5.10. SR 10-28-2002
Item 5.10
MEMORANDUM
TO:
FROM:
Mayor and City Coun ,cil, f#'i
Pat Klaers, City Ad~SP- 0 '
II #/ ~~~
October 28, 2002
DATE:
SUBJECT:
Budget Memo
On September 9, 2002, the City Council approved the proposed maximum tax levy resolution.
At this time there was a $79,100 gap between projected revenues and expenditures. Revenues
were proposed at $7,653,950 and expenditures were projected at $7,733,050. Based on
expenditures, the 2003 budget was projected to increase 7.17%.
Prior to this September 9, 2002 meeting, the City Council had a worksession where the budget
gap between revenues and expenditures was adjusted from $362,100 down to $79,100.
Attached is an August 26,2002 memo (with some hand written notes), which identifies the
adjustments that were made in order to bring the 2003 budget gap down to $79,100.
Since the September 9, 2002, City Council meeting, a number of issues have surfaced which
impact the proposed 2003 budget. These issues are identified as follows:
$79,100...9/9/02 budget gap
$21,500.. .schoolliaison revenue
$4,000.. ,decrease in revenue for Police services
$3,000. . .lower expenditure for VisionAIR service contract - Police
$3,000... juvenile grant revenue reduction (received in 2002 and not in 2003)
$15,000.. .higher recreation program expenses for leasing gymnasium space
$10,000.. . higher building maintenance expenditures being projected
$86,600.. ,new budget gap
As you can tell there has not been any progress since September 9 in closing the budget gap in
spite of receiving school liaison revenues. Additionally, staff had concerns that the 2003
problem was going to get even worse as we began to analyze year-end 2002 revenue
projections. In this regard, consider the following:
1. It looks like we will slightly exceed the building permit budget in 2002 but the 2003
building permit budget is $30,350 more (7.8% more) than the 2002 budget.
2. We do not believe we will reach the 2002 plan check fees budgeted amount of
$255,300. The 2003 proposal for plan check fees is $252,300.
3. The court fines revenue for 2002 is going to fall far below the $230,000 budget. The
revenue for fines has averaged about $12,500 per month for the last three months.
The 2003 budget for court fines is $150,000.
With these court fine and growth related revenue concerns, the city will have to be very
careful in monitoring 2003 expenditures. Furthermore, in looking at the 2003 budget it
appears that the school payment for the little theatre ($112,600 for installment number three
in 2003) will have to come from the reserves and not from funds available within the general
fund budget. While the above revenue figures for 2002 and the projections for 2003 are not
very positive, the "good news" in the story is that expenditures in 2002 are at or slightly below
the budgeted amounts.
Without making any additional reductions in projected revenues (other than what's noted in
the list on the previous page) we are looking at a 2003 budget gap of $86,600. Before
commenting on trying to balance the budget, two other issues should be noted regarding 2003
expenditures. First, there is not an approved work plan for GIS. At this time, there are limited
funds available within the Engineering budget for GIS activities. Until a GIS work plan is put
together and considered, it is difficult to know how much work can be done with city staff,
how much equipment should be purchased before the remodeled City Hall is available in
2004, and how much work the city can afford to have our consulting engineering firm
complete, The second item to note regarding 2003 expenditures has to do with the Park and
Recreation Commission request for a Park and Recreation Director, The city established its
own Recreation Department when the Community Recreation joint powers agreement
dissolved at the end of 2001 and the City Council has discussed the need for a Park and
Recreation Director at a couple meetings in 2002. Earlier in the year, I was not too concerned
about the timing for filling this position, but I am beginning to see the urgency. The reason
for this issue becoming more time sensitive to me is the increased park work load that is
falling on the Director of Planning, who is already very busy with planning responsibilities,
and the increasing responsibilities in the recreation area, especially with Lions Park Center and
taking over the management of the softball complex (including the concessions). While there
is some money in the 2003 budget within the Engineering Department for GIS services, there
is not any money in the 2003 budget for a Park and Recreation Director and we may not be
able to wait another whole year before this position needs to get established and filled.
In trying to address the budget gap of $86,600, there are no additional growth related revenues
to help solve this problem. About the only additional revenue to look at is the liquor store
funds. The 2003 proposal is already $20,000 more than the 2002 budget (an 18% increase) but
I think we need to begin annually receiving another $15,000. Otherwise balancing the budget
may get to be too painful and we may end up making cuts that are truly undesirable. If we
accept another $15,000 from the liquor store fund, then the budget gap is at $71,600.
If we are going to close the 2003 budget gap, we are going to have to look at the additional
personnel services that are being requested. Attached is a personnel services page which
shows the new positions and additional work hours that are still in the 2003 budget proposal.
It may not seem like we are adding many staff hours or positions, but we need to remember
that included in the 2003 budget are expenses for positions that were unbudgeted but added in
2002. These positions include the Information Technology position, the Environmental
Assistant position, and increasing a Recreation Programmer position from half time to full-
time. These additional expenses that were not in the 2002 budget are slightly offset by the
elimination of the Drug Officer position that was in the 2002 budget, but which is no longer
in the 2003 budget. In reference to the attached personnel services page, I think that the most
vulnerable positions are the Truck Enforcement Officer ($23,250) and the Cable TV Assistant
position ($17,300). Next in line would be the Police Secretary/Receptionist ($8,150), reducing
the Recreation Building Supervisor ($9,000), and elimination of the Fire Specialist position
($9,900). The above five changes in personnel services equals $67,600.
