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5.4. PCSR 11-13-2007J~ oty or Elk -~-~ River REQUEST FOR ACTION To Item Number Plannin Commission 5.4. Agenda Section Meeting Date Prepared by Planning Items November 13, 2007 Jeremy Barnhart, AICP Plannin Mana er Item Description Reviewed by 2008-12 Capital Improvement Plan -Consistency with Comprehensive Plan Reviewed by Action Requested Motion to find the 2008-12 Capital Improvement Plan consistent with the City's Comprehensive Plan Background/Discussion The City's Capital Improvements Plan (CIP) is a planning tool that helps city departments plan ahead for major capital expenditures. In Elk River, it is a 5-year plan that addresses road projects, sewers, park improvements, etc. It allows all city departments to identify needs, plan physically and financially, make sound financial decisions and implement city plans. Typically, the coming year is fairly certain in terms of the projects going forward, with each subsequent year subject to change as priorities change and financial sources are secured. The Planning Commission reviews the CIP prior to City Council adoption to ensure projects are not inconsistent with the Comprehensive Plan. The intent is that public expenditures do not contradict the overall plans of the city. In a developing city like Elk River, many of the improvements are upgrades to existing facilities; however, there is a potential of a major discrepancy as improvements are made to facilitate new growth. The staff has reviewed the CIP for consistency with the Comprehensive Plan and finds that it is consistent. Recommendation Staff recommends the Planning Commission find the 2008-12 CIP is consistent with the City's Comprehensive Plan. Financial Impact None. S:API,ANNING\Case Files\2008 CIY aeecptanco.doc Attachments Summary of 2008-12 Capital Improvements Plan Action Motion by Second by Vote Follow Up S:API,~INNING\Case Files\2008 CIP aceeptance.doe city of ~^.~ ~r Capital Improvement Plan 2008 = 2012 City Of Elk River CAPITAL IMPROVEMENT PLAN 2008-2012 Enclosed is the City of Elk River's Capital Improvement Plan (CIP) for the years 2008- 2012. The document has been prepared for the City Council and Community to anticipate major expenditures in advance of the year they may become budget requests. The CIP is a planning tool that forecasts the City's capital needs over afive-year period based on the City's long-range plans, goals, and policies. City staff estimates the amount of funding that is needed for projects to be completed in the next five years. Projects listed in the first year are included in the budget and upon each annual update of the CIP some projects will be deleted, added, or even delayed reflecting community needs and financial ability to fund the project. Approval of the CIP by Council does not authorize spending or initiation of a given project nor allocate funding for any of the projects; it simply tates the Council's support and acknowledgement of the Capital Improvement Plan as a planning tool. Capital improvements to streets, parks; buildings, equipment, software, and vehicles are included in the CIP. This plan