04-11-1996 CC MIN- SPECIALSPECIAL MEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL
,-MONDAY, APRIL 11, 1996
Members Present: Mayor Duitsman, Councilmembers Farber and Holmgren
Members Absent: Councilmembers Scheel and Dietz
Staff Present:
Sandra Thackeray, City Clerk; City Administrator Pat Klaers; Terry
Maurer, City Engineer; and City Planner Steven Ach
3.1.
Call Meetin,q To Order
Pursuant to due call and notice thereof, the special meeting of the Elk River City
Council was called to order at 6:00 p.m. by Mayor Duitsman.
Consider Aqenda
COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE 4/11/96 CITY COUNCIL
AGENDA. COUNClLMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED
3-0.
Menards, Inc. Request for Conditional Use
City Planner Steven Ach indicated that Menards is requesting a conditional use
permit for site plan approval to construct a 160,680 square foot commercial
building in Hillside Crossing II planned unit development. Steve Ach reviewed the
staff report on this issue including available parking, lighting, landscaping,
signage and site plan. He indicated that the Planning Commission reviewed the
request and recommended approval.
Mayor Duitsman opened the public hearing.
Gary Weiber, 19343 Dodge St. NW questioned the future plans for Dodge Street.
Mr. Weiber indicated his concern as to whether there would be a direct access
from Menards to the residential area.
Tom Warner - 19208 Zane Street questioned the type of construction and front
elevation of the building. He also questioned how much outside storage would
be allowed in front of the building.
Dave Plude Jr., 11537 197th Ave. NW, indicated he was directly involved with the
upgrade of 197th as it will cause his driveway to be moved. Mr. Plude indicated
that the driveway problem has been verbally addressed and it is his
understanding that it will be taken care of at the expense of the developer.
Lynn Wieber, 19343 Dodge St. NW, questioned whether the City Council operates
under laws.
There being no further comments, Mayor Duitsman closed the public hearing.
City Council Minutes
April 18~1996
Page 2 x,,._ It
3.2,
Councilmember Holmgren questioned whether Menards has addressed the need
for recreational vehicle parking. Councilrnember Holmgren also questioned the
hours of operation.
Discussion was held regarding the type of signage proposed by Menards. Steve
Ach indicated that the "product" signage proposed is a cabinet style sign which
is not consistent with the City's requirement in other planned unit developments.
Councilmember Farber indicated he did not see any reason not to allow this style
of sign.
COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE CONDITIONAL USE PERMIT
REQUEST BY MENARDS, INC. TO CONSTRUCT A 160,680 SQ. FT. RETAIL FACILITY IN
HILLSIDE CROSSING II PLANNED UNIT DEVELOPMENT WITH THE FOLLOWING
CONDITIONS:
ALL STAFF'S COMMENTS OUTLINED IN THE REPORT TO THE PLANNING
COMMISSION DATED MARCH 26, 1996, BE INCORPORATED INTO THE REVISED
SET OF PLANS PRIOR TO ISSUANCE OF A BUILDING PERMIT.
ALL THE CITY ENGINEER'S COMMENTS IN THE MEMO DATED MARCH 22, AND
APRIL 5, 1996, BE INCORPORATED INTO THE DEVELOPMENT PLANS PRIOR TO
ISSUANCE OF A BUILDING PERMIT.
A GRADING AND DRAINAGE PLAN BE APPROVED BY THE CITY ENGINEER
PRIOR TO ISSUANCE OF A BUILDING PERMIT.
STAFF WORK WITH MENARDS IN ENHANCING THE LANDSCAPE PLAN TO BE
CONSISTENT WITH THE INTENT OF THE PLANNED UNIT DEVELOPMENT.
OUTDOOR DISPLAY AND SALES IN FRONT OF THE BUILDING BE LIMITED TO THE
20' X 90' YARD BARN DISPLAY AND FENCE DISPLAY AS PROPOSED TO BE
MOUNTED TO THE BUILDING. ANY ADDITIONAL OUTDOOR SALES SHALL BE
APPROVED BY THE CITY COUNCIL.
AN UNDERGROUND IRRIGATION SYSTEM BE PROVIDED THROUGHOUT ALL
LANDSCAPED AREAS INCLUDING LANDSCAPED/TRAFFIC CONTROL ISLANDS.
o
OUTDOOR STORAGE CONTAINED WITHIN THE ENCLOSED YARD AREA SHALL
NOT BE STACKED HIGHER THAN THE SCREENING STRUCTURE.
COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 3-0.
Hillside Crossin.q II Resolution Approvin,q Plans and Specifications and
Advertisement for Bids
City Engineer Terry Maurer indicated that final plans and specifications for the
improvements in the Hillside Crossing II development have been prepared. He
stated that the improvements include the extension of Evans Avenue from north
of Sax Grocery Store to 197th and the improvement of 197th to TH 169.
City Council Minutes
April 1~, 1996
Page3 ~/,,/ /t
COUNCILMEMBER FARBER MOVED TO ADOPT RESOLUTION 96-18, A RESOLUTION
APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT
FOR BIDS IN THE MATI'ER OF THE HILLSIDE CROSSING II IMPROVEMENT OF 1996.
COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 3-0.
3.3. Dan Bowman Request for Final Plat Approval (Ridqewood Hills), Case No. 95-9
City Planner Steven Ach indicated that Dan Bowman is requesting final plat
approval for Ridgewood Hills. The plat includes 11 single family lots varying in size
from 4 to 17 acres. The plat is located west of Jarvis Street (County Road No. 24),
north of 215th Avenue alignment, and south of the 217th Avenue alignment.
Councilmember Holmgren relayed Councilmember Scheel's concern regarding
extending Class 5 all the way to her property. He indicated that Councilmember
Scheel is concerned with the possibility of recreational vehicles such as
snowmobiles and four-wheelers using the road. Councilmember Holmgren
suggested leaving the road as it is and escrowing funds to complete the road in
the future. City Engineer Terry Maurer suggested prepping the road to signify that
there will be a road at that location in the future.
Mayor Duitsman indicated that he supports putting in the Class Five at this time.
COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 96-19, A RESOLUTION
GRANTING FINAL PLAT APPROVAL FOR RIDGEWOOD HILLS, CASE NO. P 95-9 WITH
THE FOLLOWING CONDITIONS:
A DEVELOPERS AGREEMENT BE PREPARED OUTLINING THE TERMS AND
CONDITIONS OF THE PLAT APPROVAL AND NECESSARY ROAD
CONSTRUCTION. THIS DOCUMENT NEEDS TO BE PREPARED AND EXECUTED
PRIOR TO RELEASING THE PLAT FOR RECORDING.
ADDITIONAL RIGHT-OF-WAY AND OTHER COMMENTS AS REQUESTED BY
ANOKA COUNTY BE INCORPORATED AS PART OF THE PLAT APPROVAL.
THE CITY COUNCIL APPROVED THE WETLAND MITIGATION PLAN AND ALL
CONDITIONS OF THAT APPROVAL BE INCORPORATED INTO THE CONDITIONS
FOR FINAL PLAT.
ALL OF THE COMMENTS IN THE CITY ENGINEER'S MEMO DATED 1/17/96 BE
INCORPORATED INTO THE REVISED PRELIMINARY PLAT AND MADE A
CONDITION OF THIS APPROVAL.
DETAILED GRADING PLANS OF EACH OF THE STORM WATER
DETENTION BASINS BE PROVIDED FOR THE CITY ENGINEER'S REVIEW
AND APPROVAL.
A LETTER OF CREDIT IN THE AMOUNT OF 100% OF THE COST OF THE PUBLIC
IMPROVEMENTS BE PROVIDED PRIOR TO RELEASING THE FINAL PLAT FOR
RECORDING.
City Council Minutes
April 16, 1996
Page 4
3.4.
o
A SURETY BOND IN THE AMOUNT OF 25% BE PROVIDED TO THE CITY UPON
COMPLETING THE STREET IMPROVEMENTS FOR A ONE-YEAR PERIOD TO
GUARANTEE THE QUALITY OF THE WORK.
o
A SEAL COATING FEE IN THE AMOUNT OF $6,600 BE PAID TO THE CITY PRIOR
TO RELEASING THE FINAL PLAT FOR RECORDING, WITH THE FEE BEING
PRORATED.
o
TWO STREET LIGHTS BE PROVIDED, ONE AT EACH INTERSECTION FOR A TOTAL
OF TWO.
10.
BEST MANAGEMENT PRACTICES BE USED DURING THE CONSTRUCTION OF THE
STREETS.
11.
SURFACE WATER MANAGEMENT IMPACT FEE IN THE AMOUNT OF $679.80 BE
PAID PRIOR TO RECORDING THE PLAT.
12.
PARK DEDICATION FEE IN THE AMOUNT OF $6,050.00 BE PROVIDED PRIOR TO
RELEASING THE FINAL PLAT FOR RECORDING.
