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10-14-2002 CC MINMEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, OCTOBER 14, 2002 Members Present: Members Absent: Staff Present: Mayor Iadinzing, Councilmembers Dietz, Kuester, Motin, and Tveite None City Administrator Pat Klaers, City Engineer Terry Maurer, Building and Zoning Administrator Stephen Rohlf, Economic Development Assistant Heidi Hall, Street/Park Superintendent Phil Hals, and City Clerk Sandra Peine Call Meeting To Order Pursuant to due call and nodce thereof, the meeting of the Elk River City Council was called to order at 7:10 p.m. by Mayor IaGinzing. Consider 10/14/2002 Agenda Mayor I¥3inzing requested to move items 5.2 and 5.3 to follow item 6. COUNCILMEMBER MOTIN MOVED TO APPROVE THE AGENDA AS AMENDED. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED $-0. Consider Consent Agenda COUNClLMEMBER MOTIN MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.1. 3.2. 3.3. 3.4. 3.5. 9/23/2002 CITY COUNCIL MINUTES CHECK REGISTER TOBACCO LICENSE FOR WASH-N-FILL - 18296 ZANE STREET NW TRANSIENT MERCHANT LICENSE FOR CHARLES VOLKERS OF TAP ENTERPRISES FOR A TOOL SALE AT ELK RIVER BOWL REQUEST TO PREPARE AN EASEMENT AGREEMENT FOR DAN COLLINS TO SIGN IN EXCHANGE FOR PAYMENT OF $3,000 COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED $-0. Open Mike No one appeared for this item. City Council Minutes October 14, 2002 5.1. Consider Proclaiming MN Manufacturing and Technology Week o 5.2. Page 2 Heidi Hall indicated that next week is MN Manufacturing and Technology Week in Minnesota. She noted that Elk River will be celebrating Manufacturing and Technology week with several events including tours of NR.G, GRE, and SoftPac and an open house at the Land£~ll Gas-to-Electric Facility. Heidi requested Mayor Iadinzing to sigh a proclamation proclaiming October 21 - October 25 as Minnesota Manufacturing and Technology Week. COUNCILMEMBER KUESTER MOVED TO AUTHORIZE THE MAYOR TO SIGN THE PROCLAMATION FOR MINNESOTA MANUFACTURING AND TECHNOLOGY WEEK. COUNCILMEMBER DIETZ SECONDED THE MOTIOND. THE MOTION CARRIED 5-0. Joint Meeting with Heritage Preservation Commission · HPC members present: Jeff Gongoll, Jim Nord, Cindy Olson, and Cliff Lundberg · HPC members absent: Pat Dwyer, Kurt I~:agness, and Bud Houlton Vice President Jeff Gongoll updated the City Council on some of the HPC tasks and activities. Discussion was held on the following topics. · Recendy completed Historical Contexts Study and creating an inventory of historical sites · Written history project -- Hiring a consultant to conduct historical interviews. Discussion was held regarding the possibility of training a few volunteers to conduct these interviews. · Funding for the Commission - It was suggested that grant writing be a focus of the Commission as a way of obtaining funding. Steve Rohlf indicated that the Commission would also be requesting funds from the Council. Contributions from · the community were discussed as a possible funding resource. · Downtown Revitalization Project - The Mayor questioned if the commission is intending to pursue an overlay district for part of downtown. Steve Rohlf indicated that the document prepared by the HPC entided "Recommendadon on Historic Significance in the Downtown Area" is the Commission's recommendation regarding sites with historic significance and that an overlay district may be considered at a later date. Discussion was held regarding the process the HPC should follow to pursue an overlay zone. It was the suggestion of the Council that the HPC have a joint meeting with the HRA and the downtown developer, MetroPlams. Consider Dates/Times for Joint Meeting with the Sherbume County. Board of Commissioners Regarding the Y-MCA Project City Administrator Pat I~daers updated the Council on the YMCA project. He indicated that the Sherbume County Commissioners have requested to meet with the City Council regarding this issue sometime in November. The City Administrator stated that both the city City Council Minutes Page 3 October 14, 2002 and county staffs would be meeting with YMCA in October and requested two members of the City Council to attend. The Mayor and CounciLmember Kuester volunteered to attend. 5.3. Public Safety. - Utilities - City Hall Project Update The City Administrator updated the Council on the city facilities building projects. He indicated that the money available for the public safety facility has been finalized at $7.647 million dollars. He indicated that insuring the bond versus being required to have a reserve increased the amount of funds that can be used for the project. The City Administrator stated that most of the items that were proposed to be cut from the project in July have remained in the project. 