05-05-2008 CC MIN~~~~ 1 ~ i ~ ~~~~
~~c~n~e~s ~~cs~t~t: a~~~ ~r,~g, ~o~nciez~~ers exwas, r~nphre~, and ~~
~~~be~s ~~s~~t: oc~mcb~~ ~a~~
Staff ~'rescnt; Cir ~d~st~at~~ Lori Jr~hn~on, ~.ance Daccto~ Tim ~o~, Pars and
c~x~at~on Dccto~, City ~~x Tina mod, t~c~t S~~e~edent ~h
Hays, .ss~s~a~t ~xeet upe~t~~d~r~t ~~~ T~snpso~, and ~ec~~d~n
S~c~ctarp ~~~~x ~o~nson
~. Cad ~~I'r~ Ta (~~der
Pu~s~aar~t to dui call and notice ~~~(]~, ~~ ~~~g a~ ~~ ~ City ~ou.nc was cail~d
to a~dcx at ~;3D p.~. b~ ~v~apor ~~~.
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~a~or ifi~n~~n ~cqu~s~~d its, .?. ~c ~emo~ed fog f~cx dzsc~ssion at a c workshop.
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~TI~~ C.~~E~ ~~i
City Corgi. ~iu~tes
~~y , ~~0~
4, ~ en ~r~ke
gage ~
y Caswe~ -~ ~ River Rotary Club, was present ~~ prodde ~.~'aadon to e council
on ~ upcan~g Taste a% ~ River.
y ~nla~mo~, xecu~ve L7irector and C~ of Boys and ~~ Club ~~ River, 9a~ -~ ~~
St~ee~ was present to in~a~n ~e council, of e severe uncial di,~culties the Club ~
currently e.~perie~ang. ~~ requested the cvun~l consider allowing City sta~'f ~~ en.ter into
discussions wig the Club ~~ enter the idea of financial support dram e City.
i4~apax ~ sated she was full support of the Bays d ~~ Club but the ~~ crap
~e City could support the Club is to buy ~~ its sexdces. She stated it could be passible
f~ the recent changes in leadership and ~`acus at e Club that e Cite could create a
partnership outside of what bad been done in ~ past.
J~eab~en, Board ~~e~bex and ~Ik ~ Chief of Police, expressed his concerns about
~e high number of kids who would be affected if e Club were to close, e stated e
~~ couldn't bandle the number of bids that would be affected. The ~C.~.'s
programming needs also differs xQm e program~~ing needs of the Bays and ia~ls Club.
,~ stated he's afraid the needs of e youth this community won't be net and encouraged
the council to consider discussions to address this. Tie Club has adapted prflgrarns to t
the current needs of youth new to e ca~u~ity with di~feriu religious backgrounds and
feared e Club closing would be detrime~ata~l to the youth.
Arse ~ngs~om, Chap, Sherburne County Board of Canamiss~aners, echoed the sen.taents
of fir, Soloman and fix. Beahen. e stated he would be asking the Sherb~e County
Board for support of the Boys girls Club, camraenting the County Sheriff and Social.
Se~.dce director have already voiced support of the Club. ~e is also afraid if the Club
doses, ~e ACA, once open, wouldn't be able to pradde adequate pragraning needs.
e felt e City should canside~ keeping e ~,ub open i.~. any way it could.
~a~ald Cr~stad, Board Il~embcr, Boys Cis Club, also echoed ~e sentunents of the
previous peaple..~e is also concerned about retaining the current staff n~emb~xs, many of
wham are farmer club kids themselves, and who have an incredible amount of e~pe~ence
warl~ig wig youth.
Counc~.mernber ~otin stated he would like to see staff enter into discussions with the Baps
ar~d ~ Club to dcternaine if a partnership could be farrn,ed.
~~ayor IIin~ing stated the serd.ce prodded to the population, berg sued by the Boys d
Girls Club i very much needed and this club bene~,ted e com.~nunity, the stated she Iaaks
forward to discussions with the Club staff and wandered the ~C~. would consider
partner with the Bays and girls Club.
