3.3. SR 01-07-2008~/
City of
Elk -~.--,
River
REQUEST FOR ACTION
To Item Number
Ci Council 3.3.
Agenda Section Meeting Date Prepared by
Consent anua 7, 2008 Tim Simon, Finance Director
Item Description Reviewed by
Pay Estimates Lori ohnson, Ci Administrator
Reviewed by
Action Requested
The City Council is asked to approve the pay estimate as stated below.
Background/Discussion
Below is a pay estimate submitted for approval. This pay estimate has been reviewed and approved by
RJM construction, architect (BWBR) or department head in charge of the project.
Financial Impact
Pay Est.
Project No. Contractor Amount
YMCA project * 2 RJM Construction $419,641
YMCA project * 3 RJM Construction 1,213,381
* Due to the structure of the bond sale the Economic Development Authority (EDA) maintains a project
fund and debt service fund for the recreation facility project. The construction payments will be
approved by the EDA and the City Council. The EDA will approve the pay estimates on January 14,
2008.
Attachments
Pay estimate for the above project
Project budget vs. actual
Action Motion by Second by Vote
Follow Up
S: \Council\Tim\Payestimate0107. doc
APPLICATION AND CERTIFICATION FOR PAYMENT AIA DOCUMENT G702 PAGE ONE OF PAGES
TO O~CNER:
City of Elk River
13065 Orono Parkway
Ellc River, MN 55330
FROM CONTRACTOR:
RJM Construction, Inc.
PROJECT: Elk River YMCA
VIA ARCHITECT: BWBR Architects
380 St. Peter Street, #600
APPLICATION NO: Two
PERIOD TO: 10/31/2007
Distribution to:
OWNER
ARCHITECT
CONTRACTOR
0
5455 Highway 169 St. Paul, MN 55102 PROJECT NOS: 207197
Plymouth, MN 55442
CONTRACT FOR: General Construction CONTRACT DATE:
CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge,
Application is made for payment, as shown below, in connection with the Contract. information and belief the Work covered by this Application for Payment has been
Continuation Sheet, AIA Document G703, is attached. completed in accordance with the Contract Documents, that all amounts have been paid by
the Contractor for Work for which previous Certificates for Payment were issued and
payments received from the Owner, and that current payment shown herein is now due.
1. ORIGINAL CONTRACT SUM
2. Net change by Change Orders
3. CONTRACT SUM TO DATE (Line 1 f 2)
4. TOTAL COMPLETED & STORED TO
DATE (Column G on G703)
5. RETAINAGE:
a. % of Completed Work
(Column D + E on G703)
b. % of Stored Material
(Column F on G703)
Total Retainage (Lines Sa + Sb or
$ 10,926,201.00
$ 0.00
$ 10,926,201.00
$ 645,973.00
$ 32,299
Total in Column I of G703)
TOTAL EARNED LESS RETAINAGE
(Line 4 Less Line 5 Total)
LESS PREVIOUS CERTIFICATES FOR
PAYMENT (Line 6 from prior Certificate)
CURRENT PAYMENT DUE
BALANCE TO FINISH, INCLUDING RETAINAGE
(Line 3 less Line 6)
$ 32,299.00
$ 613,674.00
$ 194,033.00
$ 10,312,527.00
CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS
Total changes approved
in revious months b Owner
$0.00
Total a roved this Month
TOTALS $0.00 $0.00
NET CHANGES b Change Order $0.00
CONTRACT RJM Construction, Inc.
i
By: i~ ~ Date: 11/8/2007
State of: Minnesota County of: Chisago ~ Y v ~ t+# 4 ~ L 1=j.(,) L I
Subscribed and sw to befor me is 8 _ , day of November 00 %~~r ; N O I A N Y P U B L I C
Notary Public: ~~'J~y12i ~ ~~~ ,~{~ MINNESOTA
My Commission xptres: l 1/2010 ~ ,,, My Commission Expires Jan.31, 201Q ,
ARCHITECT'S CERTIFICATE FOR PAYMENT
In accordance with the Contract Documents, based on on-site observations and the data
comprising the application, the Architect certifies to the Owner that to the best of the
Architect's knowledge, information and belief the Work has progressed as indicated,
the quality of the Work is in accordance with the Contract Documents, and the Contractor
is entitled to payment of the AMOUNT CERTIFIED.
AMOUNT CERTIFIED ........... $ ~/
(Attach explanation if amount certtfied dyers from the amount applied. Initial all frgures on this
Application and onthe Continuation Sheet that are changed to conform with the amount cert f ed.)
ARCHITE T: ;~ R rchitects, ~C1C. nyy
By. Date: 2ls ~/~ (/ ~ir~/'~
is Ce t ica a of negotiable. The AMOUNT CERTIFIED is payable only to the
Contr or named herein. Issuance, payment and acceptance of payment are without
prejudice to any rights of the Owner or Contractor under this Contract.
AIA DOCUMENT G702 ~ APPLICATION AND CERTIFICATION FOR PAYMENT ~ 1992 EDRION ~ AIA®~ ®1992 THE AMERICAN INSTRUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, DC 20006-5292
Users may obtain validation of th(s document by requesting a completed AIA Document D401 -Certification of Document's Authenticity from the Licensee.