I am not necessarily recommending that all of the requested personnel noted in the above
paragraph be eliminated, but I do think that some of them have to be eliminated in order to
achieve a balanced budget. You need to know that if there are no additional hours for the
Cable TV program, then we will simply be maintaining our existing system and not expanding
programs. Also, if the Lions Park Center is used to the extent that we hope, then we will be
short on hours that will be needed to supervise this facility during the evenings. The Fire
Prevention Specialist is also a very desirable position and any hours that can be dedicated to
this program will be beneficial.
Another item to consider in trying to balance the 2003 budget is the capital outlay item that
remains in the general fund budget. Attached are proposed capital outlay expenditures for
2003. (Also attached is the 2002 capital outlay page for comparison purposes,) Most of the
Voice Playall System expense in the general fund could be eliminated and not purchased or
this item could be approved and moved to equipment reserves, However, if there are no
capital outlay expenses in the general fund budget in 2003, it makes it difficult to have $50,000
or so of capital expenses in the general fund in 2004. I don't believe it is a good practice to not
have any capital outlay expenditures in the annual general fund operating budget.
Another note regarding the items on the capital outlay page is the Truck Enforcement
expenditure in the amount of $57,200. If the Truck Enforcement position is eliminated then
this expense is also eliminated, However, if this equipment and truck are eliminated, then the
Police Department would like to add another marked squad. Even with this additional squad,
the equipment certificate amount would go down by $27,400, which would bring the total
expenditure for equipment certificates to just under $330,000.
I have already gone through the initial budget requests and made over $40,000 in reductions in
various departmental line items so it will be hard to "sharpen the pencil" much more.
Nonetheless, there was a sheet distributed on August 26,2002, that was titled "Last resort
budget options" so everyone should know that we can make cuts into some programs. Asking
me to identify another $5,000 or so in reduction would not be too difficult. However, finding
another $10,000 in cuts would lead me to start looking at: the $10,000 Arts Contribution, the
$9,000 tree coupon program, the $95,000 street overlay/seal coating program, the $5,000
optical imaging contract for Police, the $10,000 snow removal contractual service program,
and other things of this type. No one desires to dut the items noted above but there are not
too many other choices left to consider.
After we get the budget balanced for 2003 there is one additional item that is unknown at this
time, which could impact 2003 activity. The item is a potential local government aid cut in
2003 that could be made by the 2003 State Legislature. It is impossible to know what will
happen but we should consider contingency plans in case there is a revenue reduction later in
2003. If this revenue reduction takes place, we will need to consider use of city reserves, or
hope that revenues exceed projections, or somehow limit expenditures.
The pay resolution for the upcoming year is a budget item that the City Council annually
considers near the end of the budget discussions. Attached for your information is the pay
resolution that was put together by the finance cllrector. All of the components within the pay
resolution are consistent with past City Council ~ction and the listed items closely follow the
pay resolution from last year. We still have to discuss how to address the comparable worth
challenge we have with the building inspectors being paid above their pay range. The pay plan
reflects a three percent increase and the city contribution to employee benefits is proposed to
increase ten dollars per month per employee. The finance director will be in attendance at this
meeting to review the pay plan and to present information regarding health insurance
expenses for 2003.
Staff is looking for Council direction on October 28, 2002, in order to balance the 2003
budget. The truth in taxation is scheduled for D~cember 2, 2002, at 6:00 p.m. and staff needs
some time to put the budget material together f~r this presentation.
Attachments
8/26/02 Budget Memo
Personnel Services Summary Page
Capital Outlay Summary Page for 2003 & 2002
Revenues (Before 8/26/02 Adjustments)
Expenditure Summary Page (Before 8/26/02 Aciljustments)
September 9, 2002 Tax Levy Resolution
2003 Pay Resolution
s: \ council\pat \ budget \ 1028budgetmemo,doc
TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
I
Mayor and Council
Pat Klaers, City Administr*-torrfr"
August 26, 2002
Recommended Changes in Proposed 2003 Budget
The following changes are recommended to the! draft 2003 budget, This August 12, 2002
draft budget showed revenues in the amount of!$7,571,200 and expenditures in the amount
of $7,933,300. The resulting budget gap bet\.Vee~ requested expenditures and available
revenues is $362,100. The following budget cha~ges are recommended in order to help close
this budget gap: I
Revenues
$25,000
$5,000
$9,750
$3,000
$5,000
$10,000
$5,000
Expenditures
Reduce the surface water mana~ement tax levy and apply these monies to the
general fund. !
Increase building permit estimatt
State grant - safe and sober pro am.
State/federal grant-juvenile pro ram.
Increase plan check fee estimate!.
Increase liquor store transfer.
Increase utilities transfer,
Personnel Services
$45,600 Police (investigations) - Do dot fill the drug enforcement officer position.
