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4.9. SR 11-18-2002MEMOllANDUM Item 4.9. TO: Mayor and City Council FROM: DATE: Pat Klaers, City Ad minis t~~/~__~ November 18, 2002 SUBJECT: Consider Payment to School District for Little Theater In September 2001 the Elk River City Council agreed to pay the School District $563,000 to "save" the Little Theater during the senior high construction and renovation project. In November 2001 the School District Facility Use policy and procedure manual was updated to include a section on the Little Theater. In December 2001 the City Council made its first of five payments in the amount of $112,600 to the School District. Community Education is responsible for scheduling use of the Little Theater. Attached for your information is some material from Community Education regarding use of the Little Theater for the past few months. In 2001 growth and development related revenues for such things as building permits and plan check fees exceeded the estimate in the budget document. By late November 2001 it was clear that General Fund revenues would exceed General Fund expenditures by a sufficient amount so that monies would be available to make the Little Theater payment without using city reserve funds. Unfortunately the same scenario is not playing out in 2002. Staff is less certain about the extent which revenues will exceed expenditures in the General Fund. Accordingly, it is recommended that the city use the NSP Reserve to make the second payment on the Little Theater. As like last year, the payment amount is $112,600. The NSP Reserve was set up in 1991 and revenues will continue to be received through 2009. The 2002 NSP revenue is slightly more than $250,000. The two expenditures in 2002 from this fund are $106,700 for City Hall debt and $39,500 for the General Fund. The remainder of the 2002 NSP revenues plus the NSP reserve fund balance are available for use at the City Council discretion. Recommendation It is recommended that the city use the NSP Reserve to finance the 2002 payment of $112,600 to the School District for the Little Theater. ~DISTRICT~8.. ___ , i;ommoflltyEd, cat o. 31 October 2002 Pat: Here's a recap of the facility use of the Little Theatre at the High School you requested. As you can see, the information goes back to August of 2002, and forward through this current school year, and is current as of Oct. 29, 2002. The first page provides a one-page overview, while the stapled packet gives a little more detail on each day's use. We can produce these at your request, so please let me know how frequently you'd like to receive this information, and we'll get it to you. Contact me at 241-3522 if you need anything else. "Little Theatre" Scheduled Usage Community Groups 8/12 - 9/21/02 10/11/02 10/14 & 10/21/02 12/5/02 School/District Use 9/9-9/30/02 9/30/02 10/21/02 11/27/02 12/3/02, 12/17/02, 2/24/03, 3/18/02, 4/12/03, 12/10/02, 1/7/03, 4/22/03, 6/10/03 4/11/03 Community Education 11/5-19/02 11/9/02 1/11/03 2/18-2/22/03 Private 12/16-12/17/02 1/30-1/31/03 Elk River Community Theatre Production Elk River Arts Alliance--Artist Gathering Elk River Arts Alliance--Command Performance Choir Elk River Arts Alliance--Command Performance Choir Audition/Rehearsal for Fall Production (until New Auditorium