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5.1. PCSR 09-11-2007REQUEST FOR ACTION City of Elk River Item Number Agenda Section Meeting Date I Prepared by September 11, 2007 Jeremy Barnhart, AICP Item Description Reviewed by Request by City of Elk River for Interim Use permit for 2 office trailers MN Statute 15.99 (60 day rule) status: The application has been deemed complete as of July 30, 2007. The City must approve, approve with conditions, or deny the project by September 30.2007. GENERAL INFORMATION: A licant: Ci of Elk River Requested Action Interim Use Permit Location and Size: Approximately 20 acres west of Proctor. Location Existing Land Use Land Use Plan Designation Current Zoning Property in Question Public Works admin and maintenance Public/ Semi Public I-1 North Industrial Public/ Semi Public I-1 South Ball fields Open Space R-1c East Ball Fields Public/ Semi Public I-1 West Industrial Light Industrial I-1 Introduction The City of Elk River's Public works and Parks administration facilities are reaching their capacity. While the City undergo an evaluation of it's space needs for the future, the City desires to utilize temporary trailers to satisfy the needs short term. Case File: CU 07-26 Page 2 Attachments • Request for Action Location Map Memo from City Engineer • Memo from Sherburne County Public Works Action Requested City of Elk River Public Works and Parks Temp trailers Ciry of Elk River Approve a Interim Use Permit (CU 07-26) for the city of Elk River, 19000 Elk Lake Road to permit two temporary office structures, as shown on plans dated 8/21/2007, subject to the following conditions: 1. The structures meet necessary building and fire codes, 2. The structures shall be removed by December 31, 2010. Planning Commission Action emotion by Follow Up Second by Vote Overview The City of Elk River is requesting a IUP to permit the installation of temporary trailers for offices, to allow the City to plan for potential future expansion. Applicable ReQUlations Standards for Issuance of a Conditional/ Interim Use Permit (Section 30-654) The issuance of a Conditional Use Permit can be ordered only if the use at the proposed location: 7. lY>ill not endanger, injure or detrimentally a~ect the use and enjoyment of other property in the immediate vicinity or the public health, safety, morals, comfort, convenience orgeneral aa~elfare of the neighborhood or the czty. The trailer does not appear to negatively impact the surrounding properties. 2. lYlill be consistent rarith the comprehensive plan. The Comprehensive Plan guides the existing use at Light Industrial. The addition does not represent a change from the original use. 3. lYlill not impede the normal and orderly development and improvement of surrounding vacant property. The temporary trailer does not appear to impede the orderly growth of adjacent properties. S:\PLANNING\Case Files\CUP\CU 07-26 ER Public Works Interim Use\Staff report to PC 9-11-07.doc Case File: CU 07-2G Page 3 City of F.lk Ricer Public Works and Parks Temp trailers City of Elk River 4. lY~ill be served adequately by and will not adversely a, ffect essential public facilities and services including streets, police and fire protection, drainage, refuse disposal, water and sewer systems, parks and schools; and will not, in particular, create traffic congestion or interference :vith tra~zc on adjacent and neighboring public thoroughfares. The trailer should not significantly increase pressure on adjacent roadways. 5. Dill not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons or property because of excessive tra~c, noise, smoke, fumes, glare, odors, dust or vibrations. It does not appear that the noise, traffic, smoke, etc causes negative impacts to the surrounding property. 6. lYlill not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. To staff s knowledge, there are no natural features in danger with the addition. 7. Weill fully comply with all other requirements of this Code, including any applicable requirements and standards for the issuance of a license orpermit to establish and operate the proposed use in the city. It is expected that the applicant will comply with all other requirements, including the Fire Code, Plumbing, and building code. If denial of such a permit should occur, it shall accompany recommendations or determinations by findings or a report stating how the proposed use does not comply with the standards set forth in Section 30-654. In the review of the standards for CUP as outlined, it appears that the addition is consistent with all of these standards. Analysis The applicant is requesting a conditional use permit to permit the placement of two 12' by 44' office trailers, one on the east side of the building, and the other on the north side of the building. The trailer would each house two `permanent' offices, and meeting space for employees. The trailer would be placed in the property for 3 years, allowing the City Council and public works staff to evaluate their space needs. The trailer would be located on existing green space adjacent to the building. Parkinct and Circulation No additional parking is proposed. Landscaping No landscaping is proposed or removed. S:\PLANNING\Case Filcs\CUP\CU U7-26 F.R Public Works Interim Use\Staff report to PC 9-11-07.doc Case File: CU 07-2G Page 4 Grading, Drainage and Utilities No grading or utility work is proposed or recommended. Recommendation City of F,lk River Public Works and Parks 'T'emp trailers City of Elk River Because the request is consistent with the Standards for a Conditional Use Permit, Staff recommends the Planning Commission approve the conditional use permit as noted above. S:\PI,ANNING\Case Files\CUP\CU 07-26 ER Public Works Interim Use\Staff report to PC 9-1I-07.doc \~ \\ ~ ~~ \' \~ ~~ ~~~ ~ \ ~ I A i ~ \ ~ \ \ ~ ~ SITE ~ `~~\0 V~NN ,, . ~, ~ F ~, ~, ~ ~ ~~, ~~`~ `~,~\ ~ "~ -~ ~ V ~~ ~\ _.. ;-~~ ~ ~~ VAN DEN BEI J U N I O R H I N~ r ~ ~~~ ~~~~~ ~, ~; ~~ ~~ , ~~ ~~ ~ CH 0 0 ~ \~ ~~ ~~ , , ~~~ ~, ~` ~~~ ~ ~z , ,~ K~ Tr ~WEP > ~~ i x~ ~ 9 ~~' ~ N ~, AN ~ ~~ T ~~~, ~ Location Map City of El -~-~ N ~"' Case Number: CU 07-26 CITY OF ELK RIVER River Mood ~~ ~~ Visit us on the web at www.modspace.com 12' x 44' Designer Standard Features > BARD HVAC (Heat/Cool) > Standard interior doors > Single French recessed entry > Wood siding > Carpeted Interior > T Grid Ceiling > Vinyl covered interior paneling > ADA bathroom > Galvanized roof 20# > 120/240Vo1t, single phase power ~- 100 amp main breaker Additional Information > Date Available: April 1, 2007 > Location: Las Vegas, NV > Pricing: fall 702-450-0783 44' PROJECT DESCRIPTION: The City of Elk River is proposing to locate a 12' by 44' portable office trailer in front of the Public Works garage at 19000 Elk Lake Road to provide temporary office space for the Street Superintendent and Assistant Street Superintendent. Normal office hours are from 7:00 am to 4:30 pm, Monday through Friday. The office will be open 24 hours per day during snow events and emergency responses. The portable office contains two offices and will be occupied by two individuals with an occasional meeting of not more than 12 persons. The parking consists of 24 regular parking stalls and one handicap sta11. There will be no additional persons added to the Street or Park Department staff, so there is no need for additional parking stalls. Since the office trailer is temporary until the building expansion, there is no screening proposed. The portable office has vertical grooved wood siding on the exterior and the skirting will be of like materials. There are no changes proposed for exterior signage on this site. In addition, there is no exterior storage involving this portable office trailer. The site for the trailer location involves an area of 24' by 65' . A low retaining wall was removed and will be replaced. In addition, 3 small trees and 6 bushes were also removed. The site was leveled to accommodate the trailer. There was minimal site impact. This interim use permit is for a period of 3 years.