5.2. SR 06-09-2008Item # 5.2.
ver
TO: City Council
MEMORANDUM
FROM: Lori Johnson, City Administrator
DATE: June 9, 2009
SUBJECT: Budget Discussions
lit Monday's woxksession we will continue our budget discussions by re~iicwing the fire,
emergency management, and safety budgets with Fixe Chief Bruce West, the public works
budgets with Public Works Director "ferry Maurer, and the finance budget with Finance
Director Tim Simon. Included in your packet axe scvcrai items for each of the budgets: a
listing of the depaxtxnent ox division's goals- for 2009; a budget worksheet showing historical
data as well as the proposed 2009 budget; and a detail listing of all items inchided in each
proposed budget At ivlonday's meetutg we will start bV reviewing the goals for each
department; the proposed expenditures reflect the resources needed to accomplish the
departtent ox division's goals. We will then go through the budgets in as much detail as the
Council wants. ?~1so included in the packet is a spreadsheet listing the personal service
requests. These tcyucsts have not been included ni the proposed budget at this time.
Briefl~~ outlined below are a few highlights u~d changes in the proposed budgets that we will
discuss on Monday. Not included in the changes listed below are items such as fuel costs
and inflationary increases in supplies as those arc increasing ir7 all deparhncnts.
First, we will review the fire depaxttnent, emergency management, and safety budgets. The
fire departtent budgets are consistent with last yeas with the exception of an nicrease in
part-time pay based on volume of fire calls. As you will note in the persormel service request
page, there is a reduest for additional hours for the office assistutt and reclassification of a
position fiom the fife marshal to assistant face chief. The emergency management and safety
budgets axe both proposed to decrease slightly.
Next Terry Maurer, public Works Director, and the division managers will be prepared to
discuss the public works budgets. We will start with the building maintenance budget. "1'he
main nicxease in this- budget is $15,000 for ovextirne. The building maintenance staff
maintains all of the City buildings. 'I'hexe are often emergency calls fox alarms during nights
and weekends that need to be addressed immediately and certain functions that cannot be
handled duruig the workday, such as snipping and waxing floors that require overtime. ht
the past this overtuue has not been budgeted. It has been included in the proposed 2009
budget to accurately reflect the division's personal service expenditures.
1'he main increases in the street department budget axe fuel, operating supply, and
contractual service urcxeases. One of the goals for the department is to eliminate the need
for major street reconstniction. Thls budget has gone up substantially to increase the
number of miles seal coated and the preventative clack filling done to meet the goal of
increasnig die life of the streets. The amounts in the budget axe based on doing the optimal
program; however, staff understands that funds may not be able to make such a drastic
change in maintazance practices in 2009. Also, this budget includes $10,000 fox trees ni
medians and bo~devaxds. It does not include funds fox a subsidized resident nee progiatn.
The snow removal budget includes a $15,000 increase ui supplies for additional salt.
The equipment services budget decreased because no capital oudav is requested this year.
11iis di~asion provides services for all City vehicles including the water and electric
deparmicnts.
The engineering budget may change more as we ate proposing some staff changes in the
engineering division. As you know, these is a vacancy in the engineering department fox an
engineering tech I position that is currently beuig advertised. However, after discussing the.
City's needs and how to best meet those needs, we ate proposing that the Council consider a
different approach. Currently, ui addition to an engineering tech 1 employee, the City
contracts with BDM for john Anderson's services. `y/e feel drat we can provide these
services and meet the City's needs better at a much lower cost by elevating the engnieeiing
tech I position to an enguieeruig tech II position and hiring a staff engineer dierebv
elinunating the need for connacturg with BDM for the engineering services provided by
John Anderson. Because the engineering tech IT would have tnoxe experience, this person
could take on some of the functions currently contracted out. The more routine and less
technical dudes that were being done by the engnieerir7g tech I could be handled either by
interns of other Ciry staff as rune allows. 'I"he staff engineer's time would be charged mainly
to projects so there would be little tinpact to the general fund. Overall there would be a
significant savings and an increase in services by having an ernploycc instead of contracting
for this service. If the Council agrees with dais approach, I recommend that we begin the
process to develop a job description for a staff engineer and consider advertising and filling
that position iu 2008. The staff engineer would then be in place to help with hiring an
engineering tech II in 2009. There is very little impact to the general fund by making dais
change ui ?008; however, there is a significant savings that could be realized in the project
funds. Additionally, the public works director position is inchided ui this budget. The
contract with BDM expires in July 200`); the amount included in the 2009 budget is adequate
to hire a staff public works director or extend BDM's contract The discussion about hiring
an on staff public works director ox extending the contract should take place after the budget
has been approved due to the fact we still have over a pear before the contract expires and
making a decision in early 2009 allows plenty of time to nnplement the decision before the
contract expires.
The last budget we will discuss on Monday, time permitting, is the finance department.
There are some Hanoi changes within the budget because of not having to do an actuarial
study in 2009 and a slight increase in the assessing contxacY.
Finally, we are continuing to work on the general fund revenue projections and hope to have
an updated preliminary net tax capacity estimate from the County soon so that at the nest
budget woxksession in July we know how much revenue will be available. Once the revenue
projections axe completed, we will be able to begat adjustuig the expenditure requests to
balance the budget.
Fire Department
2009 Goals
• Conduct fire inspections in the commercial and industrial buildings in 2009 in Elk River and
Otsego.
• Increase office assistant hours starting]auuar~ 1, 2009 fiom 27.5 hottrs to 32.5 hoots per week.
• Continue to work with the City of Otsego on the joint cooperative effort of a full-tune free
inspector with the cost shared bcheccn the two cities.
• histall a VPPA rated SOOGp `Vl fire pump in'1'anlcer 2 located at Station ,'`i 1. The current trash
pump is not a \~PPd rated pump.
• Complete the housing code inspections within om 100D+ turns in $llc River and license them.
hnsute all housing meets die intent of the Irrterriatianal Pra~er~Gy Maintenance Cade.
• Conduct afull-scale storm related exercise ni 2009.
• Hire afull-tone assistant fire chief as of)anuary 1, 2009.
• Stay within the budget.
BUDGET WORKSHEET
Page: 1
615/2008
CITY OF ELK RIVER 7:57 am
Prior Current Year- (6) (7) (8)
Year Original Amended Actual Thru Estimated
Month: Si31/2008 Actual Budget Budget May Total Requested Proposed Adopted
Fund. 101-GENERAL FUND
Expenditures
Dept: 230.231 FIRE AOMINIGTRATION
Acct Class: 4100 Personal services
4101 Regular Pay 82,971 86,750 86,750 36,393 0 90,850
4102 Overtime Pay 0 0 0 45 0
4103 Part-time Pay 140,637 140,750 140,750 68,320 0 150,350
4104 PERA 10,256 11,650 11,650 5,152 0 13,250
4105 FICA 9,155 9,400 9,400 4,893 0 10,050
4106 Other Retirement ConMbutions 29,800 3C,000 30,000 0 0 30,DD0
4107 Medicare 3,130 3,300 3,300 1,585 0 3,500
41081nsurance 10,451 11,200 11,200 5,270 0 9,150
4109 Workers Camp 11,889 14,400 14,400 7,214 0 15,350
Personal services 298,289 307,450 307,450 128,872 0 322,50C D C
Acct Class: 4200 Supplies
4201 Office Supplies 4,884 1,200 1,200 413 0 1,200
4212 Fuels & Lubs 7,809 8,000 8,000 3,099 0 9,600
4217 Uniform Allowance 1,022 1,100 1,100 47 0 1,100
4219 Operating Supplies 30,402 32,500 32,600 13,038 0 32,4C0
Supplies 44,117 42,9D0 42,900 16,597 0 44,300 0 0
Acct Class: 4300 Other services & charges
4319 Other Professional Services 2,493 4;900 4,900 2,574 0 4,950
4321 Telephone 2422 2,900 2,9D0 1,033 0 2,700
4322 Postage 497 350 350 267 0 500
4331 Travel, Conferences & Schools 14,228 23,550 23,550 8,203 0 23,500
4359 Publishing 141 500 500 240 C 500
4361 Insurance 20,190 23,550 23,550 9,886 0 21,300
4389 Utilities 12,878 13,650 13,650 9,697 0 15,150
4401 BldgRepairlMaintServices 18,468 4,000 4,000 1,607 D 4,000
44D4 Equip RepairlMaint Services 38,127 20,750 20,750 4,822 0 20,850
4433 Dues&Subscriptions 1,804 2,000 2,D00 1,803 0 2,000
Other services8charges 111,248 96,150 96,150 40,132 0 95,450 0 0
Acct Class: 4500 Capital outlay
4520 Buildings & Stmctures 0 0 0 0 0
4560 Equipment 26,029 0 0 0 0 26,000
Capital outlay 26,029 D 0 0 0 2fi,000 0 0
FIRE ADMINISTRATION 479,683 446,500 446,500 185,601 0 488,250 C 0
2009 BUDGET DETAIL SHEET
Dept: Fire-Administration
Acct. Ex
lanation/Detail of Su
lies
or Services 2007 -2008 BUDGET 2009 BUDGET
- Na p
pp
. .Actual .Detail. TotaF DetaiF .Total
4101 PERSONAL SERVICES
Re ular Pa
82,971
86,750
90,850
4103 Part-time Pa 140,637 140,750 150,350
4104 PERA 10,256 11,650 13,250
4105 FICA 9,155 9,400 10,050
4106 Other Retirement Contributions 29,800 30,000 30,000
4107 Medicare 3,130 3,300 3,500
4108 Insurance includes $1,300 accidental death olic 10,451 11.200 9,150
4109 Workers Com 11,889 14.400 15,350
4201 TOTAL PERSONAL SERVICES
SUPPLIES
Office Supplies 298,289
4,884 307,450
1,200 .322;500
=~~,~E3i)'.
