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4.1. SR 02-26-2001City of River MEMORANDUM TO: FROM: DATE: SUBJECT: Mayor and City Council Pat Klaers, City Administrator February 26, 2001 Downtown Sidewalks Item # 4.1 The material for this topic is inserted as Item 5.0 in your HRA packet. Please bring your HRA packet with you to the Monday, February 26, Council meeting. If you have any questions, please give me a call at 763-441-7420. 13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone (763) 441-7420 · Fax (763) 441-7425 ELK RIVER HOUSING AND REDEVELOPMENT AUTHORITY MEMORANDUM TO: ' FROM: DATE: SUBJECT: Housing & Redevelopment Authority City Council Pat Klaers, City Administrator February 26, 2001 Downtown Sidewalks Attached for your review is material from the City Engineer regarding the sideWalk project. This material includes a feasibility study, resolutions for City Council consideration, and the notice to downtown property and business owners regarding the March 1, 2001 Informational Meeting. Downtown sidewalks are not a new topic for either the HRA or the City Council and the sidewalks were discussed in detail at both the January 22 and February 12, 2001 meetings. On February 12, 2001, assessment options that would generate between $42,900 and $58,500 were reviewed. A final assessment amount and method can be picked from any of the three examples that were offered on February 12, 2001, or a higher/lower amount could be selected. For discussion purposes, the feasibility report includes an assessment amount of $1500 per unit and the assessment formula be 50% per unit and 50% per footage. This amount and method generates $58,500 in assessments. At the February 15, 2001, Utilities Commission meeting this project was discussed. The Utility Commission was "OK" with the concept of paying for the removal of the sidewalk on the north side of Main Street provided that the city funds the sidewalk replacement. It was noted that the Utilities could do spring work in the King/Main area even if the downtown business and property owners desire the sidewalk project be completed after the Arts Soup Festival. Almost any way you work this estimated $290,000 project, the HRA ends up paying somewhere in the neighborhood of $215,000. As previously reviewed with the HtL~, it is suggested that the current fund balance of the HILt, which stands at $90,000, be applied toward this project and that the balance due of approximately $125,000 be financed by the HRA over a 4-5 year P.O. Box 490 ° 13065 Orono Parkway ° Elk River, MN 55330-1743 ° (612) 441-7420 · Fax: (612) 441-7425 Equal Opportunity Housing and Equal Opportunity Employment period. In this manner, the HRA can retain some flexibility and have some funds available for other projects. The balance would be funded by way of an internal loan from another city reserve. Howarc R, Green Oompany February 19, 2001 File: 812420J-0325 Honorable Mayor and City Council City of Elk River 13065 Orono Parkway P.O. Box 490 Elk River, MN 55330-0490 RE: DOWNTOWN SIDEWALK REPLACEMENT PROJECT Dear Council Members: Attached is the feasibility study authorized by Resolution 01-06 for assessment of a portion of the cost of the Downtown Sidewalk Replacement improvement. As discussed at the City Council meeting the evening this feasibility study was ordered, the study proposes to assess $58,500 in project cost based on a 50/50 split between unit cost and front footage cost. There are a total of 39 units in the assessment area. In order to keep the project on the schedule that was discussed at the last City Council meeting, three actions of the City Council are necessary. They are as follows: Adoption of the attached resolution receiving the feasibility study and ordering the public hearing. Adoption of the attached resolution determining the cost to be assessed