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4.11. SR 03-20-1995^~r ~~ ITEM 4.1.1. ity of ~~ MEMORANDUM River TO: Mayor & City Council lk • FROM: Pat Klaers, City Admi ist for DATE: March 20, 1995 SUBJECT: Certificate of Achievement The City has received the Certificate of Achievement for Excellence in Financial Reporting for the 1993 Fiscal Year. This is the fifth consecutive year that the City has received this achievement. The notification of receiving this award comes about a year after the calendar year has ended. Additionally, the actual award is received about two or three months after the City has received notification of the Certificate of Achievement. I have had the plaque acknowledging this achievement in my office for a few weeks, and as the Assistant City Administrator Lori Johnson will be in attendance at this City Council meeting, I think that this would be • an appropriate time to have the Mayor formally present Lori with this plaque. As previously discussed, in this manner it is hopeful that we will have a photo opportunity, and some good news can get into the Star News. Appropriate recognition should be given to the City, the Finance Department, and the Assistant City Administrator for the excellent job they have done. Attached for your review is the background information I presented to the City Council on 1/23/95 when the City received notification of this award for Fiscal Year 1993. • 13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • (612) 441-7420 • Fax: (612) 441-7425 \~ ~lk Ri ITEM 5.4.. MEMORAND M Mayor & Cite Council FROM: Pat Klaers, City Administrator DATE: January 23, 1995 SUBJECT: Finance A~~ard It is with great pleasure that I notify the City Council that the City of Elk River has received the Certificate of Achievement for Excellence in Financial Reporting for the 1993 fiscal year. A plaque-.will be received within the next two months. Once this plaque acknowledging the Certificate of Achievement is received by the City, a formal Mayor presentation to the Finance Director is planned. In this manner, a "photo opportunity" will hopefully happen and appropriate recognition for the Finance Department and our City Finance Director, Lori. Johnson, can. take place. Attached is some information relating to the Certificate of Achievement (COA). The .attachments include a letter to the Mayor, a certificate, a news release, and some • information from a booklet that was provided to the City. that shows which governmental units in Minnesota have received the certificate, along with some data about Minnesota as compared to all of the United States. The COA is a prestigious national award recognizing conformance with the highest standards for preparation of State and local government financial reports. In order to be awarded a COA, a government unit must publish an easily readable and efficiently organized comprehensive annual financial report whose components conform to program standards.. Such comprehensive annual financial reports must satisfy both generally accepted accounting principals and applicable legal requirements. A COA is valid for a period of one year. The City of Elk River has received