6.0. SR 08-26-2002City
MEMORANDUM
Item
6
TO:
FROM:
DATE:
SUBJECT:
Mayor and Council
Pat Klaers, City Admini~
August 26, 2002 ~
Budget Worksession
At the August 12, 2002 City Council budget worksession we had an opportunity to review
the preliminary sample levy information, proposed revenues, revised personnel additions
that are in the proposed expenditures, and capital outlay items. Due to the lateness of the
evening we did not have an opportunity to review in any detail the departmental
expenditures. Please bring the August 12, 2002 budget material to this August 26, 2002
budget worksession.
When we left the August 12, 2002 meeting, we identified a $362,100 budget gap between
proposed revenues and requested expenditures. This budget gap existed in spite of the city
going to the maximum levy allowed by law, reducing the personnel additions, and moving
most of the capital outlay expenditures out of the general fund and into the equipment
reserve and equipment certificate budgets.
On August 26, 2002, the City Council should seriously discuss and provide feedback to staff
on a number of issues. These issues include:
Whether to go to the maximum levy or not - This amount has to be certified to the
county by September 15, 2002, and can be lowered but cannot be increased. The
budget is finalized after the December Truth in Taxation public hearing.
Whether to hire a police officer for truck enforcement - This program includes the
purchasing of a vehicle (truck) and equipment. The total equipment and vehicle
expenditures will be in the $50,000 range.
Whether or not a two percent or three percent wage increase should be given for
cost of living reasons - Three percent has been the norm; however, the economic
times are tough and a two percent increase may be reasonable. This would save
_August 26, 2002 2
Budget IVorksession
about $28,000 assuming it was also included in the police union contracts, which are
up at the end of 2002.
Whether or not a Reliant Energy gas franchise fee should be initiated - If a franchise
fee is to take place, it is assumed that the monies generated would go to the street
pavement replacement program. If this takes place then the tax levy for street
replacement could be reduced and these tax monies could then into the general fund.
This general fund revenue addition would greatly assist the city in balancing its 2003
(and future) budgets.
Whether or not the city should consider charges for vehicle lockout services - Most
of the surrounding metropolitan communities have a fee for police services when
assistance is provided due to an individual being locked out of their vehicle.
The above items are key issues for Council discussion on August 26, 2002. However, there
are additional items that also need Council consideration, including a reduction in requested
personnel that I'I1 be recommending. My personnel recommendations include not funding
the seniOr center receptionist, not funding the recreation office assistant, and reducing the
fire prevention specialist to 624 hours per year. Additionally, it should be again noted that no
provisions are in the 2003 budget for a park and recreation director or for a city engineer
position. Another 8/26 discussion item will be the proposed changes in the capital outlay
expenditures.
In addition to the capital outlay kems in the general fund, equipment reserve, and equipment
certificate budgets, there is another discussion that needs to take place on the overall city
capital improvement program (CIP). The need for the City Council to review and consider a
5-year CIP was an issue that was identified in the Financial Management Plan. This issue will
not get discussed at the August 26, 2002 meeting, but it is scheduled to get to the City
Council in the very near future and most definitely before the December Truth in Taxation
public hearing.
Attachments · Three budget gap memos
· August 20, 2002 Pioneer Press taxes/user fees article
· August 12, 2002 revenue pages
· August 12, 2002 expenditure summary page
· August 12, 2002 expenditures by budget categories pages
· Personnel Services page (with notes)
· Updated capital outlay page, August 12 proposal, and 2002 plan
· Preliminary sample levy page
/ Finance/Budget/0828budgetraemo
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Mayor and Council
Pat Klaers, City Administrator ~~
August 26, 2002
Recommended Changes in Proposed 2003 Budget
The following changes are recommended to the draft 2003 budget. This August 12, 2002
draft budget showed revenues in the amount of $7,571,200 and expenditures in the amount
of $7,933,300. The resulting budget gap between requested expenditures and available
revenues is $362,100. The following budget changes are recommended in order to help close
this budget gap:
R even u es
$25,000
$5,000
$9,750
$3,000
$5,000
$10,000
$5,000
Reduce the surface water management tax levy and apply these monies to the
general fund.
Increase building permit estimate.
State grant - safe and sober program.
State/federal grant-juvenile program.
Increase plan check fee estimate.
Increase hquor store transfer.
Increase utilities transfer.
Expenditures
Personnel Services
$45,600 Police (investigations) - Do not fill the drug enforcement officer position.
$9,900 Fire department (administration) - Reduce hours for the fire prevention
specialist from 1248 to 624.
$15,600 Recreation (administration) - Do not hire the requested part time
office assistant.
$11,750 Senior center - Do not hire the requested part time receptionist.
S~ Coundl/ Pat~ Budget~ RecommendedChanges
Miscellaneous
$-5,000
$-5,000
$-5,ooo
$-1,ooo
$-2,ooo
$-1o,ooo
$-13,350
$-24,150
$+18,000
$-40,350
Mayor/Council - Reduce Heritage Preservation Commission (HPC)
request - The original request was for $5,000 to hire a consultant to do an
oral history and $5,000 to begin an inventory of property. The reduction
allows the HPC to do one or the other or half of each project.
Police (administration) - A high estimate for the Visionaire maintenance
contract was in the original August 12, 2002 budget.
Streets - Contractual services - Reduce the amount of funds spend on
sealcoatmg and overlay projects to the same level that is in the 2002 budget.
Shade trees - Operating supplies - reduce the tree coupon program
Parks - Professional services - no Lake Orono goose trapping program
in 2003
Recreation (programs) - Do not contribute, as requested, to the Boys &
Girls Club for the "Kids in Control" program. The content of this program
is similar to the Safety Camp program, which the city runs. The city will
partner with the Boys & Girls Club but should not fund their programs. The
city already contributes $20,000 to the Boys & Girls Club for staff wages for
"Recycling Education" programs.
Senior Center - Personal services reduction - An error was found in the
number of hottrs worked for the existing part time staff in the August 12,
2002 draft budget.
Economic Development - Remove all expenses for personal services as
the HRA and EDA will fund 100% of the economic development
department.
Transfers need to increase for elections in order to equalize the annual tax
expenditures. These monies will go into equipment reserves in 2003 and then
into the general fund revenues in 2004 to partially offset the 2004
expenditure of $36,000 for elections. This sequence will be repeated for
2005-06, etc.
Miscellaneous departmental adjustments
The above adjustments are $233,450. This brings the total revenues to $7,633,950 and the
total expenditures to $7,762,600. This leaves the city with a budget gap of $128,650.
Please see the attached list of options for additional possible budget amendments. First and
foremost on this next list is the gas franchise fee. The next most important issue is the
lockout fee for police services when individuals lock their keys in their vehicle. Another
important consideration is the annual wage increase.
S~ Coundl/ Pat~ Budget~ RecommendedChanges
MEMORANDUM
TO:
Mayor and Council
FROM:
DATE:
Pat Klaers, City Administra~~
V~
August 26, 2002
SUBJECT: Other Budget Gap Options
If all of the recommended changes from the previous page are accepted by the City Council,
then the updated draft 2003 budget will show revenues at $7,633,950 and expenditures at
$7,762,600. This leaves the city with a budget gap of $128,600.
Three key issues for the City Council to consider in closing this budget gap are the gas
franchise fee, the police vehicle lockout fee, and a lower cost of living adjustment.
Gas franchise fee - The 25 year non-exclusive franchise fee with Reliant Energy is up on
April 13, 2003. While the franchise agreement is non-exclusive, it should be noted that the city
rejected a request from NSP in 1999 to allow dual services in the community. Only a few
municipalities (less than 10) collect a franchise fee but I know that other cities are exploring
this option. If the City of Elk River is to collect a franchise fee, then it is recommended that
these monies go towards the Street Pavement Management Program (PMP). This would allow
the tax levy that goes for the PMP to be reduced and then these tax funds would be available
for General Fund expenditures. In this manner the gas franchise fee will not result in a tax
reduction, but it does provide for non-tax paying and tax paying entities to pay the same
amount for the Street PMP program. If the city is to go forward with a franchise fee, Reliant
has requested that the city go through a public process to establish this fee.
The simplest method for managing a gas franchise fee is to do it on a meter basis. There are
currently approximately 5000 residential gas meters and 500 commercial/industrial gas meters
in the city. Please consider the following figures:
5000 residential at $1.50 per month = $90,000
5000 residential at $2.00 per month = $120,000
500 commercial/industrial at $3 per month = $18,000
500 commercial/industrial at $4 per month - $24,000
Lockout fees - Elk River is one of the few larger cities in the area that do not charge a fee for
providing vehicle lockout services. Almost all of the metropolitan communities charge a fee.
Ramsey initiated a $20 per vehicle lockout fee in January 2002. The City of Ramsey has
approximately 350 calls for lockout service.
In Elk River, about 75% of the vehicle lockout calls are responded to by Police Officers.
These are non-priority calls and the Police Officer gets there whenever he or she can. In
round numbers, it is fair to say that it takes about 1/2 hour per lockout call.