Office su lies 800 800
Forms, brochures - rimed materials 400 400
4212 Fuels 8 Lubs 7,809 8,000 ..~9,fiQ0'.
Unleaded as, diesel 8,000 9,600
4217 Uniform Allowance 1,022 1,100 ~~~~ 1,146
Shirts, uniforms, drill t-shirts 500 500
Uniforms for new firefi hters, ants, shirts, etc 600 600
4219 Operating Supplies 30,402 32,600 ~2+1f30
Tools & su lies - s anner belts, wrenches, fittin s. etc. 800 800
Chemicals -foam 1,300 1,300
Pa ers, Batteries, Cases. re airs 2,000 2,000
Boots, Gloves, Helmets-new firefi hters 3 1,500 1,650
Wildland-Grass fire coats 8) 1,200 1,600
Helmets - robationa firefi hters after completion 3 750 750
SCBA face feces 6D0 600
Turnout ear- robationa firef hters after com letion 3 4,800 4,950
Turnout ear - re lacement due to fire dama e 2 3,200 3,300
Fire hose 1,OD0 1,000
SCBA Air Com ressor air canister 2 er ear 2,D00 2,000
SCBA c clinders 600 600
Scott SCBA arts, e uipment 500 600
4-Gas monitors, sensors, arts, re airs 500 600
Fire truck arts -batteries, tires, etc 3.000 3,D00
Fire Extin uishers, new and rechar e 800 800
Su lies - cleanin , buildin maim. 3.000 3,750
Misc. su lies 750 750
Su erVac Gas PPV Fan for Ladder 1 1,800
Su erVac Ventilation Saw far En ine 1 1,650
Quick Res onse Gribbin Kit 2), E-3, E-2 850 600
Stainless Steel Intake RelieF valve 2 En ine 3, Ladder 1 1,750
4319 TOTAL SUPPLIES
OTHER SERVICES 8: CHARGES
Professional Services 44,117
2,493 42;900
4,900 44,300
, „__4;55'
Annual h sicals 2,200 2,200
He atitus B shots 750 750
New firefi hter Ph sicals, based on three 3) 1,950 2.000
6!4/2008
Dept: Fire-Administration
Acct.
Ex
lanation/Detail of Su
lies or Services ' 2007 2008 BUDGET 2009 BUDGET.
No:.` p
pp Actual :Detail Totat Detail Total
4321 Telephone 2,422 2,90D ~'2`~I1~E
Cell hone char es 1,600 1,400
Phone 1.300 1,300
4322 Postage 497 350 350 500 `' 5
4331 ConferenceslSchools 14,228 23,550 q° ~,~0€]
MN State Fire Chiefs Conference - 2 1,20D 1,400
Fire De artment Instructors Conference FDIC - 2 3,200 3,200
First res onder medical trainin (3 new firefi hters 1,800 1,950
NFPA 1001 new frefi hter trainin 1,800 1,950
Sectional Fire Schools 6,800 7,200
MN State Fire Dept Annual Conference 3,000 3,200
Natl Fire Academ Trainin 450 450
Henne in Vo-Tech, F.LR.E. month) trainin drills 2,400 2,400
Minnesota Certification tests, new and existin firef hters 400 750
Misc seminars/trainin 750 750
Com uter Trainin , LMC trainin 250 250
International Association of Fire Chiefs national conference 1,500
4359
Publishing
141
500 _..
,~~'._..a51)I]'.
Public notices, advertisin ,etc 500 500
4361 Insurance 20,190 23.550 ~~t~'
Auto insurance 17,550 15,800
Pro e insurance 6,000 5,500
4389 Utilities 12,878 13.650 ~" 15,50'.
Natural as 13,000 14.500
Garba e service 650 650
4401 Building Repair 8 Maint 18,468 4.000 .N q,OpO'.
Buildin Re airs and maintenance 4,000 4,000
4404
Equipment Repair & Maint
38,127
20,750 .............................
20,850'..
Co ier lease and Maint. 2 co iers, station 1 and station 2 2,000 2.200
Software su ort both stations com uters 1,300 1.300
SCBAAircom ressor,bothstations 1,100 1.100
SCBA flow test air aks 1,650 1,700
Annual aerial truck ins ection 1,650 1,700
Fire um maintenance er NFPA s ec's 1,700 1,700
Annual NFPA ump tests 2,600 2,600
Vehicle mainVre airs 7,000 7,000
4- as monitor annual certifcation testin /ins ection 750 750
Misc a ui re airs 1,000 800
6!4/2008
Dept: Fire -Administration
A°ct. li
ic
E
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t
il
f S
S 2007 2008 BUDGET 2009 BUDGET
No. es or
erv
es
xp
ana
on
e
a
o
upp Actual Detail Total Detail Total
4433 DueslSubscdptions 1,804 2,000 2;,d~1
NSRMAA 150 150
MN State Fire Chiefs 400 450
Metro Chiefs Assn 100 100
MSFDA 350 350
Volunteer FF Benefit Assn 250 250
International Chiefs Assn 200 200
NFPA 150 150
NVFC 100 100
MN Purchasin consortium 50 50
Misc dues/subscri lions 250 200
4560 TOTAL OTHER. SERVICES & CHARGES
CAPITAL OUTLAY
Equipment 111.,248
26,029 96,150 95,450
`~ .2t,Otl(1
NFPA rated PTO um far tanker 2 26,000
existin um is not a certified fire um
TOTAL FIRE 479;683 446,500 488;250
6!4/2008
CITY OF ELK RIVER
BUUGET WORKSHEET
Page: 2
fil5l2008
7:57 am
Prior -- Current Year-- (6) (7) (8)
Year Original Amended Actual Thru Estimated
Month: 573112008 Aclual budget Budget fvtay Total Requested Proposed Adapted
Fund: 101-GENERAL FUND
Expenditures
Dept: 230.232 FIRE INSPECTIONS
Acct Class: 4100 Personal services
4101 Regular Pay 123,720 128,300 128,300 51,508 0 132,250
4102 Overtime Pay 1,836 0 0 487 0 2,000
4103 Part-time Pay 13,252 13,850 13,850 5,702 0 14,250
4104 PERA 9,113 8,950 8,950 5,673 0 14,700
4105 FICA 7,822 8,200 8,200 3,403 0 8,450
4107 Medicare 1,953 2,050 2,050 851 0 2,100
4108 Insurance it X48 13,300 13,300 5,112 0 13,700
Personal services 169,644 174,fi50 174,650 72,736 0 187,450 0 0
Acct Class: 4200 Supplies
4201 Office Supplies 433 3,10C 3,100 1,796 0 1,950
4212 Fuels & Lu6s 2,660 3,000 3,000 1,352 0 3,600
4217 Uniform Allowance 299 800 800 795 0 800
4219 Operating Supplles 4,490 4,150 4,150 1,280 0 4,150
Supplles 7,882 11,050 11,050 5,223 0 10,500 0 0
Acct Class: 4300 Other services 3 charges
4321 Telephone 1,001 1,350 1,350 482 0 1,350
4322 Postage 0 150 150 0 0 150
4331 Travel, Conferences & Schools 1,554 3,200 3,200 344 0 3,200
4359 Publishing 82 200 200 43 0 200
4404 Equip RepairfMaint Services 1,456 1,650 1,650 1,418 0 1,850
4433 Dues & Subscriptions 240 500 500 70 0 500
Other services &charges 4,333 7,05C 7,050 2,357 0 7,250 G D
FIRE INSPECTIONS 181,859 19275C 192,750 8D,31fi 0 205,200 D 0
2009 BUDGET DETAIL SHEET
Dept: Fire -Inspections
Acct. Ex
lanationlD
il of Su
i
es
t
li
s
r' S 2007 2008 Budget 2009 BUDGET
No: p
c
e
a
pp
e
o
erv Actual Detail Total Detail Totaf
4101 PERSONAL SERVICES
Re ular Pa
123,720
128.300
132,25D
4102 Overtime Pa 1,836 2,D00
4103 Part-time Pa 13,252 13,850 14,250
4104 PERA 9,113 8.950 14,700
4105 FICA 7,822 8,200 8.450
4107 Medicare 1.953 2,050 2,100
4108 Insurance 11,948 13,300 13,7D0
4201 TOTAL PERSONAL SERVICES
SUPPLIES
Office Supplies 169,644
433 174,650
3.100 187,450
1:95'.
