01-07-2008 CC MIN• MEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL
MONDAY, JANUARY 7, 2008
Members Present: Mayor Klinzing, Councilxnembers Zerwas, Farber, and Motin
Members Absent: Councilmember Gumphrey
Staff Present: City Administrator Lori Johnson, Ice Arena Manager Rich Czech, Finance
Director Tim Simon, Liquor Store Manager Dave Potvin, Environmental
Administrator Rebecca Haug, and City Clerk Tina Allard
Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called
to order at G:30 p.m. by Mayor I{linzing.
2. Consider 01 /07/2008 Agenda
Councilmembex Motin requested to remove Item 3.1. and 3.11. from the Consent agenda.
Councilmembex Farber added Compensation and Benefits under Other Business.
• MOVED BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER ZERWAS TO APPROVE THE AGENDA AS AMENDED.
MOTION CARRIED 4-0.
3. Consider Consent Agenda
MOVED BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER ZERWAS TO APPROVE THE FOLLOWING CONSENT
AGENDA:
3.2. CHECK REGISTER
3.3. PAY ESTIMATES AS OUTLINED IN THE STAFF REPORT
3.4. RESOLUTION 08-01 DESIGNATING DEPOSITORIES OF CITY
FUNDS
3.5. DESIGNATE THE ELK RIVER STAR NEWS AS THE OFFICIAL
NEWSPAPER FOR 2008
3.6. RESOLUTION OS-02 AUTHORIZING THE USE OF A SAFETY
DEPOSIT BOX
3.7. ELECTED OFFICIAL OUT-OF-STATE TRAVEL POLICY
3.8. APPOINT MAYOR KLINZING, FINANCE DIRECTOR TIM SIMON,
AND FIRE CHIEF BRUCE WEST TO THE FIRE RELIEF
ASSOCIATION BOARD WITH A TERM EXPIRATION OF JANUARY 5,
2009
3.9. NOTICE OF QUORUM OF COUNCIL, BOARDS, AND COMMISSIONS
FOR THE VOLUNTEER RECOGNITION PROGRAM ON THURSDAY,
FEBRUARY 21, 2008, 6:00 P.M., AT ROCKWOODS, 9100 QUADAY
• AVENUE
City Council Minutes page 2
January 7, 2008
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3.10. MASSAGE ESTABLISHMENT AND THERAPIST LICENSE TO KARRI •
LANE, NORTHERN TRANQUILITY, VALID TO DECEMBER 31, 2008
3.12. RESOLUTION 08-03 REGARDING MAINTENANCE AGREEMENT
BETWEEN CITY OF ELK RIVER AND WRIGHT COUNTY FOR
PARRISH AVENUE BRIDGE FOR 2008
MOTION CARRIED 4-0.
3.1. 12/17/07 Councfl Minutes
Councilxnembex Motin requested the following change to the minutes.
(I'°8e ~~
Moved by Councilmember Motin and seconded by Councilmember Zerwas to renew the
tobacco license to Sabry Wazwaz for Steve's Smoke Shop, Inc., 19112 Freeport Street to
December 31, 2008.
MOVED BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER ZERWAS TO APPROVE THE 12/17/07 COUNCIL
MINUTES WITH THE CHANGE NOTED ABOVE. MOTION CARRIED 4-0.
3.11. Direct S[aff to Research Ordinance Amendment to Allow Restaurants in the Business Park
Zoning District
Councilmembex Moon expressed concern with allowing restaurants in the industrial azeas •
within the business park zoning district. He explained that he believes this should be treated
as it has been allowing more flexibility in the coxnmerually zoned areas but not the industrial
areas.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER FARBER TO DIRECT STAFF TO RESEARCH
ORDINANCE AMENDMENT TO ALLOW RESTAURANTS IN THE
BUSINESS PARK ZONING DISTRICT. MOTION CARRIED 4-0.
4. Open Mike
No one appeared for Open Mike.
5.1. Appointment of Acting Mayor
MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY
COUNCILMEMBER FARBER TO APPOINT COUNCILMEMBER MOTIN AS
ACTING MAYOR FOR 2008. MOTION CARRIED 4-0.
5.2. Consider Liquor Licenses fox Applebee's Neivhborhood Grill & Bar
Ms. Allazd presented the staff report.
Mayor Klinzing opened the public hearing. There being no one to speak to this issue, Mayor
I{]inzing closed the public heating. •
City Council Minutes
January 7, 2008
Page 3
• MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER FARBER TO APPROVE AN ONSALE AND SUNDAY
LIQUOR LICENSE TO APPLEBEE'S RESTAURANTS NORTH, LLC D/B/A
APPLEBEE'S NEIGHBORHOOD GRILL & BAR, VALID TO JUNE 30, 2008.
