06-02-2008 CCMMEETING OF THE ELK RIVER CITY COUNCIL
HELD AT T I E ELK RIVERCITY HALL
MONDAY, JUNE 21 2008
Members Present: Mayor Klinzing, Councilmembers Zenvas, Farber, Gumphrey, and Modn
Members Absent: None
Staff Present: City Administrator Lori Johnson, Finance Director Tim Simon, Public
Works Director Terry Maurer, rer, Com nity Development Directorjeff
Gon oll, Pars & I ecrea6on Director Bill Maertz,, Building Maintenance
Supervisor Gary Lore, ,Assistant Finance Director Lori Ziemer, Accountant
Lori Stich, Liquor Store Manager Dave Potvin, .pro eminent Casale Access
Producer Jake Face, and City Clerk Tina Allard
.. Call Nleeting To Order
Pursuant to roue caL and notice thereof, the meeting of the Elly River City Council was eased
to order at 6:30 p,m. by Mayor Klinix .
Consider 06008 AlZenda
MOVED BY COUNCILMEMBER FARBERAND SECONDED B
C UNCILMEMB R Z R AS TO APPROVE THE AGENDA. MOTION
CRIED -0.
. Consider Consent Azenda
MOVED BY COUNCILMEMBER FARBER AND SECONDED B
COUNCILMEMB R ZERWAS TO APPROVE THE FOLLOWING CONSENT
NT
AGENDA:
3,1. COUNCIL MINUTES
a MAY 19,2008 BOARD of APPEAL
a MAY 192 2008 REGULAR
3.. CHECK REGISTER
3.3. PAY ESTIMATES AS OUTLINED IN THE STAFF REPORT
3,4, POLICE CHIEF TO ATTEND OUT#OFSTATE CONFERENCE IN
ARLINGTON, T XAS, ON JUNE 10 AND 1
3. 5. PURCHASE of A FRESH AIR EXCHANGE SYS'T'EM IN AN AMOUNT
P TO $18,000
3.6. TEMPORARY 3.2 PERCENT MALT LIQUOR ON -SALE LICENSE To
THE ELK SER AREA CHAMBER of COMMERCE FOR JULY 4, 2008
3.7. HIRE HKG1 TO PREPARE BID PACKAGE AND CONSTRUCTION
DOCUMENTS FOR THE RIVERWALK PROJECT
3.8. 3.2 PERCENT OFF -SALE MLT LIQUOR AND TOBACCO LICENSE
To NIRMAL SIGH FOR ELK RSR BP
MOTION CARRIED 5-0.
City Co ca Nfinutes
June 27 2008
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. Qpen Mike
No one appeared for Open Mike.
.1. Trott wBrook Par -war Traffic Co g
1 lr. Maurer presented his staff rport.
MOVED BY COUNCILMEMBER C MIS REY AND SECONDED BY
COUNCILMEMBER MOTI I TO STRIPE T.OTT BROOK AA's`.
MOTION CASED 5-0.
Page
The Council directed staff to evaluate how the re-st6ping is affectng traffic and thea, if
needed, to consider the instaation of driver feedback speed hit signs.
5.2. Consider Bid ,,. or Roof Tod Comer Torr Citi ,mall
Mr. Simon presented the staff report. He reviewed the bids that were received and Hated
that Yale echa .ic l had the lowes t bid at S 63000.
MOVED BY CoUNCILMEMBER Z R A.S AND SECONDED BY
COUNCILMEMBER FARBERTO AWARD THE BID FOR REPLACEMENT
OF THE ROOF TOP CHILLER AT CITY HALL TO YALE MECHANICAL IN
THE AMOUNT off` $56 000. MOTION CARRIED 5.0.
5.3. Consider Appointment to the Economic -Development Authority
Mayor lazing recommended appointing Ronald Touchette to the Economic Development
Adioritr.