shows the estimated project costs and the anticipated funding source. Specific information is shown on each project within this document. The CIP does not put specific-designation on the priority of the projects. The uniqueness of the type of project,generally is associated with a funding source. Cash flow estimates are done frequently to.review cash reserve levels associated with the project funds. City of Elk River, Minnesota Capital Improvement Plan 2008 thru 2012 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2008 2009 2010 2011 2012 Total 'Activity Center ~ Cooling System Condenser & Controls AC-01 nla 26,000 26,000 Activity Center Total zs,ooo 2s,ooo G~rctu ttte~s Reserve. 26,E 2s,ooo Activity Center Total ~.~ 26,806 ',Building & Environmental ~ Vehicle Replacement BZ-01 nla 25,000 52,000 26,000 103,000 Scanning Equipment BZ-02 n/a 30,000 30,000 Building 8i. Environmental Total 30,000 25,000 52,000 26,000 133,000 Vital Qty Reserve 20,01)0 25.000 52.000 26,000 ..123,000 Gex~eraJ Fttrrd OP'+8 10,0 1o,~a~o Buildihrsg & F.nviramsental Total 38,0! 25,006 52,000 26,008 133,000 (City Hall Chiller Replacement CH-01 n/a 70,000 70,000 Boiler Replacement CH-02 n/a 25,000 25,000 Vehicle addition CH-04 nla 32,000 32,000 Water Heaters CH-05 n/a 8,500 8,500 City Hall Total 110,500 25,000 135,500 General Faitd Operat+tit~ 32,000 32.000 Government Bulldllgt~s Reserve 78,500 25,0 103.500 City Hall Total 116,5 25,000 135,300 Emergency Management ~ Outdoor Warning Sirens EP-01 Emergency Management Total n/a 14,700 14,900 15,100 15,300 15,500 75,500 14,700 14,900 15,100 15,300 15,500 75,500 2008 C/P Draft Report Page 1 Department Project# Priority 2008 2009 2010 2011 2012 Total F.N'~r;~ulcy Mu-iBjfi-etrteret Fiwsrd 14,7 .14.900 15,100 15,300' i5,5~ 75,.500 E7lt6t'g~eftCy Managert~ Total 14,7 14,900 15,100 15,300 15,500 75,560 -- - IEquipment Services - ~ Large vehicle floor hoist EQ-02 n/a 30,000 30,000 Fleet Software EQ-03 n/a 35,000 35,000 Equipment Services Total 65,000 s5,66o Cepttal Outlay Rts,L+rve 35,EM10 35,D00 GeAera[ Fund Dperstitt;~ ~.~ 3D,000 Egrtip~ent,Sen'iGes Total ssooo _- ____ ',Finance ~ Software FN-01 n/a 70,000 70,000 Finance Total 70,000 70,000 t.'apltal fArttltty R~ern 70,000 70,000 Face Tata1 ~.~ 70,0®6 'iFire VehiGe Replacement FD-01 n/a 40,000 40,000 Fire Truck Replacement -Grass Rigs FD-02 nla 50,000 50,000 Fire Truck Replacement -Tankers FD-04 n/a 26,000 26,000 Fire Truck Replacement -Other FD-05 n/a 240,000 240,000 Fire Total 26,000 240,000 50,000 40,000 356,000 Capital Outlay liteserve 26,000 50,000 40.000 116,600 Equlpnrent C[tUflCtttes 240.000 240,000 Fyr¢ Total 26,0 240,900 56,M0 16,400 356,000 -- _ __ _ _ - Ice Arena ~ Ice Arena Equipment IA-01 n/a 100,000 100,000 Ice Arena Major Building Repair IA-02 n/a 100,000 100,000 Ice Arena Non-Major Building Repair & Maintenance IA-03 n/a 55,000 55,000 Ice Arena Lobby Remodel/Expansion IA-04 n/a 2,500,000 2,500,000 Ice Arena Total 100,000 2,600,000 55,000 2,755,000 2008 C/P Draft Report Page 2 Department Project# Priority 2008 2009 2010 2011 2012 Total Crrpltal Outlay Reseev+e 55~ 55,0 ~.lgreor Fiuad 100,000 100,000 200,000 TQx Suppor~cd