complete) Differentation Presentation Overview of Criteria for ECSE Custodial Training Auditions/Rehearsal s School Board Meetings Starfest Concert Youth Class "Intro to Acting" Adult Class "Wonderful Ordinary Words" Puppet Show Prairie Fire Theatre Canterbury School--Christmas Concert Canterbury School--Play Production Elk River Schools Facility Schedule - by Start Time/Facility Start Time End Time Complex / Facility Event Type Maint. Customer Permit Monday, August 12, 2002 06:45 PM 09:30 PM SH / Theatre Rehearsal Elk River Arts Council--Elaine 12769 Anderson Play Rehearsal 7-9:30p; Elaine Anderson; Door H. CC. Tuesday, August 13, 2002 06:45 PM 09:30 PM SH/Theatre Play Rehearsal 7-9:30p; Elaine Anderson; Doro H. CC. Rehearsal Elk River Arts Council--Elaine Anderson 12769 Thursday, August 15, 2002 06:45 PM 09:45 PM SH / Theatre Play Rehearsal 7-9:30p; Elaine Anderson; Door H. CC. Rehearsal Elk River Arts Council--Elaine Anderson 12769 Monday, August 19, 2002 06:45 PM 09:30 PM SH / Theatre Play Rehearsal 7-9:30p; Elaine Anderson; Doro H. CC. Rehearsal Elk River Arts Council--Elaine Anderson 12769 Tuesda~ August20,2002 06:45 PM 09:45 PM SH/Theatre Play Rehearsal 7-9:30p; Elaine Anderson; Door H. CC. Rehearsal Elk River Arts Council--Elaine Anderson 12769 Thursday, August 22, 2002 06:45 PM 09:45 PM SH/Theatre Play Rehearsal 7-9:30p; Elaine Anderson; Door H. CC. Rehearsal Elk River Arts Council--Elaine Anderson 12769 Monday, August26,2002 06:45 PM 09:45 PM SH/Theatre Play Rehearsal 7-9:30p; Elaine Anderson; Door H. CC. Rehearsal Elk River Arts Council--Elaine Anderson 12769 Tuesday, August 27, 2002 06:45 PM 09:45 PM SH/Theatre Play Rehearsal 7-9:30p; Elaine Anderson; Door H. CC. Rehearsal Elk River Arts Council--Elaine Anderson 12769 Page 1 of 9 Printed 10/29/02, 09:14 AM for Thu 8/1/02 thru Tue 6/10/03 * Indicates event spans multiple days. Powered by MaxFACILITY®, a product of Maximum Solutions, Inc. Elk River Schools Facility Schedule - by Start Time/Facility Page 2 of 9 Printed 10/29/02, 09:14 AM for Thu 8/1/02 thru Tue 6/10/03 Start Time End Time Complex / Facility Event Type Maint. Customer Permit Thursday, August 29, 2002 06:45 PM 09:45 PM SH / Theatre Rehearsal Elk River Arts Council--Elaine 12769 Anderson Play Rehearsal 7-9:30p; Elaine Anderson; Door H. CC. Tuesday, September 03, 2002 06:45 PM 09:30 PM SH/Theatre Play Rehearsal 7-9:30p; Elaine Anderson; Doro H. CC. Rehearsal Elk River Arts Council--Elaine Anderson 12769 Wednesday, September 04, 2002 06:45 PM 09:45 PM SH/Theatre Play Rehearsal 7-9:30p; Elaine Anderson; Door H. CC. Rehearsal Elk River Arts Council--Elaine Anderson 12769 Thursday, September 05, 2002 06:45 PM 09:30 PM SH/Theatre Play Rehearsal 7-9:30p; Elaine Anderson; Dom H. CC. Rehearsal Elk River Arts Council--Elaine Anderson 12769 Friday, September 06, 2002 06:00 PM 11:00 PM SH / Theatre Rehearsal Play Rehearsal 7-9:30p & Tech work 6-11 p.; Elaine Anderson; Door H. CC. Elk River Arts Council--Elaine Anderson 12769 Sunday, September 08, 2002 02:00 PM 08:00 PM SH/Theatre Tech Work 2-8p; Julie Opificius; Door H. ***BS*** Rehearsal Elk River Arts Council--Elaine Anderson 12769 Monday, September 09, 2002 02:45 PM 05:00 PM SH/Theatre Fall Play Auditions 3-5p; Laurie Dupuis; Door A. CC. 06:45 PM 09:30 PM SH/Theatre Play Rehearsal 