HANDOUT 11-18-2002Howard R. Green Company
November 18, 2002
File: 806550J-0325
Honorable Mayor and City Council
City of Elk River
13065 Orono Parkway
Elk River, MN 55330
RE:
175TM AVENUE IMPROVEMENTS
MN/DOT VARIANCE REQUESTS
Dear Council Members:
We have recently had conversations with Mn/DOT State Aid staff concerning 175th Avenue
improvements. The plans were approved by Mn/DOT in June 2002. In July 2002, pdor to the bid, we
made minor adjustments to the plans to accommodate the plat of Park Pointe. These minor
adjustments included revisions to watermain and elimination of the roadside ditch adjacent to the Park
Pointe pond. Technically, making these revisions and not having them reapproved by the Mn/DOT
Office of State Aid is a violation of Rule 8820.2800 Subpart 2, which states that only projects whose
plans have had final approval by the state-aid engineer before bid openings are eligible for use of
state-aid construction funds.
In order to rectify this, Mn/DOT State Aid staff has requested that we seek a Mn/DOT vadance to Rule
8820.2800 Subpart 2. Attached is a resolution we have prepared for the City Council's consideration,
which will initiate the vadance procedure. Vadance Committee meets in mid-December; we will
prepare a presentation package and appear before the vadance committee.
We are requesting that City Council adopt the attached resolution. If you have any questions
regarding this project or process we have outlined, we will be in attendance at your November 18 City
Council Meeting.
Sincerely,
Howard R. Green Company
Terry J. M'~rer, P.E.
TJM:sw
Enclosure
Ltr-111802~Council
1326 Energy Park Drive · St. Paul, MN 55108 ° 651/644-4389 fax 651/644-9446 toll free 888/368-4389
RESOLUTION 02-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION REQUESTING A VARIANCE TO STATE AID RULE 8820.2800
CONSTRUCTION REQUIREMENTS SUBPART 2 PLANS AND ESTIMATES
WHEREAS
the City of Elk River proposes to reconstruct 175"~ Avenue NW from Fillmore
Avenue to Twin Lakes Road; and
WHEREAS
Minnesota State Aid Rule 8820 Construction Requirements Subpart 2 Plans and
Estimates requires final plan approval by the state-aid engineer for the project to
be eligible for the use of federal and state-aid construction funds; and
WHEREAS
minor revisions were made to sixteen sheets out of forty-one of Delegated
Contract Project S.P. 204-M-04 after state-aid plan approval to accommodate the
single family plat of Park Pointe adjacent to the project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota:
The City Council requests a vadance to Minnesota State Aid Rule 8820.2800 Subpart 2
so that all eligible construction items in revised plans may be funded with federal and/or
state-aid construction funds.
Passed and adopted this 18"~ day of November, 2002.
ATTEST:
Stephanie A. Klinzing, Mayor
Sandra A. Peine, City Clerk
O:~ ROJ~8065,50.1'~Res- 111802.doc