11-25-2002 CC MINPIEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL
PIONDAY, NOVEMBER 25, 2002
Members Present:
Members Absent:
Staff Present:
Mayor I42/nzing, Councilmembers Dietz, Kuester, Motin, and Tveite
None
City Administrator Pat Kdaers, Finance Director Lori Johnson, City
Attorney Peter Beck, Recreation Manager Michele Bergh, Assistant Police
Chief Beahen, and City Clerk Sandra Peine
Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called
to order at 6:00 p.m. by Mayor Kdinzing.
Consider 11/25/2002 Agenda
The following agenda amendments were requested:
Item 6.1. - "Tim Smith House Removal Issue" -Postponed
Item 7.1. - "Park and Recreation Commissioner" - Added
COUNCILMEMBER TYEITE MOVED TO APPROVE THE AGENDA AS
AMENDED. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE
MOTION CARRIED 5-0.
Consider Consent Agenda
The following amendment to the November 18 minutes was requested by Councilmember
Motin:
Item 4.10 - change the second to the last sentence to read as follows:
"Councilmember Motin ind/cated that he would like to see an exception for lots 2 1/2 acres
or larger."
The Council concurred with this change.
COUNClLMEMBER TVEITE MOVED TO APPROVE THE CONSENT
AGENDA AS FOLLOWS:
3.1. 11/12/02 CITY COUNCIL MINUTES
11/18/02 CITY COUNCIL MINUTES
3.2. CHECK REGISTER
3.3. TRANSIENT MERCHANT LICENSE FOR SUNRIPE CITRUS TO SELL
CITRUS FROM MENARDS PARKING LOT.
3.4. MASSAGE THERAPIST LICENSE FOR DAISY ENGLISH TO
PRACTICE MASSAGE AT MOE'S THERAPEUTIC MASSASGE
City Council Minutes
November 25, 2002
3.5.
Page 2
PAY ESTIMATES
· PAY ESTIMATE #2 TO JAY BROTHERS, INC. IN THE AMOUNT OF
$47,375.07 FOR WORK ON THE ORONO PARKWAY PROJECT
· PAY ESTIMATE #3 TO S.R. WEIDEMA IN THE AMOUNT OF
$226,836.35 FOR WORK ON THE 175TM AVENUE PROJECT
· PAY ESTIMATE #1 TO DESIGN ELECTRIC IN THE AMOUNT OF
$136,735.59 FOR WORK ON TRAFFIC SIGNALS
· PAY ESTIMATE #2 TO DESIGN ELECTRIC IN THE AMOUNT OF
$93,497.10 FOR WORK ON TRAFFIC SIGNALS
· PAY ESTIMATE #3 TO VARIOUS CONTRACTORS IN THE AMOUNT
OF $590,823.00 FOR WORK ON THE PUBLIC SAFETY FACILITY
· PAY ESTIMATE #3 TO VARIOUS CONTRACTORS IN THE AMOUNT
OF $81,577 FOR WORK ON THE CITY HALL EXPANSION
COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION
CARRIED 5-O.
4. Joint Meeting with Sherburne County. Board of Commissioners
County. Representatives Present: Commissioner Wergin, Administrator Brian Benson,
Commissioner Engstrom, Commissioner Leonard, Sheriff Anderson, Commissioner
Nagorski, Dave Becket, Court Services, Ken Ebel, Social Services Director
YMCA Representatives: Chad Lanners, Tom LaSalle, Casey Scott
Sheriff Brace Anderson addressed the Council and the Commissioners regarding the
proposal to partner with the YMCA. He indicated that there is the potential to expand the
jail facility to increase the number of inmates. He noted that this would bring in additional
revenue. Sheriff Anderson proposed contracting with the YMCA for programs and services,
which would be a cost savings to the County.
Ken Ebel, Director of Social Services talked about prevention services offered by the
YMCA. He indicated that if the County partnered with the YMCA in this area, out of home
placement costs would be reduced.
Dave Becket, Court Services, indicated that the County would help reach younger families
through YMCA programs. He indicated that the YMCA programs would be a great resource
to the entire community.
Chad Lanners talked about the Founders Committee that was started in Elk River about two
years ago. He also talked about the number of volunteers from the community that are
currently working with the YMCA to move the project forward. Mayor Klinzing introduced
the members of the Founders Committee that were present.
Discussion was held regarding the site. Sheriff Anderson indicated that his proposal requires
that the YMCA be built close to the government center. Councilmember Motin indicated he
would like to see the YMCA built closer to a location that would be more accessible to youth
such as the property the City has offered near Wal-Mart. Commissioner Engstrom indicated
that a location near the government center would be more centralized for residents
throughout Sherbume County.
City Council Minutes Page 3
November 25, 2002
Commissioner Wergin questioned how the City of Elk River would be willing to assist in the
process. She noted that it is necessary for the City of Elk River to be a willing partner. Mayor
KLinzing indicated that the City was the original partner with the YMCA and that the City
partnered with the YMCA to conduct a feasibility survey regarding the YMCA. She stated
that it makes sense that Sherburne County is a partner with the YMCA. She indicated that
the City will be very supportive and would be willing to help with a capital campaign to raise
funds for the project. She also noted that the City had offered land for the YMCA, and the
city may be willing to put a value on that land and use it to help the project.
Casey Scott reviewed the commitment of the YMCA to this project. Casey noted that the
YMCA will be taking on the operating, construction, and bonding risks with this project.