a COA for the last five (5) consecutive years ending on December 31., 1993. Finance Director Lori Johnson is the individual that is primarily responsible for having the City earn this certificate. It is also appropriate to acknowledge the work of the Finance Department staff as they have assisted Lori in the background work needed in order to receive this award. It is interesting to note that in 1989,. of the approximately 8~0 cities in Minnesota, the City of Elk River was one of only 48 that received this a~~ard. In 1993, the Cit}f of Elk • River is one of 69 cities in Minnesota to receive this award. Accordingly, it can be seen that-the importance of achieving this award has been emphasized throughout Minnesota ver T°~ 13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • (612) 441-7420• Fax: (612) 441 7425 and the nation as more and more municipalities are striving to be in compliance with the • GFQA standards. This item is on the agenda as information only and no action is necessary by the City Council. n U L~ ' i D, N 1 7 1945 • GOVERNMENT FINANCE OFFICERS ASSOCIATION 180 North Michigan Avenue, Suite 800, Chicago, Illinois 60601 .312!977-9700 • Fax: 312!977-4806 January 9, 1995 The Honorable Henry Duitsman Mayor City of Elk River P.O. Box 490 Elk River, Minnesota 55330 Dear Mayor Duitsman:. We are pleased to notify you that your comprehensive annual finan- cial report for the fiscal year ended December 31, 1993 qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. • When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting Achievement is also presented to the individual designated by the government as primarily responsible for its having earned the certificate. Enclosed is`an Award of Financial Reporting Achievement for: Lori Johnson, Finance Director. The Certificate of Achievement plaque will be shipped under sepa- rate cover in about eight. weeks. We hope that you will arrange for a formal presentation of the Certificate and Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement. To .assist withthis, a sample news release and the 1993 Certificate Program. .results are enclosed. We hope that .your example will encourage other government offi- cials in their efforts to achieve and maintain an appropriate standard of excellence in financial reporting... Sincerely, GOVERNMENT FINANCE OFFICERS ASSOCIATION -r-J Lc.e~J .Stephen J. Gauthier • Director/Technical. Services Center SJG/kas Enclosures WASHINGTON OFFICE 1750 K Street, N.W.. Suite 650, Washington, DC 20006 202/429-2750 • Fax: 202!429-2755 O }..l ct3 . ~..~ ~n v ~ O ~, U V •~ ~ ~ r 4~ w `~ ~..~ ~' ~~ ~~ ~~ :~ o~ ~, ~~ H o •w ~+.~ C1 1 7~ ~-•i W •~`W r uW !"~ n0, !~ F'~~ a '~ H U z w w O A w O O U ~ ~ F7 Q -.-1 U 1-~ ~i .~ w O m .~.{ N .,~ Ix x w 0 .r., U • ~•'~, ^ °' ~ _ u ° e.,'a~" c% ~ ~ ~, ». = a ~y , o"', '~ _ a ~ ~ '" ,, _ d ~ `~ C1 ~` C y V 0~ H _ d ?{ a0 w w ~~ .D~ obi O ~ ~ m ~ ~ ~ ~ h °' ° ui a i C 0 Lfl o i ~ 'Q 00 Ol ~ y o. ~ ~ ~ ~ ~ ti ~ o, o0 ~ : y, o~ ~ G •~ o y ~ ~• Ol ;C ...."".. C ~ • Q ~ ` _ ~] [~U. -` •~ •~ d:'~ •U 'V • v ~ °° ~ ~, • .