MOTION CARRIED 4=0.
5.3. Authorize Hiring Process far Energy Cit~oordinatox
Ms. Haug presented the staff report.
Councilmembex Faxbex expressed concerns with the bachelor's degree qualifications far a
pazt-time position.
Ms. Haug stated staff hopes the position will become full-time after a few yeazs.
Mayor Klinzing stated the position desription states the applicant could have three years of
energy or environmental experience if they don't have the degree.
Councilmember Motin requested to change Section 2D in the position description to
"Assist with establishing energy alternative and city-wide conservation programs."
MOVED BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER MOTIN TO APPROVE THE PAY AND POSITION
DESCRIPTION WITH THE CHANGE NOTED ABOVE FOR THE ENERGY
CITY COORDINATOR AND FOR STAFF TO INITIATE THE HIRING
• PROCESS. MOTION CARRIED 4-0.
5.4. Consider Ice Resurfacex Bids
Mx. Czech and Mr. Simon presented the staff report. Mx. Simon stated the actual amount of
the bid came in 9% Mgher than budgeted, excluding the trade-in value. He stated the trade-
in value fox the xesuxfacex is $8,500, which reduced the difference to less than 1%. He noted
the city would transfer the funds for the acrual amount of the resurfacer when it becomes
due.
Mx. Potvin stated the municipal liquor operation is in business fox two reasons: to control
the sales of alcohol; and to generate income for the cotnmunity. He stated the fund transfer
is a great example of why the liquor operation is in business.
Mayor Klinzing stated it is a plus to use liquor funds for these types of purchases.
Councilxnembex Motin questioned if the city could get more than trade-in value if it sold the
equipment itself.
Mr. Czech stated the city has time to see if they can sell this equipment.
MOVED BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER ZERWAS TO APPROVE THE PURCHASE OF AN ICE
RESURFACER FROM ZAMBONI COMPANY IN AN AMOUNT NOT TO
EXCEED $109,085.16 AND TO ADOPT RESOLUTION 08-04 AUTHORIZING A
• TRANSFER FROM THE MUNICIPAL LIQUOR FUND TO THE ICE ARENA
SPECIAL REVENUE FUND. MOTION CARRIED 4-0.
. City Counc$ Minutes Page 4
January 7, 2008
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•
5.5. Authorization to Enter Into a C ntract with Tyler Technologies for New Financial Software
Mx. Simon presented the staff report.
MOVED BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER ZERWAS TO ENTER INTO A CONTRACT WITH
TYLER TECHNOLOGIES FOR A FINANCIAI. SOFTWARE UPGRADE.
MOTION CARRIED 4-0.
5.6. Resolution Calling Series 2000D Tax Increment Refunding Bonds
Mr. Simon presented the staff report.
Councilxnember Motin questioned how the taxes payable in 2008 get apportioned when
decertified.
Mx. Simon stated the county will split the funds far the school, the county, and the dry
based on the tax rate and the city will get around one-third of the amount.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEBER FARBER TO ADOPT RESOLUTION 08-OS AUTHORIZING
THE CALL OF THE OUTSTANDING TAXABLE GENERAL OBLIGATION •
TAX INCREMENT REFUNDING BONDS, SERIES 2000D. MOTION
CARRIED 4-0.
5.7. Discuss Council Worksession Agendas
Ms. Johnson asked the Council if they would like to hold the January 14 worksession at the
Chamber of Commerce office. She further questioned which staff members should be
present.
The Council was agreeable to the location and requested the administrator and the
consultant to attend.
Ms. Johnson asked the Council when they would prefer to discuss the pazking study.
The Council agreed this item should be discussed at the February worksession.
G. Other Bu iness
Compensation and Benefits
Councihnember Farber would like staff to evaluate the options available in benefits packages
fox department heads in order to encourage them to stay with the city. He stated he doesn't
want to re-evaluate the pay plan, but to look at the benefits package.
Mayor Klinzing agreed and questioned how Elk River should compare itself to other cities •
and which cities should be compazed to Elk River. She stated it may need to be considered
City Council Minutes
January 7, 2008
Page S
• more metro than has been in the past. She stated the city should gauge where it is at on
benefits compared to the metro but noted it may not be able to be as competitive.
Ms. Johnson stated she would research this and report back to Council in February.
Council Updates
There were no Council updates.
8. Staff Updates
Ms. Johnson handed out information regarding a conference for experienced officials and
suggested they contact Jennifer Johnson to set up registration.
9. Adjournment
There being no further business, Mayor Klinzing adjourned the meeting of the Elk River
City Council at 7:00 p.m.
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Tina Allard
City Clerk
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