01-08-2001 CC MINMEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL
MONDAY, JANUARY 8, 2001
Members Present:
Members Absent:
Staff Present:
Mayor Klinzing, Councilmembers Dietz, Kuester, and Tveite
Councilmember Motin
City Administrator Pat Klaers, City Clerk Sandra Peine,
Liquor Store Manager Dave Potvin, and Building and
Zoning Administrator Steve Rohlf,
Call Meetin.q To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council
was called to order at 6:30 p.m. by Mayor Klinzing.
Swear In New Council Members
City Clerk Sandra Peine swore in Dan Tveite and Louise Kuester as Council
Members.
Consider 1/08/2001 A.qenda
The following item was added to the council agenda:
5.7. Cedric Olson Proclamation.
COUNCILMEMBER TVEITE MOVED TO APPROVE THE AGENDA AS AMENDED.
C:OUNClLMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0.
Consider Consent A.qenda
C:OUNClLMEMBER DIETZ MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS:
4.1.
4.2.
4.3.
4.4.
4.6.
4.7.
CHECK REGISTER - APPROVED
12/18/2000 CITY COUNCIL MINUTES - APPROVED
REQUEST TO Al'rEND NATIONAL CONFERENC:E BY SENIOR CITIZEN
COORDINATOR SUZANNE KOSTANSHEK - APPROVED
RESOLUTION 01-1 DESIGNATING DEPOSITORIES OF CITY FUNDS - APPROVED
DESIGNATION OF ELK RIVER STAR NEWS AS THE OFFICIAL NEWSPAPER FOR
2001 - APPROVED
RESOLUTION 00-2 APPROVING THE AMENDMENT AND RESTATEMENT OF THE
CITY OF ELK RIVER FLEXIBLE BENEFITS PLAN - APPROVED
STREET DEPARTMENT PURCHASE OF A CUB CADET MODEL 2560 FROM
WELTERS, INC:. FOR $8,624.37 - APPROVED
City Council Minutes Page 2
January 8, 2001
STREET DEPARTMENT PURCHASE OF A DIAMOND BOOM MOWER FROM
DOYLE EQUIPMENT FOR $44,730 - APPROVED
4.8. REQUEST BY BUILDING DEPARTMENT FOR TWO INSPECTORS TO Al'rEND OUT
OF STATE CONFERENCES - APPROVED
COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 4-0.
5.1. Appointment of Vice Mayor
COUNClLMEMBER TVEITE MOVED TO APPOINT COUNClLMEMBER DIEI'Z AS VICE
MAYOR FOR 2001. COUNCILMEMBER KUESTER SECONDED THE MOTION. THE
MOTION CARRIED 4-0.
5.2. Consider Resolution A,qainst the Sale of Wine and Beer in Grocery Stores
City Administrator Pat Klaers updated the council on the proposed legislation to
sell wine in grocery stores in the seven county metropolitan area. Liquor Store
Manager Dave Potvin noted that the Minnesota Municipal Beverage Association
is opposed to this legislation.
COUNClLMEMBER DIETZ MOVED TO ADOPT RESOLUTION 00-3 OPPOSING THE
CONCEPT OF ALLOWING WINE TO BE SOLD FOR OFF PREMISE CONSUMPTION AT
ANY OUTLET OTHER THAN A DULY AUTHORIZED OFF SALE LIQUOR STORE AND TO
ALLOCATE $5,000 FOR DUES ASSESSMENT TO HELP OPPOSE THE WINE IN GROCERY
STORES PROPOSAL. COUNClLMEMBER TVEITE SECONDED THE MOTION. THE MOTION
CARRIED 4-0.
5.3.
Acknowled,qe Receipt of Certificate of Achievement for Excellence in Financial
Reportin,q from the Government Finance Officer's Association
City Administrator Pat Klaers informed the council that the city has received the
Certificate of Achievement for Excellence in Financial Reporting for the 1999
fiscal year. The city has received this award for eleven consecutive years, Pat
Klaers recognized the entire finance department staff for their efforts in achieving
this award. Mayor Klinzing also recognized and thanked the finance department.
5.4. Transfer of Corrow Sanitation's Contract to Randy's Sanitation
Building and Zoning Administrator Steve Rohlf noted that Randy's Sanitation is
purchasing Corrow Sanitation. Steve noted that the city attorney has approved
the transfer of the city's contract to Randy's Sanitation.
COUNClLMEMBER TVEITE MOVED TO APPROVE THE TRANSFER OF CORROW
SANITATION'S CONTRACT WITH THE CITY OF ELK RIVER TO RANDY'S SANITATION
ACKNOWLEDGING THE FOLLOWING FOUR FINDINGS BY STAFF:
RANDY'S IS CURRENTLY ONE OF THREE HAULERS THE CITY USES FOR
RESIDENTIAL REFUSE SERVICE. THEY HAVE DEMONSTRATED THEIR ABILITY TO
PROVIDE THIS SERVICE ADEQUATELY.