MOVED BY Co NCILMEMBER MOTIN AND SECONDED B
COLTNCILMEMBER ZERSAS TO APPOINT RONALD TOUCHETTETO
THE ECONOMIC DEVELOPMENT AUTHORITY WITH A TERM TO
EXPIRE DECEMBER 31, 2011. MOTION C+RI I 5. 0,
5.6, Discuss Count Workses ion Azendas
The Council accepted the worksession agenda topics as presented. Councilrn ether dot
stated he would he unable to attend the July 1 work -session.
. other Business
None.
. Council Updates
None.
. S taf Updates
,ors&Girls Club
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June 2, 2008
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Page 3
FIs. Johnson stated qty staff is still wort �ngvlth the Club on how to assist them with their
funding issues. The Club is working on ideas of services it could provide to the city but has
not yet provided that information to staff.
,Senior Planner r .esi ntoar
Nis. Johnson noted that Senior Tanner Shea Cartney has resigned. She further
.recommended not refilling the position at this time due to the workload of the department.
She stated the position is sti1 rn the 2009 budget. The Cou .c agreed.
Sporfeeb Grvundbreari
Ms. Johnson stated the Sportech gro undbreaking is scheduled for tomorrow at 1 :oo a.m.
GRE Hear Hai
Ms. Johnson noted that portions of Mississippi Road would be closed overnight beginning
June 4 and endingJune 5 in order for GRE to move oversized equipment to their business.
5.4. Hihwav 1011,69, Corridor Coalition Up -date...— %vvn Tinklenberg
Mr. Tin1denberg updated Councon the activities of the coalition. He discussed the
coaldons' membership, work plan, and accomplished projects.
Presentation of Comprehensive -Annual F snci l Re ort AFR) for the `ear Ended
December 31, 2007
Andrew Berg, bdo,cl,& Meyers, presented the 2007 audit report. He stated there were
no i
City Council Minutes Page
June 2, 2008
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IvEr. Maurer stated NIx. and Ms. Burandt submitted a letter re est g $10,000 for the
temporary easement on their property.
Barb r , 19118 Tyler Street — Stated the proposed payment of $1 for use of a
tenporay easement located on weir property was unexpected and unacceptable.
Dave Burandt, 19118 Tyler Street — Stated he is aware their fence is on city property.
1\/Ir. Maurer stated the city would have property it won't need after the 193rd project is
completed. He suggested the city could deed a seer of land appro.�ately J-4 Feet beyond
the luradt: fence in exchange for signing the temporary easement.
Councilinember Moth quesdoned if the land be vee,n the road and the Burandt property
could he deeded to the Burandts.
Mx, Maurer stated here is a portion of land that is sloped and would need to be protected.
The Council noted the folio% ing comments regarding the Burandt property:
The city has gone out of its way to accommodate the protection of the Burandt
property.
The city compromised the .intersection from bung at a 90 degree angle in order to
e impact to the Burandt property.
Staff has provided very reasonable solutions to rninni=i e impact to the property.
The Council is not in favor of payment for the ternpc racy easement but would
compromise with a land swap.
' More consideradon has been given to the Burandt property than to anyone else.
More land was taken from another property owner i order tom' it e impact to the
urandt property.
A land swap would be valued more than the rent value of the land; plus the urandt's
would get their property with the temporary easement back after three years.
Mr. Burandt suggested having the property condemned and assessed. He further suggested
that they would be happy to have an appraisal done for the value of the city to rent the
property for three yews and they would accept the payment detern-fined by the appraiser.
ounci.lm.ernber Gur phrey suggested the ur ndt's pay for their appraisal.
Co ncilrnember Motin suggested the city pay for an appraisal and if the : urandt's wart a
second appraisal, then they would have to pay for it. He sugg sted giving them a week to
thm'k about whether they want to do the land swap or to get the appraisal on renting out the
land.
MOVED BY COUNCILMEMBER Mo IN AND SECONDED BY
COUNCILMEMBER FARBER TO CONTINUE THIS ITEM FOR ONE WEEK
IN ORDER TO GIVE THEU ANDT TIME TO THINK ABOUT THE
OPTIONS OFFERED BY COUNCIL AT THIS MEETING. MOTION CARRIED
-.
The Council tools a five minute brew at 8:05 p.m.