7.1. Consider Resolutions Related to Mn/DOT Studies City Engineer Terry Maurer noted that staff has prepared draft resolutions for the Council to review in regard to transportation issues: TH 10 Interregional Corridor Management Plan · TH 169 Interregional Corridor Management Plan · Northwest Corridor and River Crossing Study Councilmember Motin suggested that the Council include a sentence in the resolution that recommends that the State begin to look at available property for acquisition. Council discussion pursued regarding this issue. Councilmember Kuester and Mayor Kdinzing indicated they were not in favor of this as there were too many unknowns at this dme to expect the State to plan for property acquisition. COUNCILMEMBER TVEITE MOVED TO ADOPT RESOLUTION 02-92 ACCEPTING, SUPPORTING AND ADOPTING THE TH 101-169 INTERREGIONAL CORRIDOR MANAGEMENT PLAN. COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER TVEITE MOVED TO ADOPT RESOLUTION 02-93 ACCEPTING, SUPPORTING, AND ADOPTING THE TH 10 INTERREGIONAL CORRIDOR MANAGEMENT PLAN. COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0. Councilmember Motin indicated that he did not agree with some of the issues in the river crossing resolution, especially the bypass. Mayor Klinzing indicated that the resolution is in keeping with what the Highway 10 Coalition is doing. COUNCILMEMBER TVEITE MOVED TO ADOPT RESOLUTION 02-94 COMMENTING ON THE DRAFT SCOPING DOCUMENT FOR THE NORTHWEST CORRIDOR AND RIVER CROSSING STUDY. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-1. COUNCILMEMBER MOTIN OPPOSED. 7.2. Discuss Highway 10/Main Street 2003 Project City Engineer Terry Maurer presented conceptual drawings for proposed improvements of the TH 10 and Main Street intersection. He discussed the federal funding that will be available for the project in 2005 and the possibility of advance funding for the project. The City Council iMinutes Page 4 October 14, 2002 Council reviewed the proposed improvements. It was noted that the project does not require any land acquisition and all the improvements can be completed within Mn/DOT right-of-way. 7.3. 7.4. 7.5. Discussion was held about the impact of installing a median on Main Street in front of UPA Service Drive. The median would allow a right out only for those e~ting from the service drive onto Main Street, and would not allow traffic to turn into the service drive from westbound Main Street. Jeff Gongoll indicated that closing this ~vould impact both Chamber and Great River Energy employees and visitors. The City Engineer indicated that due to Council concerns over the impact this would have on the Chamber and Great River Energy; he would continue to look at other options. Pavement Rehabilitation Project City Engineer Terry Maurer reviewed the pavement rehabilitation report. The City Engineer noted that the £~rst project identified in the report is Fourth Street from Main Street to Trunk Highway 10. He noted that if the report is adopted, a public informational hearing would be held in November and the improvement project is scheduled for 2003. COUNCILMEMBER DIETZ MOVED TO ADOPT THE PAVEMENT REHABILITATION REPORT. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED $-0 Transportation Plan Update City Engineer Terry Maurer provided an update on the ~vork that has been done on the transportation plan. He noted that the transportation plan is somewhat on hold until the comp plan has been completed. He further indicated that the transportation plan will accommodate the current comp plan transportation issues. Other Transportation Issues/Updates City Engineer Terry Maurer provided updates on the following transportation issues. 175 m Avenue Improvement Project Orono Parkway - Councilmember Dietz indicated that the street lighting committee has recommended installing streetlights along Orono Parkway. Councilmember Dietz questioned whether it was appropriate for the Utilities to pay the entire bill for the streetlights because the original streetlights were taken down per Council recommendation. He suggested that the City consider paying a portion of the cost. The City Administrator stated that he would discuss this with issue with Elk River Utilities General Manager. Zane Avenue Waco Signal CR 44 Boston 'Concord 186th and Naples neighborhood meetings CR 40 Other Business There was no other business. City Council Minutes October 14, 2002 10. Page 5 Staff Updates The City Administrator provided the following staff updates. A. Sue Herrboldt, building maintenance/custodian, has resigned. The City is looking at the possibility of hiring a building maintenance employee at a later date but in the short term will be pursuing a cleaning contract. B. Filling the position of the part-time CaNe TV Employee is on hold until the budget is finalized. C. Snowmobile issue will be discussed at the October 21 meeting. Staffis arranging for traffic control. D. R.C. Rolloff letter from MPCA. E. City-owned Lamm House - transitional housing project is moving forward. F. Candidates forums - cable TV playback schedule of the forums was distributed. G. Tax information has been provided in the City Administrator's info memo. H. Boys and Girls Club Fund Raising Issues - City is proposing to rent the Boys and Girls Club gymnasium on weekends which would provide a source of revenue for the Boys and Girls Club. It was the Council consensus to authorize staff to pursue renting the facility. The City Administrator noted that this would be an increased expense without revenue. This item will be on the October 28 agenda. I. Smith house is gone but clean up is needed. Discussion was held regarding the unpaid fine of about $10,000. It was the consensus of the Council to submit a bill for the entire fine. Adjournment There being no further business, Mayor Klinzing adjourned the meeting of the Elk River City Council at 10:10 p.m. Sandra Peine City Clerk