3.3. SR 03-17-2008
REQUEST FOR ACTION
To Item Number
Citv Council 3.3.
Agenda Section Meeting Date Prepared by
Consent March 17,2008 Tim Simon, Finance Director
Item Description Reviewed by
Pay Estimates Lori T ohnson, Citv Administrator
Reviewed by
Action Requested
The City Council is asked to approve the pay estimates as stated below.
Background/Discussion
Below are pay estimates submitted for approval. These pay estimates have been reviewed and approved
by RJM construction, architect (BWBR/KKE) or department head in charge of the project.
A total change order request of $2,180 for the Elk River Library project has been reviewed and approved
by the city architect and the parks and recreation director. The change order relates to the cost to add a
'I." x 200 geo-loop well. This leaves the net changes by change order at a credit of $2,004.
Financial Impact
Project
YMCA project *
\VWTP Phase II Improv.**
Library Proj ect
Pay Est.
No.
6
2
13
Contractor
RJM Construction
Gridor Constr., Ine.
Merrimac Construction Co.
Amount
$836,554
79,200
143,812.55
* Due to the structure of the bond sale the Economic Development Authority (EDA) maintains a project
fund and debt service fund for the recreation facility project. The construction payments will be
approved by the EDA and the City Council. The EDA approved the pay estimate on March 10, 2008.
**Gridor has elected to submit securities in lieu of retainage.
Attachments
. Pay estimates for the above projects
. Project budget vs. actual (YMCA project)
Action
Motion by_
Second by _
Vote_
Follow Up
S:\Council\Tim\Payestimate0317.doc
APPV ATION AND CERTIFICATION FOR PAYMENT
----,.,
AlA DOCUMENT G702
PAGE ONE OF
PAGES
PROJECT: Elk River YMCA APPLICATION NO: Six
TOWNER:
City of Elk River
13065 Orono Parl<way
Elk River, MN 55330
FROM CONTRACTOR:
RJM Construction, Ine.
5455 Highway 169
Plymouth, MN 55442
CONTRACT FOR: General Construction
PERIOD TO: 2/29/2008
Distribution to:
DOWNER
DARCHITECT
DCONTRACTOR
D
D
VIA ARCHITECT: BWBR Architects
380 St. Peter Street, #600
St. Paul, MN 55102 PROJECT NOS: 207197
CONTRACT DATE:
CONTRACTOR'S APPLICATION FOR PAYMENT
Application is made for payment, as shown below, in cOIUlection with the Contract.
Continuation Sheet, AIA Document G703, is attached.
1. ORIGINAL CONTRACT SUM
2. Net change by Change Orders
3. CONTRACT SUM TO DATE (Line I '" 2)
4. TOTAL COMPLETED & STORED TO
DATE (Column G on 0703)
5. RETAlNAGE:
a. % of Completed Work $
(Columo D + E 00 0703)
b. % of Stored Material $
(Column F on G703)
Total Retainage (Lines 5a + 5b or
Total in Column I of 0703)
6. TOTAL EARNED LESS RETAlNAGE
(Line 4 Less Line 5 Total)
7. LESS PREVIOUS CERTIFICATES FOR
PAYMENT (Line 6 from prior Certificate)
8. CURRENT PAYMENT DUE
9. BALANCE TO FINISH, INCLUDING RETAlNAGE
(Line 3 less Line 6)
$
$
$
$
10,926,201.00
0.00
10,926,201.00
4,424,175.00
206,202
$ 206,202.00
$ 4,217,973.00
$
$ 3,381,419.00
$ ,<;,;,;,:Il~(i;$S<t:olr,
6,708,228.00
CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS
Total changes approved
in previous months bv Owner $0.00
Total approved this Month
TOTALS $0.00 $0.00
NET CHANGES by Change Order $0.00
The undersigned Contractor certifies that to the best of the Contractorts knowledge,
information and belief the Work covered by this Application for Payment has been
completed in accordance with the Contract Documents, that all amounts have been paid by
the Contractor for Work for which previous Certificates for Payment were issued and
payments received from the Owner, and that current payment shown herein is now due.
CO~R: RJM Construction, Inc.