THE CITY WILL STILL HAVE TWO CONTRACTED HAULERS AFTER RANDY'S
PURCHASES CORROW. THE CITY ALSO HAS THE ABILITY TO HAVE ITS
City Council Minutes Page 3
January 8, 2001
RESIDENTIAL REFUSE SERVICE GO OUT FOR BIDS. STAFF DOES NOT FEEL THE
PENDING PURCHASE WILL CREATE AN ANTI-TRUST SITUATION.
THE COUNCIL'S APPROVAL OF THE TRANSFER SHOULD BE CONTINGENT ON
THE EXECUTION OF A DOCUMENT STATING THAT RANDY'S EXPRESSLY
ASSUMES CORROW'S OBLIGATIONS TO THE CITY UNDER THEIR CONTRACT.
RANDY'S IS PREPARING THIS DOCUMENT AND WILL BE REVIEWED BY THE CITY
ATTORNEY.
THE CITY ATTORNEY WILL ALSO BE REVIEWING THE PURCHASE AGREEMENT
BETWEEN RANDY'S AND CORROW.
COUNClLMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0.
Mayor Klinzing requested a formal letter from the city attorney describing his
review of the contract.
5,5.
Resi.qnation of Executive Secretary Alice Heinecke and Request for Authorization
to Advertise for Position
City Clerk Sandra Peine indicated that Alice Heinecke has submitted her letter of
resignation from the position of executive secretary. The city clerk stated that
Alice was a very valuable and dedicated employee who will be missed by many
staff members.
COUNClLMEMBER KUESTER MOVED TO ACCEPT THE RESIGNATION OF ALICE
HEINECKE FROM THE POSITION OF EXECUTIVE SECRETARY. COUNCILMEMBER DIETZ
SECONDED THE MOTION. THE MOTION CARRIED 4-0.
Councilmember Dietz indicated that Alice has always been a helpful, efficient,
and friendly employee.
The city clerk requested the council to promote Tina Allard from administrative
secretary to executive secretary. She also requested authorization to advertise for
the position of secretary.
COUNClLMEMBER DIETZ MOVED TO PROMOTE TINA ALLARD TO THE POSITION OF
EXECUTIVE SECRETARY, EFFECTIVE JANUARY 22, 2001, PAY GRADE 10, STEP B, $15.24
PER HOUR MOVING TO STEP C IN JULY OF 2002. COUNCILMEMBER TVEITE
SECONDED THE MOTION. THE MOTION CARRIED 4-0.
COUNClLMEMBER DIETZ MOVED TO AUTHORIZE THE CITY CLERK TO ADVERTISE FOR
POSITION OF SECRETARY FOR THE ADMINISTRATION DEPARTMENT.
COUNClLMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 4-0.
5.6. Request Authorization to Advertise for Part Time Cable Production Assistant
The city clerk requested authorization to hire a part time (20 hours per week)
assistant government cable producer. She indicated that this is a 2001 budgeted
item and requested to advertise the position at $10.00 per hour.
Ci~ Council Minutes Page 4
January 8, 2001
COUNCILMEMBER DIETZ MOVED TO AUTHORIZE THE ADVERTISEMENT FOR A PART
TIME ASSISTANT GOVERNMENT CABLE PRODUCER AT $10.00 PER HOUR.
COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 4-0.
5.7. Proclamation for Cedric Olson
Mayor Klinzing requested a proclamation in honor of Pastor Cedric Olson.
MAYOR KLINZING MOVED TO ADOPT A PROCLAMATION PROCLAIMING JANUARY
14, 2001, AS CEDRIC OLSON DAY IN ELK RIVER. COUNClLMEMBER DIE1-Z SECONDED
THE MOTION. THE MOTION CARRIED 4-0.
6. Open Mike
No one appeared for open mike.
7. Other Business
7.1. Discuss Meetin.q Schedule
COUNClLMEMBER DIETZ MOVED TO CALL A SPECIAL MEETING OF THE CITY
COUNCIL FOR JANUARY 29, 2001, AT 6 P.M. FOR THE PURPOSE OF MEETING
WITH THE FINANCIAL CONSULTANTS IN A WORKSHOP DEALING WITH
FINANCIAL MATTERS. COUNClLMEMBER TVEITE SECONDED THE MOTION. THE
MOTION CARRIED 4-0.
The city administrator noted that the Park and Recreation Commission
would like to hold a special meeting with the council on April 11. It was
the consensus of the council to discuss this date at a later meeting when
all council members are present.
The city administrator informed the council of special joint meetings with
other governmental bodies that are held during the year. He discussed
possible meeting dates for these meetings. It was the consensus of the
council that the fifth Monday would be an acceptable meeting day.
8. Staff Updates
There were no staff updates.
9, Adjournment
There being no further business, Mayor Klinzing adjourned the meeting of the Elk
River City Council at 7:10 p.m.
Sandra Peine /, - u
City Clerk