Office su lies 700 700
Forms, hrochures - rinted materials 400 500
Business Ex o handouts 500 750
U rode com uter at station #1, Ins ections 1,500
4212 Fuels & Luhs 2,660 3.000 3;~tFla
Unleaded as. diesel 3,000 3,600
4217 Uniform Allowance 299 800 °'i~'`8G,~~
~~
Shirts, uniforms Jeff & Cli 800 800
4219 Operating Supplies 4,490 4,150 ''~i~~a
Pa ers, Batteries, Cases, re airs 200 200
Misc. supplies 800 800
Fire Prevention materials 1,500 1,650
International Fire Code Books 200 200
International Pro e Maintenance Code 200 200
NFPA Code Books 250 300
International Pro e Maintenance Code software 200 200
International Buildin Code 200
O en House Su plies 600 600
4321 TOTAL SUPPLIES
OTHER SERVICES & CHARGES
Telephone 7,882
1,001 1'1,050
1,350 10;500
-.1,3,54.
Cell hone char es 750 750
Phone 600 60D
4322 Postage 150 150 15D ,;I;
4331 Conferences/Schools 1,554 3,200 :3~~€lff
Natl Fire Academ Trainin 450 450
Misc seminars/trainin 150 15D
Com uter Trainin , LMC trainin 400 400
Fire Ins ector continuin education trainin 1,200 1,2D0
Fire Prevention continuin education trainin 500 5D0
Fire Marshals Association of Minnesota FMAM worksho 500 500
6/4/2008
Dept: Fire -Inspections
Accf::
i
Ez
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li
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t 2007 2008Budget. - 2009BUDGET
No. p
es
r
erv
ces
ana
e
ai
o
upp
on
Actual
Detail- -. Totaf
DetaiF Total
4359 Publishing 82 200 ~~ Z0~
Public notices, advertisin ,etc 200 200
4404 Equipment Repair & Maint 1,45fi 1,650 x 1,85
Vehicle mainUre airs 1,000 1,200
Misc a ui re airs 250 250
Software su ort Fire Zone software 400 400
4433 Dues/Subscriptions 240 500 I ;-
Fire Marshals 200 200
Misc dues/subscri bons 100 100
Fire Prevention 200 200
4560 TOTAL OTHER.SERVICES B.CHARGES
CAPITAL OUTLAY
Equipment 4,333 7,050 7;25D
-,'~'i;~~~
TOTAL FIRE iS1,859 192,750 205,200
614!2008
CITY OF ELK RIVER
BUDGET WORKSHEET
Prior ------Current Year - (6) (7) (8)