$9,900 Fire department (administration) - Reduce hours for the fIre prevention
specialist from 1248 to 624, !
$15,600 Recreation (administration) i Do not hire the requested part time
office assistant. I
I
$11,750 Senior center - Do not hire th~ requested part time receptJ.onist.
S I ClJun,iil Pall Budgetl RcwmmmdcdCha~~e.r
Mayor/Council- Reduce Herit~ge Preservation Commission (HPC)
request - The original request wa$ for $5,000 to hire a consultant to do an
oral history and $5,000 to begin ~n inventory of property. The reduction
allows the HPC to do one or the lother or half of each project.
Police (administration) - A hi~h estimate for the Visionaire maintenance
contract was in the original Aug~st 12, 2002 budget.
Streets - Contractual services - Iteduce the amount of funds spend on
sealcoating and overlay projects qo the same level that is in the 2002 budget.
Shade trees - Operating supplie~ - reduce the tree coupon program
Parks - Professional services - do Lake Orono goose trapping program
in 2003 :
Recreation (programs) - Do n<pt contribute, as requested, to the Boys &
Girls Club for the "Kids in Contfol" program. The content of this program
is similar to the Safety Camp pro~ram, which the city runs, The city will
partner with the Boys & Girls Clfb but should not fund their programs. The
city already contributes $20,000 tp the Boys & Girls Club for staff wages for
"Recycling Education" programsl,
Senior Center - Personal servicds reduction - An error was found in the
number of hours worked for the lexisting part time staff in the August 12,
2002 draft budget. I
Economic Development - Re~ove all expenses for personal services as
the HRA and EDA will fund 10q% of the economic development
department.
Transfers need to increase for e~ections in order to equalize the annual tax
expenditures. These monies will to into equipment reserves in 2003 and then
into the general fund revenues inT 2004 to partially offset the 2004
expenditure of $36,000 for electi~ns. This sequence will be repeated for
2005-06, etc. I
Miscellaneous departmental adju$tments
I
The above adjustments are $233,450. Tlus bring~ the total revenues to $7,633,950 and the
total expenditures to $7,762,600,Tlus leaves the Icity with a budget gap of $128,650,
I
I
Please see the attached list of options for additiopal possible budget arnendments. First and
foremost on this next list is the gas franchise fee; The next most important issue is the
lockout fee for police services when individuals ~ock their keys in their vehicle. Another'
important consideration is the annual wage increiase.
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ta1her 11'(,.4"1 ~oo3
Miscellaneous
$-5,000
$-5,000
$-5,000
$-1,000
$-2,000
$-10,000
$-13,350
$-24,150
$+18,000
$-40,350
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NEW POSITIONS REQUESTED
2003
Included in Included in
Cost of Proposed Sept. 9
Department Position I Reauested Reauest Budget Budaet
i
I
Cable TV Assist Cable Producer ;"r 15 h-. $ 15,302 $ 17,297 $ 17,297
Legal Secretarial Support 20 rs/wk 14,125 3,532 3,532
Police Patrol Officer - Truck Enforcement 40 rs/wk 46,521 23,259 23,259
Police Secretary/Receptionist 40 rs/wk 32,468 8,117 8,117
Police CSO 40 rslwk 32,468
Police Bldg Maintenance 10,000 10,000
Fire Fire Prevention Specialist ~r-' 19,775 19,775 9,887
Streets Maintenance 1 40 rs/wk 42,559 8,589 8,589
Recreation Office Assistant 20- 4 hrs/wk 15,619 15,619
Recreation Office Asst./Bldg 26 rslwk 17,997 17,997 17,997
Senior Center Receptionist 20 rslwk 11,771 11,771
SUBTOTAL NEW POSITIONS $ 248,605 $ 135,956 $ 98,678
1
2
1
3
Notes:
1. October 1 start date
2, July 1 start date
3, Seasonal (20 hrs/wk for 6 months) position for parks
P
Funding Source
General Equipment EqUipment Department One Time
Department Item Fund Certificate Reserve Total Revenue
Mayor & Council .
Cable TV I -
Administration I
I -
Finance I
i -
!
I
Elections I
-
Planning .
Govt. Building -
Police Police Vehicles (marked) - 4 including set ~p 119,200
Police Vehicles (unmarked) . 1 including etup 23,600
Truck Enforcement Truck, Equip., Scales 57,200
Voice PlayaU System 37,400 237,400
Police Reserve .
Fire Vehicle for Fire Inspector 32,000 32,000
Emergency Prep. Siren 14,300 14,300
Building & Environ. .
Streets Front End Loader with snowplow 145,000
Pickup Truck 25,050
Snowplow 10,650 180,700
Snow Removal . .
Equipment Services Brake Lathe 7,600
Truck Lift & Jack Stands 30,000 37,600
arks .
ecreation -
ubtotal $ 37,400 $ 357,100 $ 107,500 $ 502,000 $ -
!
2003 CAPITAL IOUTLA Y
I
R
S
V 8/23/02
Capitalo:OJ Cap Outlay
2002 CAPITAL OUTU Y
Fundino Source
en.~j EQUipment r:.ql,upment Oepartmenl On. Tim.
