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02-12-2001 CC MINMEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, FEBRUARY 12, 2001 Members Present: Mayor Klinzing, Councilmembers Dietz, Kuester, and Motin Members Absent: Staff Present: Councilmember Tveite City Administrator Pat Klaers, City Clerk Sandra Peine, Finance Director Lori Johnson, City Engineer Terry Maurer, City Attorney Peter Beck, and Building and Zoning Administrator Steve Rohlf Call Meetin.q To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:45 p.m. by Mayor Klinzing. Consider 2/12/2001 A.qenda COUNCILMEMBER DIETZ MOVED TO APPROVE THE AGENDA. COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 4-0. Consider Consent A.qenda COUNClLMEMBER MOTIN MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.1. 3.3. 3,4. 3.5. CHECK REGISTER - APPROVED 01/22/2000 CITY COUNCIL MINUTES - APPROVED 02/05/01 EDA/HRA/ClTY COUNCIL MINUTES - APPROVED 02/05/01 CITY COUNCIL MINUTES - APPROVED 02/05/01 CITY COUNCIL MINUTES - APPROVED REQUEST TO HIRE SCOTT SMITH AS ASSISTANT CABLE TV PRODUCER FOR 20 HOURS PER WEEK AT $10.00 PER HOUR EFFECTIVE FEBRUARY 13, 2001 - APPROVED REQUEST TO HIRE JESSICA MILLER FOR THE POSITION OF ADMINISTRATION DEPARTMENT SECRETARY EFFECTIVE FEBRUARY 27, 2001, BEGINNING AT PAY GRADE 6, STEP A ($11.23 PER HOUR) AND, BASED ON A SUCCESSFUL SIX MONTH ORIENTATION, THAT SHE MOVE TO STEP B IN SIX MONTHS ($12.41 PER HOUR) - APPROVED PAY ESTIMATES · PAY ESTIMATE #10 TO LATOUR CONSTRUCTION, INC. FOR WORK ON THE EASTERN AREA TYLER STREET IMPROVEMENTS IN THE AMOUNT OF $49,898.05 - APPROVED City Council Minutes February 12, 2001 Page 2 3.6. · PARTIAL PAY ESTIMATE #4 TO RICHARD KNUTSON, INC. FOR WORK ON THE WESTERN AREA PHASE IV IMPROVEMENTS IN THE AMOUNT OF $8,100 - APPROVED · PARTIAL PAY ESTIMATE #2 TO RIDGEDALE ELECTRIC, INC. FOR WORK ON THE EAST SIGNAL/INTERSECTION IMPROVEMENTS IN THE AMOUNT OF $33,993.37 - APPROVED TRANSIENT MERCHANT LICENSE FOR SHIRLEY MADLAND TO SELL FLOWERS AT HUNTS FEEDS DURING HOLIDAYS - APPROVED COUNClLMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4.1. Liquor Ucense Transfer to the Elk River Country Club The City Clerk noted that the Elk River Country Club is proposing to take over the on-sale liquor license previously held by Jason Hines of Nature's Hideaway. Councilmember Motin noted that last year he had represented the Elk River Country Club in this matter. He stated that he did not feel it was a conflict of interest and would be voting on the issue. COUNCILMEMBER DIETZ MOVED TO APPROVE THE TRANSFER OF ON-SALE LIQUOR LICENSE FROM JASON HINES OF NATURE'S HIDEAWAY AT THE ELK RIVER COUNTRY CLUB TO THE ELK RIVER COUNTRY CLUB. COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4.2. Central Business District Sidewalks City Engineer Terry Maurer reviewed the tentative schedule for the downtown sidewalk replacement project. He noted that the City needs to check with the business owners, but according to city staff and the municipal utilities staff, an early construction schedule is preferable to a later project. He explained that it is anticipated to be about a two-month project. Terry Maurer reviewed the proposed assessment schedule. He also explained the three proposed assessment scenarios. A per Unit Assessment A per Front Foot Assessment A 50/50 Frontage and Unit Assessment The City Engineer noted that The HRA discussed the three different assessment methods. Councilmember (and HRA member) Motin indicated that although the HRA did not come to a conclusion on the amount of assessment, it was the consensus of the HRA that Scenario C (50/50) was preferable. Councilmember Dietz concurred with the HRA in that he also preferred the split 50/50 method. Discussion was held by the Council regarding the amount that should be assessed, however no conclusion was reached. COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 01-06 ORDERING A PRELIMINARY FEASIBILITY REPORT IN THE MATTER OF THE DOWNTOWN SIDEWALK REPLACEMENT IMPROVEMENT OF 2001. COUNCILMEMBER MOTIN SECONDED THE MOTION. City Council Minutes Page 3 February 12, 2001 Mayor Klinzing raised some questions regarding the competitiveness of bidding this project out when the paver product has already been determined. Terry Maurer explained that the city will reserve the pavers for the project and it is expected that the city will receive several bids from contractors on the project. THE MOTION CARRIED 4-0. 4.3. Consider Ventilation Proposal for WVVTP Di.qester and Grit Removal Buildin,qs City Engineer Terry Maurer explained that staff is requesting improvements to the ventilation system at the wastewater treatment plant in an amount estimated at approximately $193,000. He explained that the request is a result of health and safety issues that have been discovered by Chief Operator Gary Leirmoe and Safety Coordinator Bruce West. COUNClLMEMBER MOTIN MOVED TO AUTHORIZE THE CITY ENGINEER TO PROCEED WITH THE BIDDING PROCESS TO UPGRADE AND BRING THE WASTEWATER TREATMENT PLANT VENTILATION SYSTEM INTO COMPLIANCE WITH THE HEALTH AND SAFETY STANDARDS. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4.4. Board and Commission Members The city clerk reviewed the status of board and commission vacancies and applicants. COUNClLMEMBER DIETZ MOVED THE FOLLOWING BOARD AND COMMISSION APPOINTMENTS: HOWARD ROPP AND DOUG JOHNSON TO THE PLANNING COMMISSION - TERMS EXPIRING ON FEBRUARY 28, 2004. JOHN KUESTER TO THE PARK AND RECREATION COMMISSION - TERM EXPIRING FEBRUARY 28, 2004. DUANE PETERSON TO THE PARK AND RECREATION COMMISSION - TERM EXPIRING FEBRUARY 28, 2004. DAVE ARO TO THE ICE ARENA COMMISSION - TERM EXPIRING FEBRUARY 28, 2004. JOHN DIETZ TO THE UTILITIES COMMISSION - TERM EXPIRING FEBRUARY 28, 2004. BUD HOULTON TO THE HERITAGE PRESERVATION COMMISSION - TERM EXPIRING FEBRUARY 28, 2004. KURT KRAGNESS TO THE HERITAGE PRESERVATION COMMISSION - TERM EXPIRING FEBRUARY 28, 2004. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 3-0-1. COUNCILMEMBER KUESTER ABSTAINED. City Council Minutes February 12, 2001 Page 4 4,6, The Council requested the Clerk to advertise for the vacancy in the Park and Recreation Commission, The Council indicated that it would appoint a Council representative to the Ice Arena Commission when a full Council was present. The Council also indicated that it would interview Planning Commission and Ubrary Board applicants at the February 20 council meeting. Consider Police Ser,qeants Union Contract (2000-2002) The City Administrator indicated that this item would be postponed to the next Council meeting. Consider Special Council Meetin,qs COUNCILMEMBER KUESTER MOVED TO CALL THE FOLLOWING SPECIAL COUNCIL MEETINGS: 1. MARCH 5, 2001, 6 PM AT CITY HALL TO REVIEW LAND USE CONCEPTS FOR THE EULL PROPERTY NEAR THE NCDA DEPOT SITE. 2. APRIL 2, 2001,6-8 PM TO HEAR 2000 ANNUAL REPORTS COUNClLMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. Open Mike No one appeared for open mike. Staff Updates/Other Business There were no staff updates or other business. Mayor Klinzing recessed the meeting at 7:30 pm to move to the Training Room. Joint Meetin.q with Sherburne County Board of Commissioners Mayor Klinzing reconvened the meeting at 7:40 pm. The following members were present from Sherburne County. County Commissioners Engstrom, Wergin, Nagorski, and Leonard. Also present were Dave Schwarting, Ramona Doebler, Brian Benson, Rhonda Lewis and Sheriff Anderson. The City Council and County Commissioner discussed issues of mutual concern. CR 33 and Hwy 169 Overpass and Temporary Si.qnal and Coordination with CR 33/77 Reconstruction Several residents were present to express their concern about the proposed County Road 33/Highway 169 interchange project. Terry Maurer reviewed the status of the project design and noted this is a MnDOT project and further that the City Council Minutes Page 5 February 12, 2001 project was not initiated by the City or the County. Those citizens present indicated their concerns regarding the frontage road (from CR 21) that is proposed to run through the neighborhood, The citizens stated their opposition to the location of this frontage road. The citizens also indicated their displeasure of not being informed of the status of the project and stated that they wanted to be kept apprised of all meetings concerning this project. Mayor Klinzing suggested sending a letter to MnDOT from both the County Commissioners and the City Council regarding the concern of the Country Road 21 frontage road alignment. It was also noted that economics of this frontage road project should be included in the letter. It was the consensus of the County Commissioners and City Council that a letter be drafted and sent to MnDOT. Mayor Klinzing recessed the meeting at 8:35 pm and reconvened at 8:40 pm. County Expansion and Purchase of Wilson Property Discussion was held regarding the County's plan to expand to the south of its existing property. Brian Benson noted that the Planning Commission voted against the rezoning of the property but was in favor of the County purchasing the property to expand its offices. The County Administrator noted that it was not the intention of the County to use this space to expand the jail. The following issues were discussed by the Council and County Board of Commissioners: · Northstar Corridor · Legislative Issues · County Road 12 · Business Center Drive Extension · Landfill Activities · Waste Hauler Contracts · Energy City Activities · County Ditches in Elk River · Gravel Audit 8. Adjournment There being no further business, Mayor Klinzing adjourned the meeting of the Elk River City Council at 9:50 p.m. Sandra Peine City Clerk