~ z ~ v 0041 Q • „~ ° ~ •~Q~ , .. U U O ~ O ~ y C O i O c ~' i '~ Op a. .C ~" o~ ... O. ~ • o h ~~ ~~ ~' C ~ ~ ~~ C N H ~ L OI V ~ O ~ ~ ~?V~ ~ Er O 00Ni C .Z ^' . .' ~ ,. , -~ ~ -- : , , ., , ,: , , i• • GOVERNMENTfINANCE OFFICERS ASSOCIATION 180 North Michigan Avenue, Suite 800. Chicago, Illinois 60601 312/977-9700 • Fax: 312/977-4806 January 9, 1995 NEWS RELEASE For information contact: Stephen Gauthier (312) 977-9700 (Chicago)--The Certificate of Achievement for Excellence in Finan- cal Reporting has been awarded to: CITY OF ELK RIVER by the Government Finance Officers Association of the United States and Canada (GFOA) for its comprehensive annual financial report (CAFR). The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and finan- cial reporting, and its attainment represents a significant • accomplishment by a government and its management. An Award of .Financial Reporting Achievement has been awarded to the individual designated as primarily responsible for preparing the award-winning CAFR. This has been presented to: LORI JOHNSON, FINANCE DIRECTOR The CAFR has been judged by an impartial panel to meet the high standards of the program including demonstrating a construc- tive "spirit of full. disclosure" to .clearly communicate its .financial story and motivate potential users and user groups to read the CAFR. The GFOA is a nonprofit professional association serving 12,625 government finance professionals with offices in Chicago, • Illinois, and Washington, D.C. - 30 - WASHINGTON OFFICE 1750 K Street, N.W., Suite 650, Washington, DC 20006 202/429-2750 • Fax:202/429-2755 GERTfFIGATE OF AGHIEVEMENT F~DR EXGELLENGE IN FtNANGIAL REPC3RTiNG Governmen# Finance Officers Association 1993 RESULTS The. Certificate of Achievement for Excellence in Finan- must include general purpose financial statements pre- vial Reporting is an award designed to recognize and en- sensed in conformity with GAAP. These reports are also courage excellence in financial reporting by state and required to have been audited in accordance with gener- local governments. ,;The attainment of a Certificate of ally accepted auditing standards, with the auditor taking Achievement represents a significant accomplishment at least "in relation to" responsibility for. combining, indi~ for agovemment and its management. vidual fund and account group presentations. To earn a Certificate of Achievement, a CAFR should give a clear The Certificate of Achievement for Frxcellence in Finan- and thorough view of the government's finances. cial Reporting Program (Certificate Program) was estab- Award-winning reports should enhance the reader's un- I, fished by the Government Finance Officers Association derstanding of the information required by GAAP for '~, (GFOA) in 1945. The GFOA instituted the program to fair presentation of the financial statements, be effi- I encourage all government units to prepare and publish ciently organized and adhere to certain generally ac- an easily readable and understandable comprehensive cepted terminology and formatting conventions. The annual financial report (CAFR) covering all funds and Certificate Program provides participants with extensive financial transactions of the government during the fiscal technical reference material on governmental