The number of lockout calls has increased significantly over the years. In 2000 the city
responded to 1258 lockouts and in 2001 the city responded to 1406 lockouts. An increased
number of lockout calls are predicted in the future. Twenty dollars per service is the norm and
at this rate somewhere in the neighborhood of $25,000 in revenues could be expected.
The Chief of Police has previously resisted charging a lockout fee as this service is usually a
very positive public contact and service that the city can provide its citizens and visitors. (A
large number of the lockouts happen at shopping areas.)
Cost of living adjustment (COLA) - The City Council annually provides an increase to the
employees for cost of living purposes. This COLA increase is in addition to the wage plan
step increases for employees that happen July 1 of each year. For employees that are at the top
of the pay plan their only wage increase is the COLA increase.
For as long as ! can remember, the city has provided a 3% COLA increase to the non-union
employees. This 3% COLA increase has generally kept the city competitive in wages with its
neighboring and similar communities. The concern is that if less than 3% is given in Elk River
and 3% is given in neighboring and similar communities, then Elk River will begin to fall
behind. One year or two may not have a significant impact but I would not want to have the
city employees consistently received a lower COLA increase than neighboring and similar
communities.
The difference between a 2% and a 3% COLA increase for all city employees (including
Police union employees) is approximately $28,000.
Other budget options to consider
Mayor and City Council
$5000/eliminate the balance of the HPC request for oral history and inventory work
$500/further reduce the HPC conference and school request (This keeps $1000 in the
budget for HPC conference/schools.)
$2000/reduce city newsletters from 6 times per year to 4 times per year
Cable TV
$3000/Office supplies...purchase laptop computer in 2002 using City Council
Contingency funds
Administration
$3000/Office supplies...purchase two computers in 2002 using City Council
Contingency funds
Finance
$3000/Office supplies...purchase computers in 2002 using City Council
Contingency funds
Police
$2000/Professional services.., further reduce optical imaging contract (this keeps
$3000 in the budget for optical imaging services)
$23,250/Personal Services... eliminate the Truck Enforcement officer that is planned
to begin in July 2003... this also saves approximately $50,000 in equipment
certificate expenditures.
$8100/Personal services.., eliminate Secretary/Receptionist position and consider this
position for the 2004 budget
Fire Department
$3600/Office supplies...use the Public Safety Building fund for the FF&E for the
second station computers (2) and printer/fax machine
$2000/Operating supplies...purchase the laptop computer for Engine 3 in 2002
using City Council Contingency funds
Emergency Preparedness
$2000/Office supplies...use the Public Safety Building fund for FF&E for the EOC
computer and printer/fax
Building and Zoning
$2000/Equipment R & M services...get the Geobase update in 2002 (sufficient funds
are in the B&Z 2002 budget)
Streets
$2550/Office supplies...purchase 2 computers now using Council Contingency funds
$5350/Operating supplies.., eliminate the purchase of the paint striper and consider
this in 2004 or use street equipment reserves and purchase now
$5000/Contractual services.., further reduce the overlay/seal coating
program...history shows that we tend to spend less than $90,000 per year
Shade Tree
$1500/Operating supplies.., further reduce the coupon program
Recreation-Administration
$3000/Office supplies...purchase 2 computers in 2002 using Council Contingency
funds or Equipment Reserve funds
Recreation-Programs
$1500/Decrease Arts Alliance contribution
s: \council\pat \budget\budgetgapoption.doc
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Mayor and Council
Pat Klaers, City Administrator~~
August 26, 2002
Last Resort Budget Options
$6,000 - eliminate city newsletter
$5,000 - eliminate Volunteer Recognition program
$9,000 - eliminate Employee Recognition program
$17,300 - do not expand the Cable Assistant position to full time
$7,000 - no national conference for Planning Commissioners and Planning staff
$2,000 - no national conference for City Clerk
$1,500 - no national conference for Finance Director
$3,500 - do not hire the part time Legal Assistant
$3,000 - eliminate the balance of the Police optical imaging contract
$1,500 - no national conference for the Chief of Police
$37,400 - purchase the Police DBI system in 2002 using "excess" Police personal services
funds
$9,900 - eliminate the Fire Prevention Specialist position
$8,050 - move 10% of the Fire Chief's 6me to the safety budget and fund this expense
with insurance reserves
$1,800 - no national conference for the B/Z Administrator
$5,000 - reduce the street contractual services program for overlays/seal coating (could cut
morel)
$30,000 - assess out to benefited property owners the seal coating program
$9,000 - eliminate the balance of the snow removal contractual services
$7,500 - eliminate the balance of the shade tree coupon program
$5,000 - eliminate the park patrol weekend program
$2,000 - further reduce the Arts Alliance contribution
$2,000 - no national conference for the Senior Coordinator
$5,000 - increase the street reserves transfer into revenues
$.>.>.> - add fund balance reserves (This is not recommended as fund balance reserves may
be needed in 2004 or even in 2003 if the 2003 Legislature cuts 2003 local government
aids after the city budget is approved in December 2002.)
axes give way
to 'user fees'
NATE THOMSON, PIONEER PRESS
St. Paul city employees Barry Nyquist, in bucket truck, and Jerry Halverson trimmed a storm-
damaged tree Monday on Geranium Avenue. Tree trimming and snowplowing are among
services Mayor Randy Kelly believes should be paid for through special fees.
Loath to raise
property taxes,
local units of
government are
turning to service
charges. But is
that good policy?
St. Paul budget shifts from property taxes
Property taxes are only a fraction of what it costs to run St. Paul,
and this table shows the city is moving further away from
traditional tax financing.
Year Total budget Taxes Percent
1996 $398,739,292 $64,358,298 13.7%
2000 $414,975,605 $62,393,263 13.1%
Source: City of St. Paul
PIONEER PRESS
BY TIM NELSON
Pioneer Press
Need the fire department to get you out of
your wrecked car? In St. Paul, that'li be $300.
Get your street plowed? The city will send
you a bill in 2004.
Been thrown in the pokey? That'll be $20 a
day, or $35 if you're in Sherburne County.
Welcome to government a la carte, the
shape St. Paul and many other local govern-
ments around Minnesota are taking as they
edge away from property taxes and the politi-
cal rancor of levying them. Instead, they're
moving toward a fee-for-service system.
Advocates see service fees as a way to
make tm-exempt properties pay a portion of
the cost of government and as an incentive in
helping to control some spending. Opponents,
however, say the ~hange can make it harder
to measure the true cost of government and
prevents taxpayers from deducting the new
fees on their income tax returns.
The money still comes out of residents'
pockets -- the bill might even be mailed in the
same the envelope as property taxes.
SERVICE CHARGES, 7A
TUESDAY, AUGUST 20, 2002
ST. PAUL PIONEER PRESS ·
Service charges
(continued)
But it's not a "tax."
"It's a stalewide trend, and
even the smallest cities in
greater Minnesota are strug-
gling with it," says Remi Stone,
a lobbyist with the League of
Minnesota Cities. "Their gener-
al funds are strapped, and
they're facing levy limits on
property taxes at the Capitol. So
they look at fees .... It just
makes sense."
i-~,_.- ~: -- _----:;
es well
s for
security alarms and liquor
licenses.
But few cities will be looking
as hard at fees as St. Paul. To
deliver on his campaign prom-
ise to keep property taxes fiat,
Mayor Randy Kelly has pro-
posed paying for core services
like snowplowing and tree trim-
ming by assessing a "service
charge" in addition to proper-
ty taxes.
(Minneapolis pays for snow-
plowing out of its general fund,
with property taxes. Tree trim-
ming is the jurisdiction of the
city's park board, which has its
own separate levy.)
"It's a huge step he's made
here," Stone said after the
mayor released .his budget pro-
posal last week. "He said, 'This
is it. The citizens themselves
are going to have to determine
what they want and how they're
going to pay for it.'"
Not everyone, though, is sure
it's a step in the right direction.
"I think Minnesotans are
very willing to pay their fair
share. This isn't Mississippi,"
says David Strom, legislative
director for the Taxpayers
League of Minnesota. "But there
is an increasing trend for gov-
ernment to be a little bit trickier,
make things a little more
opaque. And the only way
democracy works is for people
to know what's going on: what's
coming in, what's going out."
And the ins and outs of
municipal finance are set to
become a key issue in Minneso-
ta: The state is facing a $2 billion
shortfall and likely will make
some serious cutbacks next
year. But as'it is, the state
spends $3.3 billion a year the
third-largest line item in the
state budget to subsidize the
traditional property tax system.
Here are the pros and cons of
changing that system, as St.
Paul and other cities are consid-
ering:
· A fee-for-~ervice system
can reach beyond tax levies.
Tax-exempt properties like
churches or colleges, for
instance, could be billed for
snowplowing or tree trimming
that they don't pay for now.
· Fees can help control pub-
lic spending: St. Paul, for
instance, sends out $105,000
ambulances and paramedic
crews scores of times a year to
calls about minor ailments.