7-9:30p; Elaine Anderson; Doro H. CC. Auditions/Tryouts Rehearsal Theatrical Arts Club--Laurie Dupuis 12483 Elk River Arts Council--Elaine 12769 Anderson * Indicates event spans multiple days. Powered by MaxFACILITY®, a product of Maximum Solutions, Inc. Elk River Schools Facility Schedule - by Start Time/Facility Page 3 of 9 Printed 10/29/02, 09:14 AM for Thu 8/1/02 thru Tue 6/10/03 Start Time End Time Complex ! Facility Event Type Maint. Customer Permit Tuesday, September 10, 2002 02:45 PM 05:00 PM SH/Theatre Fall Play Auditions 3-5p; Laurie Dupuis; Door A. CC. 06:45 PM 09:30 PM SH/Theatre Play Rehearsal 7-9:30p; Elaine Anderson; Doro H. CC. Auditions/Tryouts Rehearsal Theatrical Arts Club--Laurie Dupuis 12483 Elk River Arts Council--Elaine 12769 Anderson Thursday, September 12, 2002 02:45 PM 05:00 PM SH/Theatre Rehearsal Fall Play Rehearsals 3-5p; Laurie Dupuis; Door A. CC. 06:45 PM 09:30 PM SH/Theatre Rehearsal Play Rehearsal 7-9:30p; Elaine Anderson; Doro H. CC. Theatrical Arts Club--Laurie Dupuis 12484 Elk River Arts Council-Elaine 12769 Anderson Friday, September 13, 2002 02:45 PM 05:00 PM SH / Theatre Rehearsal Theatrical Arts Club--Laurie Dupuis 12484 Fall Play Rehearsals 3-5p; Laurie Dupuis; Door A. CC. 06:00 PM 10:30 PM SH /Theatre Perform/Shor Elk River Arts Council--Elaine 12770 Anderson Play Performance 7-10:30p; Elaine Anderson; Door H. Need: tbles/chr in hall for ticket sales, table for refreshments, room 354 used for makeup/dressing. CC. Saturday, September 14, 2002 06:00 PM 10:30 PM SH /Theatre Perform/Shor Elk River Arts Council--Elaine 12770 Anderson Play Performance 7-10:30p; Elaine Anderson; Door H. Need: tbles/chr in hall for ticket sales, table for refreshments, room 354 used for makeup/dressing. CC. Monday, September 16, 2002 02:45 PM 05:00 PM SH/Theatre Rehearsal Fall Play Rehearsals 3-5p; Laurie Dupuis; Door A. CC. 06:45 PM 09:30 PM SH/Theatre Rehearsal Play Rehearsal 7-9:30p; Elaine Anderson; Doro H. CC. Theatrical Arts Club--Laurie Dupuis 12484 Elk River Arts Council-Elaine 12769 Anderson Tuesday, September 17, 2002 02:45 PM 05:00 PM SH/Theatre Fall Play Rehearsals 3-5p; Laurie Dupuis; Door A. CC. Rehearsal Theatrical Arts Club--Laurie Dupuis 12484 * Indicates event spans multiple days. Powered by MaxFACILITY®, a product of Maximum Solutions, Inc. Elk River Schools Facility Schedule - by Start Time/Facility Page 4 of 9 Printed 10/29/02, 09:14 AM for Thu 8/1/02 thru Tue 6/10/03 Start Time End Time Complex / Facility Event Type Maint. Customer Permit 06:45 PM 09:30 PM SH / Theatre Rehearsal Elk River Arts Council--Elaine 12769 Anderson Play Rehearsal 7-9:30p; Elaine Anderson; Doro H. CC. Wednesday, September 18, 2002 02:45 PM 05:00 PM SH/Theatre Rehearsal Fall Play Rehearsals 3-5p; Laurie Dupuis; Door A. CC. 06:45 PM 09:30 PM SH/Theatre Rehearsal Play Rehearsal 7-9:30p; Elaine Anderson; Doro H. CC. Theatrical Arts Club--Laurie Dupuis 12484 Elk River Arts Council--Elaine 12769 Anderson Thursday, September 19, 2002 02:45 PM 05:00 PM SH / Theatre Rehearsal Fall Play Rehearsals 3-5p; Laurie Dupuis; Door A. CC. 06:45 PM 09:30 PM SH/Theatre Rehearsal Play Rehearsal 7-9:30p; Elaine Anderson; Doro H. CC. Theatrical Arts Club--Laurie Dupuis 12484 Elk River Arts Council--Elaine 12769 Anderson Friday, September 20, 2002 02:45 PM 05:00 PM SH /Theatre Rehearsal Theatrical Arts Club--Laurie Dupuis 12484 Fall Play Rehearsals 3-5p; Laurie Dupuis; Door A. CC. 06:00 PM 10:30 PM SH / Theatre Perform/Shor Elk River Arts Council--Elaine 12770 Anderson Play Performance 7-10:30p; Elaine Anderson; Door H. Need: tbles/chr in hall for ticket sales, table for refreshments, room 354 used for makeup/dressing. CC. Saturday, September 21, 2002 06:00 PM 10:30 PM SH / Theatre Pedorm/Shor Elk River Arts Council--Elaine 12770 Anderson Play Performance 7-10:30p; Elaine Anderson; Door H. Need: tbles/chr in hall for ticket sales, table for refreshments, room 364 used for makeup/dressing. CC. Monday, September 23, 2002 02:45 PM 05:00 PM SH/Theatre Fall Play Rehearsals 3-5p; Laurie Dupuis; Door A. CC. Rehearsal Theatrical Arts Club--Laurie Dupuis 12484 Tuesday, September 24, 2002 02:45 PM 05:00 PM SH/Theatre Fall Play Rehearsals 3-5p; Laurie Dupuis; Door A. CC. Rehearsal Theatrical Arts Club--Laurie Dupuis 12484 * Indicates event spans multiple days. Powered by MaxFACILITY®, a product of Maximum Solutions, Inc. Elk River Schools Facility Schedule - by Start Time/Facility Page 5 of 9 Printed 10/29/02, 09:14 AM for Thu 8/1/02 thru Tue 6/10/03 Start Time End Time Complex / Facility Event Type Maint. Customer Permit Wednesday, September 25, 2002 02:45 PM 05:00 PM SH/Theatre Fall Play Rehearsals 3-5p; Laurie Dupuis; Door A. CC. Rehearsal Theatrical Arts Club--Laurie Dupuis 12484 Thursday, September 26, 2002 02:45 PM 05:00 PM SH/Theatre Fall Play Rehearsals 3-5p; Laurie Dupuis; Door A. CC. Rehearsal Theatrical Arts Club--Laurie Dupuis 12484 Friday, September 27, 2002 02:45 PM 05:00 PM SH /Theatre Rehearsa Theatrical Arts Club--Laurie Dupuis 12484 Monday, September 30, 2002 06:30 PM 09:30 PM SH /Theatre Presentation Steve Schroeder-Davis 12517 Differentation Presentation 7-9p; Steve Schroeder-Davis; Door H. Need: microphone. CC. Friday, October 11, 2002 06:30 PM 09:30 PM SH / Theatre Presentation Elk River Area Arts Council--Sharon 12771 Tracy ER Area Arts Alliance Artist Gathering 7-9p; Sharon Tracy/Jean Loy-Swaons; Door H. Need: carousel slide project/screen w/remote control extension on cart, extension cord, hand-held mic in Theatre, 4 tables in front of theatre for artists work, tape off first row of chairs ( Artists to setup displays). 2 tables for refreshments in front of windows near entrance doors to theatre, 2 extension cords, 1 table for literature. CC. Monday, October 14, 2002 06:10 PM 09:15 PM SH/Theatre Choir Rehearsal 6:30-9p; Eileen Bowersox; Door H. CC. Practice Command Performance Choir--Lori 12601 Worwa Monday, October 21, 2002 08:00 AM 10:00 AM SH / Theatre Training Overview of Criteria 8:30-9:30a; Barb Stilwell; Door H. Need: OH Proj, screen. CC. Linda Gustafson 13293 Tuesday, November 05, 2002 03:45 PM 06:00 PM SH/Theatre Intro to Acting 4-6p; Melissa OImsheid; Door H. ***BS*** Youth Activity CE Youth - Noella Fath 12701 * Indicates event spans multiple days. Powered by MaxFACILITY®, a product of Maximum Solutions, Inc. Elk River Schools Facility Schedule - by Start Time/Facility Page 6 of 9 Printed 10/29/02, 09:14 AM for Thu 8/1/02 thru Tue 6/10/03 Start Time End Time Complex / Facility Event Type Maint. Customer Permit Thursday, November 07, 2002 03:45 PM 06:00 PM SH/Theatre Intro to Acting 4-6p; Melissa