;rxLJ4 c;h~1 Date 2/29/2008
State of: Mitmesota County of: Chisago
Subscribed andJi&b~f, e n.1hi}2J
Notary Public: fJ..~
MyCommissio .Ires: /31/2010
ARCHITECT'S CERTIFIC
In accordance with the Contract Documents, based on on-site observations and the data
comprising the application, the Architect certifies to the Owner that to the best of the
Architect's knowledge, information and belief the Work has progressed as indicated,
the quality of the Wark is in accordance with the Contract Documents, and the Contractor
is entitled to payment of the AMOUNT CERTIFIED.
AMOUNT CERTIFIED. . . . . . . . . . . $
f(!J., sd.. -
(Attach explanation if amount -certified differs from the amount applied. Initial all figures on this
Application c1nd emthe Continuation Sheet that are changed to con/onn with the amount certified.)
ARCHlTEC
c.
Date: 11- fU~~ 4/
1 negotiable, The AMOUNT CERTIFIED is payable only to the
Contra named herein. Issuance, payment and acceptance of payment are without
prejudice to any rights of the Owner or Contractor under this Contract.
AlA DOCUMENT G702 . APPLICATION AND CERTIFICATION FOR PAYMENT. 1992 EDITION. AIAJ1J . Cl1992 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., NW., WASHINGTON, DC 20006-5292
Users may obtain validation 01 this document by requesting a completed AlA Document 0401 - Certification of Document's Authenticity from the Licensee.
~RIDOR CONSTR., INC.
3990 27TH STREETS.E.
BUFFALO, MN 55313
(763) 559-3734
Owner CITY OF ELK RIVER Date 2/25/2008
For Period 1/26/2008 to 2/24/2008 Reouest No. 2
E;;;;Ineer BDM CONSULTING ENGINEERS ST. PAUL MN
WASTEWATER TREATMENT FACILITY PHASE II IMPROVEMENTS
SUMMARY:
I ORIGINAL CONTRACT AMOUNT
2 CHANGEORDER-ADDmON $
3 CHANGE ORDER-DEDUCTION $
4 REVISED CONTRACT AMOUNT
5 VALUE COMPLETED TO DATE
6 MATERIAL STORED
7 AMOUNT EARNED TO DATE
8 LESS RETAlNAGE - 0%
9 LESS AMOUNT PREVIOUSLY PAID
10 AMOUNT DUE TIllS REQUEST
$ 3,594,700
$ 3,594,700
$ 115,802
$ 0
$ 115,802
$ 0
$ 36,602
$ 79,200
The undersigned Contractor certifies that to the best of Contractor's knowledge,
informatioo and belief the Work covered by this Application for Payment bas been completed
in accordarice with the Contract Documents, that all amounts have been paid by the Contractor
for Wark for which previous Certificates for Payment were issued and payments received
from the Owner, and that current payment shown herein is now due.
CONTRACTOR:
GRIDOR CONSTR., INC.
ENGINEER: BDM CONSULTING ENGINEERS
By: J
o
Date: ~\ d...",,\\~ By:
Date:
State of: MINNESOTA County of: WRIGHT
Subscribed ~OltrIO before me day o~ - c::::56
Notary Publi ~
My Commission Expires: 1-31- 01
Approved by Owner:
CITY OF ELK RIVER
Date
PAYXLS 2/29/2008
EQUAL OPPORTUNITY EMPLOYER
.~~' T
~:~=AlA Document G702T" - X992
Application and Certificate for Payment
TO OWNER: cmmFlxaw.r PROJECT: Flranarr.clwus,.y APPLICATION NO: ,a Distdbutfonto:
PERIOD T0: 9tnsroe OWNER ^
CONTRACT FOR: 01F"ro6 ARCHITECT ^
Mertimw CmeN 1bn G., Inc. KKE Mdtllww
FROM CONTRACTOR:
VIA ARCHITECT:
,sptawn.nwsmxuF
so9Rme~...unm, CONTRACT DATE: CONTRACTOR ^
Fact aBihN, Mnmwb 55011 Mnnaepollc. xlrl 55Cm 9691%
PROJECT NOS: / /
FIELD ^
OTHER ^
CONTRACTOR'S APPLICATION FOR PAYMENT
Application is made for payment, as shown below, in connection with the Contract.
Continuation Sheet, AIA Document G703, is attached.
1.ORIGINAL CONTRACT SUM ......
