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6.1. SR 05-22-1995
~ a~ ty of ~ lk River Item 6.1. MEMORANDUM TO: Mayor & City Council FROM: Pat Klaers, City Adminis,#~r or DATE: May 22, 1995 SUBJECT: Ice Arena Update Architect Chuck Freiberg from RSP, Inc., and Construction Manager Gil Fleischhacker from Mortenson will be in attendance at this meeting to provide the City Council with an update on the status of the ice arena project. It is anticipated that the City Council will review and discuss the proposed budget for the project as well as the construction timetable or schedule for the project. In the early days of working on this project (January-May, 1994), the ice arena project was always envisioned to be approximately $3 million for an olympic sheet of ice and 2,200 seats. These are the figures referred to in the Marquette feasibility study. In the summer and fall of 1994 and winter of 1994-95, the city hired a consultant to help facilitate the ice arena project and an architectural firm to help the city design plans for the project. In March, 1995, the $3 million estimate had been reduced down to approximately $2.4 million with the hope that it could go lower. It was always anticipated that the city could not afford a $3 million project and that project would have to be built in phases. This $2.4 million figure became public and people became attached to this amount. Shortly thereafter, in later March, 1995, a bid estimate by a construction firm put the project back at the $2.7 - $2.9 million range. This $2.7 - $2.9 million estimate was only for a bare bones type of facility and there would still have to be a second phase in order for the committee to realize the ultimate facility that was desired. We have been looking at ways to lower the cost of the "bare bones" facility and have hired a construction manager (Mortenson) to help us in this regard. After further analysis and including all of the expenditures, it appears that the $2.8 - $2.9 million figure fora "bare bones" olympic ice sheet facility is a realistic projection. The problem is that the annual revenues and youth 13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • (612) 441-7420 • Fax: (612) 441-7425 hockey contributions can only support about a $2.1 million project. This of course is the problem - we are about $700,000 away from having a project. Being short of funds for this project is not too much of a surprise. Being $700,000 short of a bare bones facility is a little surprising, but it has been expected for some time that the cost for a bare bones facility would exceed the amount of money available. Ice arenas are expensive projects and, for example, the Lakeville project had a $500,000 plus contribution made in order to get that ice arena project accomplished. Ice arenas are difficult to finance and that is also why the Mighty Duck legislation has been talked about for a couple of years. If the Mighty Duck legislation becomes reality, and the city is fortunate enough to receive a $250,000 grant from this future program, we are in a much better position to move forward with this project. The good news is that we still have over $2 million available for the project, but we just don't have enough to do a bare bones facility. At this point, with the project being so underbudgeted, I cannot recommend that we proceed with going out for bids for