The URL can be used to link to this page

3.3. SR 01-22-2008REQUEST FOR ACTION To Item Number Ci Council 3.3. Agenda Section ', Meeting Date Prepared by Consent Janua 22, 2008 Tim Simon, Finance Director Item Description Reviewed by Pay Estimates Lori ohnson, Ci Administrator Reviewed by Action Requested The City Council is asked to approve the pay estimates as stated below. Background/Discussion Below is a pay estimate submitted for approval. This pay estimate has been reviewed and approved by RJM construction, architect (BWBR/KITE) or department head in charge of the project. Financial Impact Pay Est. Project No. YMCA project * 4 Irving Avenue Street Recon. 7 Deerfield 3`d Street Recon. 7 Library Project 12 Contractor Amount RJM Construction $.1,043,350 Redstone Construction Co. Inc. 25,996.47 Redstone Construction Co. Inc. 84,520.92 Merrimac Construction Co. Inc. 56,056 * Due to the structure of the bond sale the Economic Development Authority (EDA) maintains a project fund and debt service fund for the recreation facility project. The construction payments will be approved by the EDA and the City Council. The EDA approved the pay estimate on January 14, 2008. Attachments ^ Pay estimates for the above project ^ Project budget vs. actual (YMCA project) ACtIOn Motion by Second by Vote I~I Follow Up C:\Documents and Settings\jmiller\Local Settings\Temporary Internet Files \ OLK3E\Payestimate0122. doc APP~.ICATION AND CERTIFICATION FOR PAYMENT AIA DOCUMENT G702 PAGE ONE OF PAGES OWNER: City of Elk River 13065 Orono Parkway Ellc River, MN 55330 FROM CONTRACTOR: RJM Construction, Inc. PROJECT: Ellc River YMCA VIA ARCHITECT: BWBR Architects 380 St. Peter Street, #600 APPLICATION NO: Four PERIOD TO: 12/31/2007 Distribution to: OWNER ARCHITECT CONTRACTOR 0 0 5455 Highway 169 St. Paul, MN 55102 PROJECT NOS: 207197 Plymouth, MN 55442 CONTRACT FOR: General Construction CON'T'RACT DATE: CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, Application is made for payment, as shown below, in connection with the Contract. Continuation Sheet, AIA Document G703, is attached. 1. ORIGINAL CONTRACT SUM 2. Net change by Change Orders 3. CONTRACT SUM TO DATE (Line 1 f 2) 4. TOTAL COMPLETED & STORED TO DATE (Column G on G703) 5. RETAINAGE: a. % of Completed Work (Column D + E on G703) b. % of Stored Material (Column F on G703) Total Retainage (Lines Sa + Sb or $ 10,926,201.00 $ 0.00 $ 10,926,201.00 $ 3,008,394.00 $ 137,989 Total in Column I of G703) TOTAL EARNED LESS RETAINAGE (Line 4 Less Line 5 Total) LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificate) CURRENT PAYMENT DUE BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Line 6) $ 137,989.00 $ 2,870,405.00 $ 1,827,055.00 $ 8,055,796.00 CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in revious months b Owner $0.00 Total a roved this Month TOTALS $0.00 $0.00 NET CHANGES by Change Order $0.00 information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. GO~ITRACTOR: RJM Construction, Inc. , By r Date: 1/7/2008 State of: Minnesota County of: C - Subscribed and sw to bef(o~r m/e s 7 day f J °' ~p08 Notary Public: ~~~~ I3 0~~ ~. My Commission pyres: I 1/2 10 ~, ~~~a in ~~j ~. NOTARY PUI~~'~i~' MINNE~OT,~ ARCHITECT'S CERTIFICATE In accordance with the Contract Documents, based on on-site observations and the data comprising the application, the Architect certifies to the Owner that to the best of the Architect's knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED ........... $ C~':/.3 ' SO _ (Attach explanation if amount cert~ed differs from the amount applied. Initial all~gures on this Application and onthe Continuation Sheet that are changed to conform with the amount certified.) ARCHITEC (~?