accounting year:` The GFOA believes that governments have a spe- - and financial reporting theory. ;This material provides fi- - cial responsibility to provide the public with a fair pre- need to improve their nance officials. with the tools they sentation of their financial. affairs. CAFRs go beyond financial reporting techniques. the requirements of generally accepted accounting princi- pies (GAAP) to provide the many users of government To participate in the Certificate Program, government financial statements with a wide vanety of information units must complete an application form and submit four useful in evaluating the financial condition of a govern- copies of their CAFR, with the appr©priate fee, to the ment. GFOA for review by the Certificate Program's Special Review Committee. Applications can be obtained from To be eligible for a Certificate of Achievement, a report .the GFOA's Certificate Program staff in .Chicago must be the published CAFR of a unit of government or (312/977-9700). Submissions must be postmarked a public employee retirement system. Eligible CAFRs within six months of the government's fiscal year end. AWARD WINNERS FOR FLSCAL YEARS ENDED IN 1992 • r~ • i Minnesota Albert Lea Anoka Anoka County Austin Blaine Bloomington Blue Earth County ~ 8 Breckenridge Brooklyn Center Brooklyn Park Champlin Chanhassen Chaska Columbia Heights Coon Rapids Cottage Grove Dakota Caunty Detroit Lakes Duluth Eagan East Grand Forks Eden Prairie Elk River Fairmont Falcon Heights Faribauk Fergus Falls Fridley Golden Valley Goodview Grand Rapids Hennepin County Hopkins Hugo Inver Grove Heights. Lakeville Mahtomedi Mankato Maple Grove Maplewood Metropolitan Council of the Twin Cities Area Metropolitan Transit Commission Metropolitan Waste Control Com- mission Minneapolis Minneapolis Employees Retirement .Fund Minneapolis Fire Department Relief Association Minneapolis Library Board Minneapolis-Saint Paul Metropolitan Airports Commission Minnetonka Moorhead Mora Moms Mound Mounds View New Brighton New Hope North Mankato North Saint Paul Oakdale Olmsted County Orono PIymouth Ramsey County Rice County Richfield Robbinsdale Rochester Roseville Saint Cloud Saint Louis County Saint Louis Park Saint Paul Saint Paul Housing and Redevelop- ment Authority Shakopee Shoreview Shorewood State of Minnesota Stearns County Stillwater Suburban Hennepin Regional Park District Wadena Waseca Washington County Wayzata West Saint Paul Western Lake Superior Sanitary District White Bear Lake Willemie Winona Worthington .Reports Submitted and Certificates Awarded For Fiscal Years Ended in 1992, 1991 and 1990 Special Review Committee and Members at December 31,1993 and 1992 FY 92 Reports FY 91 Reports FY 90 Reports SRC .SRC • S Processed in 1993 ubmissi©ns AwardS Processed in 1992 Submissions Awards Processed in 1991 ~j,Lbmissic~ns A~~ards 1993 j~jgp~hers 1992 NL4~7b~tS Alabama 12 12 12 I 1 12 10 1 1 Alaska 17 16 15 15 18 15 2 3 American Samoa 1 1 1 1 1 1 l - Arizona 73 73 65 62 56 52 15 18 Arkansas 5 5 5 5 5 5 2 Z California 204 194 189 172 167 153 52 50 Colorado. 