6.3. SR 01-13-2003 Howard R, Green Company
January 6, 2003
File: 818860J-0030
Item 6.3.
Honorable Mayor and City Council
City of Elk River
13065 Orono Parkway
Elk River, 55330
RE:
BOSTON STREET AND CONCORD STREET IMPROVEMENTS
FEASIBILITY STUDY
Dear Council Members:
Attached is a copy of the feasibility study for the Boston Street and Concord Street Utility and Street
Improvements. This feasibility study was authorized by the City Council on November 12, 2002. As
you are aware, last fall we received a petition from residents on Boston Street asking for City sanitary
sewer and water improvements. We expanded the area to also include Concord Street and on
October 22, 2002, held an informational meeting with residents of both streets. The majodty of those
in attendance were interested in pursuing further the possible extension of City sanitary sewer and
water. Therefore, the City Council authorized the preparation of this report.
The feasibility study indicates that there are 21 assessable properties and a total cost to be assessed
of $367,500 for an assessment rate of $17,500 per parcel for sanitary sewer, water, and restoration
improvements. The report proposes that the City contribute $92,000 in addition for the upgrading of
existing streets to an urban standard including concrete curb and gutter. It is recommend that this
$92,000 come from the City Street Reserve fund.
Attached is a resolution receiving a feasibility study and ordering a public hearing on the
improvements to be held on Monday, February 10, 2003. We would recommend adoption of the
attached resolution.
If you have any questions regarding this issue, I will be in attendance at your January 13, 2003 City
Council Meeting.
Sincerely,
Howard R. Green Company
-l-e~ j~.~~
TJM:sw
Enclosures
Ltr-010603-Council
1326 Energy Park Drive · St. Paul, MN 55108 · 651/644-4389 fax 651/644-9446 toll free 888/368-4389
RESOLUTION 03-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION RECEIVING THE FEASIBILITY REPORT
AND ORDERING A PUBLIC HEARING ON THE
IMPROVEMENT IN THE MATTER OF THE BOSTON STREET AND CONCORD STREET
UTILITY AND STREET IMPROVEMENT OF 2003
WHEREAS
the Feasibility Report ordered by the Council in Resolution 02-103 has been
prepared with reference to the Boston Street and Concord Street Utility and Street
improvement and was received by the City on January 13, 2003; and
WHEREAS the Feasibility Report recommends that the proposed improvement is feasible;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota:
The City Council will consider the Boston Street and Concord Street Utility and Street
improvement as described in the Feasibility Report and the assessment of the property
abutting this proposed improvement for all or a portion of the cost of the improvement
pursuant to Minnesota Statutes, Section 429, at an estimated total cost for the improvement
of $459,000.
A public hearing shall be held before the City Council on the proposed improvement on the
10t' day of February, 2003, at 6:30 o'clock p.m. at the Elk River City Hall Council Chambers.
The City Clerk shall provide two published notices (one week apart) in the official newspaper
with at least three days between the last publication date and the hearing, and mailed notice
ten days prior to the hearing as required by law.
Passed and adopted this 13th day of January, 2003.
ATTEST:
Stephanie A. Klinzing, Mayor
Sandra A. Peine, City Clerk
o./gen./form/resolution/A-8
Project No.818860J-0030
FEASIBILITY STUDY
FOR
BOSTON STREET AND CONCORD STREET
UTILITY AND STREET IMPROVEMENTS
ELK RIVER MINNESOTA
JANUARY 2003
CERTIFICATION PAGE
I hereby certify that this plan, specification, or report was prepared by me or under my
direct supervision and that I am a duly licensed Professional Engineer under the laws of
the State of Minnesota.
Terry J. Ma~r~,~J~.E.
Lic. No. 15316
Date
Prepared by:
Kdstina Thompson, E.I.T.