~ ~ rl'~Ptt=~~S, Inc. ~+ By: Date:/0 ~'y~/ Di This Certi ate of negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. AIA DOCUMENT G702 ~ APPLICATION AND CERTIFICATION FOR PAYMENT • 1992 EDITION •AIA®• ®1992 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, DC 20006-5292 Users may obtain validation of this document by requesting a completed AIA Document D401 -Certification of Document's Authenticity from the Licensee. BDM CONSULTING ENGINEERS, PLC PROJECT N0.226153 ITEM SPEC. NO. DESCRIPTION BASE BID SUMMARY SCHEDULE.1.0-STREET-TOTAL SCHEDULE 2.0 -STORM -TOTAL SCHEDULE 3.0 - WATERMAIN -TOTAL T ALTERNATE BID (SCHEDULE 4.0) -TOTAL SCHEDULE 5.0 EXTRA WORK -TOTAL T TOTAL BID SUMMARY THIS PERIOD T TOTAL BID SUMMARY TO DATE $22,326.71 $2,068.00 $0.00 $2,898.00 $72.00 $27,364.7! ....... ...... 1-AL.t~li$P f~ B.EO~J . AMOUNT EARNED $27,384.71 ... $ ............ 1,207,808.84 AMOUNT RETAINED .................... ..................... ................:°'~~``$1~,388.24 :::..... .......... $ ............ 80,380.44 MATERIAL ON SITE ..................... ........ ......... .......::::::$ :::::........... .... ........... $ .......... . .,MATERIAL DEDUCT. ~ ...... .......... ............. ........ :,:::.$ .:::............. .. ......... $ . ........ . PREVIOUS PAYMENTS ....... ....... ................... .«,,,,«,..««„«,««««««.««««««««.,««,,,,.: ..... .......... $ ::::'2:::::3:::. 1,2 1.92 AMOUNT DUE .......................... .................... ..............~'~~~~~$25 996.47 ::..... ........... .......... . $25,996:47 BDM CONSULTING ENGINEERS, PLC PROJECT NO. 226153 2007 STREET IMPROVEMENTS IRVING AVENUE AREA ELK RIVER, MN TOTAL TO DATE QTY AMOUNT $855,468.68 $143,555.24 $ l 75,367.38 $30,191.00 $3,026.54 $1,207,608.84 2007 STREET IMPROVEMENTS IRVING AVENUE AREA ELK RIVER, MN PARTIAL PAY ESTIMATE NO. 7 COMPLETION DATE AMOUNT OF CONTRACT FROM: October 1, 2007 ORIGINAL: June 15, 2008 ORIGINAL: $1,468,281.78 TO: December 31, 2007 REVISED: REVISED• PROJECT: 2007 STREET IMPROVEMENTS: IRVING AVENUE AREA OWNER: CITY OF ELK RIVER PHONE: (783) 441-0877 FAX: (783) 441-7724 CONTRACT ITEMS ' THIS PERIOD UNIT QTY. UNIT QTY AMOUNT CONTRACTOR: REDSTONE CONSTRUCTION CO. INC. ADDRESS: PO BOX 218, MORA, MN 55051 PHONE: (320) 879-4140 FAX: (320)679-4154 . CONSULTING ENGINEERS, PLC .cOJECT N0.226152 2007 STREET IMPROVEMENTS DEERFIELD 3RD ELK RIVER. MN CONTRACT ITEMS THIS PERIOD TOTAL TO DATE ITEM UNIT QTY. UNIT QTY AMOUNT QTY AMOUNT NO. SPEC. NO. DESCRIPTION TOTAL PRICE EXTRA WORK 109 REAR YARD CULVERT (12") /GRADING 7/10/07 LUMP $1,950.00 0.00 $0.00 1.00 $1,950.00 110 REAR YARD CULVERT (18") /GRADING 7/10/07 LUMP $1,417.01 0.00 $0.00 1.00 $1,417.01 111 WATERMAIN CONFLICT 190 1/2 - 5/23/07 LUMP $1,320.00 0.00 $0.00 1.00 $1,320.00 112 3 -HYDRANT EXTENSION 7/5/07 LUMP $2,262.79 0.00 $0.00 1.00 $2,262.79 HYDRANT EXTENSION (3) 9/25/07 LUMP $2,534.79 1.00 $2,534.79 1.00 $2,534.79 FLOATING SILT CURTAIN(100FT)5/15/07 LUMP $1,000.00 1.00 $1,000.00 1.00 $1,000.00 LABOR TO LOWER STORM SEWER 191ST/ZANE 6/6/07 LUMP $(,595.00 1.00 $1,595.00 1.00 $1,595.00 T EXTRA WORK $5,129.79 $12,079.59 BASE BID SUMMARY SCHEDULE 1.0 -STREET -TOTAL $79,441.60 $1,343,760.42 SCHEDULE 2.0 -STORM -TOTAL $4,238.00 $375,710.75 SCHEDULE 3.0 - WATERMAIN -TOTAL $160.00 $2,832.00 EXTRA WORK $5,129.79 $12,079.59 T TOTAL BID SUMMARY THIS PERIOD $88,969.39 T TOTAL BID SUMMARY TO DATE $1,734,382.76 IAATERIAL ON SITE $ 1AATERIAL DEDUCT .............................................. ...........:•'~•.$ 'REVIOUS PAYMENTS ++++**••+•+++•••*•++++* 4MOUNT DUE ^ ¢ad ~~n o~ $ 1,563,1 ....$84,5; ~vmr~t ~ Irv uA I t AMOUNT OF CONTRACT ORIGINAL: June 15, 2008 ORIGINAL: $2,189,395.65 REVISED: REVISED: CANTRART(1R~ RFIICTl1wIC rn~~cr~i ~r•rine~ nn urn y/~ a ~~~ vd ,..