5.3. SR 10-14-2002MEMORANDUM
TO:
FROM:
DATE:
Mayor and City Council
Pat Klaers, City Admini~,r~to~r
October 14, 2002 ~
SUBJECT: Public Safety-Utilities-City Hall Project Update
Item 5.3.
In June there was discussion with the City Council regarding why the estimate for the Public
Safety facility had increased over $7 million. This $7 million project goal had been
established based on an $8 million lease-purchase bond issue that included a bond reserve
requirement. On July 8, 2002, Council discussion took place regarding the possibility of
eliminating the bond reserve requirement by way of insuring the bonds. If this bond
insurance approach were to take place, additional funds would be available for the Public
Safety project. At this meeting it was further noted that timing was an issue, as the bonds
would not be approved until August.
On July 8, 2002, the City Council approved the Public Safety-Utilities-City Hall bid packages
with the understanding that a number of changes would be required if the bond insurance
was not approved. In this regard, a list of potential adjustments to the project was submitted
by Tushie-Montgomery Architects.
On August 12, 2002, the City Council approved the bonds for the Public Safety facility and
the City Hall (Utilities) expansion. Approval of the lease-purchase bond for the Public Safety
facility included the use of insurance for the bonds and this freed up additional funds for the
Public Safety facility. The total for the project has now been finalized at $7.647 million and
the details are outlined in the October 9, 2002, attachment from the finance director.
Accordingly, almost all of the items that were proposed to be cut on July 8, 2002, have
remained in the project.
In addition to the identification of available funds for the project, the attachment from the
finance director also outlines the total cost of the project. It should be noted that some of
these costs are still based on estimates but the total figures for the project are much more
firm today than they were in July or August.
The Public Safety project includes the upstairs shell for future office expansion, the gun
range shell, and a twelve vehicle garage. The project contingency is slightly over $400,000. It
is very unlikely that there will be sufficient funds in the contingency to finance the
completion of the gun range ($203,000).
The construction managers (Kraus-Anderson) have high expectations that the building will
be enclosed before winter so that interior work can move forward without interruption. It is
scheduled that part of the parking lot expansion will be completed this fall. Additionally,
work on Orono Parkway is scheduled to be completed in the very near future and an update
by the city engineer on this project is planned for the October 14, 2002, Council meeting.
This item is on the City Council agenda as an update and no Council action is being
requested.
Coundl/ Pat/ CH-PSUpdatebonds
Bond Proceeds
Par amount of bonds
Plus accrued interest
Costs of issuance
Ehlers & Associates
Briggs & Morgan
Moody's Investors Service
USBank NA
Sherburne County Auditor
MBIA Insurance
UndenNriter~s discount
2002A
Public Safety Project
Budget Summary
$ 8,000,000.00
15,043.52
~6,400.00)
(17,000.00)
(5,330.00)
(2,000.00)
(123.00)
(84,000.00)
(76,246.70)
Subtotal 7,803,943.82
Deposit to Reserve Fund (24,000.00)
Deposit to Bond Fund (132,736.98)
DEPOSIT TO CONSTRUCTION FUND $ 7,647,206.84
Project Costs
Contracts awarded 8/02
Budget for contracts not awarded (1)
Building Permit
Special Testing
Professional Services
Builders Risk Insurance
Architect Fees (2)
Architect Reimbursables
Construction Manager
General Conditions
Other Land/Bond related costs
FF&E
$ 5,307,570.15
404,687.00
26,338.64 *
20,000.00
8,000.00
2,000.00
501,944.00
47,101.00
114,346.00
295,680.00
20,000.00
Furniture 110,000.00
Cable 79,918.00 ^
Voice 87,649.00 ^
Data 35,000.00 ^
Radio 50,787.72 *
Security 130,000.00 ^
Construction contingency
404,892.00
Balance Available 1,293.33
Change Orders/RFI
Delete infra md heating
Reuse existing site poles and light fixtures
RFI 3 & 4
RFI 11
(9,687.00)
(10,000.00)
8,700.00
1,700.00
Subtotal Change Orders
(9,287.00)
Balance after Change Orders & RFIs $ 10,580.33
10/9/02
2002A Public Safety Project
Budget Summary
NOTES:
* = Final
^ = Based on latest estimate (9/26/02)
(~ = From TMI to reduce Contingency to 4% (100,000)
(1) BudRet for contracts not awarded Budget
2 Irrigation 46,500.00
6 Chain link fence/traffic signs 12,160.00
7 Sod & landscaping 91,975.00
22 Ceramic tile 29,302.00
25 Carpeting & resilient flooring 22,163.00
30 Awnings
31 Storage shelving systems
32 Audio visual equipment
33 Appliances 6,580.00
34 Shooting range equipment
35 Lab equipment
36 Window treatments
37 Automated filing systems
38 Movable filing systems
Plus awnin~ls, lab equipment & AV
TOTAL
Bid
35,000.00
60,000.00
72,833.00
111,600.00
51,070.00
10,326.00
4,775.00
4,225.00
20,236.00
19,622.00
15,000.00
208,680.00 404,687.00
(2) Architect Fees include 7.5% on construction - $431,944 plus intedor design services
- $50,000 plus additional services such as value engineering - $20,000.