DeJlartment Item Fund Cartificate Reserve Total Revenue
Mayor 8. C ouneil -
Cable TV -
Administration Optical ImagIng System 52,500
Copy Machine Lease 1~,250 1:3,250
Finance Special Assessmenl Software 4,000 4,000
Elections -
Planning .
Gov!. Building -
Police Copy Machin. L.as. 7,200
Patrol V.hiclas (marked) . Z 50,000
Squad Video Camer." - 3 10,aOO
Mobile Digital Compute,s' 5 2:3,000
Investigator Car 24,000
Voice Plavell 5 vstem :3,300 118,300
Police Reserve -
Fire Repair Fire Station Floor 22.500
Pumoer (1997) 43,000 43,000
Emergency Prep, Siren 1:3,600 13,600
Building 8. Environ. Truck ; 22,000
OffICe furniture for new emolovee -(de/ail! )- 6,000 28,000
Streets Pickup 20,500
Dump Box 5,200
Tandem Axel Dump Truck 150,000
Asohalt Hot Patch Trailer 16,000 191,700
now Removal . -
arks Athletic Field Groomer 13,000 13,000
ecreation .
ubtotal S 94,750 S 273,500 $ 56,600 $ 424,B50 S 75,000
l1n101
Caplllllo:O:Z Cap OuUay
s
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R
s
Admin, Project Fees
FEMA Funds
City of I Ik River
V/ General Fu d Revenue
~._. PROPOSED ADOPTED ACTUAL REVENUE RECEIVED
,. BUDGET BUDGET Act\Jal to
2003 ZQQl July 31 2002 2001 2000 1999 1998 1m
Taxes
Ad Valorem 4,553,800 4,153,150 2,019,744 3,911,464 3,289,348 3,058,053 2,632,140 2,471,703
Gravel 54,000 54,000 17,007 54.737 53,633 56.558 51.269 45.766
Total Taxes 4,617,800 4.217,150 2,036,751 3,966.201 3,342.981 3,114.711 2,683,409 2,517,469
License &. Pennits
Liquor 49,000 44,000 40,815 44,656 43,354 35.386 37,324 34,805
Amusement 1,400 1,200 . 1,485 1,215 1,395 3,430 2,400
Cigarette 3,000 2,300 2,600 2,342 . 2.125 725
. 2,595
Apartment 13,500 12,500 15,840 12, 672 11,956 11,016 15,696 11,904
Gas Fitters 3,000 2,500 2,030 5,005 2,601 2,640 2.736 2,448
Mining 13,500 13,500 13,596 8,830 18,172 12,547 12,160 11,762
Garbage Hauler 850 1,000 315 861 990 1,905 1,140 , 1.755
Other Business 15,000 15,000 15,591 10,550 9,262 8,335 7,165 8,044
Building Permit 414,550 389,200 272,325 531,031 543,562 363,351 375,900 342,248
Plumbing/Heating Permit 90,000 76,300 55,516 245,232 101,524 62,278 70,302 63,885
Permit Surcharge 1,200 1,100 11,587 1,573 1,237 913 1,035 866
Electric Permit . . 145 233 208 263 365
Animal License 1,500 2,000 1,210 1,506 2,250 2.021 1,828 2,182
Parking Permit . - 248 204 384 600 324 1,283
Other Non Business 6,000 6,000 875 22,614 10,833 6,532 7,817 8.014
Total Licenses 8. Permits 612,500 565,600 431,093 989,052 749,890 511,307 540,826 492,321
Intergovernmental ReVenue
COPS Grant - . 11,689 24,784 70,818 84,740 124,340 105,159
Other Federal Grants - . -
LGA 937.150 937,150 468,578 324,1 SO 276,9Ti 198,188 241,573 227,640
HACA - . . 522,899 500,644 498,244 508,880 500,385
LPA . . . - 17,760 18,581 14,980
- , Income Housing Aid - 9,900 9,893 13,274
- ,A Aid 11,500 11,500 5,757 11,514 11,514 11,514 18,373 5,757
Police Aid 132,000 135,500 - 131,106 135,997 ' 137,871 119,141 98,276
Police Training Reimb, 10.500 9,000 . 10,483 10,886 7,901 6,646 6,360
State Aid Street Main!. 33,350 33,350 35,025 33,360 30,300 29,716 29,341 27,391
Slale Crime Prevention Grant - . . 10,173 14,930 34,857 34.253 3,670
Other State Grants . - 1,650 1,500 3,379 14,308 6,469 -
Other Local Grants . - 19,300 . 12,524 8,909 6,421
Totallntgvtj, Revenue 1,124,500 1,136,400 532,592 1,102,543 1,055,445 1,047,623 1.118,506 996,039
Charges for Services
Admin, Project Fees 25,000 50,000 . 50,000 - 6,488 37,740 15,962
Planning 8. Zoning Fees' 20,000 19,150 17,055 21,111 21,320 18,765 19,310 25,650
Plan Check Fees 247,300 255,300 1 52,762 376,383 328,112 213,400 223,532 201,254