Caunci]rnembex vas stated he is hopeful that whatever the City does that the County
bawd can a~sa support then together.
~s. Jab~son stated she ~ car~tact i4~. Solomon to begin discussions.
5~~~ .~ royal of ~ lea haul Route fnr Deakin Plant E ui ment
City C~~nc€~ ~~wutes
1~~ay 5, o~~
~'a
Ives. Johnson p~esen~ed e staff ~epa~t and .troduced `i~ca ~erda, ~e~~esent~~ peat
~~' ~nexg~y ~C~~. ~e presented a I'owe~~'a~nt presentation o~t~a ~e deta~,s of the
proposed heavy haul xaute fay peakin giant egwipment bung delivered to the cnnsuction
site.
Jed` ~t~xmwaudie then presented e heavy had poian of ~ p~esenta~on. a~
~s~e~be~ and ~tav~ Uan, ~ep~esentadves tom ~1'ic's heavy .haul, were also p~e~ent to
answex questions.
Co~ndl expressed conce with darnae done to City xoads. ~, ~e~da stated dae wads
be inspected by ~ and City staff both before and af~ex the haul, ~~ a.lso sated a bond
be secured a~de~ to caves any cost of goad damage. ~,1Viau~e~ s~.ted the a~nad
shod be capable of su~po~ng the loads,
~~V~ ~~ C~NC~~E~~ U~F~~ ~ ~~C~~E ~~
~ P~`~ FAT ~~~'. T~ ~ ~.
,?. D~ection for ~u~e Cable Cha.nn Deeds
~~ayox Ding asked that this Item be delayed ~o the June 9, ~0~8 a~sessian order to
avow Jacob Face to be a part of ~e discussians.
5.~. Discuss ~ouc.,~~lc~~~ssio~_ °~gendas
~_^
~s. Jah~son pxesen~ed e staff report, adding "iDirection fax use Cable Channel Needs"
to e June ~ agenda.
,~~ ied~an ~lar~
~r~r. ~~ext presented ~e staff report.
Counci~e~a,bex Humphrey zequested this item be deferred tii Counceber ,barber,
wha was absent this e~enlg, eras available to review ~e concepts and be involved in e
Council discussion.
Ca~nci~en~ber satin wandered 'it woad be ~oslbie to ~ and match. items from ~,
faun concepts and can~plete Items ova ~e cc~u~se of a few years,
l~~r. ~Iae~~ s~.ted it would be possible with one alternative being to complete the iga~an
and end,cap at a cost of y,~~~. The remain~.ng Ideas could be completed over the course
o f a few years,
Ms. Johnson suggested tb~ item be placed an the ~r~ay ~9, X048 orleslon.
~]~~re dersvn was p,~ese~at in the audience and car~ez~ted ~o ~e count that whatever
plan they chose to ensure it was sustainable. He suggested the City aPpi~' e Energy City
concept to phis median plan, ~e encouraged the cou~acil to cansidex beeping the gent
r~a~ve prairie plans as Is, statinn they are Bendy the wrest plants av~a,ble, and lfyou
maw them dawn, fey . evenal~,y tug Into dandelions. e fed e idea of adding end,
caps and providing siga,ge praraoting a~ra.reness of the prairie wild~owers to the pt~biic, e
suggested doing this project baby steps.
~i~r Cau~c€~ ~-S~nutes
y ~, ~0~8
gage 4
~~, gals suggested dog one mower pass a~ang each side o~ ~ med~a~. This would allow
a bu~~er bet~reen the curb and pants and the punts wouldn't gxow Ito ~~ xaad,
lx, ~.urer suggested ~e caunc~l considex da.g son~e~:ng off` a ~ nat~,re to the ~u.ture
~9~ corridor ~ order to remain consistent,
~.?, Resolution D8,43~ .~cce tea did and Authorln ~e~u~Qn o~ ~ar~~act die utter of
e acksan avenue chooi txeet nt~xsection xovetnent
~. au.r~ presented the s.~ report.
