7.2. SR 03-17-2008REQUEST FOR ACTION
To Item Number
Ci Council 7.2.
Agenda Section Meeting Date Prepared by
Public Works Mazch 17, 2008 T Mauxex, Public Works Director
Item Description Reviewed by
Authorize Bid fox Jackson Avenue/School Street Intersection Loxi ohnson, Ci Administrator
Improvements Reviewed by
Action Requested
Consider adoption of resolution approving plans and specifications and ordering the
advertisement for bids for the Jackson Avenue/School Street intersection improvements.
Background/D iscussio n
The City authorized preparation of plans and specifications fox the Jackson Avenue/School
intersection improvements in April 2002 The improvements include adding left turn arrows to
southbound Jackson Avenue and westbound School Street. In addition, the improvement
includes constructing a right rum lane on southbound Jackson Avenue. This will necessitate
relocating one signal pole, the signal control box, and installing a longer mast arras.
Once the plans were nearly complete, the project was put on hold as the City Council worked
through a formal five-year Capital Improvement Program (CIP) and had a joint meeting with the
school district, at which this intersection improvement was discussed.
The resolution authorizing the advertisement for bids anticipates that the project will be
constructed in the summer of 2008 when school is not in session. It is important to note that
there will be a period of time (four weeks or longer) that the signal will not be operational, as the
control panel and signal base is moved in the northwest corner; until such time that the mast arm
and improvement is complete and the signal is xestazted. During the time that the signal is not
operational, a temporary four-way stop control will be utilized.
Financial Impact
There is $350,000 identified in the 2008 CIP fox this improvement project.
Attachments
Resolution Approving the Plans and Specifications and Ordering the Advertisement fox
Bids
Action Motion by _ Second by Vote
Follow Up
S:\En~~eedmprovProj\2008Improvement Projects\Schoo] St ]ackson Intesection\Resolutions\u memo 0317-OS.doc
RESOLUTION 08-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS
AND ORDERING THE ADVERTISEMENT FOR BIDS
IN THE MATTER OF THE JACKSON AVENUE/SCHOOL STREET
INTERSECTION IMPROVEMENT OF 2008
WHEREAS, pursuant to City Council direction, the Ptoject Engineer has prepared plans and
specifications fox the Jackson Avenue/School Stteet Intersection improvement,
which plans and specifications have been reviewed by the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River,
Minnesota:
Such plans and specifications, a copy of which is axe available fox inspection through the
City Clerk's office and incorporated herein by this reference, are hereby approved.
2. The City Administrator shall prepare and obtain the publication of an advertisement fot bids
fox the making of the improvement pursuant to the plans and specifications. The
advertisement shall be published once each week fox three consecutive weeks, shall specify
the work to be done, and shall state that the bids will be received by the City Administrator
until 10:00 a.m. on Tuesday, April 15, 2008, at which time the bids will be publicly opened in
the Council chambers of the City Hall by the City Administrator and the Project Engineer
and will then be tabulated fox consideration by the City Council at a meeting thereof at 6:30
o'clock p.m. on Monday, April 21, 2008, the City Council chambers at CitS= Hall. No bids
will be considered unless sealed and filed with the City Administrator and accompanied by a
cash deposit, cashier's check, bid bond, ox certified check payable to the City Administrator
in the amount of 5% of the amount of such bid.
Passed and adopted this 17th day of Match, 2008.
Stephanie A. Kluizing, Mayor
ATTEST:
Tina Allard, City Clerk
S:\BngineerImprovYe°j\2(H18Improvement Projects\School St Jackson Intersection\Resolutions\App plans-specs order ad bids.doc