Special Assmt. Search 1,800 1,800 1,065 2,010 1,635 3,075 e,ri5 4.935
Sale of Maps/Copies 4,500 3,000 2,288 5,312 7,160 2,336 2,670 a,041
Reimb. For Gen Govt Serv . 2,500 1,626 3,870 2.750
Reimb. For Police Services 8.000 10,000, 5,410 7,891 10,979 17,049 14,671 11,698
School Liaison - 47,000 21,500 43,000 43,000 65,000 60,000 69,076
Animal Impound 2,500 2,500 1,425 2,990 2,285 2.755 2,967 3.102
Vehicle Impound . - 10 30 400 547 565 580
Fire Contracts 79,000 76,000 81,591 78,523 84,705 78,166 53,848 89,514
Fire Calls 7,000 9,000 3,575 4,650 15,360 8.438 8,650 7,795
Street Services 30,000 38,000 14,594 15,587 17,686 18.333 16,167 10,101
Recreation Fees 95,000 80,000 55,376 65,645 55,180 54,031 54,853 58,528
Concessions 52,000 . 19,050
Park Fees/Bldg Rent 21,100 . 9,406 3,081
Sottball League Fees . - . -
Sewer Inspection Fee 7,000 2,000 14,080 11,190 3.787 1,500 2,940 2,640
Contractor License Check 2.000 1.500 1.355 2.100 1,845 1,315
Total Charoes for Service 602.200 599,750 403,370 693,373 596,204 491,198 515,794 509,976
F,
, Court
Parking
Total Fines
150,000
6,000
156.000
230,000
7,500
237,500
60,928
3.650
64,588
83,416
5,SOS
89,221
109,826
9.595
119,421
111,584
6.030
117,614
110,713
5,040
115,753
84,221
84,221
Finance Oept
~Ig/o'-
CIty of EI River
/ General Fund Revenue
PROPOSED ADOPTED ACTUAL REVENUE RECEIVED
BUDGET BUDGET Actual to
~ 2002 Julv 31 2002 2001 ~ ~ 1998 WI
Other Revenue
Inlerest Income 90,000 90,000 61,112 1 06,262 161,759 53,578 119,115 92,931
Vending Machines (Emp,) 58 982 1,Sn
Solid Waste Surcharge 9,000 9,000 9,000 9,000 9,000 g,OOO 9,000 11,200
Refunds & Raimb, 1,500 2,400 48 2,009 692 :3,:316 11,086 9,300
Contributions 3,700 6,700 2,500 5,650 3,700 3,700 3,700 3,700
Miscellaneous 3,000 3,000 4,536 4,499 4,573 5,608 2.213 4,204
Total Other Revenue 107,200 111,100 77,196 127,420 179.782 76,184 147,D91 121.335
Transfers In
Landfill 30,000 28,000 28,000 19,750 19,750 19,750 19,750
Capital Outlay Reserve 10,000 20,000 42,n8 43,050 21,719
Street Reserve 45,000 45,000
NSP/RDF Reserve 39,500 39,500 39,500 39,500 19,750 19,750 19,750 19,750
Development Fund 3,050 3,900 16,522
Drug Forleiture 6.224
WNTS 10,000 10,000 10,000 10,000 10,000 8,000 8,000 0,000
Liquor 120,000 120,000 120,000 110,000 110,000 110,000 12:1,450 123,450
ERMU 100,000 100,000 70,000 90,000 90,000 90,000 78,000 78,000
EDA 5,000 3,000 3,000 3,000 2,000 2,000 2,000 1,000
HRA 1,500 1,500 1,500 1,500 1,000 1,000 1,000 500
Other
Total Transfers In 351,000 347,000 272,000 273,274 276,400 309,800 295,000 270,169
TOTAL GENERAL FUND 7,571,200 7,215,SOO 3,817,590 7241,084 0,320,123 5,668,437 5,417,379 4,991,530
~~t;v
'r)l~lo~
cllr~f+
APPROPRIATIONS SUMMARY /
2000 2001 2.002- ZOO::J "I. of o/a SS Z002
Actual Actual Adopted Procosed Total Change Increase % af Total
MAYOR &. COUNCIL S 122,067 S lSJ,4SB S 162,100 S 173,300 2,25% 9,99% S 16,200 2,25%
CABU: N 32.777 53,916 63,750 100,900 1,27% 53.27% 37,150 Q,38%
ADM1NISTRA Tla N 314,061 322,966 325,450 354,900 4.47% 9.05% 29,450 4.51%,
ELECTIONS 23,375 to,S80 49,150 0.00% -100.00or. (49,150) 0,68%
FINANCE 309,899 325,016 364,950 361,550 4,56% -0.93% P,400) 5,06%
INFORMA TION TECHNOLOGY 97,500 1.2'.3%
LEGAL 76,752 54,695 220,000 214,250 2.70% -2.61% (5,750) 3,05%
PU\NNING (Indudes Plan,Comm,) 230.800 241,991 271,300 291,400 3,67% 7.41% 20,100 3,76%
GOVERNMENT BUILDINGS 103,684 146,130 141,300 137,400 1.73% -2.76% (3,900) 1. 96%
CONTINGENCY 47,082 140,882 95,000 75,000 0,95% -21,05% (20,000) 1,32%
POUCE (Includes Police Reser'Je) 2,241.084 2.441,444 2,501,950 2,762,200 34,32% 10,40% 260,250 34,67%