and preparation of the assessment roll. Adoption of the attached resolution setting the assessment hearing for the project. The public hearing and assessment hearing will be scheduled for the March 19, 2001, City Council meeting. If you have any questions regarding this project or the process, I will be in attendance at your February 26, 2001, City Council meeting. Sincerely, Howard R. Green Company ' Terry J. Maurer, P.E. TJM:tw Attach. C:\TEMP~tr 02-19-01 Council.doc 1326 Energy Park Drive · St. Paul, MN 55108 · 651/644-4389 fax 651/644-9446 toll free 888/368-4389 RESOLUTION 01- A RESOLUTION FOR THE CITY OF ELK RIVER A RESOLUTION RECEIVING THE FEASIBILITY REPORT AND ORDERING A PUBLIC HEARING ON THE IMPROVEMENT IN THE MATTER OF THE DOWNTOWN SIDEWALK REPLACEMENT IMPROVEMENT OF 2001 WHEREAS WHEREAS the Feasibility Report ordered by the Council in Resolution 01-06 has been prepared with reference to the Downtown Sidewalk Replacement Improvement and was received by the City on Monday, February 26, 2001; and the Feasibility Report recommends that the proposed improvement is feasible; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota: The City Council will consider the Downtown Sidewalk Replacement Improvement as described in the Feasibility Report and the assessment of the property abutting this proposed improvement for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Section 429 at an estimated total cost for the improvement of $290,100. o A public hearing shall be held before the City Council on the proposed improvement on the 19th day of March, 2001, at 6:00 o'clock p.m. at Elk River City Hall Council Chambers. The City Clerk shall provide two published notices (one week apart) in the official newspaper with at least three days between the last publication date and the hearing, and mailed notice ten days prior to the hearing as required by law. Passed and adopted this 26th day of February, 2001. ATTEST: Stephanie A. Klinzing, Mayor Sandra A. Peine, City Clerk C:\TEMP\RESOLUTIONS NOTICE.doc RESOLUTION 01 - A RESOLUTION FOR THE CITY OF ELK RIVER A RESOLUTION DETERMINING ASSESSED COST OF IMPROVEMENT AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL IN THE MATTER OF DOWNTOWN SIDEWALK REPLACEMENT IMPROVEMENT OF 2001 WHEREAS costs have been determined for the Downtown Sidewalk Replacement improvement consisting of a contract price of $263,700.00 and expenses incurred or to be incurred by the City in the making of the improvement in the amount of $26,400.00 for a total cost of the improvement of $290,100.00. NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Elk River, Minnesota: Based upon the City Assessment Policies, it is determined that the portion of this improvement to be paid by the City and not assessed to benefited properties is $231,600.00. The portion of the cost to be assessed against benefited properties pursuant to the Elk River City Assessment Policies shall be $58,500.00. o The assessments shall be payable in equal annual installments and shall extend over a period of three or five years, the first of the installments to be payable on or before the first Monday in January, 2002, with interest at the rate of 6.50% per annum from the date of the adoption of the assessment resolution. The City Administrator with the assistance of the Project Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece, or parcel of land, without regard to cash valuation, as provided by law, and shall have available to the City Administrator's office a copy of the proposed assessment roll for public inspection. Upon completion of the proposed assessment roll, the City Administrator shall notify the Council and schedule a public hearing upon the proposed assessment, causing notice of the hearing by publication and mail to be made at least two weeks prior to the hearing. Passed and