3.3. SR 04-14-2008ccy "r
Elk .-.-. REQUEST FO R ACTIO N
River
To Item Number
Ma or and Ci Council 3.3.
Agenda Section
Consent Meeting Date
A xil ]4, 2008 Prepared by
effre A. Beahen, Chief of Police
Item Description Reviewed by
Request for out of State Travel
Reviewed by
Action Requested
Requesting permission to attend and present at an out of state conference on May 6-9, 2008. The
conference is in Nashville.
Background/Discussion
In January of this year, I co-submitted a request to present our records management and software
solutions as an example of efficiency in modern law enforcement at the International Association of
Chiefs of Police 32nd Annual Law Enforcement Information Management Training Conference and
Exposition held in Nashville, Tennessee.
The IACP called fox submissions from law enforcement agencies from all over to present their
information management solutions to attendees from all over the world. There were ]34 agencies who
submitted presentations, and only eighteen were chosen to be presented. The Elk River records system
was one of those eighteen.
Elk River will be co-presenting an entire afternoon fox three days during the conference. Our co-
pxesentex is the University of Southern Mississippi, Mississippi Automated System Project, directed by
Julian Allen, Ph.D. The umbrella title for the two complimentary presentations is "Information Sharing:
From Paperless Operations to State/Regional/National Connectivity."
Our solutions and records management system will be demonstrated to over 500 information technology
professionals in the law enforcement field, from agencies of all sizes who also represent professionals
from at least five other countries. The prestige of being selected for presenting at this conference is
unmatched by any previous accomplishments here at the police department It is an honor that place Elk
River on the map, not just regionally, but on an international level as well.
Financial Impact
As a presenter, the registration of $350 for the conference is waived. Airfare is $378, and the hotel
accommodations axe $99 a night, three nights stay would be required. The total cost with meals should be
around $725. Although this conference was not anticipated in planning our 2008 budget, adjustments can
be made to our training budget to accommodate this event.
C:\Usexs\jbenhen\Deskrop\Action Reyuested.doc
Attachments
IACP Information packet.
Action Motion by _ Second by _ Vote
Follow Up
C:\Users\jbeahen\Desktop\Acoon Rrquested.doc
Law Eaiforcanent Information Management Section
IACP 32°d Annual Law Enforcement
Information Management Training Conference
and Exposition
May 6 -10, 2005
Nashville, Tennessee
Law Enforcement Information Management Section
Conference Overview
The LEIM Section is composed of over 500 information technology professionals in the law
enforcement field, from agencies of all sizes. It provides a forum for law enforcement executives and
information management specialist to exchange information on technology initiatives and trends with a
focus on computer and information management technologies. In addition to the. U.S., at least five
other countries are represented in the section.
This is the only professional international law enforcement technology conference that is designed for
practitioners by practitioners. The objectivity, quality, and quantity ofthe information exchanged
through LEIM are unparalleled. Your attendance, participation, and support flay a critical role in
LEIM's mission to advance the law enforcement profession through technology. Please stay tuned to
the IACP Technology Clearinghouse Web site www.IAC]'teclmol~v_.grg, For updates on the
' ----
conference agenda A final copy will be posted in April
Registration
Registration forms can be found online at www.IACPtechnolggv.ora. Please fax or mail the
registration form with payment to:
IACPILEIM
P.O. Box 90976
Washington, D.C 20090-0976
Fax: 703-519-8721
Prior to March ] 8.2008
IACP members -$350, non-members - $400
After March 18.2008
IACP members - $400, non-members - $450
Registration can be done on-site at the cost of $400 for IACP members and $450 for non-members.
Lodging /Per Diem Rates
The conference will take place at the Gaylord Opryland Resort and Convention Center in Nashville,
Tennessee. The Gaylord Opryland is offering a rate of $99 per night (federal per diem) plus
applicable taxes to all LEIM Conference attendees including the corporate and public sector. In order
to receive this discounted rate, you must mention the IACP/LEIM Section when making reservations.
Please be sure to book your reservations as soon as possible, the rooms are on a first-come, first-serve
basis and will sell out very quickly. All reservations must be made no later than April 18, 2008.
Law Enforcement Information Managattent Section
Pre-Conference Activities
Saturday May 03
9:00 am - 5:00 pm Private Sedor Liaison Committee (PSLC) Information Age CYime Sub-
Committee Meeting
Jackson AB
1:00 pm - 5:00 pm Private Sedor Liaison Committee (PSLC) Security Technology Sub-Committee
Meding
Jackson C
1:00 pm - 5:00 pm Private Sedor Liaison Committee (PSLC) Emergency Management Sub-
Committee Meeting
Jackson D
1:00 pm - 5:00 pm Private Sedor Liaison Committee (PSLC) Alarms &. Mobile Security Devices
Sub-Committee Meeting
Jackson E
1:00 pm - 5:00 pm Private Sector Liaison Committee (PSLC) Security Officers Sub-Committee
Meeting
Jackson F
Sunday, Maw
9:00 am - 5:00 pm Private Sedor Liaison Committee (PSLC) Plenary Meeting
Governors' ChamberA
Monday. May OS
TBD Communications and Technology Committee Meeting
TBDRR*
1:00 pm - 5:00 pm Criminal Justice Infornation Systems Committee Meding
Old IBckory Masser B "`
Tuesday, Mav 06
TBD Communications and Technology Committee Meeting
TBD R:"
9:00 am - 1 ] :30 am Criminal Justice Information Sys[ems Committee Meeting
Old IBckory Hasler B
TBD Joint Communications and Technology Committee and Criminal Justice
Information Systems Committee Meeting
TBD RRR
"• Please note that these schedules are subject to change
Law Enforcanent Information Management Section
Agenda at a Glance
Tuesday, Mav 6, 2008
9:00 am - 5:00 pm: Registration
9:00 am - 5:00 pm: National Institute of Justice In-Progress Review
9:00 am - 5:00 pm: Exhibitor Set-Up
5:30 pm - 6:30pm: Welcome Reception
Wednesday, Mav 7, 2008
8:00 am - 9:00 am: Breakfast
9:00 am - 10:00 am: Opening Ceremonies and Welcoming Remarks
10:00 am - 11:00 am: General Session
10:00 am - 4:00 pm: Registration
10:00 am - 4:00 pm: Exhibitor Hall Open
10:00 am - 5:00 pm: Cyber Cafe
12:00 pm - 1:30pm: Lunch
1:30 pm - S:OOpm: Breakout Sessions
6:OOpm: Reception
Thursday. Mav 8, 2008
8:00 am - 9:00 am: Breakfast
8:30 am - 5:00 pm: Registration
10:00 am - 4:00 pm: Exhibition Hall Open
9:00 am - 11:00 am: General Session
10:00 am - 5:00 pm: Cyber CafB
11:00 am - 12:00 pm: Dedicated Exhibit Hours
12:00 pm - 1:30pm: Lunch
1:30 pm - S:OOpm: Breakout Sessions
Friday, Mav 9, 2008
8:00 am - 9:00 am: Breakfast
8:30 am - 5:00 pm: Ober Cafe
8:30 am - 1:00 pm: Registration
9:00 am - 11:00 am: General Session
9:00 am - 1:00 pm: Exhibition Hall Open
11:00 am - 12:00 pm: Dedicated Exhibit Hours
12:00 pm - 130pm: Lunch
1:30 pm - S:OOpm: Breakout Sessions
Saturday, Mav 10, 2008
8:00 am - 9:00 am: Breakfast
9:00 am -11:00 am: Federal Funding Panel