Discussion was held regarding the possibility of the YMCA competing with the Boys and
Girls Club. It was noted that the YMCA has a much larger service area and program focus
than the Boys and Girls Club and that it is not the intention to compete with the Boys and
Girls Club.
Mayor Klinzing noted that the City would wait to hear from the County on its decision to
partner with the YMCA.
The Council recessed at 7:45 p.m. and reconvened at 8:05 p.m.
6.1. Tim Smith House Removal Issue
This item was postponed.
6.2. City of Elk River Business Subsidies Policy
A. Public Hearing on Proposed Business Subsidies Policy
B. Consider Adoption of the Business Subsidies Policy
Director of Economic Development Catherine Mehelich indicated that the EDA and HRA
recently adopted the Business Subsidies Policy following public hearings on November 12
and November 25. She indicated that the HRA has recommended that the phrase "a
minimum amount of" be deleted from the third paragraph of Section I. She indicated that it
was felt the City could be sending a mLxed message of discouraging business subsidies
instead of encouraging subsidies. Following discussion of this issue, it was the consensus of
the City Council to follow the recommendation of the I-IRA.
Mayor Klmzing opened the public hearing. There being no one for or against the matter,
Mayor IClinzing closed the public heating.
COUNCILMEMBER TVEITE MOVED TO ADOPT THE ELK RIVER
BUSINESS SUBSIDIES POLICY WITH THE MINOR AMENDMENT OF
DELETING THE WORDS "A MINIMUM AMOUNT OF" FROM SECTION I.
COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION
CARRIED 5-0.
City Council Minutes
November 25, 2002
6.3.
Page 4
Consider Award of Bids [*or Public Safety. and City. Hall Building Projects
Finance Director indicated that staff has reviewed several of the public safety facility/city
hall building project bid packages that were not awarded at the time the bids for the facilities
were considered. Lori requested Council approval of the recommended bids.
COUNCILMEMBER MOTIN MOVED TO APPROVE THE FOLLOWING BIDS
FOR THE CITY HALL/PUBLIC SAFETY FACILITY BUILDING PROJECTS:
· BID PACKAGE #22, TWIN CITY TILE AT $111,600
· BID PACKAGE #25, ,MCI AT $51,070
· BID PACKAGE #31, HALDEMAN HOMME AT $10,326
· BID PACKAGE #37, HALDEMAN HOMME AT $20,236
· BID PACKAGE #38, HALDEMAN HOMME AT $19,622
· VOICE & DATA CABLE, DELL-COMM AT $184,201.62
· SECURITY SYSTEM, PRO-TEC DESIGN, INC. AT $149,814
COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION
CARRIED 5-0.
6.4.
Consider Financial Management Plan Recommended Action - Establish Storm Sewer
Improvement District
Finance Director Lori Johnson indicated that the Financial Management Plan includes an
action item to set up a storm sewer improvement district to finance activities under the
Surface Water Management Plan. She noted that in order to establish this District, the
Council must hold a public hearing.
Mayor Klinzing indicated that the public has been nonsupportive of this type of tax in the
past and that she would not be in favor of adopting this type of an ordinance. The Council
requested staff to provide more information on this issue prior to making a decision to call a
public hearing.
6.5. Consider Contribution to Rivers of Hope
City Administrator Pat Klaers updated the Council on the request for contribution from the
Rivers of Hope.
COUNCILMEMBER KUESTER MOVED TO CONTRIBUTE $3,000 TO THE
RIVERS OF HOPE. COUNCILMEMBER TVEITE SECONDED THE
MOTION. THE MOTION CARRIED 5-0.
6.6. Tobacco Compliance Checks
City Clerk Sandra Peine noted that Snyder Drug has failed three tobacco compliance checks
within a 24-month period. She indicated that the penalty according to the City's ordinance is
a $250 fine and a minimum of seven days suspension of the tobacco license.
The Council discussed the issue of the license suspension. Councilmember Dietz suggested a
30-day suspension. There was some concern that this may be too long of a suspension. The
City Council Minutes Page 5
November 25, 2002
City Clerk noted that Snyder Drug would be allowed a hearing before the Council prior to
the penalties going into effect.
COUNClLMEMBER TVEITE MOVED TO FINE SNYDER DRUG $250 AND
SUSPEND THE TOBACCO LICENSE FOR 30 DAYS AS ALLOWED BY CITY
ORDINANCE FOLLOWING A THIRD VIOLATION. COUNCILMEMBER
DIETZ SECONDED THE MOTION. THE MOTION CARRIED 3-2. MAYOR
KLINZlNG AND COUNCILMEMBER KUESTER OPPOSED.
7.0. Other Business
7.1.
Consider Appointment to Park and Recreation Commission
COUNCILMEMBER KUESTER MOVED TO APPOINT ARTHUR
JACKETT TO THE PARK AND RECREATION COMMISSION TO
COMPLETE THE TERM OF DAVE BRIGGS WITH THE TERM
EXPIRING ON FEBRUARY 28, 2004. COUNCILMEMBER TVEITE
SECONDED THE MOTION. THE MOTION CARRIED 4-0-1.
COUNCILMEMBER DIETZ ABSTAINED.
Staff Updates
There were no staff updates.
Adjournment
There being no further business, Mayor Kdinzing adjourned the meeting of the Elk River
City Council at 8:35 p.m.
Sandra Peine
City Clerk