adopted this 26th day of February, 2001. ATTEST: Stephanie A. Klinzing, Mayor Sandra A. Peine, City Clerk C:\TEMP\RESOLUTIONS NOTICE.doc RESOLUTION 01 - A RESOLUTION FOR THE CITY OF ELK RIVER A RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT IN THE MATTER OF DOWNTOWN SIDEWALK REPLACEMENT IMPROVEMENT OF 2001 WHEREAS by a resolution passed by the Council on February 26, 2001, the City Clerk was directed to prepare a proposed assessment of the cost of the Downtown Sidewalk Replacement Improvement of 2001; and WHEREAS the Clerk has notified the Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Elk River, Minnesota: A hearing shall be held on the 19th day of March, 2001, in the City Hall at 6:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and she shall state in the notice the total cost of the improvement. She shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the Finance Director, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. He may at any time thereafter, pay to the County the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Passed and adopted this 26th day of February, 2001. ATTEST: Stephanie A. Ktinzing, Mayor Sandra A. Peine, City Clerk C:\TEMP\RESOLUTIONS NOTICE.doc February 19, 2001 File: 8t2420J-0325 Dear Property Owner/Business Owner: As you are aware, the City Council and HRA are considering a downtown sidewalk replacement project. The proposed project would replace all of the "red" sidewalk with concrete brick pavers. In order to further discuss the proposed project and answer any questions you may have, City and Municipal Utilities staff have scheduled the following project informational headng. PROJECT INFORMATIONAL HEARING DOWNTOWN SIDEWALK REPLACEMENT PROJECT THURSDAY, MARCH 1, 2001 6:00 p.m. ELK RIVER CITY HALL COUNCIL CHAMBERS Several issues will be discussed at the project informational hearing. These will include the following: · Timing of the proposed improvement · Placement of electric utility underground · What to expect dudng construction · Concrete paver product chosen Proposed assessments This project does have the potential of levying an assessment against your property. Therefore, your input is important. If you are unable to attend the project informational meeting, you can submit written comments or questions to me at Elk River City Hall or call me at 763-441-2950. Sincerely, Howard R. Green Company Terry JZ~aurer, P.E. City Engineer TJM:tw C:\TEMP\Ltr 02-19-01 Infomtg.doc Project No. 812420J-0325 FEASIBILITY STUDY FOR THE DOWNTOWN SIDEWALK REPLACEMENT PROJECT CITY OF ELK RIVER, MINNESOTA 812420J FEASIBILITY Howard R. Green Company Project No. 812420J Feasibility Study City of Elk River FEASIBILITY STUDY DOWNTOWN SIDEWALK REPLACEMENT PROJECT ELK RIVER, MINNESOTA FEBRUARY 2001 I hereby certify that this Plan, Specification, or Report was prepared by me or under my direct supervision and that I am a duly licensed Professional Engineer under the laws of the State of Minnesota. Terry J. Maurer, PzL~. Reg. No. 15316 Prepared by: ~ ~¢¢~'¢¢-- Kristina Thompson, E.I.T. Date Date 812420J FEASIBILITY Howard R. Green Company Project No. 812420J Feasibility Study City of Elk River 1. INTRODUCTION This feasibility study is authorized by the City Council with the adoption of Resolution 01- 06, passed on February 12, 2001. The scope of the feasibility is to consider the replacement of the downtown "red" sidewalks with concrete pavers. This report will briefly discuss the proposed improvements, estimated cost, provide a method of assessing a portion of the project, and provide a schedule for completion of the project. Resolution 01-06 authorizing this feasibility study was adopted by the City Council based on a recommendation from the City's Housing and Redevelopment Authority (HRA). PROPOSED IMPROVEMENTS The replacement of the downtown existing "red" sidewalk has been discussed for several years. Two things have occurred which make it appropriate to consider the initiation of this project in the summer of 2001. First is the redevelopment of the northwest corner of Main Street and King Avenue. The second item is the desire by the Elk River Municipal Utilities to bury conduits and electric wires in the downtown area. At several meetings, the City Council and/or HRA have discussed various options for the replacement of the downtown sidewalks. It was concluded that all of the "red" sidewalks should be replaced with a similar concrete paver style as chosen by the development at Main Street and King Avenue. That development will be replacing the sidewalks on both sides of the new building with a concrete paver that is of a cobblestone style in a random pattern with three different size blocks, those sizes being 3" x 6", 6" x 6", and 6" x 9". The color chosen by the development is Autumn Blend. Exhibit 1 shows what the random pattern style will look like using the intersection of Main Street and Jackson Avenue as an example. In addition to replacing the "red" sidewalks in the downtown areas, it is also proposed to replace sections of concrete curb and gutter which have been damaged over the years, replace sections of flat gray sidewalk on King Avenue which have deteriorated over time and, finally, to connect the two concrete islands at the intersection of Main Street and Jackson Avenue with the curb line to eliminate any cut-through vehicle traffic. The project would also remove and replace all of the pedestrian ramps in the downtown area. PROJECT COSTS This section provides the estimated project costs for the proposed improvements. Overhead, which includes City administration, engineering, legal, fiscal, and assessment roll preparation, is typically estimated at 28% of the construction cost. For the purposes of this project, that overhead rate has been estimated to be 10%, given the relatively simple process this project will go through. The estimated project costs are as follows: Estimated Construction Cost Estimated Overhead (10%) Estimated Total Project Cost $263,700 26,400 $290,100 812420J FEASIBILITY Howard R. Green Company Project No. 812420J Feasibility Study City of Elk River 4. FINANCING The project is proposed to have a small percentage assessed to the abutting property owners with the remainder funded by the HRA. Various options have been reviewed by the HRA and City Council for the assessment of this project. The chosen alternative is to assess $1,500 per unit, with a unit being determined to be any parcel of property which has a separate tax identification number. A review of the County records indicates that there are 39 parcels in the project area with individual tax identification numbers. Using $1,500 per unit, this means that the total assessment would be $58,500. The method of spreading this assessment was chosen as 50% per unit and 50% by front footage. It was determined that there is a total assess'able front footage of approximately 2,500 front feet. Therefore, the assessment rates are $750 per unit and $11.64 per front foot. Applying these rates to each parcel results in the preliminary assessment role shown on Exhibit 2. The remaining project costs will be funded by the HRA with a small portion of the cost being paid for by the Elk River Municipal Utilities, equivalent to the cost of removing the existing sidewalk on the north side of Main Street. 