Loading...
01-14-2002 CC MINMEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, JANUARY 14, 2002 Members Present: Members Absent: Staff Present: Mayor K_Imzmg, Councilmembers Dietz, Kuester, Motin, and Tveite None City Administrator Pat Iadaers, City Clerk Sandra Peme, Finance Director LoriJohnson, Fire Chief Bruce West, Chief of Police Tom Zerwas, Assistant Chief of Police Jeff Beahen, and Recreation Manager Michele Bergh, Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:50 p.m. by Mayor Iadinzing. Consider 1/14/02 Agenda Agenda addition - Item 5.1 a - "City Recreation Department Changes" COUNCILMEMBER TVEITE MOVED TO APPROVE THE AGENDA AS AMENDED. COUNClLMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Consent Agenda COUNClLMEMBER MOTIN MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.1. 3.2. 3.3. 3.4. 3.5. 3.6. 3.7. 3.9. 12/17/2001 CITY COUNCIL MINUTES CHECK REGISTER RESOLUTION 02-01 DESIGNATING DEPOSITORIES OF CITY FUNDS DESIGNATING ELK RIVER STAR NEWS AS THE OFFICIAL NEWSPAPER FOR THE CITY OF ELK RIVER FOR 2002 REQUEST BY BUILDING INSPECTOR (TERRY TOUSIGNANT) TO ATTEND OUT OF CONFERENCE SEMINAR REQUEST FOR SENIOR PLANNER AND TWO PLANNING COMMISSIONERS TO ATTEND OUT OF STATE NATIONAL PLANNING CONFERENCE REQUEST FOR FIRE INSPECTOR TO ATTEND OUT OF STATE SEMINAR AUTHORIZATION TO INCREASE HOURS OF THE SENIOR PROGRAM ASSISTANT POSITION FROM 20 TO 30 HOURS PER WEEK BEGINNING FEBRUARY 4, 2002, AT $12.00 PER HOUR RESOLUTION 02-02 APPROVING PREMISES PERMIT RENEWAL FOR THE AMERICAN LEGION POST #112 City Council Minutes January 14, 2002 Page 2 3.10. CALL SPECIAL COUNCIL MEETING FOR FEBRUARY 4, 2002 TO DISCUSS THE COMPREHENSIVE PLAN REVISIONS AND UPDATE PROCESS WITH THE PLANNING COMMISSION COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Open Mike Dawn Hork - 19308 Rush Court NW, Elk River - Ms. Hork stated that the path located by her home had been signed "not for use by motor vehicles" and that a sign stating that snowmobilers could use the path had recently been added. She indicated her concern of the potential danger to children using the path. She indicated she did not understand how a snowmobile could use a non-motorized path. Todd Bowman - 18083 Macon St NW, Elk River - Mr. Bo~vman indicated his concern with snowmobilers not following the snowmobile rules regarding where they can ride. He stated that snowmobiles are trespassing through his yard. He indicated his concern regarding the safety of his handicapped son and his concern with the noise. Mr. Bowman requested the Council to take immediate action. Councilmember Motin stated that the City, is continuing to look into the snowmobile issue. He indicated that e,,dsfing rules will be monitored and are subject to change. The Chief of Police addressed some of the issues. It ,was noted that the Council would review the snowmobile issue at the January 22 meeting under the Park and Recreation Commission Update agenda item. 5.1. Appointment of Vice Mayor COUNCILMEMBER MOTIN MOVED TO APPOINT DAN TVEITE AS VICE MAYOR FOR 2002. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.1.A. Recreation Department Changes Recreation Manager Michele Bergh indicated that Darci Stiff has resigned as Program Assistant. She indicated that Darci's resignation prompted her to re-evaluate the structure of the department. Michele noted that she is recommending some adjustments to job tides and dudes. Michele reviewed her recommendations as indicated in the memo to the Mayor and Council. COUNCILMEMBER DIETZ MOVED TO APPROVE THE RECOMMENDATIONS MADE BY THE RECREATION MANAGER AS FOLLOWS: ADJUST THE RECEPTIONIST AND THE PROGRAM ASSISTANT POSITIONS TO OFFICE ASSISTANT I, GRADE 5. PROMOTE SHARI PIKARRAINE FROM RECEPTIONIST LEVEL 4 TO OFFICE ASSISTANT I, GRADE 5. City Council Minutes January, 14, 2002 Page 3 ADVERTISE FOR OFFICE ASSISTANT I - GRADE 5, AT 25 HOURS PER WEEK. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.2. Consider Ice Arena Commission Appointments COUNCILMEMBER DIETZ MOVED THE FOLLOWING REAPPOINTMENTS: DALE MARTIN TO THE ICE ARENA COMMISSION AS THE PUBLIC REPRESENTATIVE FOR A THREE-YEAR TERM ENDING ON FEBRUARY 28, 2005. KENT MADSEN TO THE ICE ARENA COMMISSION AS THE YOUTH HOCKEY REPRESENTATIVE FOR A THREE-YEAR TERM ENDING ON FEBRUARY 28, 2005. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.3. Consider Heritage Preservation Commission Interview and Appointments The City Clerk noted that there were 3 open seats on the Heritage Preservation Commission. She noted that one of the seats was a one-year term due to the resignation of Bruce Penner. The Council interviewed Cliff Lundberg. MAYOR KLINZING MOVED TO APPOINT CLIFF LUNDBERG TO THE HERITAGE PRESERVATION COMMISSION FOR A ONE-YEAR TERM TO EXPIRE ON FEBRUARY 28, 2003. COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER TVEITE MOVED THE FOLLOWING REAPPOINTMENTS: · JIM NORD TO THE HERITAGE PRESERVATION COMMISSION FOR A THREE-YEAR TERM ENDING ON FEBRUARY 28, 2005. JEFF GONGOLL TO THE HERITAGE PRESERVATION COMMISSION FOR A THREE-YEAR TERM ENDING ON FEBRUARY 28, 2005. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.4. Consider Library. Board Interviews and Appointments The City Clerk noted that there were three open seats on the Library Board. The Council interviewed Jeri Miller and Gloria Bailey. City Council Minutes January 14, 2002 Page 4 5.5. 5.6. 5.7. COUNCILMEMBER TVEITE MOVED THE FOLLOWING APPOINTMENTS TO THE LIBRARY BOARD: · JERI MILLER FOR A ONE-YEAR TERM ENDING ON DECEMBER 31, 2002. · GLORIA BAILEY FOR A THREE-YEAR TERM ENDING ON DEDEMBER 31, 2004. COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER MOTIN MOVED TO REAPPOINT LESLIE ANDERSON TO THE LIBRARY BOARD FOR A THREE-YEAR TERM ENDING ON DECEMBER 31, 2004. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Planning Commission Interviews and Appointments The City Clerk indicated that there were two open seats on the Planmng Commission. The Council interviewed Dana Anderson, Gregory Davis and Michael Jenson. The Council cast their votes by written ballot for the appointments. COUNCILMEMBER DIETZ MOVED TO APPOINT DANA ANDERSON TO THE PLANNING COMMISSION FOR A THREE-YEAR TERM ENDING ON FEBRUARY 28, 2005. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER MOTIN MOVED TO APPOINT MICHAEL JENSON TO THE PLANNING COMMISSION FOR A THREE-YEAR TERM ENDING ON FEBRUARY 28, 2005. COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Park and Recreation Commission Appointment COUNCILMEMBER DIETZ MOVED TO REAPPOINT LANA HUBERTY TO THE PARK AND RECREATION COMMISSION FOR A THREE-YEAR TERM ENDING ON FEBRUARY 28, 2005. COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider 2002 FEMA Grant Request The Fire Chief indicated that the Elk River Fire Department in conjunction with the Clear Lake, Becket, Big Lake, and Zimmerman Fire Departments are applying for a 2002 FEMA grant under the category of training. He noted that the total grant amount is $120,000 of which FEMA requires a local match of ten percent. Chief West indicated that Elk River's share of the match is $2,400. COUNCILMEMBER TVEITE MOVED TO AUTHORIZE THE FIRE CHIEF TO PROVIDE $2,400 FROM THE CITY COUNCIL CONTINGENCY FOR THE City Council Minutes January, 14, 2002 Page 5 FEIMA GRANT. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.8. Consider Small Theater Usage Policy Councilmember Motin reviewed the District #728 Facility Use Policy for the use of the Small Theatre. COUNCILMEMBER MOTIN MOVED TO ADOPT THE DISTRICT #728 FACILITY USE POLICY FOR THE USE OF THE SMALL THEATRE. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.9. Public Safety. Facility, - City, Hall Expansion Update The City Administrator noted that Gary Tushie of Tushie Montgomery Architects was present to address issues relating to the Public Safety Facility' project. Finance Director Lori Johnson provided comparisons of lease revenue and general obligation bonds as well as tax impacts for six bond issues showing three different dollar amounts for both lease revenue and general obligation. The Council concurred that it would be best to use a lease-revenue approach because there would be less of an impact on the residential property owners. Councilmember Tveite indicated that there would be a larger impact on the commercial/industriai property; however, this type of property would benefit the most due to the fn:e insurance rating being maintained with the satellite £~re station being part of the project. The City Administrator reviewed the budget options for the public safety building. The options listed in his memo would were deductions that would allow the cost of the public safety facility to be reduced from 7.3 Million-Dollar to 5.3 Million-Dollars if all of the deductions were made. Mayor Kdinzing requested to see the tax impact on a full facility without making any cuts. After reviewing the possible cuts, it was the consensus of the Council to delete one-half of the police garage spaces saving $100,000 and to build the 4,500 sq ft second level as only a shell for future expansion, saving $225,000. COUNCILMEMBER MOTIN MOVED TO PROGRESS WITH THE PROJECT BUT TO DELETE EIGHT OF THE POLICE GARAGE SPACES AND TO BUILD THE 4,500 SQ. FT. SECOND LEVEL AS A SHELL FOR FUTURE EXPANSION. COUNCILMEMBER TVEITE SECONDED THE MOTION. Councilmember Dietz questioned whether the motion included building the entire gun range. The City Admimstrator indicated that if it became apparent that the bids were coming in too high, the gun range equipment could be deleted if it was bid as an alternate. COUNCILMEMBER MOTIN MADE A FRIENDLY AMENDMENT TO THE MOTION TO STATE THAT THE PROJECT MOVES FORWARD WITH A BID ALTERNATE FOR THE GUN RANGE EQUIPMENT. COUNCILMEMBER TVEITE CONCURRED WITH THE FRIENDLY AMENDMENT. THE MOTION CARRIED 5-0. City Council Minutes January 14, 2002 The City Administrator reviewed the timetable of the project. The Council chscussed the issue of how to relay project information to the public. The City Administrator updated the Council on the stares of the City Hall remodelmg process and timetable. Other Business There was no other business. Staff Updates There were no staff updates. Adjournment There being no further business, Mayor ICdinzing adjourned the meedng of the Elk River City Council at 9:15 p.m. Page 6 Sandra Peme City Clerk