Year Original Amended Actual Thru Estimated
Month: 5!3112008 Actual Butlget Budgei May Total Requested Proposed Adopted
Fund: 101 -GENERAL FUND
Expenditures
Dept: 230.233 EMERGENCY MANAGEMENT
Acct Class: 4100 Personal services
4101 Regular Pay 9,029 9,550 9,550 3,777 0 9,950
4104 PERA 1,047 1,250 1,250 510 0 1,400
4107 Medicare 124 150 150 55 D 150
4108 Insurance 696 1,000 1,000 305 0 800
Personal services
Acct Class: 4200 Supplies
4201 Office Supplies
4219 Operating Supplies
Supplies
Acct Class: 4300 Other services & charges
4321 Telephone
4322 Postage
4331 Travel, Conferences & Scnools
4359 Publishing
4361 Insurance
4389 Utilities
4404 Equip RepairlMaint Services
4433 Dues & Subscriptions
Other services & charges
Axt Glass: 4500 Capital outlay
4560 Equipment
Capital outlay
EMERGENCY MANAGEMENT
10,896 11,950 11,950 4,647 0 12,300 0
1,347 5,100 5,100 137 0 2,500
5,165 8,200 8,200 3,027 0 8,500
6,512 13,300 13,300 3,164 0 11,000 D
2,496
0
720
749
0
1,370
3,414
zoo
8,949
13,680
13,680
40.037
3,500
tOD
1,750
sao
D
1,500
asao
400
12,350
3,500 329 0
100 0 0
1,750 0 0
500 0 0
0 0 0
1,500 517 0
4,600 253 0
a0o zoo 0
12,350 1,299 0
1,500
100
1,850
500
Page; 3
61572008
7:57 am
0
0
1,500
5,100
aoo
10,950 0 0
14,700 14,700 14,187 0 14,900
14,700 14,700 14,187 0 14,900 D
52,300 52,300 23,297 0 49,150 0
0
a
2009 BUDGET DETAIL SHEET
6!4!2008
~eqt: Emergency Management
Acct. S
i 2007 2008.8UOGET 21109 BUDGET
Na. erv
ces
ExplanatipnfDetail of Supplies or .Actual Detail Total. Detail Total
4101 PERSONAL SERVICES
Re ular Pay
9,029
9.550
9,950
4104 PERA 1,047 1.250 1,400
4107 Medicare 124 150 150
4108 Insurance fi96 1,000 800
4201 TOTAL PERSONAL.SERVICES 1
SUPPLIES
Office Supplies 10;896
1,347 17,950
5,100 12,300
r"^~'~2~E1
Office 5U lies 400 400
Additional hones far EOC use 6 land line phones 1,200
La to com uter for EOC, u rode current lapto 2,000
B ort to 16 art hone card (or com uter room wllabor cost 1,500
Wirin of Lions Park Center as EOC back-uo 1.500
EOC back-u hones for Lions Park 12) 600
4219 Operating Supplies 5,166 8,200 ~"81500
Misc. su lies, siren hatteries, EOC, etc. 3,200 3,500
2006 full scale tlrill ex enses ossible rant 5.000
2009 full scale storm drill EOC trainin rant 5,000
4321 TOTAL SUPPLIES
OTHER SERVICES & CHARGES
Telephone 8,5#2
2,496 '' 13,300
3.500 fl}000
I uq $00
Pa er lease, hones, etc. 3,500 1.500
4322 Postage 100 100 100 ~4$€F
4331 Conferencesl3chools 720 1,750 }" 1)H80
AMEM Conference 1.500 1,600
Misc seminars/trainin 250 250
4359 Publishing 749 500 ~~ :500'.
Public notices, advertisin ,etc 500 500
4389 Utilities 1,370 1.500 ,°fii'SQ0
Electric service 1 500 1.500
4400. Equipment Repair 8 Maint 3,414 4,800 ~y'Sklifq#
Emer enc Siren re airs, EOC re airs maintenance 4,000 4,500
EOC co ier lease, MN Co S stems 600 800
4433 DueslSubscriptions 200 400 600
AMEM tlues 2 ~ 150.00 300 300
Misc dueslsubscri lions 100 100
4560 TOTAL OTHER SERVICES & CHARGES
CAPITAL OUTLAY
Equipment 8,949
13,680 12,350
14700 10,950
1'906
Emer enc Siren, ole, utili hook-uo, electrical work 14,700
Mississi i Rtl antl Rawlins 51 NW
Emer enc Siren - 181 st antl Fillmore St NW 14900
TOTAL EMERGENCY MANAGEMENT 40,037 52,300 49,150
CITY OF ELK RIVER
BUDGET WORKSHEET
Page: 1
615/2008
7:58 am
Prior -GurrentYear---- ----- (6) (7) (8) -
Year Odginal Amended Actual Thru Estimated
Month: 5131/2006 Actual Budgef Budget May Total Requested Proposed Adoptetl
Fund: 291-INSURANCE RESERVE
Expenditures
Dept: 230,234 HEALTH&SAFETY
Acet Class: 4200 Supplies
4219 Operating Supplies 9,231 9,950 9,950 4,143 0 10,450
Supplies 9,231 9,950 9,950 4,143 0 10,450 0 0
Acct Class: 4300 Other services & charges
4319 Other Professional Services 10,495 26,000 26,000 0 0 13,500
4331 Travel, Conferences & Schools 1,854 2,700 2,700 1,161 0 2,700
4433 Dues & Subscriptions 350 600 600 0 0 6D0
Other services&charges 12,699 29,300 29,300 1,161 0 1fi;800 0 0
Acct Class: 4500 Capital outlay
4560 Equipment 12,460 0 0 0 0
Capital outlay 12,460 D 0 0 0 0 0 0
HEALTH &SAFETY 34,390 39,250 39,250 5,304 0 27,250 0 0
2009 BUDGET DETAIL SHEET
Dept: Health & Safety
Acct.
e
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o 2007 2008' BUDGET 2009 BUDGET
No. rv
ces
Explana
on
etail of
upp
es
r S
Actual..
Detail Totaf
Detail Total
4219 SUPPLIES
Operating Supplies
9,231
9,950
` °7?~~5€~
Office su lies 400 400
Safet su lies 9,250 9,750
Safet notices from ublishin 300 300
4319 TOTAL SUPPLIES
OTHER SERVICES & CHARGES
Other Professional Services 9,237
10,495 9,950
26,000 110;450
=~3;~CI
M M UA 24, 500 12, 000
Monthl safet trainin ,outsides Bakers 1,500 1,500
4331 Conferences/Schools 1,854 2,700 - 2,7ff0
Safet trainin 1.500 1,500
Minnesota Safet Conference, M Is 1,200 1,200
4433 Dues & Subscriptions 350 600 r00
Safet Publications, 7 minute safet trainer u dates 600 600
TOTAL OTHER SERVICES & CHARGES
TOTAL HEALTH & SAFETY' 12,899
21,930 29,300
39,250 16,800
27,250
Public Worlcs Department
Building Maintenance Division
2009 Goals
Improve response to sewicc requests and maintain a preventative maintenance schedule.
BUDGET WORKSHEET
CITY OF ELK RIVER
Page: 1
61512008
10:58 am
Prior - --------Current Year- (6) (7) (8)
Year Original Amended Aclual Thru Estimated
Month: 5131!2008 Aclual Budget Budget May Total Requested Proposed Adopted
Fund: 101-GENERAL FUND
Expenditures
Dept: 160.160 CITY HALL
Acct Class: 4100 Personal services
4101 Regular Pay 81,246 89,900 89,900 36,395 0 90,900
4102 Overtime Pay 12,456 350 350 2,011 0 15,000
4103 Part-time Pay 16,060 10,650 10,650 1,254 D 11,600
4104 PERA 6,499 6,550 6,550 2,778 0 6,950
4105 FICA 6,652 6,250 6,250 2,666 0 6,400
4107 Medicare 1,556 1,450 1,450 623 D 1,500
41081nsurance 12,520 12,700 12,700 5,922 0 11,900
4109 Workers Comp 1,486 2,400 2,400 1,209 0 2,550
Personal services 138,475 130,250 138250 52,658 0 146,800 0 D
Acct Class: 4200 Supplies
4212 Fuels & Lubs 3,328 4,000 4,000 1,fi79 0 4,500
4217 Uniform Allowance 1,274 1,700 1,700 590 0 1,700
4219 Operating Supplies 17,160 30,500 30,500 15,672 D 30,000
Supplies 21,762 36,200 36,200 17,841 D 36,200 D 0
Accl Class: 43011 Other services & charges
4321 Telephone 14,624 17,550 17,550 6,273 D 16,650
4331 Travel, Conferences & Schools 850 2,000 2,000 256 0 2,000
4361 Insurance 5,293 5,900 5,900 2,631 0 5,700
4389 Utilities 41,606 45,400 45,400 21,074 0 51,800
4401 Bldg RepairlMaint Services 23,360 30,700 30,700 13,261 0 32,300
4404 Equip RepalrlMalnt Services 1,228 0 D 105 0 1,250
4405 Cleaning Services 0 0 0 D 0
4417 Uniform Rental 277 0 0 D 0
Other services&charges 87,238 101,550 101,550 43,600 D 111,700 0 C
Acct Class: 4500 Capital outlay
4560 Equipment 0 32,000 32,000 1,539 0 31,000
Capital outlay 0 32,000 32,000 1,539 0 31,000 0 C
CITY HALL 247,475 300,000 300,000 115,838 0 325,700 0 C
2009 BUDGET DETAIL SHEET
Dept: City HaIIlBuilding Maintenance
Acct: ' E
rvi
l
tio
/Det
il
f Sup
li
rS `2007 - 2008 BUDGET .2009 BUDGET
No. xp
ana
n
p
es o
e
ces
a
o :Actual Detail Total' Detail Total
41D1 PERSONAL SERVICES
Re ularPa
81,246
89,900
90,900
4102 Overtime Pa 12,456 350 15,000
4103 Part-time Pa 16,060 10,650 11,600
4104 PERA 6,499 6,550 6,950
4105 FICA 6,652 6,250 6,400
4107 Medicare 1,556 1,450 1,500
4108 Insurance 12,520 12,700 11,900
4109 Workers Com 1,486 2,400 2,550
4212 TOTAL PERSONAL.SERVICES '..
SUPPLIES
Fuels & Lubs .138,475
3,328 _ 130,250
4,000 148,800
=~~,5{~~'
Unleaded as 4,000 4,500
4217 Uniform Allowance 1,274 1,700 r'~i7(1Q
T-shirts for cleaners 5 each $50 x 7 350 350
Jackets. shirts for Ga ,Butch & Jim - $450/ea. 1,350 1,350
4219 Operating Supplies 17,160 30.500 ...~.3Q;OL9E
Cleanin lmaint. su lies 12,500 10.000
E ui arts/su lies 5,000 5,000
Li ht bulbs 5,000 5,000
Vehicle arts/su lies 2,000 2,000
Vacuum cleaner - 1 each su er size 2.000
Pressure-washer 1,000
Snowblower 1, ODO
Universal floor machine 2.000
Replacement vacuum 1,000
Ener mana ement com uter replacement 1,500
Ener mana ement la to com uter 2,000
Grounds maintenance 3,500
4321 TOTALSUPPLIES '.
OTHER SERVICES 8 CHARGES
Telephone ,.21,762
14,624 -'36,200
17,550 38;200
....,.4$ 6$a
Ci hall hone char es 15,000 15,500
Cell hones - Ga ,Butch, Jim & cleaners 850 2,500
Month! hone for remote com uter $50/month) 600 650
4 additional Nextel hones for cleaners 1,100
4331 ConferenceslSchools 850 2,000 '~' 2k'10b!
Misc. seminars 2,000 2;000
!41200
Dept: City Hall/Building Maintenance
Acct..