any components of this project. The council has already authorized going out for bids for the pre-cast concrete and the steel for this project due to the large amount of time needed from awarding bids to actually receiving these project components. At this time I do not believe we should proceed with advertising for these two components. The overriding fact is that ice arenas are expensive and rarely are there enough revenues to construct them without major fundraising efforts taking place and contributions from government agencies taking place. In the very near future we should know the status of the Might Duck legislation and whether or not we have any hope of getting funds from this program. The Youth Hockey organization can continue to do fundraising, but this may be difficult with such a large gap in the project and with the status of the project being so uncertain. The city could offer to match contributions from the private sector up to a certain level to help raise funds. The city could request that the school participate financially into this project as a lot of the need for this project is generated through the gender equity law and the desire for a better facility for the high school hockey teams. Additionally, we could ask the public to approve a $500,000 - $700,000 bond issue for the balance of this project. The public may be receptive to this when they know that they are not paying for the entire project, but are only being requested to put in about twenty-five percent of the project with the balance being raised through ongoing revenues. The task force has looked at options in terms of dramatically changing the program for the ice arena facility, but there is not too much that can be done other than constructing an outdoor arena which is not acceptable. The task force is in a holding pattern at this time and any • input that we can receive from the City Council on how to proceed would be appreciated. FROM~MA MORTENSON T0~ 4417425 MAY 19~ 1995 8~57AM P.03 • 5119/95 !II[ORTENS4H EST,#95-046 ""'c~'~`"~''~iOi~'°"~''""« ~ ELK R-VER ICE ARFNA ADDITION BUDGET COMPARISON SPECIFICATION SECTION PRELIMINARY BUDGET MORTENSON BUDGET DIFF FROM PRELIM SUD 207 02072 DEMOLITION $ 26,930 $ 29,670 $ .2,740 210 02100 SITI= PREPERATION INCL IN 02220 INCL IN 02220 220 02220 BUILDING EARTHWORK $ 40,450 $ 66,416 $ 25,966 251 02510 ASPHALT PAVING $ 21,905 $ 32,854 $ .10,949 252 02520 PORTLAND CEMENT CONCRETE $ 28,800 $ 24,361 $ {4,439} 270 02700 SITE UTILITIES $ 32,300 $ 55,480 $ 23,180 290 02900 LANDSCAPING $ 8,000 $ - $ (8,000} 320 03200 REINFORCING STEEL INCL IN 03300 $ 14,454 $ 14,454 330 03300 CAST-IN-PLACE CONCRETE $ 12'!,350 $ 131,544 $ 10,194 341 03410 PRECAST HOLLOW CORE,PLANK $ 48,214 $ 51,360 $ 3,146 345 03450 PRECAST CONCRETE WALL PANEL $ 239,800 $ 127,725 $ (172,075) 430 04300 UNIT MASONRY $ 70,000 $ 207,605 $ 137,605 512 05120 STRUCTURAL STEEL $ 279,520 $ 283,569 $ 4,049 521 05210 STEEL JOISTS INCL IN 05120 INCL IN 05120 531 05311 STEEL DECK INCL IN 05120 INCL IN 05120 550 05500 METAL FABRICATIONS $ 10,173 $ _ 34,651 $ 24,478 610 06100 ROUGH CARPENTRY $ 58,380 $ 12,454 $ (45,926} 620 06200 FINISH CARPENTRY $ 23,600 $ 47,502 $ 23,902 641 06410 CUSTOM CASEWORK INCL IN 06200 INCL IN 06200 751 07514 SINGLE PLY ADHESIVE ROOF $ 132,000 $ 185,006 $ 53,006 761 07610 SHEET METAL ROOFING INCL IN 07514 $ 38,001 $ 38,001 762 07620 