6.3. SR 12-03-2007REQUEST FOR ACTION
ver
To Item Number
Ci Council 6.3.
Agenda Section Meeting Date Prepared by
Administration December 3, 2007 Ter Maurer, Public Works Director
Item Description Reviewed by
Pavement Management Program-2008 Street Overlays Lori ohnson, Ci Administrator
^ Resolution Ordering a Preliminary Feasibility Report Reviewed by
Action Requested
Adoption of the attached resolution, ordering the preliminary feasibility report for the bituminous overlay
improvement of 2008. It should be noted that since this is acity-initiated project, adoption of the
resolution will require afour-fifths vote of the City Council.
Background/Discussion
In even-numbered years, the city has typically undertaken an assessable bituminous overlay project on
some of the older streets in the community. The purpose of these improvements is to extend the life of
these streets before they deteriorate to a point where reconstruction is the only option. With our new
ICON pavement management software, we have been able to enter in the last 15 years of bituminous
overlays. With this information, together with Phil Hals and Mark Thompson of the Street Division, we
have come up with a recommendation for the 2008 assessable overlay project. The city has also tried to
pave some of the remaining gravel roads in the city with each overlay project, in an effort to eliminate all
gravel roads within the city. The attached map shows the recommended roads to be considered for the
feasibility study along with the recommended gravel roads to be considered paved with this project.
Financial Impact
Generally, there is little or no financial impact to the city, as 100 percent of the construction and
overhead costs has been assessed to the benefited properties. The Street Division will spend some time
preparing the roads to accept the overlay and finishing shouldering and other minor work after the
overlay. The preparatory work would include patching or crack filling in areas that are in need of work
before the bituminous overlay.
Attachments
• Map of proposed areas
• Resolution Ordering Preliminary Feasibility Report
Action Motion by Second by Vote
Follow Up
S:\EngineerImprovPxoj\2008 Improvement Projects\2008 Bituminous Overlay\12 03 07 cc memo.doc
RESOLUTION 07-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION FOR THE CITY OF ELK RIVER
ORDERING A PRELIMINARY FEASIBILITY REPORT IN THE
MATTER OF THE BITUMINOUS OVERLAY IMPROVEMENT OF 2008
WHEREAS the City has determined that it should consider improving certain property by
providing a bituminous overlay (the Improvement) in the locations shown on the
attached exhibit; and
WHEREAS Council must first secure a preliminary feasibility report in order to consider making
the improvement
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River,
Minnesota:
This matter shall be referred to Terry Maurer, City Engineer, who is requested to provide to
the City Council a report advising, in a preliminary way, whether the proposed improvement
is feasible and whether the improvement should thus be made as proposed or in connection
with some other improvement and the estimated cost of the improvement as recommended.
Passed and adopted this 3Td day of December, 2007.
Stephanie Klinzing, Mayor
ATTEST:
Tina Allard, City Clerk
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