Updated October 4, 2002
10/9/02
PUBLIC SAFETY FACILITY
Bid
Package
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
Description
Site Demo/Earthwork
Irrigation systems
Bituminious Paving
Concrete Curb & Gutter
Site Utilities
Chain link fence/traffic signs
Sod & landscaping
Concrete Formwork
Precast Concrete Plan
Concrete & masonry
Structural Steel
Erection of Steel
Gypsum drywall
Carpentry
Waterproofing
Exterior insulation & finish
Membrane roof & sheetmetal
Caulking
Doors
Overhead Doors
Alum entrances & windows
Ceramic Tile
Acoustical treatments
Concrete floor coating
Carpeting & resilient flooring
Wallcovering & painting
Final cleaning
Extedor signage
Lockers
Awnings
Storage shelving systems
Audio visual equipment
Appliances
Shooting range equipment
Lab equipment
Window treatments
Automated filing systems
Movable filing systems
Hydraulic elevators
Plumbing
Fire protection
Geothermal loop
HVAC & ductwork
HVAC control systems
Electical
Testing & balancing
General Field Conditions
Construction Management
Contractor
Dryden Excavating
Omann Brothers
Duncan Construction
Dryden Excavating
Kelleher Construction
Molin Concrete
Serice Construction
Daka Corporation
Western Steel
Regal Contracting
George F. Cook
Kremer & Davis
Custom Drywall
Weather Proof
Carciofini Caulk
Grewwe Doors
Garage Door Store
Empirehouse
St. Cloud Acoustical
Concrete Specialties
Steinbrecher
Marsden Maintenance
Bartiey Sales
Bartley Sales
Schindler Elevator
Northern Air
Tri-State Fire
Northern Air
Sentra-Sota
Prairie Technical
Collins Electric
Systems Management
Revised
Contract
118,399.00
130,896.00
176,000.00
54,741.15
343,647.00
53,581.00
1,017,500.00
164,500.00
109,370.00
263,452.00
390,900.00
21,000.00
109,900.00
118,637.00
17,126.00
54,925.00
25,750.00
154,781.00
Pay #1
9~3/02
$ 57,997.00
37,877.00
178,600.00
26,045.00
Balance
Payable
60,402.00
130,896.00
176,000.00
16,864.15
165 047.00
53 581.00
991 455.00
164 500.00
109 37O.OO
263 452.OO
390 900.00
21 000.00
109 900.00
118,637.00
17,126.00
54,925.00
25,750.00
154,781.00
30,950.00 30,950.00
17,500.00 17,500.00
100,800.00 1,472.00 99,328.00
11,080.00 11,080.00
7,700.00 7,700.00
65,280.00 65,280.00
71,380.00 71,380.00
299,500.00 299,500.00
53,200.00 53,200.00
290,000.00 290,000.00
245,600.00 245,600.00
38,385.00 38,385.00
741,350.00 33,250.00 708,100.00
9,740.00 9,740.00
Kraus-Ande~on 295,680.00 39,665.00 256,015.00
Kraus-Anderson 114,346.00 6,175.00 108,171.00
TOTAL $5,717,596.15 $381,081.00 $ $5,336,515.15
Notes:
Bid packages with no contractor or amount listed were not awarded.
This page includes only construction and construction management costs. Other costs such as architect,
engineering, testing, financing, and etc. are not included.