13.
APPLICANT OBTAIN THE APPROPRIATE PERMITS FROM THE CORPS OF
ENGINEERS PRIOR TO COMMENCING ANY WORK ON-SITE.
14.
THE DEVELOPER SHALL EITHER CONSTRUCT THE PROPOSED ROAD TO THE
PLAT'S WESTERN LIMITS OR THAT EITHER THE ROAD BE CONSTRUCTED OR BE
BUILT WHERE IT TERMINATES AND THE RIGHT-OF-WAY BE ROUGH GRADED
WITH TOP SOIL AND SEED WITH THE COST OF CLASS V AND BITUMINOUS TO BE
ESCROWED.
15.
PRIOR TO ISSUANCE OF ANY BUILDING PERMITS, A DEVELOPMENT PLAN BE
SUBMITrED AND APPROVED BY THE CITY ENGINEER.
16.
DEVELOPER REIMBURSE THE CITY FOR COSTS ASSOCIATED WITH REVIEWING
THIS PLAT PRIOR TO RELEASING THE PLAT FOR RECORDING AT SHERBURNE
COUNTY.
COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 2-1.
MAYOR DUITSMAN OPPOSED.
Mayor Duitsman indicated he was not opposed to the plat but to # 14 which
allowed Class 5 to be put on the road at a later date.
Rick Lurid Request for Final Plat Approval (Nordic Woods), Case No. P 95-8
City Planner Steven Ach indicated that Rick Lurid is requesting final plat approval
for Nordic Woods. The plat is located along the east side of County Road No. 1 at
approximately the 196th Street alignment. The plat involves approximately 23
acres of property which will be subdivided into 41 single family lots.
City Council Minutes
April 1 ~I, 1996
Page 5
Mayor Duitsman opened the issue up for public comment. Steve Johnston,
representing the developer, reviewed the staff report and indicated the
developer was in agreement with all issues.
COUNCILMEMBER FARBER MOVED TO ADOPT RESOLUTION 96-20, A RESOLUTION
GRANTING FINAL PLAT APPROVAL FOR NORDIC WOODS WITH THE FOLLOWING
CONDITIONS:
A DEVELOPER'S AGREEMENT BE PREPARED OUTLINING THE TERMS AND
CONDITIONS FOR PLAT APPROVAL AND INSTALLATION OF IMPROVEMENTS.
COMMENTS OUTLINED IN THE CITY ENGINEER'S MEMO DATED 2/19/96, BE
ADDRESSED AND INCORPORATED INTO REVISED PLAT.
J
RECOMMENDATIONS FROM THE PARK AND RECREATION COMMISSION BE
INCORPORATED INTO THE PLAT AND A PARK DEDICATION PAYMENT BASED
ON A PER LOT BASIS BE PAID PRIOR TO RELEASING THE PLAT FOR
RECORDING.
WATER AVAILABILITY CHARGE IN THE AMOUNT OF $300 PER LOT BE PAID TO
ELK RIVER UTILITIES PRIOR TO RELEASING THE FINAL PLAT FOR RECORDING.
DEVELOPER SHOULD CHECK WITH ELK RIVER UTILITIES FOR ANY ADDITIONAL
CHARGES RELATIVE TO WATER CONNECTION FEES.
SURFACE WATER MANAGEMENT FEE IN THE AMOUNT OF $5,067.60 BE PAID
PRIOR TO RECORDING THE PLAT WITH SHERBURNE COUNTY.
ALL OF THE APPROPRIATE APPROVALS BE RECEIVED FROM THE DNR
REGARDING ANY IMPACT TO THE STREAM, PRIOR TO RECORDING THE FINAL
PLAT.
A TREE PRESERVATION PLAN BE SUBMITrED ALONG WITH THE GRADING PLAN
FOR EACH PHASE OF THE DEVELOPMENT TO MAXIMIZE TREE PRESERVATION
DURING CONSTRUCTION, AND THAT THE USE OF RETAINING WALLS AND
OTHER APPROPRIATE METHODS BE UTILIZED TO PRESERVE AS MANY TREES AS
POSSIBLE DURING THE CONSTRUCTION.
AN NPDES PERMIT BE OBTAINED FOR THE GRADING ASSOCIATED WITH THIS
DEVELOPMENT.
A DETAILED EROSION CONTROL PLAN BE SUBMITI'ED AND APPROVED BY THE
CITY ENGINEER AND DEPARTMENT OF NATURAL RESOURCES, PRIOR TO
COMMENCING GRADING ON SITE.