Ez
f
ti
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t
il
f S
li
Se
i 2007 '.2008 BUDGET 2009 BUDGET
No. - p
ana
on
e
a
o
upp
es ar
rv
ces
Actual
Detail Total
Detail Totaf
4361 Insurance 5,293 5,900 '', 5,7Atf
Auto insurance 1,500 1,200
Pro e /liabili insurance 4,400 4,500
4389 Utilities 41,606 45,400 ==_51,84I0.
Waterlelectric 12,000 12,350
Natural as 32,000 38,000
Garbs e service 1,400 1,450
4401 Building Repair & Maint 23,360 30,700 ~~~i~'9(
HVAC s stem 5,900 6,800
Pest Control 700 700
Alarm s stem monitorin Ire airs 400 400
5 rinkler ins ectians 500 500
Elevator ins ections 1,350 1.400
Chillers 3,000 3,100
Generator 1,250 1,300
Window cleanin 400 400
Lawn maintenance 5,500 5,650
Other - e ui ment re air 7,000 7,200
DDC Maintenance Contract 3.500 3,600
Backflowwater revention earl testin 1.200 1,250
4404 Equipment Repair & Maint 1,228 ......._>.. 1=25D
Vehicle and e ui ment re airs 1,250
4417 Uniform Rental 277 ~ ~'
4560 TOTAL OTHER SERVICES 8 CHARGES
CAPITAL OUTLAY
Equipment 87,238 401,550
32.000 .1.11,700
-:"I'3t4b0
New icku with snow low - re lace Blazer 32,000
Re lace 4 hot water boilers 25,000
Re aint icku truck 6,000
TOTAL CITYHALGBUILDINGMAINTENANCE 247;475 - 300;000 325,700
6/4/2008
Public Works Department
Streets Division
2009 Goals
L.liminate the aced for total ;beet xewnsuuction with proper maintenance techniques.
]nspect all Cif street signs within two years and upgrade any substandard signs.
Inspect 20% of the City's storm drainage systems and make any necessary repairs.
BUDGET WORKSHEET
Page: 1
614!2008
CITY OF ELK RIVER 4:02 pm
Prior --- -"'Current Year -`-----...__-...-. (6) (7) (8)
Year Original Amended Actual Thru Estimated
Month: 5131!2008 Actual Budget Budget May Total Requested Proposed Adopted
fund: 101-GENERAL FUND
Expenditures
Dept: 310.312 STREET MAINTENANCE
Acct Class: 4100 Personal services
4101 Regular Pay 455,341 425,350 425350 171,503 0 445,350
4102 Overtime Pay 19,514 3,000 3,000 4,242 0 10,400
4103 Part-tlme Pay 59,817 87,500 67,500 17,fi59 0 68,950
4104 PERA 32,376 32,000 32,000 13,013 0 34,650
4105 FICA 31,863 30,750 30,750 11,851 0 32,050
4107 Medicare 7,452 7,200 7,200 2,771 0 7,500
4108 Insurance 58,774 55,950 55,950 22,475 0 58,050
4109 Workers Comp 20,450 18,800 18,800 9,587 D 20,000
4110 Re-employment Compensation D 0 0 D 0
Personal services 685,587 640,550 640,550 253,101 0 fi76,950 0 0
Acd Class: 4200 Supplies
4201 Oifce Supplies 1,689 5,000 5,000 3,628 D 9,800
4212 Fuels & Lubs 62,369 75,250 75,250 37,776 D 112,500
4219 Operating Supplies 141,338 147,500 147,500 36,079 0 160,000
4226 Street Signs 17,692 "4,000 14,000 5,298 0 25,000
Supplies 223,088 241,750 241,750 82,781 D 307,300 0 0
Acct Class: 4300 Other services & charges
4319 Dther Professional Services 803 950 950 189 0 950
4321 Telephone 5,628 6,550 6,550 1,89fi 0 9,450
4322 Postage 208 200 200 12 0 200
4331 Travel, Conferences & Schools 2,670 4,000 4,000 3,424 D 3,000
4359 Publishing 456 500 500 0 0 500
4361 Insurance 16,456 17,500 17,500 8,409 0 18,250
4389 Utilities 32,677 33,000 33,000 17,449 0 33,000
4401 Bldg RepairtMaint Services 3,785 13,900 13,900 14,322 0 6,500
4404 Equip RepairlMaint Services 7,879 0 D 793 0
4409 Contractual Services 172,155 193,000 193,000 24,461 D 239,000
4415 Equipment Rental 8,012 3,500 3,500 300 0 3,500
4417 Uniform Rental 4,512 4,850 4,8511 1,618 0 4,850
4433 Dues & Subscriptions 231 700 700 236 l) 700
4437 Taxes & Licenses 60 500 500 496 0 500
Other services&charges 255,532 279,150 279,150 73,605 0 320,400 0 0
Acut Class: 4500 Capital outlay
4520 Buildings & Struc'.ures 0 0 0 0 0
4560 Equipment 182p71 35.000 35,000 27,928 0 382,150
Capital outlay 182,071 36,000 35,000 27,928 0 382,150 0 0
CITY OF ELK RIVER
BUDGET WORKSHEET
Page: 2
6!472008
4,02 pm
Prior ---------Current Year------------- (6) (7) (6)
Year Original Amended Actual Thru Estimated
Month: 5l8U2008 Actual Budget Budget May Total Requested Proposed Adopted
Fund: 101-GENERAL FUND
Expenditures
STREET MAINTENANCE 1,346,278 1,196,450 1,196,450 437,415 0 1,666,800
2009 BUDGET DETAIL SHEET
Dept: Street Maintenance
Acct. ti
/D
il
f S
li
S
i
E
l
t 2007 2008 BUDGET 2009 BUDGET
No. on
es or
erv
ces
xp
ana
e
a
o
upp Actual Detail .Total Detail Total
4101 PERSONAL SERVICES
Re ular Pa
455,341
425,350
445,350
4102 Overtime Pa 19,514 3,000 10,400
4103 Part-time Pa 59,817 67,5D0 68,950
4104 PERA 32,376 32,000 34,650
4105 FICA 31,863 30,750 32,050
4107 Medicare 7,452 7,20D 7,500
4108 Insurance 58,774 55,95D 58,050
41 D9 Workers Com 20,450 18,80D 20,000
4201 TOTAL PERSONAL SERVICES
SUPPLIES
Office Supplies 685,587
1,689 ` '640,550
5,000 _ 676,950
~+=:9,90
Co a er, envelo es, etc. 500 500
Com uter/ rintersu lies 1.000 1,000
Misc office su lies 500 500
Com uters 2 3.000
Com uter-desk to 1,500
Com uter- la to a rode 5,000
Arc-View Software 1,300
4212 Fuels & Lubs 62,369 75.250 -„7t4~;'
Unleaded asidiesel fuel 21,500 al. $3.50 75,250
Unleaded as/diesel fuel 21,500 al. $5.00 107,500
Lube oil 400 al. $10.00 4,000
Grease & other Lubes 100 al. $10.00 1,000
4219 Operating Supplies 741,338 147,500 ''f50,044'.
Hand tools 2,000 2,000
Safe supplies -first aid, beets, lasses, loves, etc 4,000 2,250
Safe boots - $175leach 1,750
E uioment arts - swee er brooms, etc 8,000 8,000
Traffic su lies - aint, etc 5,000 5,000
Suildin - cleanin sup lies, shop li hts, etc 2,000 2.000
Crackfiller material 17,000
Patch material 18,000 20,000
Gravel 17,000 10.D00
Misc su plies -batteries, etc. 1,D00 1,000
Vehicle re air su lies 55,000 55.000
Vehicle tires 17,000 10.000
Move fla s) to Park MainY. Bud et -1,OD0
Boulevard trees -tree re lacement ro ram 2,500 10,000
Crackfiller material 60,000 Lbs. .55/Ib. 33.000
fa/~nn
Dept: Street Maintenance
Acct..
i
/D
il
f Su
li
S
l
i 2007 ,2008 BUDGET= 2009 BUDGET
No. erv
ces
on
pp
es or
Exp
anat
eta
o
Actual
Detail -Total
Detail. Totar°.:
4226
Street Signs
17,692
14,000 .__.
