02-26-1996 CC MINMEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL
MONDAY, FEBRUARY 26, 1996
Members Present:
Members Absent:
Staff Present:
Vice Mayor Holmgren, Councilmembers Farber, Dietz, and Scheel
Mayor Duitsman
Pat Klaers, City Administrator; Steve Ach, City Planner; Terry
Maurer, City Engineer; Darrell Mack, WWTS Superintendent; Bruce
West, Fire Chief; Kendra Lindahl, Zoning Assistant; Michelle Dwyer,
Recording Secretary
4.3
Call Meetin.q To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council
was called to order at 6:00 p.m. by Vice Mayor Holmgren.
Consider A.qenda
COUNCILMEMBER DIETZ MOVED TO APPROVE THE FEBRUARY 26, 1996 COUNCIL
AGENDA. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION
CARRIED 4-0.
Consider A.qenda
COUNCILMEMBER FARBER MOVED TO APPROVE THE CONSENT AGENDA AS
FOLLOWS:
4.1
4.2
CONSIDER 3.2 TEMPORARY BEER LICENSE FOR ST. ANDREWS CHURCH
CONSIDER REQUEST FROM FIRE CHIEF TO Al'rEND CONFERENCE
COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE MOTION CARRIED 4-0.
..Consider 1996 SCORE Grqnt Proposals
Zoning Assistant Kendra Lindahl reviewed her request for 1996 SCORE funding for
three projects:
Clean up day, Saturday, April 27, 1996
Residential Recycling of Junk Mail and Magazines
Recycling Education
COUNCILMEMBER DIETZ MOVED TO APPROVE SUBMrrFING TO THE COUNTY THE
THREE SCORE GRANT PROPOSALS. COUNCILMEMBER FARBER SECONDED THE
MOTION. THE MOTION CARRIED 4-0.
4.4 Consider,Updated Job Description - Economic Development Coordinator
Elk River City Council Meeting
February 26, 1996
Page 2
COUNCILMEMBER FARBER MOVED TO APPROVE THE UPDATED JOB DESCRIPTION
FOR THE ECONOMIC DEVELOPMENT COORDINATOR. COUNCILMEMBER DIETZ
SECONDED THE MOTION. THE MOTION CARRIED 4-0.
4.5
Accept Police Officer Resiqnation and Discuss Timeframe for Hidnq New Officers
City Administrator Pat Klaers updated the Council on the eligibility roster and the
possibility of hiring two police officers when a recommendation comes forward at
approximately the end of March.
COUNCILMEMBER FARBER MOVED TO ACCEPT THE RESIGNATION FROM POLICE
OFFICER RICHARD WEISS. COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE
MOTION CARRIED 4-0.
4.6
Consider Applicant for Vacant Wastewater Treatment System Position
COUNCILMEMBER FARBER MOVED TO APPROVE HIRING OF PATRICK HENDRICKSON
FOR THE MECHANICAL TECHNICIAN POSITION CONTINGENT UPON A NEGATIVE PRE-
EMPLOYMENT DRUG TEST AND INFORMATION FROM PREVIOUS EMPLOYERS
INDICATING IF THERE WERE ANY POSITIVE DRUG TESTS OR REFUSALS TO BE TESTED
WITHIN THE PRECEDING TWO YEARS. STARTING PAY IS STEP G OF PAY GRADE 14
AND ALSO APPROVAL OF THE JOB DESCRIPTION AND ASSOCIATED POINT RANKING.
COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0.
4.7
Presentation by County Enqineer Dave Schwartincl - County Road 1
County Engineer Dave Schwarting presented the Council with material regarding
concerns about the intersection of Trunk Highway 10 and Proctor Road. Dave
Schwarting expressed his concerns regarding the intersection and would like to
build Proctor Road (County Road 1) for a 4 lane but stripe it for a 3 lane to solve
the intersection problem in the short term. Dave Schwarting also presented the
Council with material concerning the intersection of County Road #1 and School
Street.
Councilmember Farber stated he does not think the intersections should affect
the project for County Road 1.
Councilmember Scheel expressed her concerns at Quincy Street and County
Road 33.
Dave Schwarting will work with Terry Maurer and Council discussion on this matter
will continue at a later meeting.
Open Mike
No one appeared for this item.
Elk River City Council Meeting
February 26, 1996
Page 3
4.8
5.1
,Discussion with City En,q neer on Miscellaneous Street and En.q neerinq Issue,.
City Engineer Terry Maurer stated he will talk with MnDOT to add a left turn bulb
fo the signal heads and to reprogram the signal at Jackson Avenue and School
Street.