FIRE 345,208 361,092 378,950 444,000 5,60% 17,17% 65,050 5,25%
EMERGENCY PREPAREDNESS 14,848 19,183 20,200 23,450 0,30% 16,09% 3,250 0.28%
BUILDING & ENVIRONMENTAL 475,293 515,174 591,700 569,400 7,16% -3,77% (22,300) a.20%
STREeTS 566,775 776,801 697,600 773,7SQ 9,7S% 10,92% 76,1S0 9.67%
SNOW REMOVAL 94,435 113,055 174,000 171,550 2.16% -1.4,1% (2,450) 2,41%
EQUIPMENT SERVICES 163,011 205,239 236,100 267,450 3,37% 13,28% 31,350 3.27%
ENGINEERING 44,206 177,816 53,000 75,000 0,95% 41.Sl"A, 22,000 0.73%
PARKS 298,337 273,596 300,500 303,700 3,83% 1,03% 3, '00 4,17%
SHADE TREE 15,745 8,559 13,050 12,000 0,15% ~,05% (1,050) 0,18%
RECREATION 182,233 236,303 306,700 472,100 5,95% 53,93% 155,400 4,25%
SR. ClTlZEN PROGRAMS 63.105 68,297 81,200 107,300 1.35'10 32.14% 26,100 1.13%
ECONOMIC DEVELOPMENT 33,850 19,163 26,700 24,150 0,30% -9.55% (2,550) 0,37%
ENERGY CITf 5,131 11,386 20,650 20,8S0 0,26% 0,97% - 200 0.29%
TRANSFERS 132.637 197.570- 120.100 95.200 1,20% -20,73% (24,9001 1,66%
TOTAL EXPENDITURES S 5,937,396 S 6,874532 .s 7,215,500 .s 7933,300 100,00% 9,95% S 717,800 100,00%
!Ie
RESOLU ION 02 -
A RESOLUTION FOR T E CITY OF ELK RIVER
A RESOLUTION AUTHORIZING THE PROPOSED PROPERTY TAX LEVY
FOR COLLE TION IN 2003
WHEREAS, the Elk River City Council has eviewed the City's anticipated
expenditures for all funds in 20 3; and,
WHEREAS, the Elk River City Council has onsidered projected revenues for
all funds in 2003; and,
WHEREAS, revenues from sources other than property taxes are not sufficient
to meet anticipated expenditur s of all funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River that
the following amounts are the aximum to be levied as property taxes
payable in 2003:
General Fund
Street Replacement
Library
Surface Water Management
City Special Assessments
1994 Storm Sewer Bonds
2003 Certificate of Indebtedne s
2000 Certificate of Indebtedne s
1999 Certificate of Indebtedne s
PERA Employer Rate Increase
Public Safety Lease Revenue onds
Economic Development Tax A atement
TOTAL
Levy
$4,580,083
150,000
69,000
175,000
25,298
115,233
140,000
41 ,088
35,032
9,713
634,000
5,714
$5,980,161
Passed and adopted by the City Council of the City of Elk River this 9th
day of September, 2002.
Stepha ie Klinzing, Mayor
ATTEST:
Sandra A. Peine, City Clerk
"
LEVY S~MPLE
FOR TAXES PAYABLE 2003
Net Limited Levy
Levv Levy Limit
"
General Fund* $ 4,580,083
Street Replacement 150,000
Library* 69,000
Surface Water Mgmt, 175,000 $ 4,974,083 4,974,083
City Special Assessments 25,298
1994 Storm Sewer Bonds 115,233
2003 Certificate of Indebtedness 140,000
2000 Certificate of Indebtedness 41,088
1999 Certificate of Indebtedness 35,032
PERA Employer Rate Increase 9,713
Public Safety Lease Rev, Bonds 634,000
Economic Development Tax Abatement 5.714
$ 5,980,161
* Levy subject to change based on approved budget,
NTC Tax Rate
Payable 2002 11,739,030 5,118,288 43.600%
Proposed NTC per County 9/4102 13,434,639 5,980,161 44,513%
2002 Tax Rate 13,434,639 5,857,503 43.600% 122,658
Market Value Levv % Total Levv
EDA 996,907,800 0,01813% 180,739,38
Taxable .rvrv per County 9/4/02 1,156,956,800 0.01813% 209,756.27
HRA 996,907,800 0,0131% 130,594.92
Taxable .MY per County 9/4102 1,156,956,800 0.01310% 151,561.34
~
9/9/02
Taxlevy,xls
RESOLUT ON 02-
A RESOLUTION OF TH CITY OF ELK RIVER
A RESOLUTION ADOPTING THE 2003 PAY PLAN FOR
NON-ORGANIZE EMPLOYEES
BE IT RESOLVED, by the City Council of the City of Elk River that the attached Pay
Plan be approved and adopted effective January 1,2003.
Passed and adopted by the City Council of the ity of Elk River this 28th day of October,
2002.
