4.2. SR 09-16-2002TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
Mayor and Council
Pat Klaers, City Administrator
September 16, 2002
YMCA Update - Mayor Klinzing
Item 4.2.
Attached for your information is thc September 12, 2002 YMCA Committee meeting agenda
packet. At this September 16, 2002 City Council meeting, Mayor Stcphanic Klinzing is
scheduled to provide the City Council with an update on YMCA activities. The YMCA
Committee is planning on a tour of the new Willmar facility and a meeting with the Yqillmar
YMCA Board on Thursday, October 12, 2002.
ELK RIVER YMCA
FOUNDER'S COMMITTEE
AGENDA
September 12, 2002 7:00am
LIONS PARK CENTER
INFORMATIONAL ITEMS
O Opening thought
O Approve Minutes and Agenda
D Directors Report
REPORT ITEMS
121 Public Relations / Communication Committee
[21 Finance Committee
I-'! Program Committee
121 Facilities Committee
Ed Stoutenburg
Nick Haidos
Ken Ebel
Mike Deschenes
DISCUSSION ITEMS
~ Development
Chad Lanners
UPCOMING EVENTS MATERIALS INCLUDED
Community Board Meetings
[21 October 10, 2002
[21 November 14, 2002
~ December - No Meeting
Agenda
Minutes
Director's Report
ELK RIVER YMCA
DIRECTOR'S REPORT
SEPTEMBER 12, 2002
UPDATES
· Elk River Family Days
· Consultant
· Summer Programs
· Fall Programs
· Meeting with Dr. Jensen,
Superintendent, Elk River Schools
· Meetings with Sherburne County
· Committees
ELK RIVER FOUNDERS COMMITTEE
MINUTES FOR THE MEETING OF
AUGUST 1, 2002
ATTENDANCE: Michelle Bergh, Mary Jo Cobb, Mary Eberley, Nick Haidos, Bill Helliwell, Stephanie Klinzing, Suzanne Kostanshek,
Joni Lawrence, Bryan Olson, Cedric Olson, E.B. Stoutenburg, Susan Rivera, Chad Larmers
TOPIC DISCUSSION ACTION
Director's Report
Meeting called to order at 7:05 AM
1) Bill Helliwell and Chad met with the Elk River United Way to determine how their funding
works. They have a strong desire to reach low-income families, and children, especially children
who have difficulty getting out to participate in programs. They would like the Y to get involved.
The YMCA is familiar with the concept of picking children up for activities and returning them
to their homes using vans. As far as funding, the United Way makes decisions on in June and
July. Year 2004 would be the earliest for us to receive funding. There is the possibility that the
money we would receive would be taken from another organization.
2) Chad met with Patty from A Creative Child Preschool. She was recently displaced and had to
move her operation to Big Lake. Chad feels this may be an opportunity for the YMCA to get
involved and perhaps generate revenue. Patty seemed willing to operate under the YMCA logo
etc. The problem is space. Chad looked at Ron's Foods. $13,000 a month to lease the space. It
would also like to include some exercise equipment, showers, support staff, phone as well as
serving as a School Release Day site..Would be great to create visibility with a 5 day a week
presence. Best scenario would be if the owner would donate. Mary suspects the building will sell
and we would be displaced. Stephanie thinks the city would rather not have piece meal projects
but redevelop the area as a whole. Putting money there won't make sense. Chad encouraged
everyone to keep their eyes and ears open for space.
3) Overall, the Sherbume County Fair was a success. Joni, Todd, Stephanie, Ed, and Bill all
helped out during the 4 days. Chad has a list of people who expressed interest in helping with
committees.
4) Chad met with Ken Ebel and Sherbume County Social Services to look at Youth Intervention
opportunities. The possibility of grants for these programs was discussed. Will meet with other
agencies to see what they offer and where we can find a niche. Chad believes that for the Y to
continue to move forward we need to continue to look for these opportunities. Stephanie noted
that the County is already looking at a program for adult offenders, possibly a transitional
residence, and believes the Y can benefit from this welcoming attitude.
Minutes approved
PR Committee
Ed reported that the PR Committee has a ton of ideas. There are a whole lot of ways for us to get
our name out there. One suggestion is to include a flyer with Meals on Wheels in order to present
information to Seniors. Also, suggested meeting with the Volunteer Bridge to make a
presentation to them.
Next Meeting
August 8,
8:30am - at
Emporium
Finance Committee
Program Committee
Facilities Committee
Nick reported on the Finance Committee. They met on July 18. Bob Lawson with YMCA
Capital Fund Raising joined the committee. Bob recommended that the committee separate into
two committees; Finance and Fundraising. Bob told the committee that the YMCA of the USA
has a YMCA Capital Development Planning Manual and he will get a copy to Chad. He
recommended that the Y develop a Case Statement which is a written document stating what the
community's needs are and what the Y will supply to meet these needs. Chad has a rough draft of
this document. The Y also needs to identify key individuals in the community to serve on the
committee to develop this Case Statement. With three million dollars to raise, Bill gave some
statistics to the committee regarding those funds; typically 90% of the fired come from 10% of
the donors. He also offered the idea of selling naming rights to the building or rooms within the
building.
Michelle gave the Program Committee update. This fall's programming will potentially include
Youth in Government for High School youth. Sunday, August 4, is National Youth Day mn by
the Boys and Girls Club at Lion's Park. The Y will have a booth for popcorn and games. We will
also participate in the 2nd Annual Family Fest on August 7, at Lion's Park from 6-8pm. It will be
held in conjunction with the City Recreation Dept. We will offer pony rides, games, etc. In June,
approximately 300 people attended this event. We are discussing hosting a Senior Expo to be
held at the Senior Center. We would like to provide some water exercise classes for local seniors.
Summer programs are going well. We have between 35-45 children each week. With that
enrollment figure, we are not losing money and hope to have this program evolve into a Fall
school release program. We may make use of Camp Manitou for our Fall program. The School
District currently runs their own programs. Chad said that it is possible to partner with them, it
just hasn't been successful as of yet.
Chad reported that the committee has not met since our last meeting. The Committee is looking
at two building locations and trying to see which location makes the most sense. Still trying to
schedule "walk throughs" of those locations. It is important to make this choice as soon as the
committee meets for its walk through. While the Committee makes the recommendation, it is the
Next Meeting,
August 8th
7:00am - at NRG
Next Meeting,
August 28
8:00am
Next Meeting,
August 30
11:30am
YMCA General Board that will make the decision. Stephanie noted that the City, which is
donating the land, is waiting for the Y to make a decision. Mary suggested that we invite the
Newspaper along on the walk throughs.
Miscellaneous Items
Stephanie wondered whatever became of thee Board Development Committee. Chad said that as
the other committees were getting off the ground this committee was not pursued. Stephanie
suggested a Board Retreat to pull everyone together. Chad said he would try to schedule
something in the next month.
Chad had a list of potential volunteers - those who signed up at the Sherburne County Fair. The
Board will divide the names and begin to call. ~
Meeting Adjourned 8:30am Next meeting is September 12, 2002