80 77 82 79 75 72 26 26 Connecticut 34 34 33 33 30 29 7 8 Delaware 3 3 3 3 3 3 3 3 District of Columbia 2 2 2 2 2 2 10 12 Florida 168 163 158 153 149 143 72 81 Georgia 58 53 58 54 58 53 15 20 Hawaii 6 5 5 5 5 5 1 2 Idaho 9 8 8 7 6 5 3 4 Illinois 144 139. 140 132 129 122 36 37 Indiana 21 20 21 21 21 21 10 7 Iowa 25 24 24 23 24 23 7 7 Kansas 25 23 22 20 20 18 3 5 Kentucky 14 13 15 12 12 11 3 3 Louisiana 26 24 26 25 21 20 8 7 Maine 3 2 3 1 1 1 2 3 Maryland 32 30 30 29 28 28 13 12 Massachusetts 4 3 2 ~ 2 2 2 7 8 • Michigan 55 53 52 50 49 44 12 9 Minnesota 91 90 87 86 79 77 33 33 Mississippi 5 5 5 4 4 4 0' 1 Missouri 54 51 46 45 43 43 19 19 Montana 8 8 8 8 8 8 7 5 Nebraska 6 6 6 6 4 3 7 7 Nevada 21 21 21 21 22 22 10 11 New Hampshire 4 4 4 3 3 2 3 1 New Jersey 3 3 2 1 2 1 5 5 New Mexico 4 4 3 3 3 2 1 1 New York 43 42 42 38 41 38 21 27 North Carolina 92 $9 86 S2 73 64 16 1$ North Dakota 6 3 5 4 3 3 8 6 Ohio 161 157 145 142 118 114 54 56 Oklahoma 18 18 11 9 9 9 7 7 Oregon 83 81 71 b9 64 b0 17 11 Pennsylvania. 4b 40 41 33 32 28 17 1? Rhode Island 7 7 8 7 7 7 5 6 South Carolina 39 34 41 39 36 30 11 11 South Dakota 4 3 3 3 3 3 0 0 .Tennessee 24 23 22 20 22 20 9 9 Texas. 25i 241 235 223 225 212 60 57 .Utah 24 23 24 23 23 20 10 10 Vermont 0 0 0 0 - - - - Virginia 66 65 63 61 63 61 21 27 • Washington 30 47 47 45 45 42 24 20 West Virginia 2 2 3 2 1 1 5 1 Wisconsin 26 25 22 18 1$ 17 8 6 Wyoming ~' -2 ~ ~` ~ -2 4 --~ TOTAL 2..~.$ ZSZZ$ X43]_ .1921 1$~ 1J~.$ 31 .'Certificates Awarded For Reporting Entity Fiscal Years Ended in 1992 and Processed by GFOA in Calendar Year 1993 Colleges School Council of and Munici~l Count y. Di ri Enter r~i sc Government ,5~~ PER h r niv Total Alabama I1 - - ] - - - - - 12 Alaska S 6 5 - - - - - - 16 .American Samoa _ _ _ I - - ] Arizona 23 3 41 - - - 3 1 2 73 Arkansas 5 _ - _ - - - - - 5 California 145 ] 8 1 ] 3 1 - 1 15 - 194 Colorado 37 14 13 4 - - 3 6 - 77 Connecticut 29 - ] _ _ 1 1 2 - 34 Delaware Z I _ _ _ _ _ _ - 3 Dist.. of Columbia - - ] - 1 - - - 2 Florida 111 31 2 11 1 - - 7 - 163 Georgia 30 15 3 3 1 - 1 - - . 53 Hawaii - 3 _ _ - 1 1 - - $ Idaho 3 2 2 _ _ _ 1 - - 8 Illinois 80 10 9 5 - 1 13 18 3 139 Indiana 8 2 1 5 1 - - 3 - 20 Iowa 18 2 3 - - - - - i 24 Kansas 12 4 3 3 - - - 1 - 23 Kentucky 8 1 - ] - 1 1 1 - 13 Louisiana 5 3 13 1 - - 1 1 - 24 Maine 2 _ - - - _ _ _ - 2 Maryland 11 10 - 2 - - 1 4 1 1 30 Massachusetts 1 _ _ 1 _ 1 _ _ _ 3 .Michigan 35 12 1 - - 1 3 1 - 53 Minnesota 69 10 - 4 l 1 2 3 - 90 Mississippi 3 - - - - 1 1 - - S Missouri 35 6 3 3 2 - 2 - - 51 Montana 3 3 1 - - I - - - 8 Nebraska 4 - - _ - 1 - - 1 6 Nevada 7 2 ] 3 - 1 1 6 - 21 New Hampshire 3 - _ _ _ _ 1 - - 4 New Jersey 1 _ _ 2 _ _ _ _ _ 3 blew Mexico 2 1 1 _ _ _ _ _ _ 4 New York 23 6 S I - 1 5 1 - 42 North Carolina 42 31 14 1 ] _ _ _ _ 89 North Dakota 2 - - - - 1 - - - 3 Ohio 77 33 28 5 l ] 6 6 - 157 Oklahoma 8 2 1 4 - - - 1 Z 18 Oregon 31 11 22 2 2 ] 1 8 3 81 Pennsylvania 15 10 8 3 - 1 2 1 - 40 Rhode Island 7 - - - - - - - - 7 South Carolina 18 8 4 2 - 1 1 - - 34 South Dakota 3 - _ - - - - - - 3 Tennessee 17 3 - 1 - 1 1 - - 23 Texas 138 27 40 9 7 1 5 13 1 241 Utah 13 2 6 - - 1 1 - - 23 Vermont - _ _ _ _ _ _ _ _ Virginia 32 14 2 ]3 _ 1 3 _ _ _ _ _ 55 Washington 22 9 3 9 - 1 2 1 - 47 est Virginia 1 - - - 1 - 2 Wisconsin 10 8 4 1 - - - 2 - 25 Wyoming 5 2 - 1 - - _1 _. - -2 TOTAL 11 1 ~ ~ ] ] 4 _I$ 24 32 QQ l 4 2~Z$ Statement of Operations. • Reports Submitted and Certificates Awarded For Fiscal Years Ended in 1992,1991,1990,. and 1989 By Type of Governm t FY 92 Reports Processed in 1993 FY 91 Reports Processed in 1992 FY 90 Reports Processed in 1991 FY 89 Reports Processed in .1990 en Su bmission s Awards Submission s Awards Submissions _ Awards Submissions Aw~rd~ Municipal 1226 1171 1173 1105 1090 1017 984 908 County 343 325' 322 .308 303 283 275 263 School. District 2S1 243 227 21S 190 177 170. 155 Enterprise 116 114- 98 93 86 8S $4 $0 Council of Govts. 18 18 16 16 14 14 13 12 State 27 24 26 24 24 22 20 1$ PERS 72 69 67 66 S4 S9 S3 50 Colleges and Universities 1S 14 6 5 - - - Other __L44 _1Q4 9 ~Q __$$ ~1 ~ X22 TOTAL REPORTS .~. By Fiscal Year End January 0 0 0 0 - - - _ February 9 9 8 8 8 8 8 8 March 13 12 12 9 10 9 9 7 . April 81 79 79 74 70 67 63 61 MaY 8 8 8 7 8 7 5 4 June 1025 981 942 882 842 776 ?39 67S July S S S S S 4 6 3 August S7 S7 S2 49 48 4S 42 39 September 378 362 360 34S 344 327 323 302 October 4 4 4 4 1 1 1 1 November 8 8 7 7 7 7 6 6 December S,y$Q ,~ X44 ~ 11 4 7 4~ TOTAL REPORTS ~$ ~ ~$ ( 1 1 1~4$ • 33 City and County. Reports Submitted (induding ineligible reports) for Fiscal Years Ended in 1992 Compared to Total Cities and Counties Cities Counties • % Units* Submitters Submit Units* Submitters Submit Alabama 436 11 2.52 67 0 0 Alaska. 149 5 3.36 9 7 77.78 Arizona 81 23 28.40 15 3 20 00 .Arkansas 483 5 1.04 75 0 . 0 California 442 153 34.62 57 18 31 58 Colorado 266 38 14.29 62 15 . 24 20 Connecticut 180 29 lfi.ll 0 0 . 0 Delaware 57 2 3.51 3 1 33 33 Florida 390 116 29.74 66 31 , 46 97 Georgia 532 36 6.77 158 16 .. 10 13 Hawaii 1 0 0.00 4 4 . 100 00 .Idaho 198 3 1.52 44 3 . 6 82 Illinois 2713 83 3.06 102 10 . 9 $0 Indiana 1575 8 .51 91 2 . 2 20 Iowa 955 18 1.88 99 2 . 2 02 Kansas 1987 14 .70 105 4 . 3.81 Kentucky 437 9 2.06 I19 1 84 Louisiana 301 6 1.99 61 3 . 4 92 Maine 493 3 .61 16 0 . 0 Maryland 155 12 7.74 23 1D 43 48 Massachusetts 351 2 .57 12 0 . 0 Michigan 1776 3? 2.08 83 12 14 46 Minnesota 2653 69 2.60. R7 ~ ~ . r ~ a4 ~nrssrssrPPr 293 3 1.02 82 0 Q Missouri 1255. 38 3.03 114 6 5 26 Montana 128 3 2.34 54 3 . 5 56 1\'ebraska 988 4 .40 93 0 . 0 Nevada 18 7 38.89 16 2 12 50 New Hampshire 234 3 1.28 10 0 . 0 New Jersey 567 1 .18 21 0 0 New Mexico 98 2 2.04 33 1 3 03 New York 1547 23 1.49 57 8 . 14 04 .North Carolina 495 43 8.69 100 32 . 32 00 North Dakota 1721 4 .23 53 1 . 1 89 Ohio 2258 78 3.45 88 33 . 37 50 Oklahoma 591 8 1.3.5 77 2 . 2 60 Oregon 24fl 33 13.75 36 11 . 30 56 Pennsylvania 2570 18 .70 66 10 . 15 15. Rhode Island 39 7 17.95 0 0 . 0 South Carolina 269 20 7.43 46 10 21 74 South Dakota 1293 4 .31 64 0 . 0 Tennessee 334 17 5.09 94 3 19 3 Texas 1156 141 12.20 254 33 . 12 99 Utah 225 13 5.78 29 3 . 10 34 Vermont 292. 0 0 14 0 . 0 Virginia 229 33 14.41 95 14 14 74 Washington. 266 25 9.40 39 9 . 23.08 Rest Virginia 230 0 0 55 0 0 rseonsin 1848 11 .60 72 8 11.11 'yoming 95 _~ 5.26 23 ~ 8.70 TOTAL 35,890 1,226 3.42 3,043 343 11.27 *Source: 1987 Census of Governments Cities include cities, municipalities, villages and townships.. 34