` _~~~~I
Si ns, si n material 5,000
Blanks & brackets 3,500
Standard street si ns 2,000
Tube osts 1,000
Channel osts 2,000
Vin I 2,000 2,000
Misc. su lies 500 1,000
Resin ro ram 3,000 5,000
Blanks & brackets 60 ea 4,000
Tube osts 125 ea 4,000
Channel osts 185 ea 4,000
319 TOTAL SUPPLIES
OTHER SERVICES & CHARGES
Professional Services 223,088
803 247,750
950 307,300
-°
_._..._. ~5I1
Dru tests 700 700
Hearin tests 250 250
4321 Telephone 5,628 6,550 .._.._,!9,450
Phone lines 1,850 1,850
Telephone a ers 11 each $8.95/mo. 3,800
GPS units 5 each 900 2,000
Nextels 5,000
Voice over - Northstar Access 600
4322 Postage 208 200 200 200.,,,_,;;".;,=20(I
4331 ConferenceslSchools 2,670 4,000 'r'~
Misc. seminars -Defensive Drivin ,First Aid, Si nin ,etc. 3.000 3,000
APWA Conference in Minnea olis 1.000
4359 Publishing 456 500 ~ ~.50~'..
Public notices, advertisin ,etc SDO 500
4361 Insurance 16,456 17.500 `'~6,25C€
Auto insurance 12,200 13,550
Prope /liabili insurance 5,300 4,700
4389 Utilities 32,677 33,000 , ig~Qp
Natural as 10,000 8,000
Water.~Electric 19,500 21,000
Garba e 3,500 4,000
!4!200
Dept: Street Maintenance
Acct: E
l
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/D
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il
f S
p
li
Se
i ' 2007 '.. 2008 BUDGET .2009 BUDGET
tJO. xp
ana
crr
e
a
o
u
p
es or
rv
ces Actual Detarl Total Detaif Total
4401 Building Repair & Maint. 3,785 13,900 -~6r50~k
Gara e door re airs, HVAC, etc 3,500
Buildin Re air & Maint. 2,000 4,000
Lawn maintenance 2,000 2,000
Door locks 2,000
Paint interior 4,000
Securi monitorin - ERMU 400 500
4404 Equipment Repair & Maint. 7,879 ~~~i=~
4409 Contractual Services 172,155 193,000 __'1~-39;5}pQ
Street stri in - MnDOT master contract 18,000 18,000
Curb re lacement 14,000 10,000
Si nal re airs 8,000 8,000
Overla .7 mile 50,000 50,000
Sealcoat 9 miles 1D0,000
Fuel s stem maintenance 2,000 2,000
Fire extin wisher maintenance 1,000 1,000
Sealcoat 12.5 miles 150,000
4415 Equipment rental 8,072 3,500 i ~,3,5~Sf
Co ierlease 1,500 1,500
Paver rental 2.000 z,DDo
4417 Uniform Rental 4,512 4,850 '-R,B*~0'..
FT emplo ees - 10 5465 4,850 4,650
T-shirts for summer em to ees 4 x 5 $10 200
4433 DueslSubscriptions 231 700 r'~-~ l~,t~
APNJA 300 300
MSSA 100 100
Misc 300 300
4437 Taxes & Licenses 60 500 5dQ
Licenses -vehicle tahs 500 50D
4520 TOTAL OTHER SERVICES & CHARGES
CAPITAL OUTLAY
Buildings 8 Structures 255,532 - 279;150 320,400
~ ~
~ar2oD
Dept: Street Maintenance
Acct.
E
l
ti
lD
tail
f S
li
S
i 2D07 2008 BUDGET. 2009 BUDGET
No, xp
ana
on
e
o
upp
es or
erv
ces
Actuaf
Detail Total'.
Detail Total
4560 Equipment 182,071 35,000 '`38'~;'~~~'
Steel roller used 10,000
Skid loader trade 2,500
Crack router 10,000
Skid loader trailer 12,SD0
Infrared asphalt heater 10,650
Skid Loader -annual trade in 3.200
Used Oil Stora e Tank net of $10,500 SCORE rant 3,500
Tandem Axle Dum Truck w/Plow E ui ment 193,000
1-ton Truck wlLift Gate 65.000
Melter 47,500
Cold Mill 14,500
Picku 28,000
Tilt Tac Skid Loader attachment 3,500
Fi dra Hammer Skid Loader attachment 13,300
TOTAL CAPITAL OUTLAY
TOTAL STREET MAINTENANCE 182,071
1,346,278 35,000
1.,196,450 382,15D
1,886,800
6/4/2008
Public Warl<s Department
Snow Removal Division
2009 Goals
`~laintrain optitnalwintes deiving conditions on City streets.
CITY OF ELK RIVER
BUDGET WORKSHEET
Page: 3
614/2008
3:72 pm
Prior Current Year------- ------------- (6) (7) (8)
Year Original Amended Actual Thru Estimated
Month: 513112008 Actual Budget Budget May Total Requested Proposed Adapted
Fund: 101 -GENERAL FJND
Expenditures
Depi: 310.313 SNOW REMOVAL
Acct Class: 4100 Personal services
4101 Regular Pay 92,158 164,050 164,050 51,032 0 159,150
4102 Overtime Pay 23,901 17,000 17,000 6,752 0 12,450
4103 Part-time Pay 2,288 0 D 0 0
4104 PERA 6,488 11,750 17,750 4,567 0 11,800
4105 FICA 6,265 11,350 11,350 4,089 0 10,950
4107 Medicare 1,465 2,850 2,850 956 0 2,550
4108 Insurance 9,349 21,650 21,650 7,424 D 21,300
4109 Workers Comp 0 6,150 6,150 2,940 0 6,550
Personal services 141,914 234,600 234,600 77,760 0 22A,750 0 0
Acct Class: 4200 Supplies
4219 Operating Supplies 67,650 fi2,000 62,000 47,371 0 79,000
Supplies 67,650 62,000 62,000 47,371 0 79,000 0 0
Acct Class: 4300 Other services & charges
4409 Contractual Services D 5,000 5,000 0 0
Other services & charges D 5,000 5,000 0 D 0 0 0
Acct Class: 450C Capital outlay
4560 Equipment 5,664 D 0 0 D 5,000
Capital outlay 5,664 0 0 0 0 5,000 0 0
SNOW REMOVAL 215,228 301,600 301,600 125,131 D 308,750 0 G
2009 BUDGET DETAIL SHEET
Dept: Snow Removal
Acct.
l
nl0
t
il
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Ser
ic
E
t _ 2007 20086UOGET< 2009'BUDGET
No. ana
o
upp
s or
v
es
xp
o
e
a Actual Detail Totaf Detail Total
4101 PERSONAL SERVICES
Re ularPa
92,158
164,050
159,150
4102 Overtime Pa 23,901 17,000 12,450
4103 Part-time Pa 2.288
4104 PERA 6,488 11,750 11,800
4105 FICA 6.265 11,350 10,950
4107 Medicare 1,465 2,650 2,550
4108 Insurance 9,349 21,650 21,300
4109 Workers Com 6,150 6,550
4219 TOTAL PERSONAL SERVICES
SUPPLIES
Operating Supplies t41,9t4
67,65D 236,600
62,000 224,750.
? ~"''~~:,QQE4
Cuttin ed es 10,000 10,000
Road salt 50,000 65,000
Sand 1,000 1,000
Calcium chloride 1,000 1,000
Geo-Melt salt treatment 2,000
4409 TOTALSUPPLIES r'
OTHER SERVICES 8 CHARGES
Contractual Services 6T650 62,000
5,000 79;000
-
1 Loader RT, 1 Truck RT onl if needed 5,000
4560 TOTAL OTHER SERVICES & CHARGES
CAPITAL OUTLAY
Equipment
5,664 5,000
.;_S,FIf7ff
Sandblast and aint snow fow e ui ment 5,000
TOTAL SNOW REMOVAL - -. 215;228 301,600 - 308,750
6/4/2008
Public Works Department
Equipment Services Division
2009 Goals
Provide the Cit<~ with hest late vehicle and equipment maintenance and repairs.