Charging $300 a visit might
encourage people to get them-
selves to a clinic and not rely on
the Fire Department as their
health care provider.
a Unlike property taxes, fees
and charges typically aren't eli-
gible for income tax deductions.
That may actually raise taxpay-
ers' "out-of-pocket" expense,
since the local, state and federal
governments all get a bite of the
same money.
· Fees can obscure the ulti-
mate cost of services: a $300
vehicle extrication charge from
the fire department, for
instance, could be paid as part
of a traffic accident settlement,
but auto insurers will eventual-
ly pass that charge and their
costs along to policy holders.
· Public fees must, by law, be
"reasonable," and be reported
to the state auditor. But they
aren't subject to the same dis-
closure as property taxes, such
as "truth in taxation" hearings
or public notices of abatements.
They are the fine print of public
f'mance.
But this is about mor6 than
just the fine details of municipal
revenue policy. St. Paul already
charges more than $8 million a
year to property owners for
street sweeping and summer
street maintenance, apart from
property taxes. (The
services are included in the reg-
ular general fund levy in Min-
neapolis.) The mayor's 2003
budget suggests adding anoth-
er $6 million to the separate
assessment for winter mainte-
nance in 2004.
Together, the street
charges equal 22 percent of the
city's $66 million property tax
levy. It's serious money at stake.
And it isn't just dollars and
cents, either it touches on
some of the most nettlesome
political issues in St. Paul.
Strom, the Taxpayers
League lobbyist, points out that
fees-for-service are much differ-
ent than traditional taxation.
Fee transactions, he says, imply
that the service is elective: If
you don't want to pay, you can
find someone to do it cheaper,
you can do it yourself or you
can do with less if not with-
out.
But that won't work with
snowplowing: That all has to be
done at once for it to work. Peo-
ple have to be rescued from
their cars without asking first
what it will cost or who might
do it more cheaply.
"You can't, have your cake
and eat it, too. Without competi-
tion, it's just another form of
tax," Strom says, raising the
privatization issue that came to
be one of the central debates of
last year's mayoral race.
Kelly has avoided that last
"p-word" as conspicuously as
he has promised to hold down
"property taxes."
But with the state takeover
of school funding from local
levies, state cutbacks to the tax-
increment financing that cities
offer builders and St. Paul's own
10-year levy record, it's clear
if St. Paul is any example that
business isn't going to be as
usual for local governments.
"There is a very different
dynamic that is beginning to
take place," Kelly said after his
budget address. "We're in a
very different environment
than we were before. We have
to adjust to that, and state poli-
cy has to begin reflecting the
kind of tools cities need to pro-
duce the revenue they need."
Discussion of that adjust-
ment in St. Paul will kick off
Wednesday, when the City
Council opens its first full budg-
et debate with the Kelly admin-
istration starting at 10 a.m.
Tim Nelson can be reached at
tnelson@pioneerpress, com or
(651) 292-1159.
The St. Paul City Council begins
its monthslong review of the 2003
budget at 10 a.m. Wednesday in
Council Chambers at City Hall.
August 12 Proposed BuOget ..T, - ' ~ ~
c~ o~ EL~ ~v~ ~200 I ' ~d,~ 7_ Page: 1
Prior ................. Current Year ...................... ~O~ ~
Year Original ~ended Actual Thru Estimated
'~ 12/31/02 Actual Budget Budget Oece~er Total Requested ~eco~ended Adopted
Fund: 10i GENERAL FUND
Revenues
TAX T~E$
3111 Current Ad Valorem Taxes 3,784,590 4,163,150 4,163,150 1,901,167
3112 Delioquent Ad Valorem Taxes 84,005 0 0 36,6B4
3121 Gravel Tax 54,737 54,000 54,000 17,007
3131 Penalties/Interest 26,519 0 0 1,973
3132 Tax Forfeited Land Sale 16,351 0 0 0
TAXES
4,395,600 4,563,800
54,000 54,000
3,966,202 4,217,150 4,217,150 2,036,751. 4,449,600 4,617,800
LIC LIC~2VSES 4 PERMITS
3211 Liquor License
3212 Amusement License
3213 Cigarette License
3214 Apartment License
3215 Gas Fitters License
3216 Mining License
3217 Garbage Hauler License
3210 Other Business License/Permit
3231 Building Permit
2 .umbing/Heating Permit
3233 Permit Surcharge
3234 Electric Permit
3235 Animal License
3236 Parking Peri,st
3237 Other Non-Business Lic/Perut~t
LICENSES & PERMITS
44,656 44,000 44,000 40,81B 44,000 49,000
1,485 1,200 1,200 0 1,400 1,400
2,600 2,300 2,300 0 2,400 3,000
12,672 12,500 12,500 15,840 13,500 13,500
5,005 2,500 2,500 2,030 3,000 3,000
8,830 I3,500 13,500 13,596 i3,500 13,500
861 1,000 1,O00 315 850 850
10,550 15,000 15,000 16,591 i5,000 15,000
631,031 389,200 389,200 272,325 414,550 414,550
245,232 76,300 76,300 55,516 90,000 90,000
1,573 1,100 1,100 11,587 1,200 1,200
233 0 0 145
1,506 2,000 2,000 1,210 1,500 1,500
204 0 0 248
22,614 6,000 6,000 875
6,000 6,000
989,052 566,600 566,600 431,093 606,900 612,500
OOVT INTERGOVERNMENTAL REVENUE
3311 COPS Grant
3320 Low Income Housinq Aid
3321 Local Government kid
3322 Homestead Credit
3323 Local Performance kid
3324 PEHA kid
3325 Police 2% kid
3326 Police Training Rein~
3327 State-Aid Street Malnt
3329 State Crime Prevention Grant
iher State Grants
3341 County Grant
3342 Other Local Grants
2~,784 0 0
13,274 9,900 9,900
324,150 927,I50 937,I50
522,899 0 0
0 -' 0 0
i1,514 11,500 11,500
i31,106 135,500 135,500
10,483 9,000 9,000
33,360 33,350 33,350
10,173 0 0
1,500 0 0
19,300 0 0
0 0 0
11,689
9,893
468,578 937,150 937,150
0
0
5,757 11,500 i1,500
0 132,000 132,000
0 10,500 10,500
35,025 33,350 33,350
0
1,650
0
0
BUDGET WORKSHEET
August 12 Proposed Budget Da~e:
Time: 2:12pm
CITY OF E~K RIVER 200 I ~f-;O ~ Page: 2
Prior ................. Current Year ......................
A Year Original A~ended Actual Thru Estimated
12/31/02 Actual Budget Budget DecaYer Tot~ Requested Reco~ended ~dopted
........................... t ................................................................................................................................
Pund: 101 GENERAL
INTERGOVE~NMENTAL REVENUE 1,102,543 1,136,~00 1,126,400 532,592 1,12~,5~ 1,i24,500
C~GS C~GES FOR SERVICES
3411 A~n Project Fees 50,000 50,000 50,000 0 25,000
3412 Planing G Zoning Fees 21, Ili i9,150 19,150 17,055 20,000
3413 Plan Check Fee 376,3B3 255,300 255,300 152,762 247,300
3415 Special ~sessme~t Search 2,010 1,800 I,B00 1,065 1,800
3416 Maps/Ordnances 2,B80 2,000 2,000 577 2,500
3417 Copses 2,432 1,000 1,000 1,711 2,000
3418 Other General ~vt Services 3,B70 2,500 2,500 1,62B 1,500
3431 Police Service~ 7,B91 10,00~ 10,000 3,010 B,000
3432 School ~aison 43,000 47.,000 47,000 21,500 43,000
3433 Mobile Connection Fees 0 0 0 2,400
3434 ~imal I~ound Fee 2,990 2,500 2,500 1,425 2,500 2,500
3435 Vehicle I~ound 30 0 0 I0
3436 Fire Contract~ 7B,523 78,000 78,000 B1,59i 79,000 79,000
34~Fire Calls 4,~50 9,000 9,000 3,~75 7,000
3 .treat Services 15,587 3B,000 38,000 I4,G94 30,000
34~I Recreation Fees 65,645 B0,000 B0,000 56,37~ 95,000
3467 Concession~ 0 0 0 19,050 45,000
3472 Park Use Fee 3,081 0 0 2,2~0 2,500
3474 Facility Use Fee 0 ~ 0 4,B4~ 15,000
3~75 B~l~ng Kent 0 0 0 2,300 3,600
34B3 Sewer Inspection Fee 11,191 2,000 2,000 [4,080 7,000
3484 Contractor ~cense Check 2,100 1,500 1,500 1,355 2,000
CHARGES FO8 SERVICES
glNE FINES
3510 Cou~t Fines
3511 Parking Fines
FINES
SA SPECIAL ASSESSMENTS
3610 Special Assmts-County
SPECIA5 ASSESSMENTS
OREV OTHER REVENUE
36~.L~nterest Income
3. anc~.og Machines
]623 Solid Waste Surcharge
3625 Refunds 4 Rei~bursements
25,000
20,000
247,300
1, HO0
2,500
2,000
8,000
7,000
30,000
95,000
52,000
2,500
15,000
3,600
7,000
2,000
693,374 599, 750 599, 750 403,370 639,700 602,200
83,416 230,000 230,000 60,928 115,000 150,000
5,.805 7,500 7,500 3,660 6,000 6,000
89,221 237,500 237,500 64,588 121,000 156,000
0 O' 0 0
0 0 0 0
t06,262 90,000 90',000 61,1t2 100,000 90,000
0 0 0 0
9,000 9,000 9,000 9,000 9,000 9,000
2,009 2,400 2,400 48 1,500 1,500
August i2 Proposed Budget Date: 08/08/02
T~me: 2:i2pm
Prior ................. Current Year ......................