.Windsor Development Request for Final Plant Approval ILafayette Woods) Cas,,
.No. P 95-2
City Planner Steve Ach reviewed his memo with the Council and requested final
plat approval for Lafayette Woods.
COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 96-8, A RESOLUTION
APPROVING THE FINAL PLAT OF WINDSOR DEVELOPfl~ENT BASED ON THE
FOLLOWING CONDITIONS:
A DEVELOPMENT AGREEMENT BE PREPARED OUTLINING THE TERMS AND
CONDITIONS FOR PLAT APPROVAL AND INSTALLATION OF IMPROVEMENTS.
COMMENTS OUTLINED IN THE CITY ENGINEER'S MEMO DATED MAY 17,
199,~, BE ADDRESSED AND INCORPORATED INTO FINAL PLANS FOR THE
DEVELOPMENT.
A WATER AVAILABILITY CHARGE IN THE AMOUNT OF $300 PER LOT BE PAID
TO ELK RIVER UTILITIES. DEVELOPER SHOULD CHECK WITH ELK RIVER UTILITIES
FOR ANY ADDITIONAL CHARGES RELATIVE TO WATER CONNECTION FEES.
A SURFACE WATER MANAGEMENT FEE IN THE AMOUNT REQUIRED BY THE
CITY AT THE TIME OF FINAL PLATTING BE PAID PRIOR TO RECORDING THE
PLAT.
A TREE PRESERVATION PLAN BE SUBMITTED ALONG WITH A GRADING PLAN
WITH EACH PHASE OF THE DEVELOPMENT TO MAXIMIZE TREE PRESERVATION
DURING CONSTRUCTION; AND, THAT THE USE OF RETAINING WALLS AND
OTHER APPROPRIATE METHODS BE UTILIZED TO PRESERVE AS MANY TREES AS
POSSIBLE.
AN NPDES PERMIT BE OBTAINED FOR THE GRADING ASSOCIATED WITH THE
DEVELOPMENT.
PROPER EROSION CONTROL BE PROVIDED DURING THE CONSTRUCTION.
AN ADDITIONAL 17 FEET OF RIGHT-OF.WAY BE DEDICATED ALONG COUNTY
ROAD 77.
OUTLOT F BE REMOVED FROM COUNTY ROAD 77 RIGHT-OF-WAY.
PRIOR TO ISSUANCE OF ANY BUILDING PERMITS, A DEVELOPMENT PLAN BE
SUBMITTED OUTLINING THE STYLE OF HOME AND FINISHED GRADES ON
EACH LOT.
Elk River City Council Meeting
February 26, 1996
Page 4
11.
THE DEVELOPER REIMBURSE THE CITY FOR COSTS ASSOCIATED WITH
REVIEWING THIS PLAT PRIOR RECORDING THE FINAL PLAT WITH SHERBURNE
COUNTY.
12.
THE DEVELOPER PROVIDE THE CITY WITH A LEI'rER OF CREDIT IN THE
AMOUNT REQUIRED BY THE CITY TO COVER THE COSTS OF THE
IMPROVEMENTS.
13.
UPON COMPLETING ALL OF THE IMPROVEMENTS AND HAVING THEM
ACCEPTED BY THE CITY, A WARRANTY BOND IN THE AMOUNT OF 25
PERCENT OF THE IMPROVEMENT COSTS SHALL BE SUBMII'I'ED WITH THE CITY
FOR A ONE YEAR PERIOD.
14.
SIDEWALKS BE PROVIDED ACCORDING TO EXHIBIT C INCLUDED IN THE
STAFF REPORT DATED JUNE 19, 1995.
15.
A COMPLETE AMENITY PACKAGE BE SUBMI'I'rED TO THE CITY FOR REVIEW.
THIS INFORMATION SHALL ADDRESS THE ENTRANCES AT BOTH PROCTOR
AND COUNTY ROAD 1, AS WELL AS LANDSCAPING AND OTHER FEATURES
PROPOSED FOR THE PLAT.
16.
THE RECOMMENDATIONS BY TIM EDGETON OF THE SHERBURNE COUNTY
TREE BOARD BE INCORPORATED IN THE REVISED PLANS, AS STATED IN HIS
LEI'I'ER TO CITY PLANNER STEVE ACH.
17.
OUTLOT C, OUTLOT D, AND OUTLOT F AT THE PROCTOR AVENUE ENTRANCE
BE INCLUDED AS A PARTIAL INTEREST ON EACH OF THE LOTS WITHIN THE
DEVELOPMENT.
18.