APPLIS'~,ATION AND CERTIFICATION FOR PAYMENT ArA DocuNrENT c~o2 PAGE ONE OF PAGES
TO OWNER:
City, of Ellc River
13065 Orono Parkway
Ellc River, MN 55330
FROM CONTRACTOR:
RJM Construction, Inc.
5455 Highway 169
Plymouth, MN 55442
(`tINTR ACT FnR: General Construction
PROTECT: Ellc River YMCA
VIA ARCHITECT: BWBR Architects
380 St. Peter Street, #600
St. Paul, MN 55102
The undersigned Contractor certifies that to the best of the Contractor's knowledge,
information and belief the Work covered by this Application for Payment has been
completed in accordance with the Contract Documents, that all amounts have been paid by
the Contractor for Work for which previous Certificates for Payment were issued and
payments received from the Owner, and that current payment shown herein is now due.
Distribution to:
OWNER
ARCHITECT
CONTRACTOR
0
0
CONTRACTOR'S APPLICATION FOR PAYMENT
Application is made for payment, as shown below, in connection with the Contract.
Continuation Sheet, AIA Document G703, is attached.
ORIGINAL CONTRACT SUM
Net change by Change Orders
CONTRACT SUM TO DATE (Line 1 f 2)
TOTAL COMPLETED & STORED TO
DATE (Column G on G703)
RETAINAGE:
a. % of Completed Work
(Column D + E on G703)
b. % of Stored Material
(Column F on G703)
Total Retainage (Lines Sa + Sb or
$ 10,926,201.00
$ 0.00
$ 10,926,201.00
$ 1,911,447.00
$ 84,392
Total in Column I of G703)
6. TOTAL EARNED LESS RETAINAGE
(Line 4 Less Line 5 Total)
7. LESS PREVIOUS CERTIFICATES FOR
PAYMENT (Line 6 from prior Certificate)
8. CURRENT PAYMENT DUE
9. BALANCE TO FINISH, INCLUDING RETAINAGE
(Line 3 less Liue 6)
$ 84,392.00
$ 1,827,055.00
$ 613,674.00
$ ~21t .1;381:00:`:
$ 9,099,146.00
CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS
Total changes approved
in revious months b Owner
$0.00
Total a roved this Month
TOTALS $0.00 $0.00
NET CHANGES by Change Order $0.00
CONTRACTOR: RJM Construction, Inc.
.+~~
By. _ ~ _ Date: 12/10/2007
State of: Minnesota County of: Chisago
Subscribed and sw to b~ re e this 10 day of Dec bero~~+,, SARA L HOI.T
Notary Public: :~" ~_
My Commission a pires: 1/ /2010 ~ ~ NOTARY PUBLIC
APPLICATION NO: Three
PERIOD TO: 11/30/2007
PROJECT NOS: 207197
CONTRACT DATE:
ARCHITECT'S CERTIFICATE FOR """""""'""
Irt accordance with the Contract Documents, based on on-site observations and the data
comprising the application, the Architect certifies to the Owner that to the best of the
Architect's knowledge, information and belief the Work has progressed as indicated,
the quality of the Work is in accordance with the Contract Documents, and the Contractor
is entitled to payment of the AMOUNT CERTIFIED.
i
AMOUNT CERTIFIED ........... $ ~ ZI Y
(Attach explanation if amount certified differs from the amount applied. Initial all figures on this
Application and onthe Continuation Sheet tha are changed to conform with the amount certified.)
ARCHITECT: APC~11$~CtS, ~Clti.
1
By; Date: !~ ~^''
This ertific a is not negotiable. The AMOUNT CERTIFIED is payable only to the
Contractor named herein. Issuance, payment and acceptance of payment are without
prejudice to any rights of the Ov~mer or Contractor under this Contract.
AIA DOCUMENT G702 ~ APPLICATION AND CERTIFICATION FOR PAYMENT ~ 1992 EDITION •AIA®~ ®1992 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, DC 200065292
Users may obtain validation of this document by requesting a completed AIA Document D401 -Certification of Document's Authenticity from the Licensee.
YMCA
Project Project Total
Budget Actual Project
Revenues
Variance
YMCA 1,157,479.00 - - 1,157,479.00
City Share - EDA Bonds 12,000,000.00 10,000,000.00 10,000,000.00 2,000,000.00
Interest Earnings 200 000.00 14 312.94 14,312.94 185,687.06
Total Revenues 13,357,479.00 10,014,312.94 10,014,312.94 3,343,166.06
Expenditures
Construction Contract 10,926,201.00 194,033.17 194,033.17 10,732,167.83
Overhead 965,611.00 774,295.55 774,295.55 191,315.45
Engineering 26,311.00 26,365.89 (54.89)
Architects (BWBR) 839,500.00 716,396.10 123,103.90
Other Professional Services 99,800.00 31,533.56 68,266.44
Misc.(SAC/WAC, issuance costs) 365,667.00 336,156.48 336,156.48 29,510.52
FF&E 900,000.00 - 900,000.00
Contingency 200 000.00 - 200,000.00
Total Expenditures 13,357,479.00 1,304,485.20 1,304,485.20 12,052,993.80