04-07-2008 CC MIN•
MEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL
MONDAY, APRIL 7, 2008
Members Present: Mayor Klinzing, Councilmembers Zerwas, Farber, Gumphrey, and Motin
Members Absent: None
Staff Present: Department heads and divisions heads were in attendance for the annual
report presentation
1. Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called
to order at 6:40 p.m. by Mayor Klinzing.
2. Consider 04/07/2008 Agenda
Mayor Klinzing removed Item 3.6 from the Consent agenda. Councilmember Motin added
2 items to Council Updates and Councilmember Gutnphrey added an item to Other
Business.
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MOVED BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER MOTIN TO APPROVE THE AGENDA AS AMENDED.
MOTION CARRIED 5-0.
3. Consider Consent A e2 xtda
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER ZERWAS TO APPROVE THE FOLLOWING CONSENT
AGENDA:
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3.1. COUNCIL MINUTES
03/10/08
03/17/08
3.2. CHECg REGISTER
3.3. FIRE CHIEF TO ATTEND CONFERENCE IN DENVER COLORADO
3.4. PART TIME FIRE INSPECTOR POSITION DESCRIPTION AND
AUTHORIZATION TO ADVERTISE FOR THE POSITION WITH THE
CITY OF OTSEGO BEING RESPONSIBLE FOR PAYING THE
ENTIRE COST OF THE POSITION
3.5. CONTRACT WITH CARLSON BUILDING SERVICES, INC. FOR
$1,384.82 PER MONTH FOR TWO YEARS
3.6. ORDER GROOMING SNOWMOBILE FROM TRUMAN WELTERS IN
THE AMOUNT OF $9,132.57
3.7. CHANGES TO THE SEVERANCE POLICY IN THE PERSONNEL
MANUAL AS OUTLINED IN THE STAFF REPORT
3.8. RESOLUTION OS-22 SUPPORTING THE EXPANSION OF HOURS
FOR THE ELg RIVER PUBLIC LIBARY
City Counal Minutes
April 7, 2008
Page 2
MOTION CARRIED 5-0. •
3.6. Northstar Train SLtion Site Pla Approval
Mayor Klinzing asked staff to review this plan for the public.
Mr. Barnhart stated he would get information to the newspaper and also discuss it at the
Apri121 Council meeting. He provided a brief desctipdon of the project.
MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY
COUNCILMEMBER FARBER TO APPROVE THE NORTHSTAR STATION
SITE PLAN AND PARffiNG LOT IMPROVEMENTS. MOTION CARRIED 5-0.
4. en Mik
No one appeazed for Open Mike.
5.1. 2007 Fund Balance Allo ation
Mr. Simon presented the staff report.
Discussion was held on proposed legislation regarding local government aid and how it
would affect Elk River.
MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY
COUNCILMEMBER ZERWAS TO LEAVE THE UNRESERVED FUND •
BALANCE OF $161,284 IN THE GENERAL FUND FOR THE 2009 BUDGET.
MOTION CARRIED 5-0.
5.2. Commututy Development Director Tlpdate
Ms. Johnson stated the interview panel narrowed the selection for the community
development director to two candidates and requested Council choose a date to meet and
interview them.
The Council decided on the morning of April 17. Ms. Johnson will work on coordinating
schedules.
5.3. Authorization to Pur hase Pond Liner
Mr. Maertz presented the staff report. He noted that $2,000 could be saved by having city
staff loading and unloading the liner.
The Council had concerns with city staff handling the liner and possibly making the
warrattty on the liner void.
MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY
COUNCILMEMBER FARBER TO APPROVE THE PURCHASE OF A POND
LINER FOR PINEWOOD GOLF COURSE FROM CANAMER SERVICES, INC.
IN THE AMOUNT OF $17,686 AND THIS COST INCLUDES CANAMER
SERVICES HANDLING THE LINER. •
City Council Minutes p~ 3
Apri17, 2008
• 5.4. Discuss Council Worksession Agendas
Ms. Johnson presented the staff report. The Council agreed with the topics scheduled for
the April 14 wotksession.
G. Atmual Report Presentation
Department and division heads highlighted some of their accomplishments for 2007 and
goals for 2008, and then the Council held a question and answer session.
7. Other Business
Aldi's Screeninn
The Council directed staff to follow-up on the landscaping requirements for Aldi's and to
make sure the trees that have died will be replaced.
8. Council Updates
Planning ConLmission Liaison
Councilxnember Motin will be out of town during the Planning Commission woxksession
scheduled Apri122 in case anyone would like to fill in.
• Temporary Siexts
The Council directed staff to check on some temporary signs azound the dty to ensure they
are meeting the requirements of the ordinance by having the proper tag and being on an
approved surface.
Grass Repair from Snowplows
The Council questioned the city policy for handling damage to grass along sidewalks from
snowplow operations over the winter and noted there was damage on Main Street and in the
Trott Brook area.
Ms. Johnson stated she would follow up on this with staff.
9. Staff Updates
9.1. Cable Department Update
Ms. Allard presented the staff report.
Legacy Grant
Ms. Johnson noted Bill Maertz and she would be attending the next Sherburne County
Board meeting in order to get more funds from the Legacy Grant to cover some costs for
the YMCA. Councilxnember Gumphrey stated he would also attend this meeting.
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City Counal Minutes
Apri17, 2008
Page 4
Post Office Site •
Ms. Johnson stated she would see if she could End out more information on where the post
office would be locating.
EDA Assis nt Position
Ms. Johnson noted that staff may have the EDA Assistant position on the April 14
worksession agenda due to scheduling conflicts. The Council was fine with this addition to
the agenda, if needed.
10. Adjournm~
`T'here being no further business, Mayor I{linzing adjourned the meeting of the Elk River
City Council on cable TV at 8:30 p.m. and noted the Council would wrap up their meeting
with a tour of the Activity Center.
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Tina Allard /
City Clerk
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