CITY OF ELK RIVER
BUDGET WORKSHEET
Page: 4
61412008
3:12 pm
Prior ~------- Current Year (6) (7) (B)
Year Original Amentled Actual Thm Estimated
Month: 513112008 Actual Budget Budget May Total Requested Proposed Adoptetl
Fund: 101-GENERAL FUND
Expenditures
Dept: 310.315 ECUIPMENT SERVICES
Acct Class: 4100 Personal services
4101 Regular Pay 151,623 159,750 159,750 73,047 0 165,200
4102 Overtime Pay 3,416 2,500 2,500 1,034 0 2,500
4103 Part-time Pay 0 0 0 D 0
4104 PERA 9,589 10,550 10,550 5,083 D 11,300
4105 FICA 8,858 10,050 10,050 4,437 0 10,400
4107 Medicare 2,072 2,350 2,350 1,038 0 2,450
4108 Insurance 20,633 22,800 22,800 11,931 0 23,000
4109 Workers Comp 3,909 4,900 4,900 2,462 0 5,250
Personal services 200,100 212,900 212,900 99,032 D 220,100 0 0
Acct Class: 4200 Supplies
4215 Operaling Supplies 23,221 22,550 22,550 11,328 0 17,550
4221 Equipment Pads 1,543 12,000 12,0017 288 D 14,200
Supplies 24,764 34,550 34,550 11,016 D 31,750 D D
Acct Class: 4300 Other services & charges
4404 Equip RepairlMaint Services 1,840 2,000 2,000 66 0 2,000
4415 Equipment Rental D 0 0 C 0
4417 Uniform Rental 2,855 1,350 1,350 1,002 0 2,800
Other services & charges 4,695 3,350 3,350 1,068 0 4,800 D 0
Acct Class: 4500 Capital outlay
4560 Equipment D 30,000 30,00G 0 0
Capital outlay D 30,000 30,000 0 0 0 0 0
EQUIPMENT SERVICES 229,559 280,800 280,800 111,716 0 256,x50 0 0
2009 BUDGET DETAIL SHEET
Dept: Equipment Services
Acct. Ez
lanationlDetail of Su
lies or Services 2007 2008 BUDGET 2009 BUDGET
No. p
pp Actual Detail Totai Detail Total
4101 PERSONAL SERVICES
Re ular Pa
151,823
159?50
165,200
4102 Overtime Pa 3,416 2,500 2,500
4104 PEF2A 9,589 10,550 11,300
4105 FICA 8,858 10_050 10,400
4107 Medicare 2,072 2,350 2,450
4108 Insurance 20,833 22,800 23,000
4109 Workers Com 3.909 4,900 5,250
4219 TOTAL PERSONALSERVICES ,..
SUPPLIES
Operating Supplies 200;100
23,221 212,900
22,550 220,100
t .+~765tY
Weldin sup lies 4,000 4,000
Sho su lies - invento ail filters, hoses/hells, etc 7.500 7,500
Misc - sho towels, floor tl ,cleaners, etc. 2,000 2,000
Safet shoes 3 $1751ea. 550 550
1!2 sound su pression 5,000
E ui ment arts, hatteries, etc. 1,500 1,500
Bolts, nuts. i e fittin s, etc. 2.000 ? 000
4221 Equipment Parts 1,543 12,000 '€421IQ
Sho tools 4,000 4,000
Scanner - Fortl 2,800
Scanner U date loco
Mitchell U tlate eve 2 ears 1,200 1,200
Valve stem tool 1,000
Com uter 1,500
Truck Technical Access 500 2,000
Cummins Scanner 2,000
Scanner GM 5,000
4404 TOTAL SUPPLIES
OTHER SERVICES & CHARGES
Equipment Repair&Maint 24;764
1,840 _ ..34,550
2,000 . 31,750
'~2;O~Q
Truck ins ections stickers, su lies 500 500
Other e ui ment re air contractual 1,500 1,500
A417 Uniform Rental 2.855 1.350 Z;$fJd
Uniforms 3 $450 1,350
Uniform53 $934 2,800
4560 TOTAL OTHERSERVICESBCHARGES
CAPITAL OUTLAY
Equipment 4,695 3,350
30.000 4,800
=
In- rountl hoist 30.000
TOTAL EQUIPMENT SERVICES 229,559 280,800 . 256,650
8/472008
Pu61ic Works Department
Engineering Division
2009 Goals
Complete construction of 193"~ .venue extension to CSAH 13.
Ib'fake GIS map containing Cih' record drawings avaIlable to other City divisions.
Hai=e engineering technician totally take over NPDES erosion protection inspection program.
Maintain the ICON Parcmcnt Il4anagemcnt system by rexating ~/a of Cite streets each peaz.
Continue to internalize engineering work with engineering technician.
BUDGET WORKSHEET
Page: 1
61512008
CITY OF ELK RIVER 8:00 am
Prior ----------Current Year- (6) (7) (8)
Year Original Amended Actual Thru Estimated
Month: 513112008 Actual budget Budget May Total Requested Proposed Adopted
Fund: 101-GENERAL FUND
Expenditures
Dept: 330.330 ENGINEERING
Acct Class: 4100 Personal services
4101 Regular Pay 20,167 34,450 34,450 12,895 0 49,SOD
4102 Overtime Pay 0 0 0 83 0
4104 PERA 1,214 2,250 2,250 852 0 3,350
4105 FICA 1,204 2,150 2,150 857 0 3,05D
4107 Medicare 282 500 500 199 0 700
41081nsurance 1;985 5,200 5,200 2,381 0 7,700
4109 Workers Comp 0 100 100 4 0 100
Personal services 24,852 44,650 44,650 17,265 0 64,400 0 0
Acct Class: 4200 Supplies
4201 OiFce Supplies 1,422 750 750 219 C 850
4212 Fuels & Lubs 14 500 500 187 0 500
4219 Operating Supplies 8,799 3,000 3,000 2,323 0 9,850
Supplies 10,235 4,250 4,250 2,729 D 11,200 0 0
Acct Class: 4300 Other services & charges
4303 Engineering Fees 86,909 84,000 84,000 19,670 0 88,000
4319 Other Professional Services 19,67D 35,000 35,090 0 D 20,000
4321 Telephone 464 750 750 328 0 750
4322 Postage 810 100 100 0 D 200
4331 Travel. Ccnferences 8 Schools 182 5,000 5,000 3,575 0 5,200
4361 Insurance 0 300 300 0 0 300
4404 Equip RepairlMaint Services 4,370 500 SOD 2,002 0 500
Other services&charges 112,4D5 125,650 125,650 25,575 0 114,950 0 0
Acct Class: 4500 Capital outlay
4560 Equipment 0 0 0 0 0
Capital outlay 0 0 D 0 0 0 0 0
ENGINEERING 147,492 174,550 174,550 45,569 0 190,550 0 0
Dept: Engineering
2009 BUDGET DETAIL SHEET
Acct. lies or Services
Ex
lanation/Detail
of Su 2007 ZOOS BUDGET 2009gUDGET
No. .
p
.
pp Actual DetaiF Total Detail Total
4101 PERSONAL SERVICES
Re ular Pa
20,167
34,450
49.500
4104 PERA 1,214 2,250 3,350
4105 FICA 1,204 2,150 3,050
4t 07 Metlicare 282 500 700
4108 Insurance 1.985 5,200 7700
4109 Workers Com 0 100 100
42111 TOTAL PERSONAL SERVICES
SUPPLIES
Office Supplies 24,852
1,422 44,650
750 64,400
..?.951)
Pa er, envelo es, etc. 750 850
4212 Fuels & Lubs 14 500 500 5a4
4219 Operating Supplies 8,799 3,000 ~. $,850'.
ICON Annual Service a reement 2,500 1 750
Di ital Camera 500 0
AutoCadd Annual ServiceA reement 1,250
Lambda Tech Annual ServiceA reement 1,125
Arcview Annual ServiceA reement 800
ICON Su oNService for si ninven[o module 1,125
Arcview Software far La too Com uler 1,300
Si n Inventc Soflware(Gcod ointe 2,500
4303 TOTAL SUPPLIES
OTHER SERVICES 8 CHARGES
Engineering Fees 10,235
86,909 4;250
84,000 11,200
~~ $&b00
BDM Contract BO% eneral fund, 20%otherfunds 84,000 88.000
4319 Other Professional Services 19,670 36,000 20f000
GIS Services Sherburne Coun I 35.000 10,000
Good olnie Road Ratin 114 s stem er ear 10,000
4321 Telephone 464 750 _v.2?d
Tele hones & 2 cell hones for new em lovees 750 750
4322 Postage 810 100 100 200 ._. ,'206'
4331 Travel, Conferences & Schools 782 5,000 li 45,200'.
ICON trainin !user rou 2,500 2,500
MnDOT irainin sessions 7,000 1,200
Other Trainin Classes 1,500 1,500
4381 Insurance
Auto insurance 300
300 ; _341
300
4404 Equip. Repair 8 Maint. Services 4 370 500 50a
Vehicle re airs 500 500
4560 TOTAL OTHER:SERVICES &CHARGES
CAPITAL OUTLAY
Equipment 112,405 125,650
0 114,950
l "~
TOTAL ENGINEERING 747,492 174,550 190,550
6/4/2808
Finance Department
Redesign budget process and incorporate new financial software.