5. PROJECT SCHEDULE The schedule for the Downtown Sidewalk Replacement project, as provided in Table 1 below, is based upon guidelines established in Minnesota State Statues Chapter 429, Local Improvements, Special Assessments. Dates for construction may be revised after the informational hearing. Table 1. PROJECT SCHEDULE · City Council orders Feasibility Study · City Council receives feasibility study and orders public hearing. · City Council orders preparation of assessment roll and assessment hearing · Informational Hearing · Public Hearing and Assessment Hearing · Order Improvement Approval of Plans/Authorization to Bid · Open Bids · City Council awards contract · Begin construction on sidewalk replacement and ERMU underground electric work · Complete construction · First payment due with real estate taxes February 12, 2001 February 26, 2001 February 26, 2001 March 1, 2001 March 19, 2001 March 19, 2001 April 12, 2001 April 16, 2001 April 23, 2001 Mid June, 2001 May 2002 812420J FEASIBILITY Howard R. Green Company Project No. 812420J Feasibility Study City of Elk River 6. NEED AND COST-EFFECTIVENESS The sidewalk in the downtown area is showing signs of deterioration and is in need of replacement. The Elk River Municipal Utilities has plans to place its electric facilities underground in the downtown area in 2001, which will require replacement of approximately half of the sidewalk. The project is necessary to provide a quality means for pedestrian movement throughout the downtown business district. This project consists of approximately 30,000 square feet of sidewalk to be replaced. The size of the project will insure competitive bidding and from this standpoint, is cost-effective. CONCLUSION Based on the information contained within this report, the Downtown Sidewalk Replacement Project is necessary, cost-effective, and feasible from an engineering standpoint. As previously stated, the cost will be financed through a combination of assessments to benefiting properties, HRA funds, and Elk River Municipal Utilities funds. The project will enhance the downtown area by eliminating above ground utilities and replacing deteriorating sidewalk and curb. 812420J FEASIBILITY EXISTING BUILDING EXISTING GAZEBO ;.5' WIDE VARD EX. STREET LIGHT (TYP.) EX. TREE ORATE (TYP.) 10' WIDE BOULEVARD MAIN STREET 10' WIDE BOULEVARD ?'//'7/'/yyylx'/'y//'j,'/~,y?y/?h,'/?yT',x'~',;,' 'y'yy ........... ,. / / / / EXISTING / EXISTING BUILDING EXISTING BUILDING / ALLEY / / / / / / / / / / / NOTE: SIDEWALK PAVERS DESIGNED BY: DESiGNED_BY DRAWN BY: DRAWN_~Y APPRO'vl~D B¥:APPROVED_~Y ~ NUMBER JOB~ C~ OA~:Jonuo~ 11, 2001 11:54:18 C~ RLE: ZSOO~mXexhibits~MNN-JACK~ON&DWG ARE NOT 'SHOWN TO SCALE 1 1526 ENERGY PARK I ~ ST. PAUL. MINNESOTA 55108 ~~l~ (6~.1) 644-4589 ~ Howard R. Green Company I CONSULTING ENGINEERS CITY OF ELK RIVER COBBLE - RANDOM PATI'ERN MAIN ~ AT JACKSON AV~ENUE SIDEWALK IMPROVEMENTS 0 10 EXHIBrF 1 EXHIBIT 2 DOWNTOWN SIDWALK REPLACEMENT (812420J-0564) ASSESSABLE COST= $58,500.00 No. TAX ID. NUMBER Property Owner Property Address City, State, Zip Mailing Address City, State, Zip Footage ($7501unit + $11.64/front foot 1 75-404-0150 City of Elk River P.O. Box 490 Elk River, MN 55330 35.85 $1,167.29 2 75-404-0151 City of Elk River P.O. Box 490 Elk River, MN 55330 35.85 $t ,167.29 3 75-404-0152 Van Valkenburg 657. Main Street Elk River, MN 55330 657 Main Street Elk River, MN 55330 6.3 n/a 4 75-405-0110 Anthony Jarmoluk 822 Main Street Elk River, MN 55330 822 Main Street IEIk River, MN 55330 60 $1,448.40 5 75-405-0130 Anthony Jarmoluk 822 Main Street Elk River, MN 55330 822 Main Street I EIk River, MN 55330 60 $1,448.40 6 75-405-0140 2TLC, LLC 11555 205th Avenue i Eik River, MN 55330 n/a nla 7 75-405-0215 First National Bank 729 Main Street Elk River, MN 55330 729 Main Street Elk River, MN 55330 77 $1,646.28 8 75-405-0225 Ronald & Rober Robeck, C/O Robeck's Prop. 724 Main Street Elk River, MN 55330 724 Main Street Elk River, MN 55330 32 $1,122.48 9 75-405-0230 iHoulton Investment Company 729 Main Street Elk River, MN 55330 729 Main Street Elk River, MN 55330 49.5 $1,326.1 8 10 75-405-0235 !Houlton W H Estate 729 Main Street Elk River, MN 55330 729 Main