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01-22-1996 CC MINMEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, JANUARY 22, 1996 Members Present: Members Absent: Staff Present: Mayor Duitsman, Councilmembers Dietz, Scheel, Holmgren, and Farber None Pat Klaers, City Administrator; Sandy Thackeray, City Clerk; Lori Johnson, Assistant City Administrator; Tom Zerwas, Police Chief; Bruce West, Fire Chief Call Meetinq To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6 p.m. by Mayor Duitsman. 2. Consider Aqenda COUNCILMEMBER DIETZ MOVED TO APPROVE THE JANUARY 22, 1996, CITY COUNCIL AGENDA. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Consent A,qenda COUNCILMEMBER FARBER MOVED TO APPROVE THE CONSENT AGENDA WITH THE EXCEPTION OF ITEM 6.3. AS FOLLOWS: 6.1. 6.2. 6.4. 6,5. 1/16/96 CITY COUNCIL MINUTES -- APPROVED SPECIAL JOINT COUNCIL/SCHOOL BOARD MEETING CALLED FOR JANUARY 29 AT 7 P.M. TO BE HELD AT CITY HALL -- APPROVED REQUEST FOR BUILDING OFFICIAL TO ATI'END NATIONAL CONFERENCE -- APPROVED FINAL PAY ESTIMATE TO BARBAROSSA AND SONS, INC., IN THE AMOUNT OF $26,911.27 FOR WORK COMPLETED ON THE MAIN STREET AND EVANS AVENUE STORM SEWER IMPROVEMENT PROJECT -- APPROVED PAY ESTIMATE #4 IN THE AMOUNT OF 528,078.38 TO DAVE PERKINS CONTRACTING, INC., FOR WORK COMPLETED ON COUNTY ROAD 12/13 STORM SEWER IMPROVEMENT PROJECT -- APPROVED CHECK REGISTER -- APPROVED COUNCILMEMBER SCHEEL SECONDED THE MOTION. Mayor Duitsman indicated that he would like to review the accident reports every six months. THE MOTION CARRIED 5-0. City Council Meeting Januaw 22, 1996 Page 2 5.1. Motion to Call Executive Session of the City Council COUNCILMEMBER HOLMGREN MOVED TO CALL AN EXECUTIVE SESSION OF THE CITY COUNCIL PURSUANT TO MINNESOTA STATE STATUTES 471.705 1D(E) RELATING TO AI'i'ORNE¥ CLIENT PRIVILEGES IN RELATION TO A POLICE DEPARTMENT PERSONNEL ISSUE. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. The City Council recessed at 6:05 p.m. Mayor Duitsman reconvened the City Council meeting at 7 p.m. 6.3. Consider Plannin,q Commission Members Attendance at National Conference City Administrator Pat Klaers reviewed a request from the Planning Commission for two members to attend the National Planning Conference. Mayor Duitsman indicated that the budget called for one Planning Commission member to attend the conference. He indicated he would like more information regarding the cost of the conference and if a second Planning Commission member wished to attend, a presentation should be made to the City Council regarding their request,. COUNCILMEMBER SCHEEL MOVED TO SEND ONE PLANNING COMMISSION MEMBER TO THE NATIONAL PLANNING CONFERENCE AND IF A SECOND MEMBER WISHES TO A'ITEND, A REQUEST MUST BE MADE BEFORE THE CITY COUNCIL, AND FURTHER, THE COUNCIL RECEIVE A REPORT AT THE END OF THE CONFERENCE REGARDING INFORMATION PRESENTED AT THE CONFERENCE. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.6. Consider Purchase of Civil Defense Siren Fire Chief Bruce West indicated that the City of Elk River currently has eleven emergency sirens. He indicated he is requesting to purchase a twelfth siren for $10,857.60. Bruce West explained that he will be locating two sirens this year- the new one and one prior siren that was not installed in 1995. He indicated that the proposed locations for the two sirens are the southeast location of Highway 10 and approximately 160th Avenue, and also the 209th Avenue area in the northeast quadrant of the city. Bruce West indicated that the future location for a 1997 siren will be the northwest area of County Road 32 and 205th Avenue. Councilmember Scheel indicated her concern regarding the lack of sirens in the nodheast and northwest parts of the city. COUNCILMEMBER DIETZ MOVED TO APPROVE THE PURCHASE OF AN EMERGENCY SIREN AT A COST OF $10,850.60 AND ALSO THE PLAN FOR LOCATING THE TWO SIRENS AS PROPOSED BY THE FIRE CHIEF. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.7. Consider Resolution Awardinq Bids for Expansion of Wastewater Treatment Plant Mayor Duitsman indicated that the lowest bidder for the Wastewater Treatment facility upgrade project was Gridor Construction, Inc., at $3,292,900. City Council Meeting Page 3 January 22, 1996 COUNClLMEMBER SCHEEL MOVED TO ADOPT RESOLUTION 96-5, A RESOLUTION ACCEPTING BID AND AUTHORIZING EXECUTION OF CONTRACT IN THE MA'I"rER OF THE WASTEWATER TREATMENT FACILITY UPGRADE OF 1996. COUNClLMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.8. Consider Resolution Authorizinq Expenditure of Tax Increment Funds Mayor Duitsman indicated that the proposed resolution commits TIF No. 4 funds for the repayment of bonds that were issued for the western area water tower and water treatment facility. COUNClLMEMBER DIETZ MOVED TO ADOPT RESOLUTION 96-6, A RESOLUTION DIRECTING THE TAX INCREMENT FINANCING FUNDS FROM TAX INCREMENT FINANCING DISTRICT NO. 4 TO BE APPLIED TO THE COST OF THE GARY STREET WATER TOWER. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.9. Community Recreation Board Update Councilmember Holmgren updated the Council on the recent Community Recreation Board meeting. 6.10. Consider Police Department Request to Sell and Dispose of Junk Vehicles Police Chief Tom Zerwas indicated that an advedisement for bids for three junk vehicles was placed in the newspaper two separate times. He stated that the city received one bid for the Ford Escort of $126.00 and $6.00 each for the other two junk vehicles. The Police Chief suggested that the City Council award the $126.00 bid for the Escod, but to junk the other two vehicles as the city will receive more money junking the vehicles than accepting the $6.00 bid. Councilmember Farber suggested that all the vehicles be auctioned. The Police Chief explained that this would be an option, however the next auction would not be held until May, which would mean that the vehicles would have to remain in the parking lot for another four months. COUNCILMEMBER HOLMGREN MOVED TO ACCEPT THE BID FOR THE FORD ESCORT IN THE AMOUNT OF 5126.00 AND TO JUNK THE OTHER TWO VEHICLES. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 3-1-1. Councilmember Farber opposed. Mayor Duitsman abstained. 6.11. Update on K-9 Proqram Police Chief Tom Zerwas indicated that Ron Nierenhausen was recently promoted to Sergeant and requested that the Council consider filling his K-9 position. The Police Chief indicated that Sergeant Nierenhausen's dog Baron has been unavailable for work due to a lingering illness. He further indicated that Sergeant Nierenhausen is willing to take ownership of the dog. The Police Chief indicated that it is the intention of the Police Department to assign Officer Dave Dummer to the K-9 position, acquire and train a new dog, and have an operational K-9 Program within the next several months. City Council Meeting Page 4 January 22, 1996 COUNCILMEMBER SCHEEL MOVED THAT DAVE DUMMER BE ASSIGNED TO THE K-9 POSITION AND THAT A NEW K-9 DOG BE ACQUIRED AND TRAINED, AND FURTHER THAT RaN NIERENHAUSEN BE ALLOWED TO KEEP BARON, THE PREVIOUS K-9 DOG. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. Open Mike Jeff Wiita indicated that he is initiating a petition to allow voters to decide whether or not they want to elect School Board members by District. He requested the City Council and Mayor to consider signing the petition which states that they would like the voters to have a chance to vote on this issue. No one else appeared for Open Mike. 8. Other Business Mayor Duitsman indicated that the City receive a thank you note from the Sherburne County Historical Society for the City's support through 1996 patron membership. 9. Staff Updates The City Administrator distributed a handout from the County Administrator which invites representatives of City Councils to a special Sherburne County Board meeting on February 29 at 7 p.m. to discuss issues of common concern. The City Administrator reminded the Council that a special joint meeting with the Council and School Board has been called for Monday, January 29 at 7 p.m., at the City Hall. 10. Adjournment There being no further business, COUNCILMEMBER SCHEEL MOVED TO ADJOURN THE MEETING. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River City Council was adjourned at 7:32 p.m. Respectfully submitted, Sandra Thackeray City Clerk