ATTEST:
Sandra A. Peine, City Clerk
Stephanie Klinzing, Mayor
SI sh~dcl AdminlResolutionsl2002 Res I NonUnionCompPlan
CITY OF E K RIVER
2003 COMPENS TION PLAN
FOR NON-UNIO EMPLOYEES
PAY
Pay Ranges
1. All 2002 pay ranges will increase by thre percent on January 1, 2003.
2. Any employee who is paid at a rate that s higher than the top of the pay range will
receive a 3.0 percent increase, but the b se pay used to calculate subsequent cost of
living adjustments will increase only 1.5 ercent.
3. Waste Water Treatment Operators shall be paid as follows:
License
D
C
B
Step
A
B
C-D
E
Once a license has been obtained, the e ployee shall immediately move to the
lowest step for that license. The employ e may move up one step each July 1 until
the highest step for that license has bee reached.
4. Building Permit Technicians must have Building Permit Technician Certificate in
order to move above Step B of their pa grade.
Step Increases
5. On July 1 all city employees receiving a lly competent rating on their performance
review will move up one step in their pa range.
6. All orientation period employees will re eive increases as stated in the offer of
employment letter. If no special provisi n was outlined in the offer of employment
letter, the orientation period employee s all receive the first step increase no earlier
than six months following date of hire. art-Time Liquor Clerks may move up one
step after 90 days of employment.
7. Part-Time Liquor Store Clerks will mov up one step on their anniversary date
based on competent performance.
8. Part-Time Recreation employees will re eive increases on June 1 based on
competent performance.
S/ s1rdc/ Admin/Resolutions/ 2002 Res/ NonUnionCompPlan
I
i
i
Part-Time Pay
9. Part-Time Ice Arena Workers shall be aid in accordance with the following
schedule:
Position
Ice Arena Worker One
Ice Arena Worker Two
Ice Arena Worker Three
Cashier
Hourly Rate
$8.00 - 8.75
$7.00 - 7.75
$6.50 - 7.25
$7.00 - 7.75
Employees will receive a $.50/hr. increa e in pay for each additional year the
employee works as an Ice Arena Worke up to a maximum of $2.00/hr. in
additional pay. (i.e. maximum Ice Arena Worker One pay is $10.75 per hour.)
10. Part-Time Firefighters shall be paid in a cordance with the following schedule:
Position
Probationary Firefighter
Firefighter
Captain
Assistant Chief
Hourly Rate
$ 8.00
$10.38
$10.88
$11.38
Additional Educational Incentive Pay sh I be paid as approved by the City Council
on October 27, 1997.
11. Part-Time Police Reserves are required t serve in both a volunteer and a paid
capacity. Police Reserves shall be paid $ 1.35 per hour for the hours that are to be
paid as determined by the Police Chief.
12. Part-Time Seasonal and Temporary Rec eation employees shall be paid in
accordance with the following schedule.
Position
Park Ranger
Concession Stand Clerk II
Concession Stand Clerk I
Concession Stand Coordinator
Open Gym/Warming House Su ervlsor
Program Assistant
Program Lead without Certifica 'on
Program Lead with Certification
Hourly Rate
$ 10.00 - 12.00
$ 9.00 - 11.00
$ 7.00 - 9.00
$ 10.00 - 12.00
$ 9.00 -10.00
$ 7.00 -10.00
$ 10.00 - 15.00
$ 15.00 - 18.00
Program Assistants and Program Leads ill be eligible to receive an increase for
each year the employee works in that po ition based on a fully competent rating on
his/her performance review. Increases ~hall be based on the following:
!
SI sh~dcl AdminlResolutionsl2002 Resl NonUnionCompPlan
Position
Program Assistant
Program Assistant
Program Lead
Program Lead
Hourly Increase
$ .50
$ .25
$ 1.00
$ .50
Maximum additional pay is $2.00 per h ur. (i.e. maximum Program Lead with
certification pay is $20.00 per hour.)
Overtime for Inventory
13. All non-exempt liquor store employees hall be paid one and one-half times their
regular hourly rate for taking inventory n a Sunday or a holiday.
Holiday Pay
14. Snow plow operators shall be paid dou Ie time plus holiday pay for all hours worked
on holidays.
15. Firefighters shall be paid double time fo emergency response hours worked on
New Years Day, Memorial Day, Indepe dence Day, Labor Day, Thanksgiving,
Christmas Eve, and Christmas Day.
On Call Pay
16. Street Department employees shall be p 'd an additional hour of pay at their regular
rate for each day they are on call during e winter snowplowing season. Any
employee who uses more than three ho rs of sick or vacation leave or
compensatory time off on a day when e employee was to have been on call will
not be considered on call and will not re eive on call pay for that day.
Out of Class Pay
17. Ice Arena Workers Two or Three who perate the ice resurfacer will be paid at the
Ice Arena Worker One rate for the time spent operating the ice resurfacer. Time will
be tracked in quarter hour increments.
INSURANCE BENEFITS
18. All full time employees are eligible for in urance benefits. Part-time employees
scheduled to work 30 or more hours per week are eligible for prorated insurance
benefits. Seasonal and temporary emplo ees are not eligible for insurance benefits.