Bond Isere 2,5(-0,~ 2,5()0,000 Ice Arena Total 100,000 2,6~,0~ 55,0 2.76 -,000 _... -- -- iInfrastructure Improvements ~ 193rd Avenue Extension to CR13 II-18 nla 3,556,500 Trott Brook Road Crossing II-20 n/a Rail Road Crossing Quiet Zones II-21 nla Jackson Rd/School St. Intersection Modifications II-22 n/a 350,000 Main Street Right Tum Lane II-23 nla Rght tom lane on North Bound Proctor Avenue II-24 n/a Detached Trail on 1971198th Avenue II-25 n/a TH10 Parking Lot II-26 n/a 80,000 TH 169 Land Acquisition LA-01 nla Land Acquisition for CSAH 33 LA-02 n/a 440,000 Assessable Street Overlay Projects OV-03 nla 500,000 MainStlJackson Ave Overlay OV-04 nla 430,000 Pavement Management Program PM-01 n/a Annual Street Sealcoat Program SC-02 n/a 120,000 Street Light Replacement HWY 10 (Downtown Area) SL-04 n/a 100,000 Signal Light Painting SL-09 nla Highway 10 GeometriGEnvironmental Study TP-02 nla 500,000 Infrastructtiu~e Improvements Total 6,076,500 250,000 500,000 500,000 175,000 550,000 125,000 130,000 20,000 150,000 225,000 250,000 250,000 600,000 1,250,000 135,000 140,000 20,000 3,556,500 250,000 1,000,000 350,000 175,000 150,000 225,000 80,000 500,000 440,000 1,650,000 430,000 1,250,000 650,000 100,000 40,000 500,000 820,000 1,180, 000 1,805,000 1,465,000 11,346,500 Cdp#taT Proms - As3essa-teaft Reveafle ~,~ 550,000 604,000 1,650,000 Faderal Grano 996,0!)0 9®6,000 Ge~xera! Fund Opa-j~ 100,044 110,040 115,©410 120,000 125,004 570,0 MaKDOT Cooperative-Fil+~tds 25,0 25,000 Mlrnklpal State AP4t 840,004 800,()00 800;000 .800,444 485',500 3,685,500 Se~alCoat Reserves 20,000 15,!!00 15,000 15;!1!)0 15,E 80,000 Special Assessme>~ts 416,666 41 fi,666 Street Improvunent Reserve 1,875,!)00 695,0 500,000 83&,6&7. 725,004 4,831,667 Tara Supported &+pd ls~e 416,667 41&,667 b frame IAtp~rove>r~enxs Total 3~.~0 1,620,000 2,876,000 2,805,000 1,950,E #2,4710 ~I,Library ~ Floor Scrubber LB-02 n/a 5,400 5,400 Library Total 5,400 5,400 2008 C/P Draft Report Page 3 Department Project# Priority 2008 2009 2010 2011 2012 Total Llb1'ary 5,400 5.400 I.f'bl'airy Total 5x108 ~ (Liquor Fund ~ Northbound Building Maintenance LS-01 n/a Liquor Fund Total 15,000 20,000 67,000 102,000 15,000 20,000 67,000 102,000 Lt~ror Fwd 15,000 20,000 67,000 '102,000 Liquor Ftamd Total 15A00 20,000 t37,OM 102,000 -- -- 'Park Development & Improvement ~ Land Acquisition PF-90 n/a 273,542 Big Tooth Ridge Park PR-06 nla Camp Cozy Park PR-08 n/a Great Northern Trail PR-18 nla Lions Park PR-35 n/a Meadowvale Heights PR-38 n/a 50,000 Orono Park PR~B nla Woodland Trails Park PR-66 n/a Park Development & Improvement Total 323,542 265,295 238,048 175,412 1,590,000 2,542,297 54,000 54,000 192,333 192,333 300,000 300,000 5,000 5,000 65,250 115,250 295,000 295,000 471,250 471,250 265,295 243,048 475,412 2,667,833 3,975,130 Federal GrattLlz 100,000 100A00 pgrk Drdlcalla~t 27$,542 22(1,295 198,fl48 336,412 1,872,833 2,900,130 RDF Psywrrda't~t ~'~'~ g~~ 45,000 45,000 45,000 45,000 795dEl0 975,000 Pa;rk.wr~rrest & b~gvelAegt Total 323,542 265,28''.