2. Net change by Change Orders ..........................................
3. CONTRACT SUM TO DATE (Line t t 2) ........................... _........
4. TOTAL COMPLETED 8 STORED TODATE (Column G on G703) ......
5. RETAINAGE:
a, o % of Completed Work
(Column D + E on G703)
b. _% of Stored Material
(Column F on G703)
$ 3,%1,091.%
$ 9.91900).09
The undersigned Contractor certifies that to the best of the Contractor's knowledge, inforration
and belief [he Work covered by this Application far Payment has been completed in accordance
with the Contract Documents, that all amounts have been paid by [he Contractor For Work for
which previous Certificates for Payment were issued and payments received From the Owner, and
that current payment shown herein is ow e.
CONTRACTQ~ c>, Im
__
By: Date: o,nsno%
State of: ~-
X09--- ulnn.eo,.
County of:
$ ° 7S I~d >~
Awke
Subscribed and sworn to before
me this Z 7 day of ,Jar r,a..7 ,Z p, f
0p Notary Public:~dJ
Total Retainage (Lines Sa + 56 or Total in Column I of G703).......
6. TGTAL EARNED LESS RETAINAGE ....................................
(Line 4 Less Line 5 Total)
7. LESS PREVIOUS CERTIFICATES FOR PAYMENT .............
(Line 6 from prior Certificate)
~ M C
is„+ ,,, ... .. . .._. ....,. ,
~'° x JOHN M. MILLcH ~
NDiAgy pOgL1C,MINNESOTq
N grCmmirap,Egiry,lr491. 1010
$ 'L ~~. y onumsston expires. ~
$3f$74 7',00
8. CURRENT PAYMENT DUE ............................................. [6~~~
9. BALANCE TO FINISH, INCLUDING RETAINAGE 00
(Line 3 less Line b) $ ~ 75, Oda ~
CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS
Total changes approved in previous months by Owner $ a $
Total apptnved this Month $ $
TOTALS $ $
NET CHANGES b Chan a Order $ 1s.wa.ool
I/3r/i,
ARCHITECT'S CERTIFICATE FOR PAYMENT
In accordance with the Con[rac[ Documents, bused on on-site observations and the data comprising
this application, the Architect certifies to the Owner that to the best of the Architect's knowledge,
information and belief the Work has progressed as indicated, [he quality of the Work is in
accordance with [he Contract Documents, and the Convector is entitled [o payment of the
AMOUNT CERTIFIED. SS
AMOUNT CERTIFIED .............................................................................. $ 8 I Z .
(Anach explanation if amount certified differs from the amount applied. Initial all fi ures on this
Application and an the Continuation Sheet shat are changed to con(nrm with the amount eerti,Ted.)
ARCHIT /~/~ ,/
By: ~ ~L/~7y y/~ Date: i~
This Certificate is not ne~go~tiable. The AMOUNT CERTIFIED is payable only to the Contractor
named herein. Issuance, payment and acceptance of payment aze without q'ejudice [o any rights of
the Owner or Contractor under this Contract
CAUTION: You should sign an original AIA Contract Document, on which ibis text appears in RED. An original assures [bat changes will not be obscured.
AIA Document D702m -1992. Copyright ®1953, 1983, 1965, 1971, 1978, 1983 an_d 1992 by The American Institute of Architects. All Nghta reserved. WARNING: This AIA°° Document is protected by U.S. Copyright Law
antl International Treaties. Unauthorized reproduction or distribution of This AIA` Document, nr any portion of it, may resul7 in severe civil and criminal penalties. and will he prosecuted 10 the maximum extent
t9ossible under the law. Purchasers are permitted to reproduce ten (10) espies of this document when completed. To repoa copyright violations of AIA Contract Documents, a-mail The American Insthute of Architects' legal
counsel, copyright@aia.org.
YMCA
Project Project Total
Budget Actual Proiect Variance
Revenues
YMCA
City Share - EDA Bonds
Interest Earnings 1,157,479
12,000,000
200,000 -
12,000,000
42,399 -
12,000,000
42,399 1,157,479
-
157,601
Total Revenues 13,357,479 12,042,399 12,D42,399 1,315,080
Expenditures
Construction Contract 1D,926,201 3,381,420 3,381,420 7,544,781
Overhead 965,611 820,006 820,D06 145,605
Engineering 26,311 3o,aoa (a,os3)
Architects (BWBR) 839,500 750,397 89,103
Other Professional Services 99,800 39,205 60,595
Misc.(SAGWAC, issuance costs) 365,667 332,074 332,074 33,593
FF&E 900,OOD - 900,000
r,,.,+~n,.o.,,." inn nnn - ~ooooo