Januaw 6,2003
Dam
Howard R. Green Company
1326 Enemy Pa~ Ddve
St. Paul, MN 55108
Phone: 651-644-4389
Fax: 651-644-9446
Toll-Fme: 1-888-368-4389
TABLE OF CONTENTS
I. INTRODUCTION ............................................................................................................. 1
II. PROJECT SCOPE .......................................................................................................... 1
III. NECESSITY AND COST-EFFECTIVENESS ...................................................................2
IV. EXISTING CONDITIONS ................................................................................................ 2
V. PROPOSED IMPROVEMENTS ...................................................................................... 3
VI. RIGHT-OF-WAY, EASEMENTS AND PERMITS ............................................................. 4
VII. ESTIMATED PROJECT COST ........................................................................................ 4
VIII. FINANCING ..................................................................................................................... 5
IX. ASSESSMENTS ............................................................................................................. 5
X. PROJECT SCHEDULE ................................................................................................... 6
XI. SUMMARY AND RECOMMENDATIONS ........................................................................7
APPENDIX A
INFORMATIONAL MEETING MINUTES AND SIGN IN SHEET
APPENDIX B
ASSESSMENT AMORTIZATION
APPENDIX C
EXHIBIT 1 - LOCATION MAP
EXHIBIT 2 - TYPICAL SECTION
EXHIBIT 3 - PROPOSED IMPROVEMENT
EXHIBIT 4 - PROPERTIES TO BE ASSESSED
iii
I. INTRODUCTION
In early Fall 2002, the Elk River City Council authorized Howard R. Green Company to
hold an informational meeting with residents who live adjacent to Boston Street and
Concord Street between Mississippi Road and Orono Road, as shown on Exhibit 1.
The meeting determined interest in extending public utilities, including sanitary sewer
and watermain to serve the area, along with reconstruction of the roadway to an urban
style street. City Council direction was in response to a petition signed by the majority of
the residents on Boston Street requesting the extension of sanitary sewer and water.
The City Council included Concord Street in this study because it would be the last block
not served by public utilities in this area.
A neighborhood informational meeting was held on October 22, 2002. Information was
provided to those in attendance regarding the concept for extension of utilities and
reconstruction of the roadway. Those in attendance were asked to indicate their
preference for proceeding with the feasibility study. A majority of those present on both
streets were in favor of proceeding. Minutes of the informational meeting and the sign in
sheet are provided in Appendix A.
On November 12, 2002, the Elk River City Council adopted Resolution 02-103
authorizing Howard R. Green Company to prepare a Feasibility Study for the Boston
Street and Concord Street Utility and Street Improvement Project in the City of Elk River.
II. PROJECT SCOPE
This study will discuss the existing conditions, proposed improvements, estimated
construction costs, and overhead costs, which include city administration, engineering,
fiscal, and legal expenses. The City's Assessment Manual and past practices will be
used as guidelines to discuss financing methods for the proposed improvements.
III. NECESSITY AND COST-EFFECTIVENESS
The improvements proposed in this study are necessary for a number of reasons. The
proposed sanitary sewer improvements will replace on-site septic systems on relatively
small lots. The proposed watermain improvements will connect to the City's existing
system at multiple locations providing an added benefit of a looped system.
The proposed improvements will be developed into a project large enough to ensure a
competitive bidding process. Therefore, the proposed improvements will be cost-
effective. Based on the information contained within this report, the proposed
improvements are necessary, cost-effective, and feasible from an engineering
standpoint.
IV. EXISTING CONDITIONS
Utilities
At present, Boston Street and Concord Street, between Mississippi Road and Orono
Road, are the only streets in the surrounding area without City sanitary sewer and water.
Eight-inch PVC sanitary sewer and 16-inch DIP watermain were extended along Orono
Road in 1991 as part of the Western Area Phase 1 Project. Properties along Boston
Street and Concord Street that also abut Orono Road had sanitary sewer and water
services extended to their property line as part of that project. However, it appears that
the property located at 12926 Orono Road only had a watermain service extended to the
property line, with the sanitary sewer service planned for the time when utilities were
extended on Boston Street.
12-inch DIP watermain was extended along Mississippi Road outside of the roadway in
1993 as part of the Mississippi Oaks 1st Addition.
Street
The existing roadway for both streets consists of a 24-foot asphalt rural section road.