( 243,048 475,412 2,887,833 3,975,130 'Park Maintenance ~ 2009 Park Maintenance Equipment PK-09 n/a 66,675 66,675 2010 Park Maintenance Equipment PK-10 nla 148,470 148,470 2011 Park Maintenance Equipment PK-11 n/a 59,400 59,400 2012 Park Maintenance Equipment PK-12 nla 43,450 43,450 Park Maintenance Total 66,675 148,470 59,400 43,450 317,995 CA~taf UktYdY Re~i'-'e' 66,675 148,470 59,400'> 43,450 317,995 Park Maiatece Total 66,675 148x(70 59,400 43130 317,885 Police ~ Marked Squad Replacement & Additions PD-01 nla 99,000 132,000 132,000 99,000 140,000 602,000 2008 C/P Druf Report Page 4 Department Project# Priority 2008 2009 2010 2011 2012 Total Unmarked Squad Replacement&Additions PD-02 nla 21,000 21,000 21,000 21,000 84,000 CSO Vehicle Replacement &Additions PD-03 n/a 25,000 64,000 34,000 123,000 Police Department -Other Equipment PD-04 n/a 19,000 13,000 6,000 6,000 6,000 50,000 In-car video equipment PD-05 n/a 18,000 6,000 18,000 24,000 66,000 Police Public Safety Building PD-06 n/a 10,000 10,000 Police Total 171,000 166,000 229,000 144,000 225,000 935,000 Cep~ra! Owdery Reservt 59,000 10,000 229,0 144,000. 225,000 823,000 tGa~et Fund Operjp~ 102,000 102,000 Ga~erKU~ent B~-~ldi~s ~t!SCl'Ve 10,0t>d 10,000 Polt=ce Total 171,000 186,E 229,0 t4+t,p00 225,000 93.1,000 jPublic Buildings ~ Concrete floor in cold storage building BL-08 n/a 20,000 20,000 Public Buildings Total 20,000 20,000 tio~ $tti~,-s ~ 20,0 20,040 Public B'rdlaTinga Total 20,0 2o,oee 'Sewer Department ~ Lift Station Rehabilitation WW-02 3 60,000 50,000 50,000 160,000 Vehicle Replacement WW-06 nla 30,000 30,000 60,000 Upgrade Boiler WW-14 n/a 125,000 125,000 Replace Generators WW-15 n/a 110,000 110,000 Plant Expansion Master Plan WW-17 n/a 4,300,000 4,300,000 Sewer Lining WW-20 3 30,000 30,000 60,000 Sewer Department Total 4,300,000 30,000 215,000 190,000 80,000 4,815,000 .Saplr f j~~~ 4,3~,~ 30,0 215.E 1~,~0 84,Ot10 4,815,000 SBWet' Depattarre~tt Total 4.300,000 3A,000 215,000. t90,000 E0,006 4,815,000 i~Streets Vehide Replacement -pickup trucks ST-01 nla 85,000 90,000 30,000 205,000 Dump Truck Replacement ST-02 n/a 160,000 185,000 195,000 175,000 210,000 925,000 Heavy Equipment Replacement ST-03 n/a 175,000 200,000 45,000 200,000 620,000 Other Equipment Replacement ST-04 n/a 35,000 25,000 50,000 110,000 Public Works Complex ST-09 nla 50,000 50,000 7,000,000 7,100,000 Streets Total 420,000 345,000 7,485,000 300,000 410,000 8,980,000 2008 C/P Draft Report Page 5 Department Project# Priority 2008 2009 2010 2011 2012 Total Caplte! /mprodeeaeee! BOttds 3.100.000 3,100,000 Cup~o! O~udQy Reserve 335.000 295,000 485.Ef00 30x,(#)0 4tiaooo 1,825,bD0 Gaatra! Fund OpetRNn~ 35,000 35,000 Ge-aenrenent Bultdhe~-s Rcserve 50,0 ~,oo0 1,9,000 2,000,000 Lb~rtrrr Fared 2,0,000 2,000,000 Streets Taal ~,~ 3is,0oo 7,485,Off0 ~,~ 41a,000 8,960,E ~~Technologv/Communications Annual Technology Upgrades TC-01 n/a 50,000 80,000 50,000 52,500 182,500 415,000 Technology/Communications Total so,ooo ea,ooo 50,000 52,500 1sz,5oo a15,oo0 Ce~ftal osrrtay R~setve 20,E s0,aoo 50,0 52,4 18z,5~ 3a5,ooo Gre~eral FWxd ~~~ ~.~ 30,000 Tecloedogy/Colnenurricatians Total 50,E so,0~ 50,000. 5500 ~s2,5oo 415,080 GrSnd Total 11,782,642 4,478,870 9,932,618 3,091,612 5,222,283 34,508,025 2008 CIP Draft Report Page 6