~~ BY ~~J~LNIIIBE~. ~~"IN .~ ~~]~ "~
CD~N~~LM~~~ ~IViFR~~ ~`C3 AC~"~~ ~~~ ~~C]~ '.~.
G.~. or~sider Removal o~ evera~ za~el Roads and one ~ftu~.aus Road ro, ~e ?04S
ituinous~v~ria~ ~a,~i~i~t
,_
~~r. ~la~arer presented the sta~~ repv~, ~e xecoe~€ded ren~av the out~ned areas due to
the cast o assess.ents tv e px°ptY ownexs as w~ as die location o~ the xaads, Fie
stated there are numerous €'axm~ng operations that travel those reads and use o~ the goad
wide ~e eq~ipn~ent wo~.d bxeak up die bitur~ous overlay, ~e suggested removing the
1~~ out as It appears the road ~s not need o~ an overlay at ~s tie but would ~
perhaps ?~~ yeaxs, ~e wr~r~d eke to brig back ~ ~easibty study ~n two weeks to the
caunca.~,
ounc~eznber ~erwas suggested that w~~ the current bids cozx~n . low, saving the pity
money, that pexhaps thexe were same rands that could xece~ve an ove~.ay and use the money
tom these savings,
fir, l~laurer stated his cxews are dohag most o~ the pre and post work o~ an overlay,
prepar~g ~e rands and cleaning up afterward, '~'hls praceduxe also Deeps the bids dawn.
it Free 1'lan.ting
.~.
l~~r. l~,~rer presented ~e staff xepa~t. ~e suggested ~f a citizen txee planting program was to
be xe-initiated, chat ~t be pla.~ed for ~0~ to allow tie for the program to start p~vpey.
lie outled e two pexspecdves o die pxoposai, one berg a lty~sponsoxed lten free
~'ragrazn, where e pity subsides a portion o~ baxc-rant txee sales, and the athex a pity
Free ~Iarating 'xagran~, a program far plan gees ~ public ~ghts,o~ way tl:~rougho~ut the
,ty, e stated be~'axe e program was elnated ~ ~~, he figured the City ordered
appro~ateiy 5D gees, ~'he cost o~ prav~du~g a ~~ crew to plant the trees would cost
roughly ,?~~ for one week of tree planting, both ~e darks and Recreation and ti~ities
depaxtrr~ents have gee promos In place and ~4~. laxex suggested this pxng~ara
can~plitnen,t those programs and not compete ~ theme..
mayor ~ commented that she had~,'t heard ~rorn many residents asking for the
program to be reinstated, but did note that one goal cog from the recent council
C,~ty Counc~ 1~utes
~y ~, L~I,J ll
piann~.ng sessions was to have a Cif beaut~€cation prag~~ and perhaps this program
would help Cc~unc. reach is god. She did not ~'~~ the pu~~c tree safe was necesa,
Wage 5
~..~a~s stated he still gets requests franc residents to bang back same cart cif tree program.
~e suggested ~ combation of bare-root tree along with ba~.ed ar~d bu~iap~d species. e
stated fey generally dad ~~ few trees left over when e program, eras puce, with those
leftover trees being punted City pars.