S/ sh~dc/ Admin/Resolutions/ 2002 Res/ NonUnionCompPlan
19. Employees eligible for insurance benefi s shall be eligible for participation in the
City's Flexible Benefits Plan. The con 'bution levels shall be as follows:
Health Insurance Election
Single
Employee & Child(ren)
Employee & Spouse
Family
OTHER
Ci Contribution
$320.00
470.00
470.00
610.00
20. The City Council may make adjustment in any section of the Pay Plan at any City
Council meeting for any reason includin performance incentives, state or federal
law changes, the Pay Equity law, or any ther reason the Council deems appropriate.
21. All police employees who are members f the Law Enforcement Labor Services,
Locals 231 and 271, shall receive compe sation and benefits as outlined in the
Master Labor Agreement between the ity and the Union and are therefore not
governed by any clauses of this resoluti n.
SI shrrdc I Adminl Resolutions 12002 Res I Non U nionCompPlan
City of EI~ River
I
PayP Ian
Effective Jan ary 1, 2003
NON-EXEMPT
fAY
POINTS GRADE A B C 0 E
40-42 1 9.22 10 19 11.16 12.14 13.11
43-45 2 9.70 10 73 11. 75 12.77 13.80
46.48 3 10.21 11 29 12.37 13.45 14.52
49-51 4 10.75 11 88 13.02 14,15 15.29
52-54 5 11. 32 12 51 13.70 14,90 16.09
55-57 6 11.91 13 17 14.43 15.68 16.94
58-60 7 12.54 13 86 15.19 16.51 17.83
61.63 8 13,20 14 59 15.98 17.38 18.77
64-66 9 13.89 15 36 16.83 18,29 19.76
67.69 10 14.62 16 17 17.71 19.25 20.80
70-72 11 15,39 17 02 18.64 20.27 21. 89
73-75 12 16.20 17 91 19.62 21. 33 23.04
76-78 13 17.06 18 86 20.66 22.46 24,26
79-81 14 17,96 19 85 21.74 23.64 25.53
EXEMPT
A B C 0 E
71-74 IE 40,710.98 43,926 45 47,141. 92 50,357.39 53,572.87
75-78 2E 42,407.27 45,756 ,72 49,106.17 52,455.62 55,805,07
79-82 3E 44,174,24 47,663.25 51,152,26 54,641.27 58,130.28
83-87 4E 46,014.83 49,649,22 53,283.60 56,917,99 60,552.38
88-92 5E 47,932.11 51,717. 93 55,503.75 59,289.57 63,075.39
93-97 6E 49,929,28 53,872. 85 57,816.41 61,759.97 65,703.53
98-100 7E 52,009.67 56,117. 55 60,225.43 64,333.30 68,441.18
101-102 8E 54,176.74 58,455. 78 62,734.82 67,013.86 71,292.90
103-107 9E 56,884,69 61,377. 61 65,870.53 70,363.45 74,856.37
108.112 lOE 59,254,88 63,935. 01 68,615.14 73,295.26 77,975.39
113-117 lIE 61,723.84 66,598. 97 71,474.10 76,349.23 81,224.36
118-122 12E 64,295.66 69,373. 93 74,452.19 79,530,45 84,608,71
123.127 13E 66,974.65 72,264. 51 77,554.36 82,844,22 88,134.07
128-132 14E 69,765.26 75,275, 53 80,785,79 86,296.06 91,806,32
-+IA lldcn~t- ~ lu
~,
NON UNION INSURANCE CONTRACT RENEWAL JANUARY 1, 2003
January 2003 . HealthPortners
Single Employee & Spouse Employee & Childlren) Family
Clallic ~ Qw:n .G.I=.il; ~ Qw:n .G.I=.il; .Erirnat:'t Qw:n .G.I=.il; .Erirnat:'t Qm>.n
Life $ 4,63 $ 4,63 4,63 $ 4,63 $ 4,63 $ 4,63 $ 4.63 $ 4,63 $ 4,63 $ 4,63 $ 4,63 $ 4,63
Single Dental, HealthPartners 26,04 26,04 26,04 26,04 26,04 26,04 26,04 26,04 26,04 26,04 26,04 26,04
Health Partners 288.40 311,77 336,72 588,95 636,70 687,64 524,16 566,65 ~ 976,99 1,056,20 1,140,70
-
Cost of C ore Benefits 319,07 342,44 367,39 619,62 667,37 718,31 554,83 597,32 642,66 1,007,66 1,086,87 1,171,37
-
City Contribution 320,00 320,00 320,00 470.00 470,00 470.00 470,00 470,00 470,00 610,00 610,00 610,00
Employee Cost/(Flex) --
$ 10,93) $ 22,44 47,39 $ 97,37 $ 248,31 $ 84,83 $ ~$ 72,66 $~ $~ $ 561,37
Family Dental - Health Partners
Additional Employee Cost 41,98
2002 Employee Cost/IFlex) (40,47) (20,99) (0,20) 59,99 99,78 42,23 6.00 41,41 79,19 246,36 309,37 378,78
Increase in employee Cost 22,44 47,39 89,63 97,59 06,08 78,83 85,91 93,47 51,30 67,50 82,59
% Increase in employee cost 149% 98% 75% 314% 207% 118% 61% 54% 48%
10/25/02
Hlthins ,xis