Olmsheid; Door H. ***BS*** Youth Activity CE Youth - Noella Fath 12701 Saturday, November 09, 2002 10:15 AM 11:45 AM SH / Theatre CE Activity Wow! Wonderful Ordinary Words 10:30-11:15a; Heidi Grosch; Door H. ***BS*** CE Adult/Aquatics--Jodi Ost 12662 Tuesday, November 12, 2002 03:45 PM 06:00 PM SH/Theatre Intm to Acting 4-6p; Melissa Olmsheid; Door H. ***BS*** Youth Activity CE Youth - Noella Fath 12701 Thursday, November 14, 2002 03:45 PM 06:00 PM SH/Theatre Intro to Acting 4-6p; Melissa Olmsheid; Door H. ***BS*** Youth Activity CE Youth - Noelia Fath 12701 Tuesday, November 19, 2002 03:45 PM 06:00 PM SH/Theatre Intro to Acting 4-6p; Melissa Olmsheid; Door H. ***BS*** Youth Activity CE Youth - Noelia Fath 12701 Wednesday, November 27, 2002 07:00 AM 09:15 AM SH/Theatre Training Custodial Health & Safety Training 7-9a; Amy Goebel; Door H. CC. 728 District Office--Amy Goebel 13276 Tuesday, December 03, 2002 02:45 PM 10:00 PM SH /Theatre Rehearsal Winter Play Rehearsals 3-5p; Laurie Dupuis; Door H. CC. Theatrical Arts Club--Laurie Dupuis 12485 Thursday, December 05, 2002 06:15 PM 09:15 PM SH/Theatre Rehearsal Choir Rehearsal & Parent Meeting 6:30-9p; Eileen Bowersox; Door H. Need: piano. CC. Command Performance Choir--Lori 12602 Worwa Tuesday, December 10, 2002 06:00 PM 10:00 PM SH / Theatre Meeting Londa Chambers 12750 School Board Meetings 7-10p; Alan Jenson; Door H. Need: tbles in U-shape/chairs on stage, microphones for board members, microphone for audience. CC. * Indicates event spans multiple days. Powered by MaxFACILITY®, a product of Maximum Solutions, Inc. Elk River Schools Facility Schedule - by Start Time/Facility Page 7 of 9 Printed 10/29/02, 09:14 AM for Thu 8/1/02 thru Tue 6/10/03 Start Time End Time Complex / Facility Event Type Maint. Customer Permit Monday, December 16, 2002 09:00 AM 01:00 PM SH / Theatre Rehearsal Canterbury School--Kim Hanning 13378 Christmas Concert Rehearsal 9a-lp; Kim Harming; Door H. Need: piano, risers, shell. CC. 02:45 PM 05:00 PM SH/Theatre Auditions/Tryouts Theatrical Arts Club--Laurie Dupuis 12483 One Act Play Auditions 3-5p; Laurie Dupuis; Door A. CC. Tuesday, December 17, 2002 02:45 PM 05:00 PM SH/Theatre Auditions/Tryouts One Act Play Auditions 3-5p; Laurie Dupuis; Door A. CC. 05:30 PM 09:30 PM SH/Theatre Rehearsal Performance 5:30-9:30p; Kim Hanning; Door H. Need: piano, risers, shell. CC. Theatrical Arts Club--Laurie Dupuis 12483 Canterbury School--Kim Hanning 13378 Tuesday, January 07, 2003 06:00 PM 10:00 PM SH / Theatre Meeting Londa Chambers 12750 School Board Meetings 7-10p; Alan Jenson; Door H. Need: tbles in U-shape/chairs on stage, microphones for board members, microphone for audience. CC. Saturday, January 11, 2003 09:30 AM 12:00 PM SH / Theatre Puppet Show 10:30-11:30a; Jodi Ost; Door H. ***BS*** CE Activity CE Adult/Aquatics--Jodi Ost 12982 Thursday, January 30, 2003 09:00 AM 01:00 PM SH / Theatre Rehearsal 9a-lp; Kim Harming; Door H. CC. Rehearsal Canterbury School--Kim Hanning 13378 Friday, January 31, 2003 09:00 AM 01:00 PM SH / Theatre Rehearsal Rehearsal 9a-lp; Kim Hanning; Door H. CC. 05:30 PM 09:30 PM SH/Theatre Rehearsal Performance 5:30-9:30p; Kim Hanning; Door H. Need: piano, risers, shell. CC. Canterbury School--Kim Hanning Canterbury School--Kim Hanning 13378 13378 Tuesday, February 