FUTURE PHASES OF LAFAYEI"rE WOODS BE PREPARED IN ACCORDANCE
WITH THE CONDITIONS OF PRELIMINARY PLAT APPROVAL.
19.
PARK DEDICATION FEE BE PAID ON A PER LOT BASIS FOR EACH LOT IN THE
FINAL PLAT. SUBSEQUENT PHASES WILL ALSO BE REQUIRED TO PAY PARK
DEDICATION IN THE AMOUNT REQUIRED BY THE CITY AT THE TIME OF FINAL
PLAT. THIS FEE WILL NEED TO BE PAID PRIOR TO RELEASING THE FINAL PLAT
FOR RECORDING.
20.
A REVIEW OF THE POSSIBLE NEED FOR A SECURITY FENCE BETWEEN THE
PROPOSED DEVELOPMENT AND RIDGEWOOD SUBDIVISION BE MADE BY THE
CITY COUNCIL PRIOR TO FINAL PLAT APPROVAL OF THAT PHASE CLOSEST
TO RIDGEWOOD SUBDIVISION.
21.
APPROPRIATE EASEMENTS BE SHOWN ON FINAL PLAT TO COVER UTILITIES,
WETLANDS, AND DRAINAGE AREAS.
22.
THE CITY ACCEPT OUTLOT A AS A CHARITABLE CONTRIBUTION FROM THE
DEVELOPER.
COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0.
Elk River City Council Meeting
February 26, 1996
Page 5
5.2
5.3
Consider Wetland Mitiqation Plan for Dan Bowman IRid.qewood Hills)
City Engineer Terry Maurer reviewed the memo which was written by Building and
Zoning Administrator Steve Rohlf.
COUNCILMEMBER DIETZ MOVED TO APPROVE THE WETLAND MITIGATION PLAN FOR
DAN BOWMAN WITH THE FOLLOWING CONDITIONS:
THAT THIS APPROVAL IS SUBJECT TO OBTAINING THE NECESSARY PERMIT
FROM THE ARMY CORPS OF ENGINEERS.
THAT THE LETTER OF CREDIT FOR THE IMPROVEMENTS IN THE PLAT ALSO
COVERS THE COST OF THE REPLACEMENT WETLANDS FOR ONE YEAR AFTER
THE CITY APPROVES THEIR CONSTRUCTION AND THAT THE DEVELOPER
AGREEMENT REFLECTS THIS.
THAT THE REPLACEMENT WETLANDS ARE PROTECTED BY HAVING A
RESTRICTIVE COVENANT RECORDED.
THAT THE BOTTOM OF THE CULVERT FOR THE PROPOSED ROAD IN THE
LOCATION OF FORMER JUDICIAL DITCH #1 IS AT THE APPROXIMATE LEVEL
OF THE EXISTING WETLANDS SO THEY ARE NOT DRAINED.
THAT THE SLOPES OF THE REPLACEMENT WETLANDS ARE A MAXIMUM TO 4
TO 1 FOR SAFETY AND NO MATERIALS EXCAVATED FROM ANY WETLAND
CAN BE PLACED BACK INTO A WETLAND.
THAT THE DEVELOPER PROVIDES THE CITY WITH A STATUS REPORT ON THE
REPLACEMENT WETLANDS ONE YEAR AFTER THEY ARE CREATED.
COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0.
Dan Bowman Request for Preliminary Plat Approval IRid,qewood Hills), Public:.
Hearin,q Case No. P 95-9
City Planner Steve Ach reviewed his memo to the Council regarding the
preliminary plaf for Dan Bowman.
Vice Mayor Holmgren opened the public hearing.
Madelyn Moose, 10246 221st Avenue, expressed her concern regarding her trees
and fence along her property.
Dan Bowman stated it did not matter whose trees they were, he will not destroy
the trees.
There being no further comments from the public, Vice Mayor Holmgren closed
the public hearing.
Dan Bowman expressed his concerns regarding three issues:
1. Extending the road to the west property line.
Elk River City Council Meeting
February 26, 1996
Page 6
The width of the cul-de-sac, and changing it from 32' to 28' which would
save approximately $2,000.
Street lights vs. individual security lights.
City Engineer Tern/Maurer stated that all developers build everything in their plat,
which means extending roads to the plat limits. The developer could provide
money to the City and not construct the entire road at this time. Terry Maurer
also stated that Elk River Utilities typically requires street lights at every intersection.
The City Engineer expressed a concern with reducing the cul-de-sac width to less
than 32'. Mr. Maurer suggested the Council reduce other costs by $2,000 for Mr.
Bowman rather than reducing the cul-de-sac width.