Continue to present Ymancial muiagement related policies to [he Council that will assist with
both the. lonb range financial planning and improving the City's bond ra[ing.
Fsplore options for document imaging of accounts payable, cash receipts.
1'taui Cite departments to use the new financial system to access reports and teciew data.
Continue to prepare and receive the comprehensive budget and annual report awaad.
CITY OF ELK RIVER
BUDGET WORKSHEET
Page: 1
6/5!2008
7:59 am
Prior ---- Cu«ent Year- -------- (6) (7) (8)
Year Original Amended Actual Thru Esilmated
Month: 5/31/2008 Actual Budget Budget May Total Requested Proposed Adopted
Fund: 101-GENERAL FUND
Expenditures
Dept: 130.131 FINANCE
Acct Class: 4100 Personal services
4101 Regular Pay 254,221 270,200 270,200 106,905 0 28A,350
4102 Overtime Pay C 0 0 0 C
4103 Part-time Pay 47,200 5,000 5,000 1,490 0 5,150
4104 PERA 18,242 17,900 17,900 7,380 0 19,550
4105 FICA 17,859 17,060 17,050 6,734 0 17,950
4107 Medicare 4,177 4,000 4,000 1,575 0 4,200
4108 Insurance 22,872 25,450 25,450 10,501 D 23,450
4109 Workers Comp 831 1,000 1,000 505 0 1,100
Personal services 365,402 340,600 340,600 135,090 0 355;750 0 0
Accl Class: 4200 Supplies
4201 Office Supplies 4,512 5,800 5,800 2.371 0 4,850
Supplies 4,512 5,800 5,800 2,371 0 4,850 0 0
Acct Class: 430C Other services&charges
4301 Audit Fees 22,009 20,500 20,500 0 0 20,800
4319 Other Professional Services 43,301 51,700 51,700 43,687 C 48,150
4321 Telephcne 253 D 0 238 0 850
4322 Postage 3,349 2,5C0 2,500 1,286 0 3,600
4331 Travel, Conferences&Schools 4,079 4,000 4,000 1,1fi3 0 5,150
4359 Puhlishing 1,816 1,000 1,000 423 0 2,000
4361 Insurance D 0 0 0 0
4404 Equip RepairlMaint Services 8,253 6,500 6,500 6,054 D 12,100
4433 Dues & Subscriptions 990 1,050 1,050 450 0 1,550
4440 Miscellaneous 870 800 800 92 D
Other services 8 charges 84,920 88,050 88,050 53,393 0 94,200 0 0
Acot Class: 4500 Capital outlay
4560 Equipment 0 0 0 0 0
Capital outlay 0 0 0 D 0 0 D 0
FINANCE 454,834 434,450 434,450 190,854 0 454,8C0 D 0
2009 BUDGET DETAIL SHEET
Dept: Finance
Date:
Acct.
i
l
ti
lD
t
iY
fS
li
S 2007 2008 BUDGET 2009 BUDGET
Nb:. esor
erv
ces
Exp
ana
on
e
a
o
upp
ACTUAL
Detaik ,Total
Detail Total
4101 PERSONAL SERVICES
Re ular Pa
254,221
270,200
284,350
4102 Overtime Pa
4103 Part-time Pa 47,200 5,000 5,150
4104 PERA 18,242 17,900 19,550
4105 FICA 17,859 17,050 17,950
41 D7 Medicare 4,177 4,OOD 4,200
4108 Insurance 22,872 25,450 23,450
41 D9 Workers Com 831 1,000 1,10D
4201 TOTAL.PERSONAL.SERVICES
SUPPLIES
Office Supplies .365,402
4,512 340,600
5,800 355,750
~ .x$50.
Office su lies - co a er, binders, stora e boxes, mist 2,000 1,900
Cam uter/ rimer su lies - cartrid es, to es, software, etc 400 400
Checks/envelo es - AP 600 400
Envelo es/letterhead 500 600
Printed farms -Purchase Orders 400 350
CAFR cover/ a er 400 200
Com uter -Mechell 1,500
Com uter -Lori 5 1,OD0
4301 TOTAL SUPPLIES'
OTHER SERVICES & CHARGES
Audit Fees 4,512
22,009 5,800
20,500 20,500 4,850
20,800 r ~ 20,8;'
4319 Other Professional Services 43,301 51,700 48`,'FSQ.
Assessin contract 46,000 48,150
GASB 43145 Im lementation 5,700
4321 Telephone 253 ~ ~`i 8
Nextel $65 x 12 + Ion distance 850
4322 Postage 3,349 2.500 2,500 3.600 ~ 3,&'QO!.
4331 ConferenceslSchools 4,079 4,000 'S'f
State MnGFOA Conference -Tim/Lori Z/LoriS 1,500 1,000
Sales Tax, tom uter, mist trainin -Mechell 200 200
GFOA, MnGFOA & mist trainin -LoriS SDO 240
CPA continuin ed., TIF, GFOA, mist - Lori Z 500 600
Le islative u dates, GFOA, LMC, TIF, mist -Tim 500 300
Mist travel - milea e/meals 300 300
Misctrainin 500 400
National Conference -Tim 1,500
Ehlers Conference - 3 attendees 650
4359 Publishing 1,816 1,000 -r.;_. ;0.
u,onn Public notices - CAFR, TIF, etc 1,000 2,000
Dept: Finance
Date:
Acct.
i
E
l
i
lD
il
f S
li
S 2007 2008 BUDGET' 2009BUDGET
No xp
anat
on
eta
a
upp
es or
erv
ces ACTUAL Detail Total Detail Total
4404 Equipment Repair 8 Maint 8,253 6,500 f2;1t1
Fund6alance support 5,300
Other -PC's, rinters. etc 350 100
Planlt 650 1,100
Misc. 200 50
Incode su ort 10,500
Special Assessment software 350
4433 DueslSubscriptions 990 1.050 ._......~`~:5541
GFOA Certificate ro ram 500 450
MGFOA x 3 150 2D0
GFOA 150 250
AICPA 200 2D0
GAAFR U date 50 50
GFOA Bud et award ro ram 400
4440 Miscellaneous 870 800
Bank fees - ACH $40/mo lus annual fee - S50 800
4560 TOTAL OTHER SERVICES & CHARGES
CAPITAL OUTLAY
Equipment 84,920 88,050 94,200
TOTAL FINANCE. 454,834 434,450 454,800
6/4/2008
2009 BUDGET
STAFF ADDITIONS
Pay & 8enefr Add'I Total
Deoartmenl Position Requested Costs Costs Savin s Cost Comments
FirelBldg. Mainl. Office ASSisTant PT 9,750 9,750 increase hours to 32.5/week - 1 adtll hr per day
Fire Asst. Fire Chief FT 3,450 3,450 Guff Anderson -move to Pay Grade 10
Building Maint Building Maintenance worker FT 44,250 1,150 45400
Engineering Intern PT 5000 5,000
Parks and Recreation Leatl Position 3,800 3,800
Suhtotal General Fund
TNT
Included in Included in
Council Proposed Final
Adjustments Budget eutloet
$ ss,zso $ 1,1so $ $ s7,aoa $ - $ - $ - $ -
0
SUBTOTAL NEW POSITIONS $ 66,250 $ 1.150 $ $ 67,400 $ - $ - $ - $ -
6/6/2008