~. i'~rai~a Document G702TM -1992 Application and Cer#~ficate for Payment TO OWNER: CltyutElkRiver PROJECT: Eltct:iverF°hlict.ibrary APPLICATION Not ,2 Distribution to: PERIOD TO OWNER ^ ,znno7 CONTRACT FOR: ,zr3vo7 ARCHITECT ^ FROM CONTRACTOR: Mertiroa°censwcffonco.,ln°. VIA ARCHITECT: KKEArchltects CONTRACT DATE: CONTRACTOR ^ 18551 Buchanan Skeet NE 300 First Ave. North East Bethel, Minnesota 55011 Minneapolis, MN 55401 PROJECT NUS: 00,96 ~_ r` FIELD ^ OTHER ^ CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, information Application is made for payment, as shown below, in connection with the Contract. and belief the Work covered by this Application for Payment has been completed in accordance Continuation Sheet, AIA Document G703, is attached. with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and 1.ORIGINAL CONTRACT SUM ................................................. $ that current payment shown herein is now due. ~,, e,,,.o„~ 2. Net change by Change Orders ....................:................:.... $ CONTRACTOR: Merrimac Construction Co., Ina ~~ 3. CONTRACT SUM TO DATE (Line -1 ± 2} .......... . .......................... $ ta.,s4.ool By: i Date: 4. TOTAL COMPLETED & STQRED'T0 DATE (Column G on G703) ...... $ ~ ~ State of: , 5. RETAINAGE: 3sa7aozo° County of: M'""~°`~ ~ a. F % of Completed Work ~`,. Subscribed and snworn to before (Column D + E on G703) $ , szs~,' a ?i V Z„ e, J me this Z~ day of p~. ~,a,~~.~ ,t D ~ 7 b. % of Stored Material / (Column F on G703) $ Notary Public~r~+~ ~b!~~~ My Commission expires: , ~ Total Retainage (Lines Sa + Sb or Total in Column I of G703).... 6. TOTAL EARNED LESS RETAINAGE ................................... (Line 4 Less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT ..................... (Line 6 from prior Certificate) 8. CURRENT PAYMENT DUE .................................. 9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Line 6) $ 21 ~ t/3'2. 8,692.69 $ 373 ~ 0'1 ''~- 3,675,017.50 $ 21 ~ .lo3L, ~ CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in previous months by Owner $ $ Total approved this Month $ ~ $ TOTALS $ s,oss.ao $ NET CHANGES b Chan e Order $ la,,aa.oo) 3/~/~ y'w NOTARY pUe~~ Ml ~C,E MYO~ ~~?orpTA ARCHITECT'S CERTIFICATE FOR PAYMENT """"''~ In accordance with the Contract Documents, based on on-site observations and the data comprising this application, the Architect certifies to the Owner that to the best of the Architect's knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED .............................................................................. $ ..~1V ~ ~ l~J (Attach explanation if amount certified differs from the amount applied. initial all figures on this Application and on the Continuation Sheet that are changed to conform with the amount certified:) ARCHI ~!°~~ By. 1~... Date: b This Ce icat i of negotiable. The AMOUNT CERTIFIED is payable onl to the Contractor named re' ssuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract CAUTION: You should sign an original AIA Contract Document, on which this text appears in RED. An original assures that changes will not he obscured. AIA Document G702TM -1992. Copyright ©1953, 1963, 1965, 1971, 1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This AIA'" Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA' Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent passible under the law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, a-mail The American Institute of Architects' legal counsel, copyright@aia.org. YMCA Project Project Budget Actual Revenues Total Project Variance YMCA 1,157,479 - - 1,157,479 EDA Bonds 12,000,000 10,000,000 10,000,000 2,000,000 Interest Earnings 200,000 29,686 29,686 170,314 Total Revenues 13,357,479 10,029,686 10,029,686 3,327,793 Expenditures Construction Contract Overhead Engineering Architects (BWBR) 10,926,201 1,827,056 965,611 808,625 26,311 30,404 839,500 740,811 1,827,056 9,099,145 808,625 156,986 (4,093) 98,689 Other Professional Services 99,800 37,411 62,389 Misc.(SAC/WAC, issuance costs) 365,667 336,156 336,156 29,511 FF&E 900,000 - 900,000 Contingency 200,000 - 200,000 Total Expenditures 13,357,479 2,971,838 2,971,838 10,385,641 Updated 01/15/08