Street Elk River, MN 55330 39.5 $1,209.78 11 75-405-0240 City of Elk River P.O. Box 490 Elk River, MN 55330 40 $1,215.60 12 75-405-0245 Cyril Lenzmier, C/O US Bank 708 Main Street Elk River, MN 55330 P.O. Box 64142 St. Paul, MN 55101-0142 161.25 $2,626.95 13 75-405-0250 Conrad & Marion Johnson, Trustee P.O. Box 598 Monticello, MN 55632-0142 50.75 $1,340.73 14 75-405-0255 Edward & Charlene Barder & M. Foster 905 Oakwood Terrace Champlin, MN 55316 30 $1,099.20, 15 75-405-0260 Frank and Judy Galli 22603 159TH Street NW. Elk River, MN 55330 30 $1,099.20 16 75-405-0265 Keith Holme 323 Jackson Avenue Elk River, MN 55330 9923 Aetna Avenue Northeast Monticello, MN 55362 50 $1,332.00 17 75-405-0310 City of Elk River Park P.O. Box 490 Elk River, MN 55330 280 $4,009.20 i 18 75-405-0320 Bank of Elk River 630 Main Street Elk River, MN 55330 630 Main Street Elk River, MN 55330 94.27 $1,847.30i 19 75-405-0340 Bank of Elk River 630 Main Street ~ Elk River, MN 55330 630 Main Street Elk River, MN 55330 230 $3,427.201 20 75-405-xxxx Bank of Elk River 630 Main Street Elk River, MN 55330 630 Main Street EIk River, MN 55330 111.14 $2,043.67i 21 75-405-0410 Robin & M Van Valkenburg 657 Main Street Elk River, MN 55330 12400 Ridgewood Drive Elk River, MN 55330 34 $1,145.76 22 75-405-0420 Michael Rafferty 653 Main Street Elk River, MN 55330 653 Main Street Elk River, MN 55330 25 $1,041.00 23 75-405-0430 Paul's Properties 2323 East 25TH Street Minneapolis, MN 55406 30 $1,099.20 24 75-405-0440 ECM Publishers, Inc. PO Box 653 Elk River, MN 55330 14095 Coon Rapids Blvd Coon Rapids, MN 55433 54.5 $1,384.38 25 75-405-0450 ECM Publishers, INC. 4095 Coon Rapids Boulevard Coon Rapids, MN 55433 56.5 $1,407.66 26 75-405-0460 First Bank Maple Grove C/O U.S. Bank Corp. Prop. 2800 East Lake St. Lake Minneapolis, MN 55406 100 $1,914.00 27 75-405-0470 Laura Nadeau 612 Main Street ~ Elk River, MN 55330 13063 183rd Avenue Elk River, MN 55330 66 $1,518.24 28 75-405-0505 First National Bank of Elk River 729 Main Street Elk River, MN 55330 729 Main Street Elk River, MN 55330 140 $2,379.60 29 75-405-0510 Houlton Investment Company 729 Main Street Elk River, MN 55330 729 Main Street Elk River, MN 55330 16 $936.24 30 75-405-0515 I Jeffrey & Vicki Krueger 14512 County Road 72 Elk River, MN 55330 32 $1,122.48 31 75-405-0520 'Houlton Investment Company 729 Main Street Elk River, MN 55330 729 Main Street Elk River, MN 55330 18 $959.52 32 75-405-0525 Houlton Investment Company 729 Main Street Elk River, MN 55330 729 Main Street Elk River, MN 55330 24 $1,029.36 33 75-405-0530 Houlton Investment Company 729 Main Street Elk River, MN 55330 729 Main Street I EIk River, MN 55330 14 $912.96 34 75-405-0535 Houlton Investment Company 729 Main Street Elk River, MN 55330 729 Main Street !Elk River, MN 55330 20 $982.80 35 75-405-0555 Van Valkenburg Services 701 Main Street Elk River, MN 55330 701 Main Street IElk River, MN 55330 41.5 $1,233.06 36 75-405-0560 Dennis & Catherine Larsen 12700 206Th Avenue NW. ;EIk River, MN 55330 24.5 $1,035.18 37 75-405-0565 City of Elk River P.O. Box 490 Elk River, MN 55330 20 $982.80 38 75-405-0610 831 Main Street Properties 831 Main Street Elk River, MN 55330 831 Main Street Elk River, MN 55330 66 $1,518.24 O:/PROJ/812420J/0564/Asmt Roll 020501 No. TAX ID. NUMBER Property Owner Property Address Cit' State, Zip Mailing Address Cit' State, Foota( e ($750/unit + $11.64/front foot 39 75-405-0620 Douglas Chapel Affiliation :19365 Lander Street NW Elk River, MN 55330 1118 N. 6th St. Minneapolis, MN 55411~4308 66 $1,518.24 40 75-405-0630 Irfan Habib 817 Main Street Elk River, MN 55330 34321 Myrtle Lane Union City, CA 94587 66 $1,518.24 41 75-405-0640 Dares Funeral Service inc. 805 Main Street Elk River, MN 55330 805 Main Street Elk River, MN 55330 132 $2,286.48 TOTAL 2513.11 $58,500.00 O:/PROJ/81242OJ/O564/Asmt Rel1020501