Year Original kmended Actual Thru Estimated
[2/31/02 Actual Budget Budget Oecember Total Requested Recommended Adopted
Fund: 101 GENERAL FUND
Hevenues
OREV OTHER BEVENUE
3626 Contributions
3629 Miscellaneous Revenue
OTHER REVENUE
5,650 6,700 6,700 2,500 3,700 3,700
4,499 3,000 3,000 4,536 9,000 3,000
127,420 111,100 lll,100 77,I96 117,200 107,200
THIN TRANSFERS IN
392I Transfers
3925 Transfer-Landfill
3926 Transfer-Capital Outlay Reserv
3928 Transfer-Street Reserve
3929 Transfer-NSP/RDF Reserve
3930 Transfer~Development
3931 Transfer-Drug Forfeiture
3942 Transfer-kSdTS
3943 Transfer-Liquor
3945 Transfer-Utilities
3948 Transfer-EDA
3949~ansfer-HRA
TPd~NSFEH$ IN
0 0 0 0
0 2B,O00 28,000 2H,O00 30,000
10,000 0 0 0
0 45,000 45,000 0 45,000 45,000
39,500 39,500 39,500 39,500 39,500 39,500
3,050 0 0 0
6,224 0 0
lo,ooo 10,00'0 10,000 lo,ooo lO,OOO 10,000
110,000 120,000 120,000 120,000 120,000 120,000
90,000 100,000 100,000 70,000 100,000 100,000
3,000 3,000 3,000 3,000 3,000 5,000
1,500 1,500 1,500 1,500 1,500 1,500
9'73,274 347,000 347,000 272,000 319,000 351,000
Total Revenues
7,241,086 7,215,500 7,215,500 3,817,590 7,377,900 7,571,200
City of Elk River
General Fund Revenue
_ PROPOSED ADOPTED ACTUAL REVENUE RECEIVED
BUDGET BUDGET Actual to
2003 .2002 July 31,2002 2001 2000 1999 1998 1997
Taxes
Ad Valorem 4,563,800 4,163,150 2,019,744 3,911,464 3,289,348 3,058,053 2,832,140 2,471,703
Gravel 54,000 54,000 17,007 54,737 53,633 56,658 51,289 45,766
Total Taxes 4,617,800 4,217,150 2,036,751 3,966,201 3,342,981 3,114,711 2,683,409 2,517,469
License & Permits
Liquor 49,000 44,000 40,815 4.4,656 43,354 35,386 37,324 34,805
Amusement 1,400 1,200 1,485 1,215 1,395 3,430 2,400
Cigarette 3,000 2,300 2,600 2,342 2,125 2,595 725
Apartment 13,500 12,500 15,840 12,672 11,956 11,016 15,596 11,904
Gas Fitters 3,000 2,500 2,030 5,005 2,601 2,640 2,736 2,448
Mining 13,500 13,500 13,596 8,830 18,172 12,547 12,160 11,762
Garbage Hauler 850 1,000 315 861 990 1,905 1,140 . 1,755
Other Business 15,000 15,000 16,591 10,550 9,262 8,335 7,165 8,044
Building Permit 414,550 389,200 272,325 631,031 543,562 363,351 376,909 342,248
Plumbing/Heating Permit 90,000 76,300 55,516 245,232 101,524 62,278 70,302 83,885
Permit Surcharge 1,200 1,100 11,587 1,573 1,237 913 1,035 866
Electric Permit 145 233 208 263 365
Animal License 1,500 2,000 1,210 1,506 2,250 2,021 1,828 2,182
Parking Permit 248 204 384 600 324 1,283
Other Non Business 6,000 6,000 875 22,614 10,833 6,532 7,817 8,014
Total Licenses & Permits 612,500 566,600 431,093 989,052 749,890 511,307 540,826 492,321
Intergovernmental Revenue
COPS Grant 11,689 24,784 70,818 84,740 124,340 105,159
Other Federal Grants
LGA 937,150 937,150 468,578 324,150 276,977 198,188 241,573 227,640
HACA 522,899 500,644 496,244 508,880 500,385
LPA
- 17,760 18,581 14,980
~' Income Housing Aid 9,900 9,893 13,274
,A Aid 11,500 11,500 5,757 11,514 11,514 11,514 18,373 5,757
Police Aid 132,000 135,500 131,106 135,997 ,137,871 119,141 98,276
Police Training Reimb. 10,500 9,000 10,483 10,886 7,901 6,646 6,360
State Aid Street Maint. 33,350 33,350 35,025 33,360 30,300 29,716 29,341 27,391
State Crime Prevention Grant - 10,173 14,930 34,857 34,253 3,670
Other State Grants 1,650 1,500 3,379 14,308 8,469
Other Local Grants 19,300 12,524 8,909 6,421
Total tnt~vtl. Revenue 1,124,500 1,136,400 532,592 1,102,543 1,055,445 1,047,623 1,118,506 996,039
Charges for Services
Admin. Project Fees 25,000 50,000 50,000 6,488 37,740 16,962
Planning & Zoning Fees' 20,000 19,150 17,055 21,111 21,320 18,765 19,310 25,850
Plan Check Fees 247,300 255,300 152,762 376,383 328,112 213,400 223,832 201,254
Special Assmt. Search 1,800 1,800 1,065 2,010 1,635 3,075 8,775 4,935
Sale of Maps/Copies 4,500 3,000 2,288 5,312 7,160 2,336 2,670 8,041
Reimb. For Gen Govt Serv 2,500 1,628 3,870 2,750
Reimb. For Police Services 8,000 10,000. 5,410 7,891 10,979 17,049 14,671 11,698
School Liaison 47,000 21,500 43,000 43,000 65,000 60,000 59,076
Animal Impound 2,500 2,500 1,425 2,990 2,285 2,755 2,967 3,102
Vehicle Impound 10 30 400 547 565 580
Fire Contracts 79,000 78,000 81,591 78,523 84,705 78,166 63,848 89,514
Fire Calls 7,000 9,000 3,675 4,650 15,360 8,438 8,650 7,795
Street Services 30,000 38,000 14,694 15,587 17,686 18,333 16,167 10,101
Recreation Fees 95,000 80,000 56,376 65,645 55,180 54,031 54,859 58,628
Concessions 52,000 19,050
Park Fees/Bldg Rent 21,100 9,406 3,081
Softball League Fees
Sewer Inspection Fee 7,000 2,000 14,080 11,190 3,787 1,500 2,940 2,640
Contractor License Check 2,000 1,500 1,355 2,100 1,845 1,315
Tota.~.,..~l, ,Char~es for Service 602,200 599,750 403,370 693,373 596,204 491,1 98 516,794 509,978
F,
Court 150,000 230,000 60,928 83,416 109,826 111,554 110,713 84,221
Parkin~ 6,000 7,500 3,660 5,805 9,595 6,030 5,040
Total Fines 156,000 237,500 64,588 89,221 119,421 117,614 115,753 84,221
City of Elk River
General Fund Revenue
PROPOSED ADOPTED
BUDGET BUDGET Actual to
2003. 2002 July 31, 2002 2001
ACTUAL REVENUE RECEIVED
2000 1999 1998 1997
Other Revenue
Interest Income 90,000 90,000 51,112 106,262 161,759 53,578 119,115 92,931
Vending Machines (Emp.) - 58 982 1,977
Solid Waste Surcharge 9,000 9,000 9,000 9,000 9,000 9,000 9,000 11,200
Refunds & Reimb. 1,500 2,400 46 2,009 692 3,316 11,086 9,300
Contributions 3,700 6,700 2,500 5,650 3,700 3,700 3,700 3,700
Miscellaneous 3,000 3,000 4,536 4,499 4,573 5,508 2.213 4,204
Total Other Revenue 107,200 111,100 77,196 127,420 179,782 76,184 147,091 121,335
Transfers in
Landfill 30,000 28,000 28,000 19,750 19,750 19,750 19,750
Capital Outlay Reserve . 10,000 20,000 42,778 43,050 21,719
Street Reserve 45,000 45,000
NSP/RDF Reserve 39,500 39,500 39,500 39,500 19,750 19,750 19,750 19,750
Development Fund 3,050 3,900 16,522
Drug Forfeiture 6,224
WWTS 10,000 10,000 10,000 10,000 10,000 8,000 8,000 6,000
Liquor 120,000 120,000 120,000 i 10,000 110,000 110,000 123,450 123,450
ERMU 100,000 100,000 70,000 90,000 90,000 90~000 78,000 78,000
EDA 5,000 3,000 3,000 3,000 2,000 2,000 2,000 1,000
H RA 1,500 1,500 1,500 1,500 1,000 1,000 1,000 500
Other .
