6.3. SR 05-05-2008REQUEST FOR ACTION
To Item Number
City Council 6.3.
Agenda Section Meeting Date Prepared by
Public Works Ma 5, 2008 Tex Maurer, Public Works Director
Item Description Reviewed by
Consider Removal of Several Gravel Roads and One Lori ohnson, Ci • Administrator
Bituminous Road Fxom the 2008 Bimminous Overlay Feasibility Reviewed by
Study
Action Requested
Direction from the City Council as to whether ox not several gravel roads and one bituminous
road should remain in the feasibility study fox the 2008 Bituminous Overlay Improvement.
Background/Discussion
Attached is an exhibit that shows all of the roads that have been included in the 2008 Bituminous
Overlay feasibility study, as directed by the City Council. Those shown in red axe all the gravel
roads that remain in the City of Elk River. The roadways shown iii green axe the bituminous
roadways included in this year's overlay improvement.
~~Ve have analyzed each one of these roadways, calculating the cost of a bituminous overlay ox
initial paving in the case of gravel roads versus the assessable properties benefiting from the
improvement In the case of most of the gravel roads, the number of large properties adjacent to
the road will not support the cost of placing a bituminous mat on the gravel roads, while trying to
keep the assessment relatively close to the 2006 rate of $1,950 per unit. Given the number of
large-sized parcels, some of which do not even contain a home, but axe actually farmed ar vacant,
the cost per parcel to leave all of these gravel roads in the 2008 overlay improvement, would rise
to well over $3,000 per unit, which is financially unfeasible. The other concern is that with the
farming activities that occur in some of these outlying areas of the city, farm equipment needs to
use these gravel roads, especially in the spring duxuig the weight restriction time frame. A 2-inch
bituminous surface on these roads would not withstand the weight of farming activities. We are
concerned that the typical paving of a gravel road that has been done in the past would break up
premaruxely under this type of traffic.
~~'e have reviewed the financial implications of including all of the gravel roads in the 2008
Bituminous Overlay Improvement with Finance Director Tim Simon and City Administcatox Lori
)ohnson. They concur with our recommendation that we should proceed with continuing to pave
a few gravel roads with each overlay improvement. In 2008, we axe recommending that the Camp
Cozy Axea, Yankton Street, and Union Street all remain in the feasiUility study, given their
residential naruxe and the number of assessable units adjacent to them. We axe recommending
that the remainder of the gravel roads shown on the attached exhibit be excluded from the 2008
feasibility study because of cost and the type of uses of some of them.
Request foc fiction Page 2
May 5, 2008
One other recommendation is that the Orono Heights neighborhood (183`d Court) be removed
from the 2008 feasibility study. This recommendation comes because of the information
provided recently by the ICON Pavement Management software. Now that this software has
been populated with information, the results it produced show that the Orono Heights area is not
ready for an overlay at this time. The road has not deteriorated to the point that it needs to be
overlaid. This has been verified by visual inspection of the road. It is likely that this roadway
evould be recommended to be included in one of the upcoming overlay projects in the next few
years.
Financial Impact
By removing the gravel roads recommended from the 2008 Bituminous Overlay project, we axe
estimating that the assessment rate per parcel will be relatively close to the 2006 rate.
Attachments
• 2008 Bituminous Overlay Study Area Exhibit
Action Motion by Second by Vote
Follow Up
5:AEngineerImpcovPcojA2008 Impxoveme~[ P[ojec¢A2008 Biewniuous OverlayVOS OS 08 CC memo.doc
J. .-- ~-I....__
227th Avenue
t'n
Z
O
J
Legend
overlays
<all other values>
Existing Surface Type
bituminous
gravel
2008 Bituminous
Overlay Study
Area
..._..._............
~'~
__ ~~~
~~
_~ ' ~~
Monroe Street _ ~ 'Grant Street
~-
0 0.3 0.6 1.2 1.8 2.4
Miles
~'1 T,