COUNCILMEMBER SCHEEL MOVED TO APPROVE THE PRELIMINARY PLAT FOR DAN
BOWMAN WITH THE FOLLOWING CONDITIONS:
A DEVELOPERS AGREEMENT BE PREPARED OUTLINING THE TERMS AND
CONDITIONS OF THE PLAT APPROVAL AND NECESSARY ROAD
CONSTRUCTION. THIS DOCUMENT NEEDS TO BE PREPARED AND EXECUTED
PRIOR TO RELEASING THE PLAT FOR RECORDING.
ADDITIONAL RIGHT-OF-WAY AND OTHER COMMENTS AS REQUESTED BY
ANOKA COUNTY BE INCORPORATED AS PART OF THE PLAT APPROVAL.
e
IF THE DEVELOPER IS GOING TO SAVE THE TREES ALONG THE NORTH
PROPERTY LINE, ADDITIONAL RIGHT-OF-WAY WILL NEED TO BE DEDICATED TO
ALLOW THE ROAD TO BE CONSTRUCTED WITHIN THE CENTER OF THE RIGHT-
OF-WAY.
THE CITY COUNCIL APPROVED THE WETLAND MITIGATION PLAN AND ALL
CONDITIONS OF THAT APPROVAL BE INCORPORATED INTO THE CONDITIONS
FOR FINAL PLAT.
ALL OF THE COMMENTS IN THE CITY ENGINEER'S MEMO DATED 1/17/96 BE
INCORPORATED INTO THE REVISED PRELIMINARY PLAT AND MADE A
CONDITION OF THIS APPROVAL.
DETAILED GRADING PLANS OF EACH OF THE STORM WATER
DETENTION BASINS BE PROVIDED FOR THE CITY ENGINEER'S REVIEW
AND APPROVAL.
A LE'n'ER OF CREDIT IN THE AMOUNT OF 100% OF THE COST OF THE PUBLIC
IMPROVEMENTS BE PROVIDED PRIOR TO RELEASING THE FINAL PLAT FOR
RECORDING.
o
A SURETY BOND IN THE AMOUNT OF 25% BE PROVIDED TO THE CITY UPON
COMPLETING THE STREET IMPROVEMENTS FOR A ONE-YEAR PERIOD TO
GUARANTEE THE QUALITY OF THE WORK.
A SEAL COATING FEE IN THE AMOUNT OF 56,600 BE PAID TO THE CITY PRIOR
TO RELEASING THE FINAL PLAT FOR RECORDING.
10.
TWO STREET LIGHTS BE PROVIDED, ONE AT EACH INTERSECTION FOR A TOTAL
OF TWO.
Elk River City Council Meeting
February 26, 1996
Page 7
11.
APPROPRIATE PERMITS FROM ANOKA COUNTY BE OBTAINED FOR ACCESS
ONTO COUNTY ROAD 24.
12.
BEST MANAGEMENT PRACTICES BE USED DURING THE CONSTRUCTION OF THE
STREETS.
13.
SURFACE WATER MANAGEMENT IMPACT FEE IN THE AMOUNT OF $679.80 BE
PAID PRIOR TO RECORDING THE PLAT.
14.
PARK DEDICATION FEE IN THE AMOUNT OF $6,050.00 BE PROVIDED PRIOR TO
RELEASING THE FINAL PLAT FOR RECORDING.
15.
APPLICANT OBTAIN THE APPROPRIATE PERMITS FROM THE CORPS OF
ENGINEERS PRIOR TO COMMENCING ANY WORK ON-SITE.
16.
THE DEVELOPER SHALL EITHER CONSTRUCT THE PROPOSED ROAD TO THE
PLAT'S WESTERN LIMITS OR PROVIDE A CLASS V BASE AND PROVIDE THE CITY
PAYMENT TO INSTALL BITUMINOUS AT A LATER DATE.
COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0.
6. Other Business
City Administrator Pat Klaers informed the Council of the County Board Meeting,
Thursday, February 29, 1996 and the Special City Council meeting on March 4,
1996, at 5:00 p.m. Councilmember Scheel will not be present on 3/4/96. The City
Administrator also stated the City will close on the Cass property on March 6,
1996, and the City is ordering new microphones for the Council Chambers.
7. Staff Updates
8. Adjournment
There being no further business, COUNCILMEMBER SCHEEL MOVED TO ADJOURN
THE MEETING. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION
CARRIED 4-0.
The meeting of the Elk River City Council was adjourned at 8:16 p.m.
Respectfully submitted,
Michelle Dwyer
Recording Secretary