~r~s. Johnson asked If coundl agxeed to move ahead u~ ~v~r. ~~au~er putt.g sam,ethin
together for review the ?D~~ budget, Frith farther discussion dung the budget process.
c~un~en~ber erwas commented the nearer developments that have ~o fees would
benefit darn a pubic tree sale and receive ~~~D off the cost of a tree, but wondered ifit
would be cast effecti.~re for all residents.
ouncxnen~ber ~~at stated e key focus should be on a oil program, fac~i~ on
impraveinents to City prapees~ however, wig upcoming budget constraints, this program
nay not be kept in the nab budget. ~e wondered ~ Caunc could cansides using re~aainixig
Caun~ cant~nency money to use towards planting trees the f~ if fey fed it's a pr~arity,
~,5, auburn glace ~'edtian
~~s, Joh~san presented the staff report, She stated there was much discusiari on e topic
of private roads during ~~7, and during these discussions, the cauncll chose to not ~~e
vver any p.~vate roads the City. ~."he pe~,dari before the- today was from residents from
70~-~?G auburn glace. I~~s, Johnson asked far dixecdon frarn ~e ouncil, if they would l,e
to act on this petition and how staff should proceed.
iV~ayar Ong stated one main reasv~. the counc~, decided ~ ~Q~ root to ~e over private
roads was e cast, the also stated they can't do it far one if they dan~t da it far all.
i4~s. Johnson agreed that it woad be vexy costly to take aver private xoads, a~,d there were
.many items to consider, inclucliri the ~ht~a~ vray, e~exgenr vehicles, lao~v the road was
ca~s~ucted, and its cu€~ent cvr~dition,
agar ~~ing stated private roads wexe designed far a certain purpose, and ~rhen
purchasg the property, the owner eras made aware of these candi~ans at e time of the
sale.
~'`~'~~~N ~~' T~ ~~ ~~~. P~',A'~ ~.C~. TIC
~~ Q~~,
7. ~~er Business
Where was na ether business.
~. Caciz pd~t~s
8.. acksan txeet mater 7"o~ver ~ Couracilmember hum hrev
City Cau~c ~~int~tes
ray ~~ ~~~~
gage
~auncilmernbex un~.ph~e~r provided an update o~ the situatian regarding ~e Jacksan Beet
water tawex. ~ stated e Uti~ties Con~ssian agreed to pad ~'~~ had of ~,~ cast to repaint
she tower, which wauid be ap~ro~atei~ 3a,0~a, ~ asked the caunc~ ~.~ they would
consider pay.g the ae~ 3D~~D0 to repaint e tawex, which would fast ~~ appro~mate~~
8~1U dears. e stated it would cost ~5~25,~~~ to repave the tower. e stated here ~s rust
inside the tower, aid here was die possi~~li~ a~ £utuxe rna~ntenance issues
~s. ~ahnson stated e eritae ~rese.~radon ~on~issiofl ~ian~,ed a ciscussian, a~' the
tower du~.n their nest scheduled meeting.
Caun~e~bex ~at~n. suggested ~e star News n.ad~ the puhc far ~e need to repaint and
repair die to~rex. e stated perhaps a private intexest gaup would came together to a~aise
funds far the tower. aun,en~ber otin wondered ~' ~e paw, to repaint the tower
would make sense given ~e need far other ~u~e caste repairs.
~r~aor ~~ stated ~t was her hope that a private teret group would come tagethex to
save the tower.
9. ta~'f ydates
^^
RJ~~ anstruc~ion, the carnpan~r hu~lding e ACA bu~.d~ng, has contacted the ~i stating
they are being acqued by Marquette eai Estate ~oidin, ~~. ~. new contract
ass~g~ent wig new surance and fonds w have to be drafted and signed. pity attarne~
deter deck reviewed e assignment.
~~s. ~ohnan provided an. update on ~e lease far the waoc~and T`ra~s house. She stated ~t
has been di~~cuit far staff to contact the current tenant to schedule an spec~on of e
pause. The current tenant is requesting the lease on the house be extended for a dew
months. The council agreed to extend e lease an the house unti~~uy ~, ~~a$, at which
tine staff can ~ through the process a~'remong e house.
~0, ~d~our~rar~ent
There he..g na furdaex business, l~~ayor ~in~ adjourned the meeting off` the Ells fiver
ity Council at 8.~~ p.m.
~4~inutes px~pared by ~enni.~er ~ahnson.
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~'~, .~.d
pity Clerk