Total Transfers In 351,000 347,000 272,000 273,274 276,400 309,800 295,000 270,169
TOTAL GENERAL FUND 7,571,200 7,215,500 3,817,590 7,241,084 6,320,123 5,668,437 5,417,379 4,991,530
· ENUE SUMMARY
Total Taxes 4,617,800 4,217,150 2,036,751 3,966,201 3,342,961 3,114,711 2,683,409 2,517,469
Percent Change 9.50% 107.05% 18.64% 7.33% 16.07% 6.59% 13.90%
Percent of Total 60.99% 58.45% 52.76% 52.89% 54.95% 49.53% 50.43%
Total Licenses & Permits 612,500 566,600 431,093 989,O52 749,890 511,307 540,828 492,321
Percent Change 8.10% -24.44% 31.89% 46.66% -5.46% 9.85% 12.15%
Percent of Total 8.09% 7.85% 15.65% 11.87% 9.02% 9.98% 9.86%
Total Intgvt[. Revenue 1,124,500 11136,400 532,592 1,102,543 1,055,445 1,047,623 1,118,505 996,039
Percent Change -1.05% 7.67% 4.45% 0.75% -6.34% 12.30% 9.22%
Percent of Total 14.85% 15.75% 17.44% 16.70% 18.46% 20.55% 19.95%
Total Charges for Service 602,200 599,750 403,370 693,373 596,204 491,198 516,794 509,976
Percent Change 0.41% 0.59% 16.30% 21.38% -4.95% 1.34% 8.94%
Percent of Total 7.95% 8.31% 10.97% 9.43% 8.67% 9.54% 10.22%
Total Fines 156,000 237,500 64,588 89,221 119,421 117,614 115,753 84,221
Percent Change -34.32% 98.88% -25.29% 1.54% 1.61 % 37.44% 5.24%
Percent of Total 2.06% 3.29% 1.41 % 1.89% 2.07% 2.14% 1.69%
Total Other Revenue 107,200 111,1 O0 77,196 127,420 179,782 76,184 147,091 121,335
Percent Change -3.51% -38.20% -29.13% 135.95% -48.21% 21.23% 26.47%
Percent of Total 1.42% 1.54% 2.02% 2.84% 1.34% 2.72% 2.43%
Total Transfers In 351,000 347,000 272,000 273,274 276,400 309,600 295,000 270,169
Percent Change 1.15% 25.54% -1.13% -10.78% 5.02% 9.19% 0.83%
Percent of Total 4.64% 4.81% 4.32% 4.37% 5.47% 5.45% 5.41%
TO,~TAL GENERAL FUND 7,571,200 7,215,500 3,817,590 7,241,084 5,320,123 5,666,437 5,417,379 4,991,530
~.nt Change 4.93% 14.17% 14.57% 11.50% 4.63% 8.53% 11.59%
APPROPRIATIONS SUMMARY
2000 2001 2002 2003 % of % $$ 2002
Actual Actual Adapted Prol2ased Total Change Increase % of Total
$ 122,067 $ 153,458 $ 162,100 $ 178,300 2.25% 9.99% $ 16,200 2.25%
32,777 53,916 63,750 100,900 1.27% 58.27% 37,150 0.88%
314,061 322,966 325,450 354,900 4.47% 9.05% 29,450 4.51%
23,375 1.0,680 49,150 0.00% -1OO.0O% (49,150) 0.88%
309,899 325,016 364,950 361,550 4.56% -0.93% (3,400) 5.06%
97,500 1.23%
76,752 54,695 220,000 214,250 2.70% -2.61% (5,750) 3.05%
230,800 241,991 271,300 291,480 3.67% 7.41% 20,100 3.76%
103,684 146,130 141,300 137,400 1.73% -2.76% (3,900) 1.96%
47,082 140,882 95,000 75,000 0.95% -21.05% (20,000) 1.32%
2,241,084 2,441,444 2,501,950 2,762,200 34.82% 10.40% 260,250 34.67%
345,208 361,092 378,950 444,000 5.60"/0 17.17"/* 65,050 5.25%
14,848 19,183 20,200 23,450 0.30% 16.09% 3,250 0.28%
476,293 515,174 591,700 569,400 7.18% -3.77% (22,300) 8.20%
566,775 776,801 697,800 773,750 9.75% 10.92% 76,150 9.67%
94,435 113,055. 174,000 171,550 2.16% -1.4,1% (2,450) 2.41%
163,011 205,239 236,100 267,450 3.37% 13.28% 31,350 3.27%'
44,206 177,816 53,000 75,000 0.95% 41.51% 22,000 0.73%
298,337 273,596 300,600 303,700 3.83% 1.03% 3,100 4.17%
15,746 8,659 13,050 12,000 0.15% -8.05% (1,050) 0.18%
182,233 236,303 306,700 472,100 5.95% 53.93% 185,400 4.25%
63,~05 68,297 81,200 107,300 1.35% 32.14% 26,100 1.13%
33,850 19,183 26,700 24,150 0.30% -9.55% (2,550) 0.37%
5,131 11,386 20,850 20,850 0.26% 0.97% _ 200 0.29%
132,637 197,570' 120,100 95,200 120% -20.73% (24,900) 1.66%
MAYOR & COUNCIL
CABLE TV
ADMINISTRATION
ELECTIONS
FINANCE
INFORMATION TECHNOLOGY
LEGAL
PLANNING (Includes P~an. Comm.)
GOVERNMENT BUILDINGS
CONTINGENCY
POLICE (Includes Police Reserve)
FIRE
EMERGENCY PREPAREDNESS
SUILOING & ENVIRONMENTAL
STREETS
SNOW REMOVAL
EQUIPMENT SERVICES
ENGINEERING
PARKS
SHADE TREE
RECREATION
SR. CITIZEN PROGRAMS
ECONOMIC DEVELOPMENT
ENERGY CITY
TRANSFERS
TOTAL EXPENDITURES
$ 5,937,396 $ 8,874,532 $ 7,215,500 $ 7,933,300 100.00% 9.95% $717,800 100.00%
General Fund Exp )~re Summary Data
Proposed 2003 and Adopted 2002
2003 Proposed 2002 Adopted
Personal Other Svcs. C.O. Personal Other Svcs. Capital
Services Supplies & Charges Transfers Total Services Supplies & Charges Outlay Total
General Government
Ci~ ~U"~i! 34,300 ~800 ~i200 -!78i300
~llar Cha~ge 2,~ ~ 700
Perce"~ Change ~ ~gg~l ~7~ ~7~
Cable TV 88,350 8,100 4,450 100,900 56,500 4,750 2,500 63,750
Dollar Change 31,850 3, 350 1,950 37,150 6, 400 2,100 1,300 9, ~00
Pe~ent Change 56.37% 70.53% 78.00% 58.27% 12. 77% 79.25% 108.33% 18.16%
Finance
Finance 294,900 9,250
Information Technology 74,600 18,000
Total Finance 369,500 27,250
Dollar Change 87,900 17,300
Percent Change 31.21% 173.87%
57,400
4,900
62,300
(7,100)
-10.23%
361 28t,600
97,500
459,050 28f,600
(4,000) 94,100 20,100
-100. 00% 25. 78% 7. 69%
9,950 69,400
4,000
9,950 69,400 4,000 364,950
5, 200 2, 700 4, 000 32, 000
109.47% 4.05% 9.61%
Elections
Dollar Change (26,000) (16,500) (6, 650)
Percent Change -100.00% -100.00% -100.00%
Government Buildings 65,950 10,750 60,700
Dol/ar Change 3, 500 (7, 400)
Percent Change 5. 60% 0.00% -10.87%
Total General Government $
1,297,400 $ 74,250 $ 484,550 $
(49,15o)
-lOO. OO%
137,400
(3,900)
-2. 76%
$ 1,856,200
26,000 16,500 6,650
26,000 16,500 5,150
62,450
3,100
5.22%
1,153,700
(7, 500) 40,150
-100. 00% 446.11%
10,750 68,100 141,300
3,250 12,650 (15,000) 4,000
43.33% 22.81% -100.00% 2.91%
$ 61,450 $ 507,950 $ 17,250 $ 1,740,350
Percent of General Government
Percent of Total General Fund
Percent of Expend. Category
Percent Increase
Amount of Increase (Decrease)
69.90% 4.00% 26.10%
16.35% 0.94% 6.11%
22.14% 10.77% 38.71%
12.46% 20.83% -4.61%
143,700 $ 12,800 $ (23,400) $
0.00%
0.00%
0.00%
-100.00%
(17,250) $
100.00%I 66.29%
23.40% I 15.99%
23.40%~ 21.72%
6.66%~ 23.67%
115,850 ~ $ 220,800
3.53% 29.19% 0.99% 100.00%
0.85% 7.04% 0.24% 24.12%
11.06% 44.59% 8.26% 24.12%
121.04% -2.25% -50.64% 14.85%
$ 33,650 $ (11,700) $ (17,700) $ 225,050
Finance
8/23/02:Expsumm
General Fund ExT. ~Jre Summary Data
Proposed 2003 and Adopted 2002
2003 Proposed 2002 Adopted
Personal Other Svcs. C.O. Personal Other Svcs. Capital
Services Supplies & Charges Transfers Total Services Supplies & Charges Outlay Total
Public Safety
Police
Administration 262,650 12,550 122,500
Patrol 1,335,050 116,200 47,550
Investigations 451,350 17,450 7,100
Support Services 281,600 17,050 9,100
Safe & Sober
Building Maintenance 10,000 1,000 15,600
