4.3. SR 03-20-1995,.~r ~~
~ ~ ITEM 4.3.
ity of ~~ MEMORANDUM
River TO: Mayor & City Council
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FROM: Pat Klaers, City Administrator
DATE: March 20, 1995
SUBJECT: Orono Road/Joplin Street
County Administrator Dave Loch will be present at this meeting to review
recent County Commissioner discussions regarding the possible connection of
Orono Road to Joplin Street. This would require some land being purchased
or donated in the northwest corner of the fairgrounds property. If this were
to take place, then other parking provisions and issues regarding the fair
need to be addressed. This issue will be presented on 3/20 and then reviewed
by staff and the City Council, and put on the agenda for the joint April 18,
1995, City/County meeting.
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13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • (612) 441-7420 • Fax: (612) 441-7425
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151 P81
Sherburne County
ADM/N~S7'RATOR
DAVJD LOCH
March 16, 1995
Honorable Mayor Hank Duitsman
and the Elk River City Council
P.O. Box 490
13065 Orono Parkway
Ells River, MN 55330
RE: Fairgrounds
P.O, Box 31t
13880 Highway 10
Elk River, MN 55330
{812) 241-2701 Q 1-800-4,33-5229
The County Board has met with the Fair Board regarding the sale to the City of 1.75 acres of land
on the northeast corner of the Fairgrounds. The Land is needed by the City for the construction of
• ~ the planned intersection of Orono Road and the new Joplin Street approximately 300 feet south of
the entrance of Joplin Street to Trunk Highway 10. According to the Fair Board, the impact of
the loss of the acreage is serious because it diminishes the area used for the midway carnival, one
~of the main attractions at the Fair. The Fair Board will need to accommodate their carnival
contractor with a different layout for the midway or discontinue the event. Furthermore, the gate
at that corner of the Fairgrounds serves at the main entrance,. both for the carnival vans and for all
other functions at the Fairgrounds. Accordingly, the County Board respectfully submits the ,
following provisions for consideration by the City Council in reaching an agreement mutually
acceptable to ail parties.
1. The County sells the 1.75 acres to the City at a fair market price, through a
mutually acceptable appraisal, so that the intersection can be constructed in 1995.
Special assessments will be paid by the City upon closing of the transaction and
will not be deducted from the purchase price.
2. The City removes the fence west of the Fairgrounds/ball field parking area so that
. the space for the midway is regained (by using the existing parking area). Parking
for the ball fields is relocated. See below.
3. .The City provides fill, regrading, and seed cover for the parking area and,. the low
' area north of the grandstand and Fair office to prevent water paneling. The City
• . ~ also provides drainage from the regraded parking area.
An Eaua! OQOOrtunity Emolov~r
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151 P02
• City of Elk River
Re: Fairgrounds
March 16, 1995
Page 2
4. The City allows the Fair Board to use the 4.74 acres at the old E and O Tool site
for parking during Fair time from 1995 through 1999. Temporary lighting for
security purposes is also provided during Fair timer
S. The City allows the Fair Board to use the triangular shaped land parcel on the
• southeast corner of the ball fields for parking during Fair time and for access to the
parking area south of the belt fields from 1995 through 1999.
6. The County allows the City to use the Fairgrounds property south of the ball Selds
for parking during ball games.
7. The County provides the City an opportunity to match any offer to purchase
Fairgrounds property west and south of the Fairgrounds when the entire
Fairgrounds parcel is placed on the market for safer
8. The City allows access to the Fairgrounds from the south (Orono Parkway), from
• ~ the west (Joplin Street), from the east (see #5 above) and the entrances on the
north not taken for the Orono Road connection are allowed to remain.
9. The City covers the cost of moving the fences and gates. This provision does not
include cost of tabor. The existing fence can be reused, but some parts may need
to be purchased. A budget will be established.
10. The City and County place the mutually acceptable stipulations in writing for
future Councils or Boardsr
11. The City agrees that no further assessments are levied against the Fairgrounds
property
12. The City and the Park Board agree that no ball tournaments will be scheduled
during Fair time through 1999 without Fair Board concurrence.
The above provisions are predicated on a future decision by the County that would accomplish
one of the following alternatives:
A. Before the conclusion of 1997, the County approaches the City
with terms and conditions that would allow the Fair to continue at
its current location indefinitely.
B. The County agrees to relocate the Fairgrounds to another site.
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City of Elk River
Re: Fairgrounds
March lb, I995
Page 3
S' ereley
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County Administrator
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151 P03
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cc: Sherburne County Board of Commissioner
Attorney Tom Hayes
Sherburne County Fair Board
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