5.3. SR 11-12-2002City
TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
Mayor and City Council
Phil Hals, Street/Park Superintendent
November 7, 2002
Contract Cleaning for Three City Buildings
Item# 5.3
On October 28, 2002, I gave the City Council a list of suggested cleaning options for City
Hall, the library and Lions Center. The attached is a breakdown of the cost quotations I
received from three cleaners. As you can see, the rates quoted are all close. After
interviewing the three firms, I would like to recommend hiring Options, Inc. of Big Lake to
clean the library for a 2 month trial period. If their service is satisfactory, allow them the
opportunity to adjust their rates up or down to match our needs.
My second suggestion is to hire Toni Karpe to furnish cleaners for City Hall and Lions Center
for a 2 month trial period. This will also be with an opportunity to adjust rates at that time if
the service they provide is satisfactory.
I believe the 2 month trial period and rate adjustment opportunity is the only fair way to be
provided the cleaning service we want at a fair price. It would be extremely difficult to
estimate the cleaning time involved until they had an opportunity to work in the building. I
am not concerned that either group will take unfair advantage of the City, because we can
terminate the agreement at 2 months and hire another cleaning company. In turn, I also do
not want to take unfair advantage of the cleaners, because of an estimating error on their
part.
I have checked references on both groups and have received very high recommendations.
will be on hand at Tuesday's meeting to answer any questions.
Council Action Requested
Request Council to approve the hiring Options, Inc. of Big Lake to clean the library per
attached agreement for $689 per month, for a 2 month trial period with an opportunity to
adjust rates at that time. In addition, approve hiring Toni Karpe of Elk River to clean City
Hall and Lions Center per attached agreement for $1,070 per month for City Hall and $350
per month for Lions Center for a 2 month trial period with an opportunity to adjust rates at
that time.
CONTRACT CLEANER QUOTES
Options, Inc.
(4 cleaners,
I job coach)
City Hall
5-day, 10 hfs/week
$ I, 148.33/month
Library
5-day, 6 hrs/week
$689.00/month
Lions Center
2-day, 2 hfs/week
$229.66/month
Jani-King
5-day
$1,073.00/month
5-day
$748.00/month
3-day
$375.00/month
Toni Karpe
5-day
$1,070.O0/month
5-day
$675.00/month
3-day
$350.O0/month