S: \1'UBLIC WORKS\Fleet Maintenance Division\09 18 07 memo LJ.doc
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PROJECTED USAGE: (Hours per Year 2008)
Snow Com ost Streets :Parks Other'De is Total
Loaded 225 56 40 321
Loader 2 345 90 80 100 20 635
Loader3 345 120 150 75 20 710
SNOW:
Projected usage is based on 15 snow events per year, with atI 3 loaders doing a ZO hour
plowing, 5 hour cul-de-sac clean up and 2 loaders doing 8 hours per event for snow
hauling.
TYPICAL SNOW EVENT FOR THE LOADERS:
Loader 1
^ Loads trucks with salt or salt/sand
Plows parking lots at Fire Station 1, Fire Station 2, Police garage, intersections at
Highway 10 & Main and Jackson & Proctor, Ice Arena, Boys/Gals Club and the
Library
After completion of above, begins cul-de-sac route northwest and west city area
Loader 2
^ Plows enough for employees to pazk
^ Plows intersections on Highway 169 & Main Street, School Street, Jackson &
193rd and 1970i Ave.
• Plows parking lots at King Ave, Chamber office, Emporium and Northbound
Liquor
^ After completion of above, begins cul-de-sac route north and east
Loader 3
^ Plows Northstaz Park and Ride
Plows pazking lots at King Ave, City Hall, Public Safety Building, Westbound
Liquor, Pinewood and Woodland Trails Park
After completion of above, begins cul-de-sac mute in the southwest city area
COMPOST:
Loader 1
^ Available to push up grass/leaves and brush drop off- average 2 hours/week
Loader 2
^ Used with grapple bucket to feed contract brush chipper 3 or 4 times per year and
used to load processed brush and leaves/grass clippings for transport to compost
site
Loader 3
• Used with grapple bucket to feed contract brush chipper 3 or 4 times per year and
used to load finished compost to haul back for residents to pick up. AIso used to
feed screen plant to processfmished compost.
Note:
Two loaders are needed when the contractor is on site chipping the brush. Loader
number 1 has the fewest hours committed to composting, but serves the Park and Streets
Division needs while loader 2 & 3 are occupied with composting and other jobs.
STREETS:
Loader 1
^ This loader serves as the `hard" machine, when loaders 2 8c 3 are out on projects.
This loader loads topsoil, class 5, or mck for Streets, Pazk and other departments.
This loader also is used by Fleet Maintenance with the forks for loading and
unloading pallets or as a boom for heavy lifts, since the shop does not have an
overhead hoist.
Loader 2
• Is used to load, carry and spread materials for street repair and storm water
projects. Also used with the grapple bucket to pick up brush and trees from
tri-mining projects and wind storms. In addition, used to cold cut (coulter) asphalt
patches.
Loader 3
^ Is used for similaz street, storm water projects as loader 2. It is used with the
grapple bucket to pick up brush and trees from trimming projects and wind
storms.
PARKS:
Loader 1
^ Not often used by Park Division
Loader 2
^ Preferred by Pazk Division to load, cazTS' and spread ag lime on ball infields and
to load, carry and spread top soil on ball fields and pazk projects. Used with
loader forks to move picnic tables, car stops and pallets of materials. The loader
with grapple bucket is used to clear trees and brush for pazk clean up and
development.
Loader 3 '
^ Used to load, carry and spread ag lime, top soil, fill sand or rock on lazger pazk
projects since this is a lazger and heavier machine.
OTHER DEPTS:
Loader 2 & 3
^ These machines aze used to help other City departments on an as needed basis.
Some past uses include: unloading pallets of goods for Building Maintenance,
cleaning up rubble at the Ice Arena, removing a flag pole base at the Ice Arena,
removing sidewalk panels and doing site cleanup for the Fire Department,
responding to emergency clean up of trash on Highway 169 after a truck rollover
and moving materials at fire calls. In addition, city loaders have assisted the
Police Department in the clean up of two meth labs and have helped other cifies
during emergency situations.
LOADER ATTACEIMENTS:
CAT Attachments (#305 & #312):
Loader Forks
Boom
Snowplow (2 each Falls
Grapple Bucket (used)
Coulter
Case Attachments (#313):
1243 reversible)
Grapple bucket
Snow plow -Falls reversible)
Snow plow -14' fixed angle
$ 5,675
3,065
7,500 each
1,500
3,100
$11,922.63
10,296.00
6,177A0