Total Police 2,340,650 f64,250 20f,850
Dollar Change 193, 300 36, 750 33, 850
Percent Change 9.00% 28. 82% 20.15%
Fire
Fire Fighting/Administration
Fire Inspections
Total Fire
Do#ar Change
Percent Change
Total Public Safety
Percent of Public Safety
Percent of Total General Fund
Percent of Expend. Category
Percent Increase
Amount of Increase (Decrease)
37,400
397,700
1,498,800
475,900
345,150
26,600
37,400
250,450 11,950 95,550 7,200
1,194,800 98,800 30,850 33,800
434,750 7,450 5,050
259,350 8,300 12,400 3,300
8,000
1,000 24,150
2,744, f50
(5, 900)
-15.58%
2,'147,350 127,500 '168,000 44,300
172,650 (8,650) 8,550 (45,400)
8.74% -6.35% 5.36% -50.61%
365,150
1,358,250
447,250
283,350
8,000
25,150
2,48~'150
12~150
539%
25~000
10.33%
225,200 47,100 80,950 353,250
83,650 3,300 3,800 90,750
308,850 50,400 84,750 444,000
30,200 14, 600 20, 250 65, 050
10. 84% 40. 78% 31.40% 17.17%
198,550 33,650 61,050 293
80,100 2,150 3,450 85,700
278,650 35,800 64,500 378,950
15, 700 2, 700 6, 750 25,150
5.97% 8. 5% 11.59%
3,182,950 245,200 333,600 37,400 3,799,050 2,957,600 199,400 269,$00 66,300 3,492,800
84.68% 5.71% 7.72% 1.90% 100.00%
40.99% 2.76% 3.74% 0.92% 48.41%
55.68% 35.90% 23.66% 31.75% 48.41%
9.90% -1.24% 4.05% -28.17% 7.65%
$ 266,350 $ (2,500) $ 10,500 $ (26,000) $ 248,350
83.78% 6.45% 8.78% 0.98% 100.00%
40.12% 3.09% 4.20% 0.47% 47.89%
54.32% 35.55% 26.65% 28.21% 47.89%
7.62% 22.97% 23.75% -43.59% 8.77%
$ 225,350 $ 45,800 $ 64,000 $ (28,900) $ 306,250
Finance
8/23/02:Expsumm
General Fund Exp, .~re Summary Data
Proposed 2003 and Adopted 2002
2003 Proposed
Personal Other Svcs. C.O.
Services Supplies & Charges Transfers Total
2002 Adopted
Personal Other Svcs.
Services Supplies & Charges
Public Works
st~ ~gs, s~ ~,?oO
Snow Removal 121,560 37,$00 12,600 171,550
Dollar Change (3, 400) 1,050 (100) (2, 450)
Percent Change -2. 72% 2. 88% -0. 79% - 1.41%
124,960 36,450 12,600
(8, 800) 7,950 (1,000)
-6.58% 27.89% -7.35%
Engineering 76,000 75,000
Dollar Change 22, 000 22, 000
Percent Change 41.51% 41.51~
Total Public Works 781,200 243,850 262,700 1,287,750
Percent of Public Works
Percent of Total General Fund
Percent of Expend. Category
Percent Increase
Amount of Increase (Decrease)+A1 $
60.66% 18.94% 20.40% 0.00% 100.00%
9.85% 3.07% 3.31% 0.00% 16.23%
13.33% 35.36% 20.99% 0.00% 16.23%
8.64% 18.69% 13.72% 0.00% 10.95%
62,150 $ 38,400 $ 31,700 $ (5,200) $ 127,050
53,000
8, 000
17.78%
174,000
(1,850)
-1.05%
8,000
17.78~
719,060 205,450 231,000 5,200 1,160,700
61.95% 17.70% 19.90% 0.45%
9.97% 2.85% 3.20% 0.07%
13.54% 36.99% 20.28% 2.49%
18.67% 16.20% 10.53% 0.00%
113,150 $ 28,650 $ 22,000 $ (29,800) $
100.00%
16.09%
16.09%
13.05%
134,000
Finance
8/23/02:Expsumm
General Fund Exp, ~re Summary Data
Proposed 2003 and Adopted 2002
2003 Proposed 2002 Adopted
Personal Other Svcs. C.O. Personal Other Svcs. Capital
Services Supplies & Charges Transfers Total Services Supplies & Charges Outlay Total
Culture and Recreation
Shade Tree:
Park Maintenance
Do//ar Change
Percent Change
Sr. Citizen Programs
Dollar Change
Percent Change
Total Recreation
Percent of Recreation
Percent of Total General Fund
Percent of Expend. Category
Percent Increase
Amount of Increase (Decrease)
212,200 48,400 43,100 303,700
(3,250) 2,950 3,400 3,100
-1.51% 6.49% 8.56% 1.03%
96,800 3,000 7,500 107,300
25, 850 (250) 500 26,100
36.43% -7. 69% 7.14% 32.14%
215,450 45,450 39,700 300,600
42, 200 2, 950 1,050 46, 200
24. 36% 6. 94% 2. 72% 18.16%
70,950 3,250 7,000 81,200
16,200 (300) 15,900
29.59% 0.00% -4.11% 24.35%
597,850 126,400 170,850 895,1 O0 481,750 89,150 130,650 701,580
66.79% 14.12% 19.09% 0.00% 100.00%
7.54% 1.59% 2.15% 0.00% 11.28%
10.20% 18.33% 13.65% 0.00% 11.28%
24.10% 41.78% 30.77% 0.00% 27.59%
$ 116,100 $ 37,250 $ 40,200 $ $ 193,550
68.67% 12.71% 18.62% 0.00% 100.00%
6.68% 1.24% 1.81 % 0.00% 9.72%
9.07% 16.05% 11.47% 0.00% 9.72%
58.84% 2.77% -26.77% 0.00% 23.41%
$ 178,450 $ 2,400 $ (47,750) $ $ 133,100
Finance
8/23/02:Expsumm
General Fund ExF ~re Summary Data
Proposed 2003 and Adopted 2002
2003 Proposed 2002 Adopted
Pemonal Other Svcs. C.O. Pemonal Other Svcs. Capital
Services Supplies & Charges Transfem Total Services Supplies & Charges Outlay Total
Transfers Out
Capital Outlay Reserve
Ice Arena Operating
Gov't Buildings Reserve
City Hall Debt Service
Total Transfers Out
Percent of Transfers Out
Percent of Total General Fund
Percent of Expend. Category
Percent Increase
Amount of Increase (Decrease)
TOTAL GENERAL FUND
28,600 28,600
66,600 66,600
8,000
17,500
15,000
79,600
8,000
17,500
15,000
79,600
95,200 95,200 120,100 120,100
0.00% 0.00% 0.00% 100.00% 100.00%
0.00% 0.00% 0.00% 1.66% 1.66%
0.00% 0.00% 0.00% 57.51% 1.66%
0.00% 0.00% 0.00% 4.34% 4.34%
$ $ $ $ 5,000 $ 5,000
5,312,100 555,450 1,139,100 208,850 7,215,600
0.00% 0.00% 0.00% 100.00% 100.00%
0.00% 0.00% 0.00% 1.20% 1.20%
0.00% 0.00% 0.00% 71.79% 1.20%
0.00% 0.00% 0.00% -20.73% -20.73%
$ $ $ (24,900) $ (24,900
6,859,400 689,700 1,251,600 132,600 I 7,933,300
Percent of Total General Fund
Percent Increase
Amount of Increase (Decrease)
I
73.86% 8.69% 15.78% 1.67% 100.00%~
10.30% 24.17% 9.88% -36.51% 9.95%I
547,300 $ 134,250 $ 1t2,500 $ (76,250) $ 717,800~
73.62% 7.70% 15.79% 2.89%
17.18% 12.61% -2.31% -24.70%
$ ?78,750 $ 62,2OO $ (26,950) $ (68,S00) $
100.00%
11.52%
745,500
Finance
8/23/02:Expsumm
NEW POSITIONS REQUESTED
2003
Department Position Requested
Cable TV Assist Cable Producer increase 15 hrs/wk
Legal Secretarial Support 20 hrs/wk
Police Patrol Officer- Truck Enforcement 40 hrs/wk
Police Secretary/Receptionist 40 hrs/wk
Police CSO 40 hrs/wk
Police Bldg Maintenance
Fire Fire Prevention Specialist 20-24 hrs/wk
Streets Maintenance 1 40 hrs/wk
Recreation Office Assistant 20-24 hrs/wk
Recreation Office Asst./Bldg 26 hrs/wk
Senior Center Receptionist 20 hrs/wk
SUBTOTAL NEW POSITIONS
Included in
Cost of Proposed
Request Bud,qet
15,302 $ 17,297
14,125 3,532
46,521 23,259
32,468 8,117
32,468
10,000
19,775 19,775
42,559 8,589
15,619 15,619
17,997 17,997
11,771 11,771
$ 248,605 $ 135,956
Notes: 1. October 1 start date
2. July 1 start date
3. Seasonal (20 hrs/wk for 6 months) position for parks
Department Item
Mayor & Council
Cable TV
Administration
Finance
Elections
Planning
Govt. Building
Police
Police Reserve
Fire
Emergency Prep.