City Council Minutes
June 2, 2008
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.2. Consider Park Improvement FundinIZ Pohcy
Page
Tr, Simon reviewed the proposed Park Trnpzovement Funding Po cy.
Mr. Maertz stated staff thought it would be a good idea to install a board at the liquor stores
highLight'Mg the projects the Liquor operations have helped funded. He reviewed projects
that could be funded in 2008.
Mr. Simon indicated that he would be back, at a meeting in the near future Nvith a transfer
resolution for 2008.
MOVED BY COUNCILMEMBER GUM HREY AND SECONDED BY
COUNCILMEMBER MOTIN TO A-PPROVE THE PARK IMPROVEMENT
FUNDING FOLIC', MOTION CARRIED 5�0.
.. 2009 Budzet Discus
Ms. Johnson reviewed her staff report. She stated there is currently a projected short afl in
the 2008 budgeted revenues due to decreased building and development activity. Several
positions have been delayed or not Fed and staff is watching overtime pay very carefully in
order to reduce this potential deficit. In addition several budget items for projects and
consulting NviH not be spent in 9.008.
Ms. Johnson rioted that staff is worldng on revenue projections for the 2009 budget. She
quesEoned whether the County granted to base the property tax levy for next year on the-
state
hestate Lmposed levy limits or restrict the increase to the amount avai able if the tax rate is kept
p
the same as 2008 which may be less than the amount allowed under levy its.
The Council noted they don't want to increase the tax rate.
The Council reviewed and noted changes to the folloWin 9009 budget requests:
r+ — Countil
Deletion of the photo cess ion , Hwy 10 ,SPA, Facilitator for planning Workshop,
HPC item for archaeological dig.
Conferences /Schools reduced to $5.,000
Mayor Klinzing v` draft a letter to the HNv-y 10 coalition informing them of the city's
withdrawal. STs. Johnson stated the city could join forces with Sherburne County to try and
get transportation funding from the state.
ouncilme 5ber Gumphrey suggested a pay cut for Councilmembers.
The Council discussed employee recognition and felt it would be beneficial to keep it in the
budget With an increase to the amount of $2,500.
`able TV -
r. Pace outlined five cost options for filling the vacant part tie assistant producer
position. He stated concerns with not having back-up staff for the cable -cast of live
meetings when he is out sick or on vacation and due to the technical nature of the position.
City Council Nfinutes
June � 2008
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'age
Councmember Farber stated he gets many comments from the public regarding what they
have seen on the cable channel and he noted people are watching the channel. He felt the
channel needs to keep gro vi g as an avenue of communication with the public.
oun.dime er Modn and Gu. phrey concurred. Councilmember Motin stated he was
unsure about hiring a part-time person untfl they had an overall picture of the 9.009 budget.
Mayor m ing stated she vas 't sure dhe city should hire for this position due to budget
projections and stated she was more in favor of hiring a person for taping the meetings only.
ou.ndlmember Zenvas stated the city should support ffic new cable coordinator and he
was in favor of hiring a part-time assistant producer,
The Council agreed that someone should be hired temporary to tape the meetings for the
channel.
Adlainistrafion
Is The doc ment scanning of rr croftch e document imaging may be crit.
Hmnan Resources
U Payroll cle-rk to remain part-time
.f _.cr
Ms. Johnson indicated that the rates for city attorney services had not increased
since 1996. Gray, Plant, and Mooty is recluesdng an increase to $175 per hour and
53,2.50 per month for the retamier effective January 1, 2009. The Council agreed that
the rate increase was reasonable. Ms. Johnson stated she �vould put it on the next
consent agenda for formal approval.
ounciL ember Motquestioned where the code enforcement Fees for a hearing officer
would come out of the budget. ifs. Johnson stated this item is not Lin the budget at this time.
It vas noted that hese casts may be offset by fees.
'geng
Proposed at approximately '/:! percent of the budget. INM be adjusted based on the
overall budget.
10. Adjournment
`here being no further business, Mayor Klinzing adjourned the meeting of the Elk fiver
City Councd at 9:10 p.m.
If
Tina Allard
City Clerk