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5.1. SR 07-22-2002City MEMORANDUM Item 5.1. TO: FROM: DATE: SUBJECT: Mayor and Council Lori Johnson, Finance Director ~ July 22, 2002 Consider Insurance Renewal with League of Minnesota Cities Insurance Trust The City's liability and property insurance coverage was up for renewal with the League of Minnesota Cities Insurance Trust (I2VICIT) on July 1, 2002. City insurance agent Mary Eberly and I started on the renewal several months ago, and Mary has been working with the LMCIT since that time to try to get renewal information by July 1. Obviously that did not happen and she continues to work with them to get the information. Our intent, of course, was to present this information to the Council in June for the July renewal. We hope to have a majority of the renewal information by Monday to distribute at the Council meeting. I currently do not have any of the renewal information so nothing is included with this memo. We are also working on several different options for deductibles and new coverage that is available, and we'll present that information on Monday as well. Both Mary and I will be at the meeting to answer any questions. Action Requested The City Council is asked to renew property, liability, and other coverages with the League of Minnesota Cities Insurance Trust effective July 1, 2002. FIRST NATIONAL INSURANCE AGENCY 812 MAIN STREET ELK RIVER, MN 55330 763-441-2500 763-441-6714 RENEWAL ACCOUNT SUMMARY FOR: CITY OF ELK RIVER 13065 ORONO PARKWAY P.O. BOX 49O ELK RIVER, MN 55330 763-441-7420 PREPARED BY: MARY EBERLY JULY 22, 2002 CITY OF ELK RIVER PREMIUM COMPARISON PROPERTY MOBILE PROPERTY MUNICIPAL LIABILITY AUTO LIABILITY UM/UIM PHYSICAL DAMAGE CRIME BONDS ($200,000 limit) EQUIPMENT BREKDOWN $ (excludes electrical generation equipment) PETROFUND REIMB. $ OPEN MEETING LAW $ 000%) 2001-2002 $ 27,397.00 ($36,253,650 blanket limit) $ 4774.00 $115,512.00 $ 17,070.00 $ 1111.00 $17,625.00 INCLUDED $ 2293.00 4776.00 502.00 1385.00 2002-2003 $ 30,858.00 ($45,618,3 00 blanket limit) $ 5333.00 $120,490.00 $ 17,911.00 $ 1177.00 $ 22,168.00 INCLUDED $ 1736.00 $ 643O.00 $ 502.00 $ 1688.00 TOTALS $192,445.00 $208,293.00 $ 15,848.00 increase (8.2% increase) CITY OF ELK RIVER PRE~ COMPARISON PAGE 2 OPTIONS: PREMIUMS: Excess liability Limit of liability $1,000,000 With waiver of immunity $ 30,572.00 (without liquor liability) 2. Liquor Store property $1,350,000 Liquor liability @ $1,000,000 limit $ 11,975.00 3. $300,000 Bondlimit $400,000 Bondlimit $144.00 additional premium $288.00 additional premium Deductible options a. $1000 deductible each occurrence saves approximately $12,490 annually b. $2500 deductible each occurrence saves approximately $23,820 annually FIRST NATIONAL INSURANCE AGENCY OF ELK RIVER 812 MAIN STREET ELK RIVER, MN 55330 763-441-2500 July 22, 2002 To: Honorable Mayor & Council Persons City of Elk River Thank you for this time on your full agenda this evening. I will be brief, but am available for questions either tonight, or at another time more convenient for you. This year's renewal proposal from the League of Minnesota Cities Insurance Trust (LMCIT) is, again, an excellent proposal. The LMCIT program continues to provide unique and appropriate coverage for MN municipalities, and this self-insured plan remains financially very sound. And, of course, it has again been a pleasure to work with the City's fine staffto collect, analyze and prepare the information necessary to prepare the coverage proposal and premium information for the entire City. We are presenting a brief summary for you this evening, but there is significant detail behind it. Loft Johnson and her staff have an excellent grasp of both the overall concepts and the detail needed to provide this protection for the City's resources. We are here several weeks after the official renewal date of July 1st, but have bound the City's renewal. The LMCI staff has advised that workload has increased significantly, due to insurance market conditions. Quite a number of cities which have not participated in the past, have now come to LMCIT. I have attached a brief outline of the premium costs for this renewal, and will list several additional points we can discuss tonight. If there are areas of concern or question, we can talk about them tonight, or I am happy to attend another meeting to present information. Or, if you prefer, I can meet with one or several of you individually, to review questions. Special items for tonight's discussion include: 1) Rates - the basic rates for most coverages available through the LMCIT program have not changed from last year. Worker's compensation and Machinery Breakdown rates have been increased by about 7%. The increases in cost for this year are coming from increased exposures and coverage enhancements. 2) 3) 4) 5) 6) -Rateable expenditures are higher than last year by about $736,000. -Property values insured have risen from about $36.3 million to $45.6 million. Several new facilities have been added since last year, and the Replacement Values for existing buildings have been increased by an inflationary factor. -Vehicles insured have increased from 112 at renewal last year to 122 for this year. Builder's Risk coverage - will be added for the new Public Safety facility, the City Hall additions and remodeling project. These new facilities are not yet included in the attached costs. We requested a quote for the municipal liquor store operation this year, including the liquor liability. For the past several years, it has been more competitive cost- wise to purchase coverage outside the League's program. This separate policy again renewed in April. Outside market conditions and coverage restrictions may result in the need to come back to LMCIT with these coverages. The current premium is around $5,500. LMCIT's cost would be higher by about $ 6,500, which is more than twice the price, but will accommodate the City's need for protection without special conditions. This matter is still under discussion, so the quote is just for your information tonight, and in case a change becomes necessary. Workers compensation coverage - also with LMCIT, but will not renew until October 1a. The Experience Modifier, an indicator of effective safety procedures, Is currently at .81, which translates into a discount from standard rates of 19%, and is excellent. We anticipate that this coming policy year's modifier will be comparable. Dividends -LMCIT paid the city a dividend of $37,934, this past December. The substantial increase over last year is due in part to reduced claim activity within the LMCIT program, and in part to the City's long-time participation in the LMCIT program and the success of safety & loss control efforts. The ability to return a portion of premiums paid also speaks to the financial wisdom of the LMCIT program and its plan administrators. Deductible Options - we have again included several deductible options, but are not prepared to make a recommendation to you tonight. Overall, the City's claim experience appears to be improving, which typically would provide incentive for the purchase of a larger deductible and subsequent premium savings. We have requested additional actuarial data and a quote for larger occurrence deductibles with "stop-loss" provisions from LMCIT. After completion of this analysis and calculation of financial benefits, we may be back with a recommendation to change deductibles. For now, the current deductible of $500, or a change to $1,000 deductible would be reasonable. This completes the summary. If there are additional questions, I am happy to respond tonight, or research and come back with additional information. Based on the stability of the LMCIT program, and the updated coverages and exposures for the city of Elk River, we are recommending the council pass a motion to accept the LMCIT renewal proposal for property, liability and package coverages at $208,308, for the July 1, 2002 - 2003 renewal period. Thank you for the time on your agenda, and for doing business with First National Insurance Agency. We appreciate the City's business, and thank the Council for its careful attention and concern for the Citizens of Elk River. Respectfully, Mary Eberley, CPCU Agency Mgr.