5.4A. SR 07-22-2002Item 5.4.A.
Police Department
MEMORANDUM
TO:
FROM:
DATE:
Mayor and City Council
Thomas D. Zerwas, Chief of Police
July 19, 2002
SUBJECT: Authorization to Purchase new ATV's
The Elk River Police Reserves were authorized in 1996 to purchase two (2) four-wheel drive
ATV's for use in City parks, for the 4m of July, for the Sherbume County fair and other
search and rescue efforts.
Initially, the ATV's worked well for our use, however, as time passed the design and degree
of easiness of use for new ATV's has evolved. The old ATV's are manual shifting units and
not user friendly. We have experienced many problems over the past two (2) years with the
current ATV's, which is the main reason for this request In fact, during this year's
Sherburne County Fair, both ATV's broke down and the officers were without them. We
experienced this same incident at last year's 4m of July event.
We are requesting authorization to trade in the two (2) 1996 ATV's for two (2) new ATV's
that are automatic shifting. I will bring the quotes that we have received from area ATV
dealers on Monday night. If the council authorizes this request, I would recommend using
funds from the current police reserve budget. If funds nm short at the end of the year, City
Administrator Pat Klaers has indicated a fund transfer from equipment reserves could be
done to offset this purchase.
If you have any questions please give me a call.
Police Department
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Mayor and City Council
Thomas D. Zerwas, Chief of Police
July 19, 2002
Authorization to Hire Scanning Company
In the 2002 police depa~xent budget, $3300.00 was approved in capitol outlay for the
purchase of a Digital Voice Playall system. Early this year, we attempted to purchase this
system, however, we found it would have been incomplete and not effective. We have
therefore decided to postpone this purchase until 2003 for a complete system. We are
requesting authorization to utilize the funds for a different use.
We, along with city administration, purchased a LaserFiche Document Scanning System
earlier this year. As a result of being short-handed in the clerical area due to an increase of
workload, we have been unable to utilize this system. The records area is also at maximum
capacity for space. We are requesting authorization to utilize the above-mentioned funds to
hire a scanning company to come in and scan a partial amount of records into the
LaserFiche system. With the money available, we will be able to scan about 1/7 of our
current records. As time permits during the rest of this year, clerical staffwill attempt to
scan additional records into the system.
In 2003, we hope to hire an additional clerical person who would also assist in completing
this project.
If you have any questions please call me.