SHEET METAL FLASHING & TRIM INCL IN 07514 $ 1,763 $ 1,763 772 07724 ROOF HATCHES INCL 1N 07514 $ 823 $ 823 790 07900 JOINT SEALER5 $ 5,500 $ 2,418 $ (3,082) 811 08110 STI=EL DOORS & FRAMES $ 42,751 $ 39,144 $ (3,607) 630 08305 ACCESS DOORS $ 886 $ 574 $ (312} 833 08330 OVERHEAD ROLLING DOORS $ 5,607 $ 4,912 $ (695} 836 08360 SECTIONAL OVERHEAD DOORS $ 8,119 $ 2,905 $ {5,214} 841 08410 ALUM l=NTRANCES & STOREFRONT $ 13,998 $ 13,000 $ (998) 871 08710 FINISH HARDWARE INCL IN 08110 INCL IN 08110 880 08800 GLAZING INCL IN 08410 INCL IN 08410 920 09200 GYPSUM DRYWALL $ 2,200 $ 2,200 930 09300 TILE $ 16,975 $ 15,970 $ (1,005} 951 09510 ACOUSTICAL CEILINGS $ 700 $ 818 ~ $ 118 968 09680 CARPETING $ 825 694 $ $ (131} 990 09900 PAINTING $ 49,850 $ 40,077 $ (9,773} 1016 10160 METAL TOILET COMPARTMENTS $ 4,784 $ 5,377 $ 593 1035 10350 FLAGPOLES $ 3,793 $ 1,270 $ (2,523} 1043 10430 EXTERIOR SIGNAGE $ - $ - Page 1 FROM~MA MORTENSON T0~ 441?425 MAY 19~ 1995 8~58AM P.04 • • • 5119195 ~O~~HSOH EST.#95-046 1hr.Gmsrnrtt;ortk~unr'mrr'a-'" ELK R1.VER ICE ARENA ADDlTlON BUDGET COMPARISON SPECIFICATION SECTION PRELIMINARY BUDGET MORTENSON BUDGET OIFF FROM PRELIM BUD 1044 10440 INTERIOR SIGNAGE $ 1,000 $ 1,000 1052 10522 FIRE EXTINGUISHERS/CABIN $ 2,163 $ 1,184 $ (979) 1080 10800 TOILET 8~ BA7H ACCESSORIES $ 3,634 $ 1,979 $ {1,655} 1276 12760 BLEACHERS $ _ g _ 1317 13170 ICE RINK SYSTEMS $ 433,365 $ 349,450 $ {83,915) 1500 15000 MECHANICAL $ 277,580 $ 190,074 $ (87,506) 1550 15500 FIRE PROTECTION $ 40,000 $ 38,824 $ (1,176) 1600 16000 ELECTRICAL $ 115,350 $ 114,141 $ {1,209) 100 01000 GENERAL CONDITIONS $ 195,433 $ 144,354 $ (51,079} SUBTOTAL S 2,362,73b 2,315,603 $ 47,132) $ - CONSTRUCTION MANAGER FEE $ 70,882 $ 80,709 $ 9,827 LIABILITY INSURANC $ 12,168 $ 17,752 $ .5,584 SUBTOTAL -CONSTRUCTION COSTS 2,445,785 $ 2,414,064 (31,721) SUBCONTRACTOR BONDS $ 32,600 $ 32,600 CONSTRUCTION CONTINGENCY $ 117,410 $ 117,410 DESIGNlCONSULTANT FEES 175,000 REFRIGERATION EQUIPMENT $ 60,000 $ 60,000 FIXED BLEACHERS $ 52,000 $ 52,000 RUBBER FLOORING $ 8,000 $ 8,000 BUILDERS RISK INSURANCE $ 5,000 $ 5,000 TOTAL 2,445,785 2,864,07 418,289 Page 2 r 1 U FROM~MA MORTENSON ~ i 1 r T0~ CitylHoekey Association Responsibilities for Elk River lee Arena: May 18, 1995 The following list is comprised of owner furnished items far the Elk River Ice Arena. The items contained within the list are not included in the budget estimate. Description: • 1. Exterior Signage 2. Hockey Equipment (nets, benches, etc...) 3. Scoreboards 4. Concession Equipment 5. Exterior Painting 6. Interior painting other than roof decking, joists, and hollow metal doors anal frames 7. Demolition of L-'xisting Exterior Ice Rinks and Light Poles 8. Landscape Plar~ti.ng, Seed and Sod 9. F,xposed Cabinets and Service Counters at Cwtcession Area 10. Building Permit Costs 11. SAC artd WAC Charges 12. Watertnain Loop 13. Sanitary Sewer Re-Route Phase II (l~turgl Items: L. Retractable Bleachers 2. Plumbing Fixtures and Toilet. Accessories in Shower Rooms 122 and 126 3. Lockers 4417425 MAY 19, 1995 9~37AM P.02 • - ..a.. ..... i ...... .. ............... ... ... ._.. ___..__.... __ ... ......... ~.. V , , .. , ::::::.:::.:.::~:...... .:~:::::::::::::---:::: ..::::--~-----:::::s .~.:~.. .:::::: . ........ :..........................;.....y ..._......... a ..:~ ...... 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