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02-25-2002 CC MINMEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, FEBRUARY 25, 2002 Members Present: Members Absent: Staff Present: Mayor KJinzing, Councilmembers Dietz, Kuester, Motin, and Tveite None City Administrator Pat Kflaers, City Engineer Terry Maurer, Cable Producer I~istin Thomas, Street/Park Superintendent Phil Hals, Building and loning Administrator Stephen Rohlf, and City Clerk Sandra Peine 4.]. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:20 p.m. by Mayor KJinzing. Consider 2/25/2002 Agenda Mayor Kflinzing requested to add item 7.1 "Proclamation for CAER" to the agenda. COUNCILMEMBER TVEITE MOVED TO APPROVE THE AGENDA AS AMENDED. COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Consent Agenda COUNCILMEMBER MOTIN MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.1. 3.2. 3.3. 3.4. 2/11/02 CITY COUNCIL MINUTES 2/19/02 CITY COUNCIL MINUTES CHECK REGISTER TRANSIENT MERCHANT LICENSE FOR TAP ENTERPRISES TO HOLD A TOOL SALE AT ELK RIVER BOWL ON MAY 29, 2002 CAMP COURAGE WAGON TRAIN RIDING IN ELK RIVER ON JUNE 15 AND 16 COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. lane Street Improvement/Public Hearing City Engineer Terry Maurer reviewed the project scope for the lane Street Improvements. He indicated that the project consists of the realignment of lane Street from the Mississippi Ridge Addition to the Americlnn driveway, the closing of the lane Street intersection with TH 10, and the extension of lateral sanitary sewer and trunk water main along the realigned street. Mr. Maurer noted that MnDOT has agreed to participate in the street costs with the cooperative agreement funds because of the ability to close lane Street and the Highway City Council Minutes Page 2 February 25, 2002 ............................. median. Terry indicated that the remaining costs are proposed to be assessed to the abutting property owners. Mayor Klinzing opened the public hearing. Mike Leafy - Elk River Motel properties, Inc. - had questions pertaining to the method of determining assessable acreage and front footage. The City Engineer indicated that they used the same calculations that were used when the property was surveyed in 2000 for the trunk assessment. Mr. Leafy had questions pertaining to the AmericInn property. He questioned how the 2.48 acres was calculated. He also questioned if the access to the Americlnn would be closed in its entirety. Terry Maurer indicated that the Highway access would be permanently closed. Dwight Kirkeide - 12301 173r° Avenue NW -He noted that the corner of his property would be cut off with this project. He indicated that he was under the impression that this project would not impact his property. Mr. KJrkeidi stated that his property is in the wild and scenic district and requested the Council to preserve the existing buffer and not to impact his property. Owner of the AmericInn - Questioned if the City could guarantee that there would be a sign on both sides of the highway advertising his business. Terry Maurer indicated that he has spoken to MnDOT who indicated that signs could be placed on the highway, however, the proper application process has not yet been completed. The owner of the Americlnn indicated his concern with the high assessment and the time period for repayment of the assessment. Terry Maurer indicated that he would speak to the Finance Director about the possibility of extending the payment period for his assessments. The owner of the Americlnn also requested the City Engineer to review the 2.48-acre figure as he felt it may be too high. There being no further comments, Mayor Klinzing closed the public hearing. COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 02-13 ORDERING THE IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS IN THE MATTER OF THE ZANE STREET IMPROVEMENT OF 2002 CONTINGENT UPON RECEIVING A SIGNATURE FROM NAPA AUTO FOR THE LAND AGREEMENT. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. The City Council recessed and moved to the training room for the remainder of the meeting. The Council reconvened at 6:50 p.m. 4.2. Authorization to Hire Secreta~/Receptionist for the Street/Park Department Phil Hals requested the Council to hire Dawnette Saylor as a part-time secretary for the Street/Park department. COUNCILMEMBER DIETZ MOVED TO HIRE DAWNETTE SAYLOR AS A PART TIME SECRETARY FOR THE STREET/PARK DEPARTMENT AT City Council Minutes Page 3 February 25, 2002 ............................. STEP 5, LEVEL A, $10.99 PER HOUR WITH A POSSIBLE STEP INCREASE IN JULY BASED ON SATISFACTORY JOB PERFORMANCE. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4.3. Cable TV Update Government Access Cable Producer Kristin Thomas provided the Council with an update on several cable issues. She reviewed the price history for basic and expanded service, the cable service area, the possibility of cable competition and the issues relating to competition. Kristin talked about the franchise fees the city receives and noted the equipment the city has received through the cable commission. Kristin also provided an update on the programming for the government access channel. 4.4. Redistricting Review The City Clerk provided information on the redistricting process. She noted that the purpose of redistricting is to redraw the ward lines so that the population is evenly distributed among the City's four wards. The Clerk provided the Council with two redistricting proposals. She noted that although a final plan cannot be adopted until the State's plan is final, the city should begin its redistricting process as soon as possible. The Clerk reviewed the guidelines that must be followed when redistricting ward lines. Following review of both options, the Council chose Option # 1 because the lines were more evenly drawn and the wards were bordered by more recognizable roads. The City Clerk noted that she will bring Option # 1 to the council for final adoption following the state decision on the legislative and congressional redistricting plan. 4.5. YMCA Update Mayor Klinzing gave an update on the YMCA. She noted that a representative of the YMCA will be located in Lions Park Center. 4.6. Employees/Board and Commission Members The City Administrator noted that Lana Huberty has submitted her resignation from the Park and Recreation Commission due to her recent position with the City Recreation Department. The City Administrator indicated that the city has an informal policy that does not allow city employees to serve on boards and commissions. Councilmember Dietz indicated that he felt a staff member should be allowed to be on a board or commission if it would not result in a direct job conflict. Councilmember Motin suggested that each situation be reviewed individually. Councilmember Tveite suggested that the policy remain and that it be left to staff discretion as to whether a staff member should be eligible for appointment to a board or commission. It was the consensus of the Council to make no changes to the informal policy. COUNCILMEMBER MOTIN MOVED TO RELUCTANTLY ACCEPT THE RESIGNATION OF LANA HUBERTY FROM THE PARK AND RECREATION COMMISSION. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. City Council Minutes February 25, 2002 ............................. Page 4 5. Open Mike There was no one present for open mike. 6. Joint Meeting with Heritage Preservation Commission Heritage Preservation Commission Members Present · Commissioner Dwyer · Commissioner Gongoll · Commissioner Olson · Commissioner Kragness (left prior to meeting ending) · Commissioner Lundberg Steve Rohlf reviewed the powers and duties of the Heritage Commission along with achievements the Commission has attained since inception. Commissioner Gongoll informed the Council that at some point the Commission would be requesting a budget line item. Steve Rohlf gave a brief update on the Historical Context Study. He noted that the Heritage Preservation Commission was involved in the study and spent time going through some of the downtown buildings. Commissioner Lundberg suggested that the City delay the downtown RFP process until the results of the Historic Context Study are received. The Council thanked the Heritage Preservation Commissioners for the update. 7. Other Business Mayor I~inzing noted that the Rotary Club have indicated they would like to locate a picture of the Handke Stadium at the City. The Council thanked the Rotary Club and indicated that it would display the picture. Mayor I~inzing presented a proclamation from CAER proclaiming March as Food Drive month. COUNCILMEMBER DIETZ MOVED TO ADOPT A PROCLAMATION PROCLAIMING MARCH AS FOOD DRIVE MONTH. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 8. Staff Updates There were no staff updates. City Council Minutes February 25, 2002 ............................. 9. Adjournment Page 5 There being no further business, Mayor Klinzing adjourned the meeting of the Elk River City Council at 8:25 p.m. Sandra Peine City Clerk