Building & Environ.
Streets
Snow Removal
Equipment Services
Parks
Recreation
Subtotal
2003 CAPITAL OUTLAY
Funding Source
General Equipment Equipment Department
Fund Certificate Reserve Total
Police Vehicles (marked) - 4 including setup
Police Vehicles (unmarked) - I including setup 23,600
Truck Enforcement Truck, Equip., Scales
Voice Playall System 37,400 237,400
Vehicle for Fire Inspector 32,000 32,000
Siren 14,300 14,300
Front End Loader with snowplow 145,000
Pickup Truck 25,050
Snowplow 10,650 180,700
Brake Lathe 7,600
Truck Lift & Jack Stands 30,000 37,600
119,200
57,200
$ 37,400 $ 357,100 $ 107,500 $ 502,000
One Time
Revenue
8/23/02
Capitalo:03 Cap Outlay
2003 CAPITAL OUTLAY
Department
Mayor & Council
Cable TV
Administration
Finance
Elections
Planning
Govt. Building
Police
Police Reserve
Fire
-- '~ergency Prep.
uilding & Environ.
Streets
Snow Removal
Equipment Services
Parks
Recreation
Subtotal
Item
General
Fund
Fundin~l Source
Equipment
Certificate
Equipment
Reserve
Department
Total
Voice Playall System
Patrol Vehicles (marked) - 5 including setup
Truck Enforcement Truck, Equip., Scales
Mobile Digital Computers - 5
Investigator Car
Voice Playall System
37,400
148,500
57,200
243,100
Vehicle for Fire Inspector 32,000 32,000
Siren 14,300 14,300
Front End Loader with snowplow 145,000
I Ton Dump Truck 40,000
Pickup Truck 25,050
Snowplow 10,650 220,700
Brake Lathe 7,600
Truck Lift & Jack Stands 30,000 37,600
$ 37,400 $ 458,400 $ 51,900 $ 547,700
One Time
Revenue
CapOutlay
2002 CAPITAL OUTLAY
Department
Mayor & Council
Cable TV
Administration
Finance
Elections
Planning
Govt. Building
Police
Police Reserve
Fire
Emergency Prep.
Building & Environ.
Streets
Snow Removal
Parks
Recreation
Subtotal
Fundin~ Source
General Ecluipment Ecluipment Department
Item Fund Certificate Reserve Total
Optical Imaging System
Copy Machine Lease 13,250 13,250
Special Assessment Software 4,000 4,000
Copy Machine Lease 7,200
Patrol Vehicles {marked) - 2 50,000
Squad Video Cameras - 3 10,800
Mobile Digital Computers - 5 23,000
Investigator Car 24,000
Voice Piayall System 3,300
118,300
Repair Fire Station Floor
Pumper (1997) 43,000 43,000
Siren 13,600 13,600
Truck~,,~n ~ 22,000
Office furniture for new employee --(¢~-'f~v J -- 6,000
28,000
Pickup 20,500
Dump Box 5,200
Tandem Axel Dump Truck 150,000
Asphalt Hot Patch Trailer 16,000 191,700
Athletic Field Groomer 13,000 13,000
$ 94,750 $ 273,500 $ 56,600 $ 424,850
One Time
Revenue
52,500 Admin. Project Fees
22,500 FEMAFunds
$ 75,000
11/7/01
Capitalo:02 Cap Outlay
PREMILIMARY LEVY SAMPLE
FOR TAXES PAYABLE 2003
General Fund*
Street P~eplacement
Library*
Dam Loan
Surface Water Mgmt.
City Special Assessments
1994 Storm Sewer Bonds
2003 Certificate of Indebtedness
2000 Certificate of Indebtedness
1999 Certificate of Indebtedness
1998 Certificate of Indebtedness
PERA Employer Rate Increase
Public Safety Lease Rev. Bonds
Economic Development Tax Abatement
* Levy subject to change based on approved budget.
Net
Lew
$ 4,563,860
150,000
69,000
200,000
25,298
115,233
140,000
41,088
35,032
33,347
9,000
671,084
5,714
6,058,656
Limited
Levy
$ 4,982,860
Levy
Limit
4,982,860
NTC
Net Levy
Tax Rate
Payable 2002 11,739,030 5,118,288 43.600%
5% NTC Increase
Proposed Levy 12,325,982 6,058,656 49.154%
2002 Tax Rate 12,325,982 5,374,128 43.600%
Proposed Levy 12,560,762 6,058,656 48.235%
2002 Tax Rate 12,560,762 5,476,492 43.600%
Proposed Levy 12,678,152 6,058,656 47.788%
2002 Tax Rate 12,678,152 5,527,674 43.600%
Proposed Levy 12,795,543 6,058,656 47.350%
2002 Tax Rate 12,795,543 5,578,857 43.600%
7% NTC Increase
8% NTC Increase
9% NTC Increase
684,528
582,164
530,982
479,799
EDA
HRA
5% increase in MV
7% increase in MV
9% Increase in MV
5% increase in MV
7% increase in MV
9% Increase in MV
Market Value
996,907,800
1,046,753,190
1,066,691,346
1,086,629,502
996,907,800
1,046,753,190
1,066,691,346
1,086,629,502
Levy %
0.01813%
0.01813%
0.01813%
0.01813%
0.0131%
0.01310%
0.01310%
0.01310%
Total Levy
180,739.38
189,776.35
193,391.14
197,005.93
130,594.92
137,124.67
139,736.57
142,348.46
8/7/02
Taxlevy.xls
RESOLUTION 01 - 80
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION AUTHORIZING THE PROPERTY TAX LEVY
FOR COLLECTION IN 2002
WHEREAS, the Elk River City Council has review the City's anticipated
expenditures for all funds in 2002; and,
WHEREAS, the Etk River City Council has considered projected revenues for
all funds in 2002; and,
WHEREAS, revenues from sources other than property taxes are not sufficient
to meet anticipated expenditures of all funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of Elk River that
the following amounts are to be levied as property taxes payable in 2002:
General Fund
Street Replacement
Library
Dam Loan
Surface Water Management
City Special AsSessments
1994 Storm Sewer Bonds
2002 Certificate of Indebtedness
2000 Certificate of Indebtedness
1999 Certificate of Indebtedness
1998 Certificate of Indebtedness
PERA Employer Rate Increase
· Economic Development Tax Abatement
TOTAL
Levy
$4,148,144
150,000
67,200
23,000
200,000
26,507
113,952
273,500
43,349
38,741
20,880
8,855
6,160
$5,118,288
Passed and adopted by the City Council of the City of Elk River this 10th
day of December, 2001
Stephanie~linzing, Mayor
ATTBST:
~'Sandra A. Pein~, city Clerk
CITY OF ,E
PROPERTY
(Payable years
vy Year 2001 2000 1999 1998 1997 1998 1995
~x ,Payable Year 2002 2001 2000 1999 1998 1997 1990
otalLevy $ 5,118,288 $ 5,058,511 $ 4,598,094 $ 4,230,293 $ 3,852,494 $ 3,544,555 $ 3,163,819
Limited Levy 4,577,344 4,211,077 3,328,156 3,445,099
Special Levy 540,944 385,017 301,058 407,395
Unlimited Levy 5,058,511 3,544,555 3,163,819
\CA & Equalization Aid 0 001,204 001,225 601,079 601,385 601,240 593,380
'ercent Increase(DecreeseJ 0.01% 0.02% -0.05% 0.02% 1.33% -3.42%
~t Levy 5,118,288 4,457,247 3,995,469 3,629~214 3,251,109 2,943,309 2,570,439
'ercent Increase(Decrease) 14.83% 11.50% 10.09% 11.63% 10.40% 14.51% 15.01%
ivy Distribution (Gross
General Fund 4,148,144 4,340,783 3,809,355 3,489,800 3,139,530 2,939,800 2,619,859
Library 07,200 60,650 66,650 02,500 54,950 54,950 50,000
Debt Service 614,929 275,602 385,017 350,921 348,963 223,133 219,387
Dam Loan 23,000 32,572 32,572 32,572 32,572 32,572 32,572
SWM 200,000 61,350 57,500 59,500 51,473 169,100 241,401
Development Fund 0 137,383 145,000 135,000 125,000 125,000
In frastructure/Capital Imp. 150,000 144,1'71 100,000 100,000 100,000
Other 15,015
arketValue 990,907,800 867,190,078 777,417,699 712,271,190 045,915,470 565,589,913 519,105,699
Percent Increase 14.90% 11.55% 9.15% 10.27% 14.20% 13.95% 10.22%
~tal Net Tax Capacity 12,1§5,884 14,908,332 13,350,134 12,005,479 12,644,402 12,251,909 11,028,524
Percent Increase -18.38% 11.66% 5.91% -0.31% 3.20% 11.09% 11.47%
F Tax Capacity 426,854' 338,069 141,898 229,853 2.61,339 320,877 333,068
Percent of Total 3.51% 2,27% 1.00% 1.82% 2.07% 2.67% 3.03%
~xabls Net Tax Capacity 11,739,030 14,568,203 13,208,230 ' 12,375,028 12,383,123 11,925,032 10,694,856
Percent Increase -19.42% 10.30% 8.73% °0.06% 3.84% 11.50% 14.87%
1994 1993 1992 1991
1995 1994 1993 1992
$ 2,837,744 9 2,359,297
2,217,797
$ 2,134,349
1,750,384
383,965
)
1990
1991
~ 2,008,852
1,'652,844
416,O08
2,837,744 2,359,297 2,217,797
614,397 614,399 650,427 592,775 511,677
0;00% -5.54% 9~73% 15.85%
2,223,347 1,744,898 1,507,370 1,541,574 1;557,175
27.42% 11.33% 1.07% -1.10% 11.22%
2,286,082 2,020,082 1,872,900 1,676,112 1,589,453