10.
APPROPRIATE PERMITS BE OBTAINED FROM SHERBURNE COUNTY HIGHWAY
DEPARTMENT FOR ANY WORK DONE WITHIN THE COUNTY HIGHWAY RIGHT-
OF-WAY.
11.
PRIOR TO ISSUANCE OF ANY BUILDING PERMITS, A DEVELOPMENT PLAN BE
SUBMII'rED OUTLINING THE STYLE OF HOME AND FINISHED FLOOR
ELEVATIONS AND APPROVED BY THE CITY ENGINEER.
City Council Minutes
April l J, 1996
Page 6
3.5.
12.
THE DEVELOPER REIMBURSE THE CITY FOR COSTS ASSOCIATED WITH
REVIEWING THIS PLAT PRIOR TO RELEASING THE PLAT FOR RECORDING WITH
THE COUNTY.
13.
THE DEVELOPER PROVIDE A LETTER OF CREDIT TO THE CITY IN THE AMOUNT
OF 100% THE COSTS ASSOCIATED WITH IMPROVEMENTS.
14.
UPON COMPLETING ALL OF THE IMPROVEMENTS AND HAVING THEM
ACCEPTED BY THE CITY, A WARRANTY BOND IN THE AMOUNT OF 25 PERCENT
OF THE IMPROVEMENT COSTS SHALL BE SUBMITTED TO THE CITY FOR A ONE
YEAR PERIOD.
15.
LOTS 6 AND 7, BLOCK 1, BE DEVELOPED WITH A SHARED DRIVEWAY IN ORDER
TO MINIMIZE IMPACTS TO THE DNR STREAM.
16.
LOT 8, BLOCK 1, BE REQUIRED TO UTILIZE THE EXISTING DRIVEWAY AS ACCESS
TO THE BUILDABLE PORTION OF THE LOT.
17.
CONTROLLED ACCESS BE PROVIDED ON THE PLAT ALONG COUNTY ROAD
NO. 1.
18.
TO HELP BUFFER THE HOMES FROM COUNTY ROAD NO. 1, PARTICULARLY LOT
8, BLOCK 1, ADDITIONAL LANDSCAPING BE PROVIDED ALONG THE WESTERN
LIMITS OF THE PLAT. A PLAN MUST BE SUBMII'rED DEMONSTRATING THE
ADDITIONAL LANDSCAPING.
19.
TREE PROTECTION PLANS ALONG WITH EACH BUILDING PERMIT BE SUBMITTED
TO MAXIMIZE THE SAVING OF TREES DURING HOME CONSTRUCTION.
20.
THE PROPOSED STREET EXITING THE DEVELOPMENT ONTO COUNTY ROAD NO.
1 BE DESIGNED WITH THE APPROPRIATE GEOMETRICS TO ALIGN WITH
COUNTY ROAD NO. 44 WEST OF COUNTY ROAD NO. 1.
21.
STREET LIGHTS BE PROVIDED THROUGHOUT THE DEVELOPMENT AS REQUIRED
BY ELK RIVER UTILITIES.
COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 3-0.
Discussion of Land Use and Zone Chanqe for Southeastern Area of City
City Planner Steven Ach indicated that the Planning Commission recently
discussed the issue of development in the southeast section of the city, along
Highway 10/169 near the Ramsey border. Discussion centered on how the city
can ensure that this area is developed in a fashion that enhances the image of
the city and presents a good first or last impression for people traveling along this
stretch of highway. Steven Ach indicated that the Planning Commission is
anxious to provide a better gateway to the community.
It was the consensus of the City Council to authorize the Planning Commission to
move forward with this issue.
City Council Minutes
April 14, 1996
Page 7
3.6. Comprehensive Plan
No action was taken on this issue because there was not a full council present.
3.7. Update on Platted residential Lot Inventory
Steven Ach reviewed the status of residential platted lots in the city.
4. Other Business
City Engineer Terry Maurer updated the City Council on the timing of the signal
construction on Highway 10 at Main Street and Jackson Avenue.
6. Adjournment
There being no further business, COUNClLMEMBER HOLMGREN MOVED TO
ADJOURN. COUNCILMEMBEIJ FARBER SECONDED THE MOTION. THE MOTION
CAI~RIED 3-0.
The meeting of the Elk River was ad]ourned at 7:15 P.M.
Respectfully submitted,
Sandra Thackeray
City Clerk
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