There is currently no storm sewer on either road, with drainage directed to roadside
ditches.
Existinq Private Utilities
Private utilities which have facilities in or near the project area will be notified of the
proposed construction and requested to incorporate repairs and replacements with the
project as needed at their cost. Private utilities include Qwest Communications, Elk
River Municipal Utilities, Charter Communications, North Star Access, Sherburne
Telesystems, and Minnegasco.
V. PROPOSED IMPROVEMENTS
Utilities
This report proposes that 8-inch PVC sanitary sewer pipe be extended along both
Boston Street and Concord Street. As shown on Exhibit 2, sanitary sewer would be
extended south to Mississippi Road from the existing 8-inch sanitary sewer stubs that
were provided during the Western Area Phase 1 Project. From that point it would be
further extended in the boulevard along Mississippi Road to the east and west to provide
utility service to properties that front on Mississippi Road. A 4-inch service would be
extended to the property line of each home.
Exhibit 2 shows the proposed 8-inch DIP watermain extended on both Concord Street
and Boston Street. Extending the watermain in this manner would provide a looped
system with connections to the 12-inch water main on Mississippi Road and to the 16-
inch water main on Orono Road. Fire hydrants will also be installed in strategic locations
that will provide for improved fire protection to the area. A 1-inch copper service would
be extended to the property line of each home.
Street
Both streets are within the City's urban service district and therefore are proposed to be
constructed to an urban standard. The City Council adopted a standard urban typical
section as part of the Pavement Rehabilitation Report in October 2002. It consists of a
32-foot wide roadway with concrete curb and gutter, as shown on Exhibit 2.
3
The zoning of the property adjacent to Boston Street and Concord Street is Rlb, single
family residential.
Storm Drainage
The construction of an urban style street section will allow for the removal of the existing
roadside drainage ditches and will necessitate the extension of storm sewer mains.
Extending the existing storm sewer system that runs along Orono Road to the south with
minimal sized pipes and constructing inlets at appropriate locations on both streets
would provide adequate drainage to this area.
VI. RIGHT-OF-WAY, EASEMENTS, AND PERMITS
Right-of Way and Easements
Temporary construction easements may be required throughout the project area to
accommodate matching of driveways and finished grading of front yard areas. Verbal
permission will be secured from private property owners during the construction process
should work need to be completed on private property, outside of obtained rights-of-way.
Permi~
Several permits will be required prior to construction of the proposed improvements.
Required permits include, but are not limited to, the following:
· Minnesota Pollution Control Agency
· Minnesota Department of Health
· Minnesota Pollution Control Agency
· Sherburne County
Sanitary Sewer
Watermain
Grading
Right-of-Way
VII. ESTIMATED PROJECT COST
The estimated construction costs and associated overhead costs for the proposed
improvements are summarized in Table 1 below. In accordance with the City's
4
assessment manual, the overhead costs have been estimated at 28% of the total
construction cost. The overhead cost includes City administration, engineering design,
construction staking and inspection, and fiscal and legal costs.
Table 1
Project Cost Estimate
Sanitary SewerNVater/Restoration
Upgrade to Urban Street Section with Storm Sewer
Total Construction Cost
Administration, Engineering, Fiscal, & Legal
Contingency (5%)
Total Project Cost
$276,5OO
$ 68,5oo
$345,000
$ 97,000
$ 17,500
$459,500
VIII. FINANCING
Financing methods for the proposed improvements on Boston Street and Concord Street
are based on the City's Assessment Manual and past practices. They will include
proposed assessments for sanitary sewer, water and restoration improvements to those
properties abutting Boston Street, Concord Street and Mississippi Road that have not
been previously assessed. As has been the City's past practice when City utilities are
extended into a neighborhood, the reconstructed streets on Boston Street and Concord
Street are proposed to be built to the City Urban Standard, including concrete curb and
gutter and storm sewer. The cost of the street reconstruction beyond restoration of the
existing section is proposed to be funded by the City as has been the policy established
in other similar projects. It is recommended the City Street Reserve Fund be used for
this portion of the financing. The amount is estimated to be $92,000.