18, 2003 04:00 PM 09:00 PM SH/Theatre Rehearsal CE Adult/Aquatics--Jodi Ost Prairie Fire Rehearsals 4:30-8:45p; Jodi Ost; Door H. Room 354 for snacks & extra rehearsal space. ***BS*** 12478 * Indicates event spans multiple days. Powered by MaxFACILITY®, a product of Maximum Solutions, lnc. Elk River Schools Facility Schedule - by Start Time/Facility Page 8 of 9 Printed 10/29/02, 09:14 AM for Thu 8/1/02 thru Tue 6/10/03 Start Time End Time Complex / Facility Event Type Maint. Customer Permit Wednesday, February 19, 2003 04:00 PM 09:00 PM SH / Theatre Rehearsal CE Adult/Aquatics--Jodi Ost 12478 Prairie Fire Rehearsals 4:30-8:45p; Jodi Ost; Door H. Room 354 & 352 for dressing rooms, Hallway caf~ for snacks. ***BS & light/sound workers*** Thursday, February 20, 2003 04:00 PM 09:00 PM SH / Theatre Rehearsal CE Adult/Aquatics--Jodi Ost 12478 Prairie Fire Rehearsals 4:30-8:45p; Jodi Ost; Door H. Room 354 & 352 for dressing rooms, Hallway caf~ for snacks. ***BS & light/sound workers*** Friday, February 21, 2003 03:30 PM 10:00 PM SH / Theatre Rehearsal CE Adult/Aquatics--Jodi Ost 12478 Prairie Fire Performance 7:30-9:30p; Jodi Ost; Door H. Need: 352 & 354 for dressing rooms, Hallway caf~ for snacks & makup/stagin, table for ticket sales in hallway, coat rack, fans in theatre/stage area. ***BS & light/sound workers*** & cust clean. Saturday, February 22, 2003 11:30 AM 04:00 PM SH / Theatre Rehearsal CE Adult/Aquatics--Jodi Ost 12478 Prairie Fire Performance 1-3:30p; Jodi Ost; Door H. Need: 352 & 354 for dressing rooms, Hallway caf~ for snacks & makup/stagin, table for ticket sales in hallway, coat rack, fans in theatre/stage area. ***BS & light/sound workers*** & cust clean. Monday, February 24, 2003 02:45 PM 05:00 PM SH / Theatre Auditions/Tryouts Spring Musical Auditions 3-5p; Laurie Dupuis; Door H. CC. Theatrical Arts Club--Laurie Dupuis 12483 Tuesday, March 18, 2003 02:45 PM 05:00 PM SH / Theatre Rehearsal Spring Musical Play Rehearsals 3-5p; Laurie Dupuis; Door ^. CC. Theatrical Arts Club--Laurie Dupuis 12487 Friday, April 11, 2003 06:00 PM 10:00 PM SH / Theatre Concert ERAHS Band--John Rosner Starfest 7-9pm; John Rosner; Door H. Band Concert 7:30-9p; John Rosner; Need: regular concert setup. CC. 12505 Saturday, April 12, 2003 09:00 AM 05:00 PM SH / Theatre Rehearsal Rehearsal & Setwork 9a-5p; Laurie Dupuis; Door H. Laurie Dupuis coveraged. Theatrical Arts Club--Laurie Dupuis 12487 Tuesday, April 22, 2003 06:00 PM 10:00 PM SH /Theatre Meeting Londa Chambers 12750 School Board Meetings 7-10p; Alan Jenson; Door H. Need: tbles in U-shape/chairs on stage, microphones for board members, microphone for audience. CC. * Indicates event spans multiple days. Powered by MaxFACILITY®, a product of Maximum Solutions, Inc. Elk River Schools Facility Schedule - by Start Time/Facility Page 9 of 9 Printed 10/29/02, 09:14 AM for Thu 8/1/02 thru Tue 6/10/03 Start Time End Time Complex ! Facility Event Type Maint. Customer Permit Tuesday, June 10, 2003 06:00 PM 10:00 PM SH/Theatre Meeting Londa Chambers 12750 School Board Meetings 7-10p; Alan Jenson; Door H. Need: tbles in U-shape/chairs on stage, microphones for board members, microphone for audience. CC. End of Schedule * Indicates event spans multiple days. Powered by MaxFACILITY®, a product of Maximum Solutions, Inc.