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11-12-2002 CC MINMEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL TUESDAY, NOVEMBER 12, 2002 Members Present: Members Absent: Staff Present: Mayor Iadinzing, Councilmembers Dietz, Kuester, Motin, and Tveite None City Administrator Pat Klaers, Director of Planning Michele McPherson, City Engineer Terry Maurer, Finance Director Lori Johnson, Chief of Police Tom Zerxvas, Assistant Police Chief Beahen, Street/Park Superintendent Phil Hals and City Clerk Sandra Peine Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 7:25 p.m. by Mayor Iadinzing. Consider 11/12/2002 Agenda Item 6.1. "Skateboards" was added to the agenda. COUNClLMEMBER MOTIN MOVED TO APPROVE THE AGENDA AS AMENDED. COUNClLMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Consent Agenda COUNCILMEMBER TVEITE MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.1. 3.2.A. 3.2.B. 3,3. 3,4. CHECK REGISTER SPECIAL ASSESSMENT REAPPORTIONMENT (NOVEMBER 12, 2002) LATERAL SANITARY SEWER ASSESSMENT FOR LEE AND MARGARET VALENTINE IN THE AMOUNT OF $4,350 ON PARCEL 75-478-0105 RESOLUTION 02-101 AWARDING THE SALE OF THE CITY'S $267,500 GENERAL OBLIGATION TAXABLE EQUIPMENT CERTIFICATE OF 2002; FIXING ITS FORM AND SPECIFICATIONS; DIRECTING ITS EXECUTION AND DELIVERY; AND PROVIDING FOR ITS PAYMENT PROCLAMATION PROCLAIMING NOVEMBER 11-15 AS DECA WEEK COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Open Mike No one appeared for open mike. City Council Minutes November 12, 2002 Page 2 5.1. Canvass Municipal Election Results COUNCILMEMBER KUESTER MOVED TO ADOPT RESOLUTION 02-102 CANVASSING THE NOVEMBER 5, 2002, MUNICIPAL GENERAL ELECTION RESULTS. COUNCILMEMBER TVEITE SECONDED TIlE MOTION. THE MOTION CARRIED 5-0. 5.2. GFOA Finance Award City Administrator Pat Klaers informed the Council that the City has received the Certificate of Achievement for excellence in financial reporting for the year 2001. He noted that this is the 13th year in a row that the City has received this award. Mayor Iadinzing and the Council commended the Finance Department for their excellent work. 5.3: Consider Municipal Building Cleaning Contracts Street/Park Superintendent Phil Hals reviewed the proposal for contract cleaning of the City Hall, the Library and Lion's Center. COUNCILMEMBER TVEITE MOVED TO AUTHORIZE THE HIRING OF OPTIONS, INC. OF BIG LAKE TO CLEAN THE LIBRARY AT $689 PER MONTH FOR A TWO MONTH TRIAL PERIOD WITH AN OPPORTUNITY TO ADJUST RATES AT THAT TIME, AND TO HIRE TONI KARPE TO CLEAN CITY HALL AND LION'S CENTER FOR $1,070 PER MONTH FOR CITY HALL AND $350 PER MONTH FOR LION'S CENTER FOR A TWO MONTH TRIAL PERIOD WITH AN OPPORTUNITY TO ADJUST RATES AT THAT TIME. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.4. Consider Request to Order 2003 Police Vehicles Chief of Police Tom Zerxvas requested Council authorization to purchase four 2003 Ford Crown Victorias from Elk River Ford. He noted that although the bid received from the State Purchasing Contract was $50.27 less per vehicle, he preferred to purchase locally. COUNCILMEMBER MOTIN MOVED TO APPROVE THE PURCHASE OF FOUR 2003 FORD CROWN VICTORIAS FOR THE POLICE DEPARTMENT FROM ELK RIVER FORD AT $22,143.37 PER VEHICLE. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.5. Consider Amendments to City Code Chapter 1104 (Snowmobiles and ATV's) Director of Planning Michele McPherson indicated that after the October 21~ Council discussion pertaining to the use of snowmobiles and ATVs, staff has made some revisions to the proposed regulations. Michele reviewed the recommended ATV "No Riding" area and the revisions to the proposed snowmobile regulations. Michele suggested that a local access sticker be issued to local snowmobilers to assist the police department in enforcement. City Council Minutes Page 3 November 12, 2002 The Council discussed the maps (showing trail locations and "no snowmobile" areas) labeled Option 2 and Option 3, with Option 3 being the most recent proposal. Councilmember Tveite indicated that he prefers Option 2 because he does not agree that snowmobiles and cars are a good mix on roads. Councilmember Dietz indicated he prefers Option 3 as long as the snowmobile club assists with enforcement. Councilmember Motto indicated that he prefers Option 3. Mayor Klinzing indicated that Option 2 was too restrictive and Option 3 was too lenient. She indicated she ~vould like to see the two options combined. Councilmember Kuester indicated that she preferred Option 3 and further indicated that she would like to see the local access sticker idea implemented to assist in enforcement and awareness. Councilmember Dietz indicated that he also likes the idea of the sticker and suggested that the City pay for the sticker the f~rst year. He indicated that he would also like to see a copy of the snowmobile map and regulations go to each person receiving a sticker. COUNCILMEMBER DIETZ MOVED TO APPROVE SNOWMOBILE MAP LABELED OPTION 3 AND TO ADOPT RESOLUTION 02-13 AMENDING SECTION 1104 OF THE CITY CODE OF ORDINANCES (SNOWMOBILES AND ALL TERRAIN VEHICLES) WITH THE PROVISION THAT A LOCAL ACCESS STICKER, A COPY OF THE SNOWMOBILE ORDINANCE AND A COPY OF THE SNOWMOBILE MAP BE MAILED TO OWNERS OF ALL REGISTERED SNOWMOBILES IN THE CITY. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 3-2. MAYOR KLINZING AND COUNCILMEMBER TVEITE OPPOSED. 5.6. Consider Gravel Mining Feasibili .ty Study City Engineer Terry Maurer indicated that staff has looked at the feasibility of providing city sanitary sewer and water service to the gravel area lying south of County Road 33 between Trunk Highway 169 and the abandoned railroad bed. He noted that after reviewing the situation, it is his recommendation not to proceed with a feasibility study at this time. Terry Maurer reviewed his reasons for this recommendation as stated in his memo to the Mayor and City Council dated November 7, 2002. The Council concurred and took no action on the plans for a feasibility study. 5.7.A. Consider Boston and Concord Public Improvement Project Feasibility Study City Engineer Terry Maurer indicated that an informational meeting was held with residents of Boston Street and Concord Street regarding the possibility of installing sanitary sewer, watermain and permanent urban streets on Concord Street and Boston Street. He indicated that about two-thirds of the residents are interested in a feasibility study to determine the cost and feasibility of such a project. COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 02-103 ORDERING A PRELIMINARY FEASIBILITY REPORT IN THE MATTER OF THE BOSTON STREET AND CONCORD STREET IMPROVEMENT OF 2002. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.7.B. Naples Street/186~'Avenue City Engineer Terry Maurer indicated that an informational meeting was held with the residents of Naples Street and 186th Avenue to discuss the potential of extending city City Council Minutes Page 4 November 12, 2002 sanitary sewer and watermain into the neighborhood and constructing permanent urban style streets. The City Engineer indicated that the City has been discussing this issue with the neighborhood since 1990, but due to the limited number of signed easements the City has not moved ahead with a project. The City Engineer indicated that the City is currently maintaining the road even though not all the easements are in the City's possession. Terry Maurer recommended that no further action on an urban street and water/sewer project be taken until all of the easements are submitted. Councilmember Tveite suggested that the City take a step back and not maintain the road until all easements are submitted. The Council concurred to reconsider maintenance of the street. Mayor Klinzing requested staff to send a letter to the residents informing them that easements are necessary for the City to maintain the road and informing them of their option to petition for improvements. 5.7.C. Pavement Rehabilitation Program City Engineer Terry Maurer indicated that an informational meeting was held to inform residents of the pavement rehabilitation program. He indicated that 75 notices were mailed and about 20 residents attended the meeting. He further indicated that no one who attended the meeting was against the project. Terry Maurer indicated that he would proceed with the feasibility study. 5.8. Consider Resolution Adopting the 2003 Pay Plan for Non-Organized Employees and consideration of 2003 Health Insurance Contract Finance Director LoriJohnson presented the revised pay plan for Council consideration. She indicated that the pay plan authorizes a 3% cost of living increase for employees and addressed the building inspectors pay situation. LoriJohnson also reviewed the options for health insurance. She indicated that our current insurance would increase by 20%. She stated that a $500 deductible 80/20 plan would show a 17% reduction in the proposal premiums and a $1,000 deductible would show a 23% reduction. It was the consensus of the Council to consider the $500 deductible plan plus the original co-pay option for employees. The Finance Director also discussed the request by the Wellness Committee for an employee discount to participate in adult wellness related programs offered by the recreation department. It was the consensus of the Council to authorize the requested discount of a 50 percent reduction in the resident rate. COUNCILMEMBER TVEITE MOVED TO ADOPT RESOLUTION 02-104 ADOPTING THE 2003 PAY PLAN FOR NON-ORGANIZED EMPLOYEES INCLUDING THE WELLNESS BENEFITS AS RECOMMENDED BY THE WELLNESS COMMITTEE. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.9. Consider Appointment to Park and Recreation Commission Michele McPherson indicated that ArthurJackett has submitted an application for appointment to the Park and Recreation Commission. It was the consensus of the Council to interview Mr. Jackett prior to considering an appointment. 6.1. Skateboards Counci_Imember Dietz requested staff to see if it was lawful to have a skateboard facility on private property for use by the owner. City Council Minutes November 12, 2002 7. Staff Updates City Administrator Pat I~aers distributed a letter from the River's of Hope requesting a donation from the Council. No action was taken. This item will be on the November 25,2002 agenda. Adjournment There being no further business, Mayor Iadinzing adjourned the meeting of the Elk River City Council at 9:10 p.m. Page 5 Sanclra Peine City Clerk