IX. ASSESSMENTS
As stated previously, it is proposed to assess the cost of the sanitary sewer, water and
restoration improvements to those properties on Boston Street, Concord Street and
Mississippi Road not previously assessed for City utility service. The portion of the
project cost to be assessed is estimated at $367,500.
As shown on Exhibit 4, three of the four corner properties on Boston Street and
Concord Street at Orono Road have previously been assessed for sanitary sewer and
water service. Also, on Boston Street there are three houses each located on two lots.
The Gilles property (75-468-0140) has had the two lots combined into one tax parcel and
therefore will only be assessed one unit. The Larson property (75-468-0120 and 75-
468-0130) and the Demarre property (75-468-0215 and 75-4687-0220) have not had
their lots combined. They are legally two separate parcels. As has been the City's
policy, if the Larsons and Demarres each combine their two lots into one tax parcel prior
to the assessment hearing, they will only be assessed one unit.
Assuming the Larsons and Demarrres combine their properties, the total number of
assessable units would be 21. Dividing this number of units into the assessable cost,
the assessment rate per parcel would be $17,500.
Assuming this amount is assessed over a 15-year period at 6.0% interest, an example of
an assessment amortization schedule is provided in Appendix B. Other options to
lessen the initial burden on homeowners would be a 20oyear period or an increasing
annual payment.
X. PROJECT SCHEDULE
Feasibility to City Council
Public Hearing
Plans and Specifications Ordered
Prepare plans and Specifications
Walk Through with Residents
Plans and Specifications Approved by City Council
Advertise for Bid
Assessment Hearing
Bid Awarded
Begin Construction
Construction Substantially Complete
First Assessment Payment with Real Estate Taxes
Place Final Bituminous Lift
Final Project with Contractor
January 13, 2003
February 10, 2003
February 10, 2003
30 -60 days
Spring 2003
Spring 2003
30 days
April 2003
May 2003
May/June 2003
Fall 2003
May 2004
June 2004
June 2004
Assumes no objections to assessment are received at the assessment hearing.
If objections are received, a 30-day period is necessary prior to award of the
contract to allow objecting property owners to act on their assessment appeal.
Xl. SUMMARY AND RECOMMENDATIONS
This project is feasible from an engineering standpoint. It is necessary and cost-effective
for a number of reasons. Extending the sanitary sewer down Concord Street and
Boston Street will replace on-site septic systems on relatively small lots. The watermain
improvements will connect to the existing water system at multiple locations thus
providing the benefit of a looped system. Updating the street to an urban roadway with
concrete curb and gutter will promote adequate storm drainage and bring these streets
up to city standards. The proposed improvements will be developed into a project large
enough to ensure a competitive bidding process. Therefore, the proposed
improvements will be cost-effective.
It is recommended the City accept this feasibility report as presented herein for the
improvements as recommended and adopt the proposed schedule calling for a Public
Hearing on February 10, 2003.
7
APPENDIX A
INFORMATIONAL MEETING MINUTES
AND SIGN IN SHEET
Informational Meeting Minutes
Boston Street & Concord Street
October 22, 2002 - 6:00 P.M.
Kristie Thompson from Howard R. Green welcomed those present to the neighborhood meeting
regarding the proposed reconstruction and addition of utilities for Boston Street and Concord
Street from Mississippi Road to Orono Road. (See sign in sheet for those in attendance.)
Kristie explained that the purpose of the informational meeting was to gauge neighborhood
interest in completing a feasibility study that would determine how the streets would be
reconstructed and utilities extended. The feasibility study would also allow the City to determine
costs associated with the improvements and how they would be assessed to property owners. It
was explained that the majority of residents along Boston Street had signed a petition in favor of
the feasibility study and that Council had directed staff to determine interest from residents along
Concord Street since that was the last remaining street in the area that was not served with public
utilities. It was explained that expressing interest in a feasibility study was not an automatic vote
for the improvements but that the issue would be revisited once the study was complete.
At this point, Kristie reviewed a general concept for how utilities would be extended and what the
typical road section would consist of.