50,600 41,700 41,700 41,700 41,700
258,490 258,943 270,025 383,905 392,627
,32,572 32,572 32,572 32J572 32,572
210,000
470,973,100 418,748,955 401,100,782 381,819,248 354,456,943
12.47% 4.40% 13.16% 7.72%
9,894,097 8,673,154 8,529,004 8,557,927 8,215,289
14.08% 1,69% 3.82% 4.17%
683,834 621,742 600,641 590,612 502,270
5.90% 7.17% 7.04% 6.97% 0.84%
9,310,263 8,051,412 7,928,303 7,961,315 7.653,019
15.64% 1.55% 3.60% 4.03%
43.600% 30.596% 30.248% 29.324% 26.255% 2_4.683% 24.033% 23.958% 2.1.902% 2.0.560% 19.742.% 20.690%
~unty 47.577% 32.341% 31.468% 30.265% 27.235% 24.392% 23.574% 22.380% 21.807% 19.883% 19.474% 18.226%
:hool 45,969% 63.870% 50.027% 59.886% 56.539% 62.359% 54.530% 56.511% 63.103% 61.209% 64,386 % 54.938%
RA 1.113% 0.741% 0.729% 0.709% 0.633% 0.874% 0.587% 0.000% 0.612% 0,599% 0.312% 0,306%
)A 1.540% 0.996% 0.977% 0.946% 0.842% 0.759% 0.773% 0.792% 0.793% 0.774% 0.098% 0.085%
Total NTC Rate 139.799% - 128.544% 119.449% 121.130% 111.504% 112.767% 103,497% 104,247%
cbool Market Value Rate 0.08244% 0.20271% 0.11132% 0.13629% 0.05131% 0.05274% 0.05250% 0.05050%
Jucation Homestead Credit" n/a 26.535% 30.500% 24.444% 11.173% n/a n/a n/a
Late of Minnesota Tax (C/I} 60.000%
ity Share of Total Tax Rate varies by class 23.80% 25.32% 24.21% 23,55% 21,69% 23.22% 22.98%
xcluding School Market Value Tax
(City Share of actual property tax payn~ent is less tba/7 percentages listed above because addition of School Market Value Tax decreases the City's share. J
Starting with taxes payable 2000, ag la~d receives Educational Homestead Credit at a reduced rate,
tats tax applies only to Commercial/Industrial and Seasonal Recreation property. Estimated 2002 tax is 60.000%.
Jucational Homestead Credlty is eliminated for taxes payable 2002 and is replaced with a market value homestead credit.
108.217% 103.025% 104.612% 94,845%
0.05252% n/a n/a n/a
n/a n/a n/a n/a
20.24% 19.90% 18.87% 21.81%
Annual/Cha[ts.xls:Property Tax Data
City
MEMORANDUM
TO:
FROM:
DATE:
Mayor and Council ,__~ // /
Bruce A. West, Fire Chief
August 26, 2002
SUBJECT: Part Time Fire Prevention Specialist
During the 2003 budget sessions, I have proposed the addition of a part time Fire Prevention
Specialist for 20-24 hours per week during the nine-month school year. At this time I would
like to give you a background in reference to the proposal for the part time Fire Prevention
Specialist and a brief history of the fire prevention program within the Elk River Fire
Department.
The Elk River Fire Department has developed a fire prevention program that reaches out to
students and citizens within our community. Currently, the Fire Chief and Fire Inspector
present the majority of the fire prevention programs, historically from late September through
Early November. Our focus for our fire prevention messages have been with the pre-school,
daycare, and k-2 age group levels. Our programs not only have groups coming to the fire
station, but the majority of our programs entail an on-site visit to the pre-schools and
elementary schools located in our community. Request for fire prevention programs have
continued to increase in recent years and time constraints for current fire department staff has
made it more difficult to honor all of the requests.
The addition of a part time Fire Prevention Specialist to assist in the development and
presentation of fire prevention programs, will enable our fire depart~xent to expand the
successful program our community's students and citizens are experiencing. As I stated earlier
in this memo, our current fire prevention program focuses on the early ages through second
grade. Our goal in the fire deparu'nent and fire prevention is to expand our fire safety message
beyond the second grade level to sixth grade in the elementary and seventh through twelve in
the secondary schools. With the addition of a part time person who will focus continually
through the school year on fire prevention, this person will be able to schedule fire prevention
programs in our schools throughout the nine-month school year.
The part time Fire Prevention Specialist will not be alone in the presentation and deveiopment
of fire prevention programs within our commtmity. During the busiest time of fire prevention,
which is the fall of the year, the Fire Chief and Fire Inspector will also assist the part time Fire
Prevention Specialist in the presentation of our fire safety messages. The month of October,
which includes the annual Fire Prevention Week, is a very busy time which sees over 700
kindergarten children tour the Elk River Fire Station. Our department has a firefighter "dress
up" in the firefighting gear and a fire safety message is also presented to each class during their
tour of the fire department.
As the Mayor and City Council are aware, the Elk River Fire Department received a grant
from the Federal Emergency Management Agency (FEMA) for the purchase of a safe escape
house to be used in conjunction with our fire prevention programs. This educational tool will
be a key ingredient that the part time Fire Prevention Specialist will use in their presentation
of fire prevention programs to students throughout the calendar school year. The Elk River
Fire Department has enjoyed a positive working relationship with the elementary schools in
District 728 in our presentation of fire prevention messages for several years. I believe the
addition of a Fire Prevention Specialist will enable the Elk River Fire Department to expand
our fire prevention program and have a positive effect on many students within District 728.
I will be in attendance at the August 26, 2002, City Council meedng to address any questions
in reference to the part time Fire Prevention Specialist posidon within the Elk River Fire
Department.
s: \off site\ fire\councilmemos~ fzreprevention.doc
TO: Patrick Klaers
MEMORANDUM
FROM:
Stephen Rohlf, Building and Zoning Administrator
DATE:
August 26, 2002
SUBJECT: Heritage Preservation Commission (HPC) Budget
The following is a review of the I~tPC budget requests and an explanation of what staff
perceives as their priorities, incase cut have to be made.
$5,000 to continue the inventory of properties
The HPC is requesting $5,000 to hire a consultant to continue a Phase 1 Inventory of
properties in Elk River. The intensive development pressure that Elk River is
experiencing makes the inventorying of properties a critical task. It is important to know
what properties are significant prior to a development proposal. To date, only a small
portion of the downtown area has been thoroughly reviewed and none of the rural area of
Elk River has been looked at. As a certified Local Government, an inventory of
properties is required of Elk River by the State Historic Preservation Office.
This is an important task, but if cuts need to be made, this item can be delayed' or
reduced in scale for a while.
$5,000 to conduct oral interviews
The HPC is also requesting $5,000 to hire a consultant to conduct oral interviews. To
gather useful information, the oral interviews need to be done by someone who is trained.
Local residents with knowledge of Elk River's past will be the subjects of these
interviews. The information will be used when compiling a written history of Elk River.
Oral interviews are the numbe~ one priority for the HPC. It is critical to gather
information before more sources are lost.