A resident stated concern with transitioning to their driveway if barrier curb and gutter was
added, which may require lowering the street grade. Kristie explained that the issue would be
addressed if the project proceeded to design. The road would most likely require lowering so that
yards drained to the street and proposed storm sewer. It was explained that if the project moves
forward the issue would be looked at and a profile that resulted in the least impacts to driveway
grades would be created.
At this point several residents voiced their concern with installation of barrier curb and gutter.
Residents wondered if removing the curb and gutter from the project would result in a lower
assessment. It was stated that removing the curb and gutter would lower the construction amount
but it would not be substantial compared to the overall cost. Residents still expressed interest in
this option and Kristie asked those interested to note their opinion on the sign-in sheet.
Concem was expressed by residents that concrete sidewalk would be installed. The residents
were not in favor of including the sidewalk in the project. It was explained that at this time no
sidewalk construction was proposed.
A question was asked if the utilities could be extended within the boulevard area to avoid the cost
of reconstructing the roadway. It was noted that the overall disruption would be relatively the
same. Additional restoration of front yards would be necessary and the road would need to be
removed where services were extended to residents across the street from the utilities. It was
noted that the overall cost in trying to save sections of roadway would end up approximately the
same as if the entire roadway were removed.
A resident expressed concern that private utilities would be in the way of the improvements.
Kristie noted that the private utilities were installed within the City's right-of-way and would be
required to move at their own cost if a conflict were to arise with the City's improvements.
It was stated that at this point the City was looking at assessing residents for the improvements on
a per unit basis. The question was asked if a resident already had public sewer and water because
their property was also adjacent to Orono Road if they would be assessed for the installation of
utilities. Kristie stated that if the project progressed to the feasibility study, the City would look
at assessing all residents for the street improvements and possibly assessing only those currently
without utilities for the extension of the sanitary sewer and watermain. It was also stated that
there would be additional costs associated with the project. These included a sewer and water
hook-up fee, the cost of running services from the road right-of-way to the home, abandoning the
septic system and well, and a monthly charge for usage. Kristie noted that if the project were
completed, residents would have two years from the time the utilities were available to hook-up
or the City would automatically charge the property owner the hook-up fees and start charging a
monthly user fee.
Residents along Mississippi Road asked if it would be possible to extend utilities to serve their
property in conjunction with the project. Kristie noted that this could be included in the
feasibility study if enough interest was expressed.
Kristie asked for a consensus of those present regarding their interest in this project. Those
present indicated their general acceptance of proceeding to the feasibility stage of the project.
They were asked to indicate their interest on the sign-in sheet. A map noting the responses is
attached.
Kristie stated this information would be provided to the City Council at an upcoming meeting. If
it was determined by Council that a feasibility study would be undertaken, notice would be
provided to the residents.
The Kristie thanked those present for taking the time to discuss this project with staff.
The meeting was adjourned.
~oward R. Green Company
PRO,TECT NAME:
OWNER:
bATE OF MEETZN6:
]:nformational Meeting.
Boston Street / Concord Street, Street and Utility ]:mprovements
City of Elk River
6:00 p.m., Wednesday October 16th, 2002
Name (Print) Mailin~l_AddresslZiP Phone No.
, . ' . , '~uck~tl q~I
f/eose Lo~/r ~4 1'5~ i)- $1.,-i~ '~ 5ee~..~-t ~,~J,,/5
O:XPROJX818860j\0030\signin.doc
APPENDIX B
ASSESSMENT AMORTIZATION
Project:
Project No:
Parcel:
Owner:
ASSESSMENT SCHEDULE
Constant Annual Payment Method
Boston Street and Concord Street Utility and Street
Improvements
818860J
Lot:
Block:
Addition:
Example
Assessment
Interest Start Date: 1-Dec-03
Repayment Period: 15 yrs
Interest Rate: 6.00%
Assessments: Quantity
Utility Improvements 1
Unit Measure
LS
Unit Price
17,500.00
Amount
17,500.00
YEAR
SCHEDULED PRINCIPAL INTEREST PRINCIPAL
PAYMENT PAYMENT PAYMENT REMAINING
0
3 $
45
5 $
65
75
85
95
10 $
11 $
12 $
13 $
14 $
15 $
1,891.03 $ 751.85
1,801.85 $ 796.96
1,801.85 $ 844.78
1,801.85 $ 895.46
1,801.85 $ 949.19
1,801.85 $ 1,006.14
1,801.85 $ 1,066.51
1,801.85 $ 1,130.50
1,801.85 $ 1,198.33
1,801.85 $ 1,270.23
1,801.85 $ 1,346.45
1,801.85 $ 1,427.23
1,801.85 $ 1,512.87
1,801.85 $ 1,603.64
1,801.85 $ 1,699.86
$
$ 1,139.18
$ 1,004.89
$ 957.07
$ 906.38
$ 852.66
$ 795.71
$ 735.34
$ 671.35
$ 603.52
$ 531.62
$ 455.40
$ 374.62
$ 288.98
$ 198.21
$ 101.99
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
17,500.00
16,748.15
15,951.19
15,106.42
14,210.95
13,261.76
12,255.62
11,189.11
10,058.60
8,860.27
7,590.04
6,243.59
4,816.36
3,303.50
1,699.86
0.00
27,116.90 Total Scheduled Payment
Page 1
APPENDIX C
EXHIBITS
CONCORD STREET/BOSTON STREET
ORONO ~
LAKE
PARK
ORONO
COUNTY
FAIR
GROUNDS
ROI
SOFTBALL
PARK
LAKE
CITY
HALL
ORONO
ORONO PARKWAY
PARK 1
183RD ST, I
181ST LANE
183RD AVENUE
182ND AVENL
PROJECT
RIVERVIEW DRIVE
DESIGNED BY: GWR DRAWN BY: TAE
APPROVED By:JM JOB NUMBER 250105M
CAD DA'II:: Auqust 6 2002
CAD FILE: O:~CAD~250105M~EXHIBITI.dwq
1526 ENERGY PARK DRIVE
ST. PAUL, MINNESOTA 55108
(651) 64-4-4589
~ R. Green Company
CONSULTING ENGINEERS
CONCORD STREET/BOSTON
PROJECT AREA
LEGEND
__, - ,-- PROPOSED
....... PROPOSED
..... PROPOSED
STREET
8" SANITARY SEWER
8" WATERMAIN
STORM SEWER
DESIGNED By: GWR
DRAWN BY: TAE
JOB NUMBER 2.30105
C(~NECT TO
WA'IF. RMAIN
EXISllNG
1526 ENERGY PARK DRIVE:
ST. PAUL, MINNESOTA
(651) 644-¢589
CONNECT TO __
:XlSTING WA"IE~MAIN
/
/
PROPOE~..D IMPROVEMENTS
EXHIBIT
2
CONCORD STREET/BOSTON STREET
IPROPOSED
14'
60'
52' FACE TO FACE
16'
14'
~ F----1.5' 1.5~-~-I
-B618 CONCRETE ;URB & ~U~TER
~--~1 ~/ ~ 2.00~ ~2'
~ SO~
T~C ~OATI'5"K2~50~E MV~ ~ARING COURSE MIX.RE
~ 2' 2350 TYPE LV3 NONWEARING COURSE MIXTURE
--6' CLASS 5 AGGREGATE BASE
PROPOSED
R'W
PERMANENT URBAN STREET
RESIDENTAL STREET
SECTION
DESIGNED BY: KT DRAWN BY: LLARSON
APPROVED BY:KT JO~ NUMBER 230105M
CAD DALE: Auqust 6 2002
CAD FILE: O:\CAD'~230105M\EXHIBITI.dwq
1526 ENERGY PARK DRIVE
ST. PAUL, MINNESOTA 5510a I
(651) 644--~
Hovva . Green C party
CONSULTING ENGINEERS
CONCORD STREET/BOSTON STREET
PROJECT AREA
ASSESSABLE UNITS (21)
PREVIOUSLY ASSESSED UNITS (3)
jHovvard R Green Company